Total 3 job vacancies by Empire Logistics Pte. Ltd.

Job description:

We are a growing freight forwarding company dedicated to delivering reliable, efficient, and customer-focused logistics solutions worldwide. With a strong global network, we aim to provide seamless shipping experiences while upholding professionalism and service excellence.

Job Responsibilities:

• Handle day-to-day sea import & export operations and documentation (e.g., booking, shipping instructions, BL draft, VGM, customs declaration).

• Coordinate with customers, carriers, and overseas agents to ensure smooth cargo movement.

• Monitor shipment schedules, vessel cut-off dates, and ensure timely delivery of documents.

• Prepare and verify export documents (invoices, packing lists, certificates, etc.).

• Provide proactive updates and after-sales service to clients.

• Address customer inquiries, resolve service issues, and maintain strong relationships.

• Liaise with internal departments to support operational efficiency and compliance.
  

Requirements:

• Minimum 1 year of experience in freight forwarding, preferably in sea import & export operations.

• Familiar with import & export documentation, shipping terms (Incoterms), and international trade practices.

• Strong communication and problem-solving skills.

• Ability to multitask, prioritize, and work under pressure.

• Proficient in MS Office; knowledge of freight forwarding systems is an advantage.

• Team player with a customer-oriented mindset.

Job Summary

We are looking for a detail-oriented and proactive Admin & Account Assistant to support daily administrative operations and basic accounting functions.

Responsibilities

• Handle correspondence, file documents, and manage records to maintain organized administrative workflows
• Manage office supplies, stationery, and equipment to ensure availability and proper functioning
• Schedule and coordinate meetings, appointments, and travel arrangements
• Enter accounting transactions accurately and maintain up-to-date financial records for reporting purposes
• Support accounts payable and receivable by processing invoices and following up on outstanding payments
• Communicate effectively with internal departments and external parties such as customers, suppliers, and auditors to facilitate smooth operations
• Assist HR and Finance teams with administrative tasks to support departmental functions
• Perform other ad-hoc duties to ensure smooth office operations and contribute to team success

Preferred competencies and qualifications

• Prior experience in administrative and/or accounting roles to perform job functions effectively
• Basic knowledge of accounting principles to support financial record-keeping
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) to complete daily tasks efficiently
• Strong organizational skills to manage multiple tasks with attention to detail
• Good communication and interpersonal skills to collaborate with colleagues and external contacts
• Ability to multitask and work independently in a fast-paced environment to meet deadlines

What We Offer

• A supportive and collaborative work environment.

• Opportunities for professional growth and development.

• Competitive salary and benefits package.

We are looking for a responsible and detail-oriented Admin Assistant to support our daily administrative and basic accounting operations. If you are organized, proactive, and enjoy working in a fast-paced office environment, we welcome you to join our team.

Key Responsibilities

• Provide general administrative support including filing, documentation, and correspondence

• Manage office supplies and ensure smooth day-to-day office operations

• Coordinate meetings, appointments, and travel arrangements

• Assist with data entry and maintaining accurate records

• Support accounts payable and receivable, including invoice processing and payment follow-ups

• Liaise with internal departments, customers, and suppliers

• Provide administrative support to HR and Finance teams

• Perform other ad-hoc duties as assigned

Requirements

• Minimum 1 year of administrative or accounting experience preferred

• Basic knowledge of accounting functions is an advantage

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Organized, detail-oriented, and able to multitask

• Good communication and interpersonal skills

• Able to work independently and as part of a team

What We Offer

• A supportive and collaborative work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.