Total 249 Senior Executive logistic assistant job vacancies in Others category

Job Summary:

The Office Assistant is responsible for providing administrative support to ensure the efficient operation of the office. This role includes a variety of tasks such as managing correspondence, scheduling meetings, supporting bookkeeping, and assisting with various administrative projects.

Key Responsibilities:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet visitors and provide assistance as needed.
• Coordinate and schedule meetings, calendar invites, and Zoom calls across time zones.
• Schedule and coordinate appointments and travel arrangements.
• Support accounting and bookkeeping by updating and maintaining files in a filing system, both online and offline.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Provide general support to visitors and staff.
• Manage office budget, including petty cash and office expenses.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Provide other administrative support and assistance as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.

Qualifications:

• Bachelor degree or equivalent; additional qualifications in communications or administration are a plus
• Proven experience as an Office Assistant, Administrative Assistant, or in another relevant administrative role.
• Proficiency in MS Office (MS Excel and MS Word, in particular).
• Excellent written and verbal communication skills.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.

LOCATION: Singapore

Interested candidates please send CV to joshua@nexxuscapital.net

Job Type: Full-time

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Work Location: Hybrid remote in Singapore 049483

Role Overview

We are seeking a highly organized, discreet, and resilient Executive Assistant to support our Principal in a multifaceted capacity. This role is a blend of professional post-investment management, high-level administrative support, and lifestyle asset coordination. The ideal candidate is a proactive professional with a "fast-paced execution culture", exceptional bilingual capabilities, and the ability to manage sensitive information with the utmost integrity.

Key Responsibilities

• Post-Investment Management: Track and manage the progress of various investment projects. You must possess professional communication skills and the ability to understand complex project dynamics.

• Administrative & Private Office Support: Manage the Principal’s bank accounts, visa applications, private travel arrangements, and daily administrative tasks.

• Business Translation: Provide high-quality Chinese-English interpretation and translation for both daily and formal business settings.

• Lifestyle & Asset Management: Assist with the management of lifestyle assets, including but not limited to fine wine, art, and luxury watches. This includes research, procurement, and inventory management.

• Stakeholder Coordination: Act as the primary liaison between internal departments, external project teams, and the Principal’s family office to ensure efficient and accurate information flow.

Requirements

Background & Experience:

• Proven experience as an Executive Assistant, Analyst, or Project Manager within a Management Consulting firm, Venture Capital/Private Equity firm (specifically in post-investment management), or a reputable MNC.

• Experience working with regional enterprises, including China-based businesses, is preferred. Candidate should be comfortable operating in a fast-paced and execution-focused environment.

• Excellent bilingual proficiency (English and Mandarin) to handle high-stakes business translations.

Core Competencies:

• Integrity: Unwavering ethics and a strong sense of values. You will be entrusted with sensitive assets and confidential information.

• Stability & Resilience: A "can-do" attitude with the grit to handle changing demands and high-pressure situations.

• Attention to Detail: Highly logical, rigorous in execution, and sensitive to numbers.

• Personal Attributes: We are looking for a professional who is composed, low-profile, and highly stable. Singaporeans or Permanent Resident are preferred.

What We Offer

• The opportunity to work closely with a visionary leader in a high-growth environment.

• Exposure to diverse investment projects and luxury asset management.

• A competitive compensation package commensurate with experience.

A fast-growing consultancy with ambitious expansion plans is looking for a driven and dependable Executive Assistant to be the backbone of the business.

This is a high-trust, hands-on role where you will work directly alongside the Managing Director - keeping operations tight, anticipating needs before they arise, and ensuring everything runs smoothly as the company scales. If you enjoy variety, ownership, and being the person others rely on, this role was made for you.

You will manage the MD's calendar and prepare him for meetings, oversee day-to-day office administration, coordinate events, and handle social media and website updates. Beyond the day-to-day, you will be expected to take initiative on projects and bring structure to a fast-moving environment.

The ideal candidate holds a Diploma with at least 5 years of EA experience and strong communication skills. You are proactive, detail-oriented, and thrive working independently under pressure. You handle sensitive matters with discretion and professionalism, communicate confidently, and have strong Microsoft Office skills.

