Total 14 Junior Executive level Legal / Public / Security job vacancies in Regency Park

Salary Range: $2,000 - $2,500 
Working Days: 5 days, Monday - Friday
Working Hours: 8.30am to 5.30pm
Location: Toh Guan Road

Responsibilities

• To process all customers’ request & enquiries pertaining to card programming and logger transactions.
• To assists Project Engineer in testing & commissioning of card access programming.
•  Be responsible in processing report according to customers’ request or schedule.
•  To perform downloading of data from site’s card access panel to Control Center.
•  Conduct periodic backup & archive customers’ history transactions and database.

Requirements

• At least Nitec with basic computer knowledge.

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Conveyancing Secretary (Junior x 1 ; Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

WhatsApp me your resume for quicker processing! ☺️

WhatsApp: https://wa.me/6584067823 (Shiro)

SHEE YOKE RU|R26161758 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job Title

Admin/HR

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Job Summary

Assist with billing, administrative, and HR functions to support smooth office operations and accurate record-keeping. Working within a law firm enviroment.

Responsibilities

• Accurately process billing tasks to ensure timely and correct financial transactions
• Perform administrative duties to organize office workflows and maintain operational efficiency
• Support HR functions by managing employee records and assisting with related administrative tasks
• assisting in filing documents electronically
• managing staff leave forms, etc

Under the guidance of the Senior and staff auditors, assist to:

· Check the accuracy of accounting systems and procedures;

· Review, assess and recommend changes in accounting systems and controls of a business unit;

· Verify and inspect accounts receivable and payable ledgers and general ledger for its accuracy;

· Check, inspect and reconcile bank deposits and payments;

· Inspect, test and assess software and hardware systems for its failure;

· Check all accounting and clients’ databases are updated and functioning properly;

· Study, inspect and assess budgets, balance sheets and other related financial statements and records;

· Review and recommend changes in internal audit controls;

· Check and verify accounting books and records are in conformity with industry practices and corporate policies;

· Ensure compliance of regulatory guidelines and generally accepted auditing standards.

About the Role

We are seeking an experienced and adaptable Practice Assistant / Legal Secretary to support Partner Indraneil Ghosh and Special Counsel, Esther Yee in our Singapore office. This is an excellent opportunity to join a high-performing, collaborative team within a top tier law firm.

This is a varied role where you will provide high-quality support to eight fee earners across different levels, while contributing to the smooth operation of a close-knit office. You will work alongside a team of three Practice Assistants in a highly collaborative and supportive team environment.

Key responsibilities:

• Proactive and efficient diary and calendar management
• Coordinating travel arrangements and itineraries
• Preparing engagement letters and assisting with minor document processing
• Opening files, assisting with billing and general matter management
• Liaising confidently with internal stakeholders
• Supporting client events
• Participating in a rotating reception roster (1–2 days per week), including meeting coordination, greeting visitors, and managing calls
• Providing team support and holiday cover for other Practice Assistants as required

About You

You are a collaborative, adaptable and positive team player who enjoys working in a dynamic, people-focused environment.

We are looking for:

• Solid experience as a Practice Assistant/Legal Secretary within a law firm environment
• Experience supporting multiple lawyers at varying levels
• Strong organisational skills and a proactive approach to managing competing priorities
• Experience with billing, file opening and matter administration
• A flexible, “can-do” attitude and willingness to step in and support others
• Ability to build strong relationships
• Business Mandarin language skills would be highly regarded

Who are we?

We are Mallesons. The top-tier independent firm with almost 200 years of history in Australia and internationally. Singapore is our Asia hub as we embrace opportunities across the Asia-Pacific region. We combine our top-tier capability in Australia and Singapore with an international network of relationship firms.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

Webuild careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com.

If you are not a Singaporean Citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Singapore.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Orang Laut and Malay peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. 

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com.

Our client is a well-established multinational organisation with operations across the U.K. and Asia. As part of its continued growth, it is seeking a Legal Counsel to support a broad range of commercial and corporate legal matters while partnering closely with business stakeholders across multiple jurisdictions.

Responsibilities 

In this role, you will negotiate, draft and review a wide range of commercial agreements including non-disclosure agreements, master services agreements, procurement contracts, maintenance and repair agreements, joint venture contracts, financing documents, construction agreements and licences. You will advise on compliance matters such as anti-bribery and corruption, sanctions and export controls, support corporate governance activities including board and shareholder resolutions, minutes and corporate secretarial documentation, and liaise with external corporate secretarial providers. You will also advise on disputes and claims, manage external counsel where required, and work closely with stakeholders. 

Requirements 

The ideal candidate holds a good LLB (Hons) or JD from a reputable university and has at least 2 years of post-qualification experience gained either in private practice with a focus on corporate law or as an in-house legal counsel. You possess strong drafting and communication skills, sound commercial judgement, and the ability to work independently while collaborating effectively within a team. 

To Apply

To apply, please submit your resume or if you have any questions, please reach out to Cynthia Teo at ct@kerryconsulting.com, quoting the job title.

