Hello! We’re hiring for Full-Time Admin & Business Operations role to support daily business operations, backend coordination, and high-performance high-quality execution. This is a dynamic, high-trust role ideal for someone who thrives in a small team, fast-paced, detail-driven, mainly WFO environment.
1) What You'll Do (Non-Exhaustive):
Executive & Administrative Support
- Arrange and manage calendar, meetings, appointments, and viewing schedules
- Organise internal workflows, documents, and deadlines
- Filter and manage communications (calls, messages, emails) professionally on various platforms that the business engages clients on
Operations & Client Coordination
- Assist with property listing paperwork, tenancy agreements, submissions to real estate systems
- Coordinate with clients, agents, lawyers, bankers, and vendors as needed
- Support onboarding of new listings and clients in CRM or internal systems
Marketing, Socials & Listing Support
- Help coordinate with the socials/marketing/branding Team Member (& external photographers, videographers, editors)
- Assist in uploading and managing online property listings
- Assist with creatives, check for accuracy, and ensure timely production and delivery
Office & Process Management
- Oversee general admin needs (claims, travel, logistics, subscriptions)
- Maintain databases and folders—ensure backend stays organised and up-to-date
- Work with vendors or freelancers when needed (designers, printers, etc.)
Discretion & Confidentiality
- Handle sensitive information with utmost confidentiality and professionalism
- Represent the brand and principal in a polished, composed manner
2) Ideal Candidate:
- Plug & Play - Must have >3 years of working experience, even if not in an admin / ops / BD role
- Strong organisational and communication skills
- Independent, resourceful, and proactive—able to anticipate needs and problem-solve
- Excellent written English and professional communication skills
- Familiarity with real estate processes/interest in industry OR high-end service industries or finance/accounts (bonus)
- Tech-savvy—comfortable with GDrive, WhatsApp Web, Canva, CRM tools, Workflow tools
- Able to manage time, multitask, and prioritise well in a high-performance setting
- Aesthetic sense—knows how to make content look clean, modern
3) Commitment & Compensation:
- Full-time (6 days a week; Coordinate/alternate wrt off day with another Team Member )
- Will need to work on some PHs - You get to choose which
- WFO at least 5 days a week ; Periodic on-site duties at listings/meetings ; WFH day will be discussed at later stage
- Salary: $3-5k ; To discuss based on experience, skills, etc.
- Opportunities for role growth and expanded responsibilities