If you are keen, please click on the link to apply or email your updated CV to jillian.yip@ethosbc.com.

Reg No. R1987809 BeathChapman Pte Ltd

License No. 16S8112

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken

Overview

We are seeking a dedicated and detail-oriented Executive Assistant to support the Office of the CEO. Reporting to the Chief of Staff, this role involves a variety of administrative and project management tasks, including managing daily calendars, organizing documents, assisting with external relations coordination, and contributing to special projects as needed. If you enjoy working behind the scenes to ensure smooth operations, are highly organized, and thrive in an extremely fast-paced environment, this could be the perfect position for a go-getter like you.

Responsibilities

• Maintain and manage daily calendars for the Office of the CEO including scheduling meetings, calls, and events.
• Organize, collect, record-keep and oversee knowledge management systems for the Office of the CEO.
• Help coordinate relationship-building activities and assist in enhancing touchpoints with partners, community, artists, government, investors, and other audiences and stakeholders through communications, CRM management, digital strategies and external relations.
• Support the Chief of Staff with special projects, including general administrative tasks for industry and artist relations initiatives, strategic projects and more.
• Manage hospitality, visitor experience, and executive-facing environments, including greeting guests, preparing meeting spaces, coordinating hospitality requirements, and ensuring a welcoming and professional experience for all visitors.
• Coordinate gifts, deliveries, couriers, sourcing requests, errands, and other operational activities on behalf of the Office of the CEO.
• Maintain a consistent on-site presence in the Singapore office, enabling timely execution of operational, hospitality, and relationship-building activities on behalf of the Office of the CEO.
• Execute tactically on strategies for communications and engagement with business contacts and artists within the Caldecott Music Group portfolio.
• Maintain a very high level of discretion and confidentiality at all times.

Qualifications

• Prior experience in an assistant or admin role, ideally in entertainment or a related industry is preferred.
• Exceptional organizational skills with a strong attention to detail.
• Comfortable working with business software (Microsoft Office, Adobe) and cloud-based platforms (G-Suite, Dropbox, Zoom).
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple tasks with tight deadlines.
• Professional and calm demeanor paired with extreme resourcefulness.
• Office-based in Singapore, with a required 5-day in-office presence.
• Passionate about being an assistant and having a career in administration.

-Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

-Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

-Produce minutes of meetings

-Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

-Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

-Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures

-Coordinate meetings and arrangements

-Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Information Management

-Disseminate information as requested

Requisition Management

-Process Travel Request System and Purchase Requisition System

- Obtain necessary approvals for all purchase/travel requisitions & expense claims                                                                                             

Requirements:

- Minimum of 1 year of secretarial experience with senior management      

- Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Key Responsibilities:

• Handle daily accounting operations, including bookkeeping, invoicing, and expense tracking across multiple entities.
• Prepare financial reports and assist with month-end and year-end closing activities.
• Manage accounts payable and receivable functions efficiently.
• Ensure timely submission of corporate tax, GST, and other statutory compliance reports.
• Oversee all banking functions, including monthly bank reconciliations.
• Attend to enquiries and surveys related to financial matters.
• Assist in budget preparation, financial analysis, and cost management.
• Administer monthly payroll, CPF contributions, and related HR submissions such as IR8A and IR21.
• Process employee claims and handle HR-related documentation.
• Manage applications for permits, passes, and grants, and perform other general administrative duties.
• Experience in project management &/or cost accounting will be an advantage.

Job Requirements:

• Minimum 5 years of relevant working experience with strong knowledge of accounting standards, Employment Act, and HR practices/regulations.
• Able to work independently with a high level of accuracy and attention to detail.
• Meticulous, logical thinker, and willing to learn and take on new challenges.
• Proficient in Microsoft Excel, Word, and Office applications.
• Experience using Xero Accounting and InfoTech HRMS software preferred.

