Total 2 job vacancies by Ctbc Bank Co., Ltd.

JOB PURPOSE:

To assist Head of HRGA in managing the Bank’s day-to-day activities on office facilities and administration.

PRINCIPAL ACCOUNTABILITIES:

Facility Management & Compliance

· Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks

· Liaise with contractors/ vendors on renewal contracts and quotations; rectify issues, defects and any concerned areaswithin the facilities
 · Ensure appropriate follow up with contractors/ vendors such as outstanding issues and any other operations needs
· Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform

· Monthly submission of security access report

· Premises Security and yearly check of extinguishers and hose reels

· Budget Tracking for OPEX, CAPEX and Welfare to ensure no overspending

Office Administration

· Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting

· Custodian of all office keys and maintain regular updates of office keys list

· Central controlled on Memo Request serial number and maintain up to date Memo Log

· Central contract storage for all contracts signed with external parties

· Arrangement & renewal of corporate car rental and Season Parking

· Review & renew General Office Insurance policies

· Provide solution and to assist in implementation of staffs requirement on new equipment and etc.  

· Oversea colleague’s requirement, such as Hotel etc.

· Maintain #SG Branch Staff Listing, #seating plans, access card control list and telephone list updates

· Co-ordinates offsite document storage

· Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets etc.)

· Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas

Reception Roles

· Handling of all in/out postage, courier services and distribution of letter/newspaper/mails

· Attending of visitors and prepare drinks

· Housekeeping of reception and meeting areas

· Staff on/off boarding activities including creation using IT System Request , set up work desk with stationery, name card printing, ensure desks are clean and ready for staffs

· PDPA Collection (Vendor/Staff/3rd Party)

· Submission of monthly postage franking report, maintain sufficient fund and supplies

· Bi-monthly order of stationery, printing documents and pantry supplies

· Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)

· Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing/etc.

· Lodge feedback to management of Asia Square Tower forfaults, Aircon extension etc.

· Ensure the reception area, meeting rooms, and pantry are clean, well‑maintained, and fully prepared to receive guests at all times.

Staff Welfare

· Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath) etc.

OTHER ACCOUNTABILITIES:

· Others tasks given by Head of HRGA

KEY COMPETENCIES:

· Excellent organization skills

· Good communication skills, written and oral as well as inter-personal skills.

· Good team player

· Role required to attend to Mandarin speaking stakeholders

JOB PURPOSE:

Support the product platform while maintaining high standards of compliance across FX, Equities, Fixed Income, Structured Products, Derivatives and Mutual Funds. As a member of the product management team, to ensure high quality of control and quality. Support an effective, efficient and robust product management platform, ensuring full compliance with regulations, policies and procedures across Singapore and Hong Kong.

PRINCIPAL ACCOUNTABILITIES:

Product Management

• Support product creation and due diligence
• Conduct ongoing product monitoring and reviews
• Maintain and ensure completeness of product review documentation and records
• Manage product set-up and maintenance processes
• Support project based assignments including project coordination, UAT etc.

Compliance and Audit

• To be fully aware of, and fully adhere to internal guidelines, policies and procedures

KEY COMPETENCIES:

• Some knowledge and experience of investment products across asset classes
• Process orientated, with a keen eye for details.
• Good communication skills
• Collaborative, motivated.