The secretary to the CEO provides high-level administrative, organizational, and support to the Chief Executive Officer.
As a key member, the Secretary will represent the CEO professionally in both internal and external engagements, manage sensitive and confidential information, and assist in various corporate and project-related initiatives.
Key Responsibilities:
Executive & Administrative Support
· Manage the CEO’s daily calendar, appointments, and travel arrangements to ensure effective time management and prioritisation.
· Screen, prioritise, and manage incoming communications, including emails, calls, and requests requiring the CEO’s attention.
· Coordinate cross-departmental schedules and act as a liaison between the CEO and senior leadership teams.
· Prepare and format presentation slides for the CEO’s meetings, briefings, and external engagements.
Project, Festive event and Relationship Management
· Plan, coordinate, and execute events, and special projects as assigned by the CEO.
· Oversee end-to-end event logistics, including vendor coordination and on-site execution to ensure smooth delivery.
· Support corporate social responsibility (CSR), public relations, and strategic partnership initiatives.
Representation & Communication
· Serve as a trusted representative of the CEO at meetings, conferences, and networking engagements when required.
· Uphold the image, professionalism, and standards of the CEO’s office in all interactions.
Administrative Coordination (Malaysia & Documentation)
· Receive and review documents from Johor Bahru (JB) operations, including matters related to Chang Cheng Mee Wah.
· Vet and review JB agreements and coordinate execution for CEO approval and signature
Personal Administrative Support (CEO)
· Assist with the CEO’s personal tax matters, including consolidation, verification, and reconciliation of income-related documents.
· Manage CEO vehicle-related administrative matters, including road tax renewal and insurance.
· Support personal documentation matters, including passport and re-entry permit applications and renewals.
Logistics & Coordination
· Coordinate prayer-related arrangements, including preparation of logistics and necessary support.
· Arrange travel and accommodation logistics, including hotel bookings in Malaysia.
· Coordinate dinner arrangements, including reservations and payment processing (e.g. fund transfer handling).
Confidentiality & Coordination
· Handle sensitive and confidential information with the highest level of discretion and integrity.
· Anticipate the CEO’s needs and proactively manage priorities to ensure seamless execution of responsibilities.
Requirements:
· Bachelor’s degree in business administration, or related field preferred.
· Strong organizational, coordination, and communication skills.
· Excellent interpersonal skills with the ability to interact effectively with executives and partners.
· Proven ability to handle multiple tasks and work under pressure in a fast-pace denvironment.
· High degree of integrity, discretion, and professionalism.
· Flexibility to work extended hours and attend events as needed.
首席执行官秘书岗位说明
首席执行官秘书主要负责为首席执行官（CEO）提供高层级的行政、组织及支持工作。作为关键成员之一，该职位需在内部及外部事务中专业地代表CEO形象，妥善处理敏感及机密信息，并协助各类企业及项目相关事务。
主要职责
一、行政与高管支持
- 管理CEO的日常行程、会议安排及差旅安排，确保时间管理与优先事项的有效性。
- 过滤、优先处理各类来往沟通，包括邮件、电话及各类需CEO关注的请求。
- 协调跨部门会议安排，并作为CEO与高层管理团队之间的联络窗口。
- 为CEO会议、汇报及对外活动准备及整理演示文稿（PPT）。
二、项目、节庆活动及关系管理
- 根据CEO指示，策划、协调及执行各类活动及专项项目。
- 负责活动的全流程执行，包括供应商协调及现场执行，确保活动顺利进行。
- 支持企业社会责任（CSR）、公共关系及战略合作相关项目。
三、对外代表与沟通
- 在需要时代表CEO出席会议、会议活动及商务社交场合。
- 在所有对内及对外交流中，维护CEO办公室的专业形象与标准。
四、行政协调（马来西亚及文件管理）
- 接收及审核来自新山（JB）运营的文件，包括与长城美华（Chang Cheng Mee Wah）相关事务。
- 审核JB协议文件，并协调执行以供CEO批准及签署。
五、CEO个人行政支持
- 协助处理CEO个人税务事务，包括收入文件的整理、核对及汇总。
- 管理CEO车辆相关行政事务，包括路税更新及保险事宜。
- 协助个人证件事务，包括护照及再入境许可的申请与更新。
六、后勤与协调工作
- 协调祈福相关安排，包括准备相关后勤及支持工作。
- 安排马来西亚的差旅及住宿，包括酒店预订。
- 协调餐饮安排，包括订餐及付款处理（如转账等）。
七、保密与协调
- 以高度谨慎及职业操守处理所有敏感及机密信息。
- 主动预判CEO需求，提前协调并管理优先事项，确保各项工作顺畅执行。
任职要求
- 优先考虑拥有工商管理或相关专业学士学位。
- 具备优秀的组织、协调及沟通能力。
- 良好的人际沟通能力，能有效与高层管理人员及合作伙伴互动。
- 能在快节奏环境下同时处理多项任务，并具备抗压能力。
- 具有高度诚信、保密意识及专业精神。
- 可灵活配合加班及出席相关活动。