Job Responsibilities:

• Prepare month end closing and annual financial statements for clients
• Preparation of simple tax reports.
• Ensure firms’ service standard and reporting deadlines are met
• Liaise with clients, auditors and tax agents
• Any ad-hoc duties

Job Requirements:

• Degree in Accounting or professional qualification (CPA, ACCA or equivalent) is preferred
• At least 2- 3 years of experiences in handling similar position
• Familiar with Singapore Financial Reporting Standard (SFRS) or IFRS
• Dealing with preparing of full set of basic Financial Statements and basic
• Corporate Tax Returns for small to middle company (including Asset holdings company)
• Candidates with experience working in accounting service firm preferred
• Independent, organised and able to work at fast paced environment
• Basic knowledge of Excel / Word
• Candidates having experience on Audit or Financial due diligence preferred

Peak Ocean is seeking a detail-oriented Senior Accounts Assistant to manage intercompany accounting, General Ledger (GL), Accounts Payable (AP), and Accounts Receivable (AR) functions for the Group’s operations.

Key Responsibilities

General Ledger (GL)

• Maintain full sets of accounts and ensure accurate recording of financial transactions. 
• Prepare monthly journal entries, accruals, prepayments, and balance sheet schedules. 
• Perform month-end and year-end closing activities. 
• Reconcile bank accounts, intercompany balances, and general ledger accounts. 
• Support preparation of financial statements and audit schedules. 
• Ensure compliance with Singapore Financial Reporting Standards (SFRS) and internal controls. 

Intercompany Accounting

• Handle intercompany billings, settlements, and reconciliations across regional/group entities. 
• Investigate and resolve intercompany discrepancies in a timely manner. 
• Coordinate with overseas finance teams on monthly closing and reconciliation matters. 
• Prepare supporting documentation for transfer pricing and intercompany transactions where required. 

Accounts Payable (AP)

• Process supplier invoices, staff claims, and payment vouchers accurately and timely. 
• Verify supporting documents and ensure proper approvals before payment processing. 
• Prepare payment runs via GIRO/online banking. 
• Reconcile supplier statements and resolve invoice/payment discrepancies. 
• Maintain vendor master records and filing systems. 

Accounts Receivable (AR)

• Prepare customer invoices, debit/credit notes, and receipts. 
• Monitor accounts receivable aging and follow up on overdue payments. 
• Reconcile customer accounts and investigate discrepancies. 
• Liaise with customers and internal stakeholders on billing matters. 

Reporting & Compliance

• Assist in GST preparation and submission. 
• Support internal and external audits. 
• Maintain accurate accounting records and documentation. 
• Assist in finance process improvement initiatives and system enhancements. 

JOB REQUIREMENTS (Experience, academic qualification, etc.)

• Diploma or Degree in Accounting, Finance, or related discipline. 
• Minimum 2–4 years of relevant accounting experience, preferably with intercompany exposure. 
• Knowledge of Singapore accounting standards and GST regulations. 
• Experience in handling GL, AP, and AR functions independently. 
• Proficient in Microsoft Excel and accounting system such as QuickBooks.  
• Strong attention to detail and good analytical skills. 
• Ability to work independently and meet tight deadlines. 
• Good communication and interpersonal skills. 
• Able to start work as soon as possible.
• Contractual role for a period of 2 years. 
• Possibility of conversion to full-time employee, subject to performance

While we review every application, we regret only shortlisted applicants will be notified.  We believe that diverse teams build better solutions EA 18C9336

We welcome applications from individuals of all backgrounds, identities, and lived experiences, and we are committed to providing a supportive environment where everyone can do their best work.

Why Join Us ?

• 5 workdays rotating shifts (Inclusive weekends and Public Holidays)
• Retail Team Incentive.
• Annual Wage Supplement (13th Month Bonus)
• 10% Staff discount for purchases from Phoon Huat/Redman.
• Quarterly Redmanshop.com Loyalty Points.
• Birthday incentive Redmanshop.com Loyalty Points.
• Inpatient & Outpatient Medical Benefit

Responsibilities :

• Deliver customer service excellence by greeting walk-in customers, attending to their shopping enquiries, promoting products to them and assisting with the order fulfilment processes.
• Replenish and arrange merchandise according to Company’s Standard Operating Procedures.
• Perform out-of-stock, quality, and expiry checks.
• Perform price tagging and ensure accuracy.
• Perform cashiering duties including customer exchanges and refunds and promoting customer loyalty programme during the checkout process.
• Create and maintain retail outlet displays.
• Perform general housekeeping duties to ensure and maintain a high standard of housekeeping and hygiene.
• Assist in retail outlet opening and closing including participating in the cashier balancing process.
• Participate in stock-take.

Requirements :

• Candidates with retail experiences preferred.
• Minimum GCE 'O' or 'N' level.
• Good team player, and able to work independently.
• Positive attitude and friendly disposition.
• Good communication and interpersonal skills.
• Able to read and understand English.
• IT literacy will be added advantage.
• Able to carry load 10kg and above.
• Singaporean/PR welcome to apply!

Build Your Career with Dimerco

Looking to level up? Join Dimerco and unleash your potential!

We’re looking for responsible, self-motivated individuals ready to grow in the fast-paced world of global shipping and logistics. At Dimerco, we provide a supportive learning environment, professional training, and pathways to career success. Our mission is simple yet powerful: to open doors for talented people and equip them with the skills to achieve their career dreams.

About Dimerco

Dimerco Express Group helps businesses move goods around the world smoothly by managing international shipping, customs compliance, and warehousing. Our projects primarily connect Asia’s manufacturing and logistics hubs with each other, and with North America and Europe, creating seamless trade links across continents. Founded in Taiwan in 1971, Dimerco has grown into a worldwide network, serving customers through more than 150 offices, 80contract logistics operations, and over 200 strategic partner agents across China, India, Asia Pacific, North America, and Europe.

Job Description

• Prepare and process all air export cargo documentation, shipping documents, and customs declarations accurately and timely.
• Coordinate daily operational activities and shipment transactions with internal departments, customers, overseas agents, airlines, and service providers.
• Ensure compliance with company SOPs, customs regulations, security requirements, and industry standards.
• Track and monitor shipment movements, proactively updating customers and stakeholders on shipment status and any operational issues.
• Maintain accurate operational records and ensure timely completion of assigned tasks.
• Undertake any other duties and responsibilities assigned by Management from time to time.
• Handle all air export-related enquiries and provide timely support to internal and external.

Job Requirements

• ITE, Diploma, or equivalent qualification in Logistics, Supply Chain, Business, or a related field.
• Candidates with relevant experience in air freight, freight forwarding, or logistics operations are preferred. Entry-level candidates with a willingness to learn are welcome to apply.
• Basic knowledge of air export procedures, shipping documentation, and customs regulations will be an advantage.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Strong communication and interpersonal skills with the ability to coordinate effectively with customers, vendors, and internal stakeholders.
• Able to multitask, prioritize workload, and work efficiently in a fast-paced environment.
• Meticulous, responsible, and attentive to details.
• Positive attitude, team player, and willing to learn and adapt to operational requirements.
• Able to work independently while contributing effectively as part of a team.

Why Join Dimerco?

Want to be part of a company that’s shaping the future of international freight and logistics? At Dimerco, your growth matters! We provide:

• Training and career support: structured programs to help you grow professionally.
• Global exposure: collaborate with international colleagues and gain opportunities to travel abroad.
• Effective communication: a flat structure that minimizes hierarchy and organizational layers.
• Cross-functional collaboration: work closely with diverse teams across regions and disciplines.
• Innovation-driven culture: leverage technology and new solutions to stay ahead in logistics.
• Career mobility: opportunities to take on global assignments and advance within the organization.

What are you waiting for? Hit apply!

Why Join Us ?

• 5 workdays rotating shifts (Inclusive weekends and Public Holidays)
• Retail Team Incentive.
• Annual Wage Supplement (13th Month Bonus)
• 10% Staff discount for purchases from Phoon Huat/Redman.
• Quarterly Redmanshop.com Loyalty Points.
• Birthday incentive Redmanshop.com Loyalty Points.
• Inpatient & Outpatient Medical Benefit

Responsibilities :

• Deliver customer service excellence by greeting walk-in customers, attending to their shopping enquiries, promoting products to them and assisting with the order fulfilment processes.
• Replenish and arrange merchandise according to Company’s Standard Operating Procedures.
• Perform out-of-stock, quality, and expiry checks.
• Perform price tagging and ensure accuracy.
• Perform cashiering duties including customer exchanges and refunds and promoting customer loyalty programme during the checkout process.
• Create and maintain retail outlet displays.
• Perform general housekeeping duties to ensure and maintain a high standard of housekeeping and hygiene.
• Assist in retail outlet opening and closing including participating in the cashier balancing process.
• Participate in stock-take.

Requirements :

• Candidates with retail experiences preferred.
• Minimum GCE 'O' or 'N' level.
• Good team player, and able to work independently.
• Positive attitude and friendly disposition.
• Good communication and interpersonal skills.
• Able to read and understand English.
• IT literacy will be added advantage.
• Able to carry load 10kg and above.
• Singaporean/PR welcome to apply!

Why Join Us ?

• 5 workdays rotating shifts (Inclusive weekends and Public Holidays)
• Retail Team Incentive.
• Annual Wage Supplement (13th Month Bonus)
• 10% Staff discount for purchases from Phoon Huat/Redman.
• Quarterly Redmanshop.com Loyalty Points.
• Birthday incentive Redmanshop.com Loyalty Points.
• Inpatient & Outpatient Medical Benefit

Responsibilities :

• Deliver customer service excellence by greeting walk-in customers, attending to their shopping enquiries, promoting products to them and assisting with the order fulfilment processes.
• Replenish and arrange merchandise according to Company’s Standard Operating Procedures.
• Perform out-of-stock, quality, and expiry checks.
• Perform price tagging and ensure accuracy.
• Perform cashiering duties including customer exchanges and refunds and promoting customer loyalty programme during the checkout process.
• Create and maintain retail outlet displays.
• Perform general housekeeping duties to ensure and maintain a high standard of housekeeping and hygiene.
• Assist in retail outlet opening and closing including participating in the cashier balancing process.
• Participate in stock-take.

Requirements :

• Candidates with retail experiences preferred.
• Minimum GCE 'O' or 'N' level.
• Good team player, and able to work independently.
• Positive attitude and friendly disposition.
• Good communication and interpersonal skills.
• Able to read and understand English.
• IT literacy will be added advantage.
• Able to carry load 10kg and above.
• Singaporean/PR welcome to apply!

• Opportunity to work closely with a leader and gain exposure.
• Be part of impactful work and contribute to meaningful initiative.

About Our Client

A leading research and academic initiative focused on advancing healthy ageing through innovative science, interdisciplinary collaboration, and the development of precision-based healthcare solutions.

Job Description

• Manage complex calendar, including scheduling meetings, appointments, and travel arrangements (flights, accommodation, transport).
• Coordinate and prioritise internal and external engagements, ensuring all materials are prepared in advance.
• Serve as the main point of contact to screen and direct communications efficiently.
• Prepare detailed travel itineraries and handle expense reporting.
• Maintain organised physical and digital filing systems for efficient document access.
• Support high-level meetings by preparing agendas, minutes, and tracking follow-ups.
• Oversee office resources and liaise with IT and support teams as needed.
• Assist in organising events such as seminars, workshops, and conferences.
• Handle sensitive information with the highest level of confidentiality.
• Facilitate smooth communication with internal teams and external partners.
• Draft and manage communications on behalf of the office, ensuring consistency and compliance.
• Represent the office professionally in all interactions.
• Be involved in ad-hoc admin matters.

The Successful Applicant

• Has 8 years or more of secretarial experiences in similar firm supporting a leader.
• Strong organisational skills and the ability to manage complex priorities with precision.
• Proactive, resourceful, and adaptable, with strong business acumens and interpersonal skills, high discretion, and the ability to thrive in a fast-paced environment while engaging effectively with diverse stakeholders at all levels.
  
• Proficient in MS Office and experience with virtual meeting platforms (Zoom and MS Teams).
• Able to travel to the West

What's on Offer

The role offers the opportunity to work closely with a leader in a fast-paced, high-impact environment, contributing to pioneering initiatives while gaining exposure to global stakeholders and strategic projects.

Michael Page International Pte Ltd | Registration No. 199804751N