Reg: R1546879 Lic: 16S8060

Responsibilities:

·      Support daily network security operations, including monitoring and basic security controls

·      Assist in vulnerability management for network devices, servers, and endpoints (scan, track, follow-up)

·      Support security monitoring and alert handling (e.g., firewall, endpoint, network logs)

·      Perform basic log analysis to identify abnormal or suspicious activities

·      Assist in incident investigation and response

·      Work with IT and regional teams to follow up and close security issues

·      Support implementation and improvement of basic security controls (network, end point, server)

·      Contribute to administrative and routine security-related tasks as needed

·      Provide ad-hoc support to group-wide security projects and initiatives

Requirements:

·      Bachelor’s degree in Information Security, Cyber Security, Computer Science, or related field

·      1–3years of experience in information security, IT security, or system/network administration

·      Basic understanding of network fundamentals (TCP/IP, firewall, VPN, etc.)

·      Basic knowledge of operating systems (Windows/Linux) and endpoint security

·      Experience with security tools or platforms (e.g., SIEM, EDR, firewall solutions)

·      Familiar with vulnerability management or basic security operations concepts

·      Able to work with teams across regions

·      Experience working in an international or cross-regional environment is a plus

Responsibilities:

·      Monitor security alerts and perform initial analysis

·      Investigate security events using SIEM and related tools

·      Perform log analysis to identify suspicious activities

·      Support incident investigation and response

·      Help improve detection rules and monitoring coverage

·      Work with teams in different regions on security operations tasks

·      Contribute to administrative and routine security-related tasks as needed

·      Provide ad-hoc support to group-wide security projects and initiatives

Requirements:

·      Bachelor’s degree in information security, Computer Science, or related field

·      1–3years of experience in security operations, SOC, or related work

·      Familiar with basic SOC processes (alert handling, incident response)

·      Experience with SIEM platforms (e.g., Microsoft Sentinel, Splunk)

·      Basic log analysis capability (Windows, Linux, network logs)

·      Able to work with teams across regions

·      Experience working with overseas or cross-regional teams is a plus

Junior Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 1-2 years of corporate experience
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

CEEK Pte Limited is a specialist professional civil engineering design firm. We have considerable experience supporting main contractors at both tender and contract stage where we provide solutions for construction methodology, temporary works and value engineering through alternative designs for major civil and building works. Our expertise encompasses both steel and reinforced/prestressed concrete structures, geotechnical work and heavy lifting as well a s pre-Fabricated and modularised structures. We aim to work at the forefront of engineering where the skill and inventiveness of our staff add true value to our clients, enabling them to secure high value projects at tender stage and then add further value as the projects are constructed.

We are building a growing workload covering diverse projects including underground works for civil projects involving ERSS, tunneling, foundations, geotechnical and structural work for complex building structures, bridges and other major structures.

Using our long experience in the subjects listed above, we are also involved as experts for diverse technical issues related to dispute resolution which provides rewarding opportunities for our staff to gain experience and develop their own skills.

Assistant Engineer

We are looking t o employ Assistant Engineers with contemporary engineering skills in structural and/or geotechnical disciplines, that they are interested to apply to a wide variety of projects.

Whatever your skills w e will strive with you to continue to grow your expertise and develop your capability to work in the widest possible forum.

Basic requirements:

• Degree in Civil Engineering or equivalent,

• Knowledge of geotechnical analysis software and/or structural analysis software will be an advantage,

Familiarity with the application of AI to workflow

• Ideally around 1-2 years civil design experience with either a contractor or a consultant, though fresh graduates will be considered for starter positions

• Varied years of experience can be accepted; as long as you fit then we can place you in a position to suit your experience

品

Responsibilities

Administrative & Operational Support

• Perform monthly routine administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.)
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists)
• Support internal coordination with Singapore team members
• Assist in ad-hoc administrative tasks as assigne
• Assist in managing and redirecting incoming correspondence (eg emails, physical mail) to the relevant internal/external stakeholders

Work Pass Administrative Support

• Prepare work pass application forms
• Assist in collating required documents for applications, renewals, cancellations, and issuance
• Update and maintain work pass trackers and status reports

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Detail-oriented with strong organisational skills
• Ability to follow instructions and work independently with minimal supervision

The Practice Assistant/Paralegal role is responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Those in this role must observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm.

This particular role supports our (1) Korean lawyers and (2) our clients who are also mainly Koreans. This role requires communication to our clients sometimes in Korean and the translation of Korean legal documents.

Essential duties

• Performing complex legal secretarial/administrative activities that may be highly confidential or sensitive, requiring diplomacy and discretion;
• Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context;
• Assisting lawyers with transaction management including preparing and running checklists relating to financing transactions and managing data rooms;
• Creating physical and soft transaction bibles after the closing of transactions;
• Taking notes at physical and virtual meeting
• Organizing and maintaining all correspondence and documents using the relevant document management system;
• Managing emails, calendar appointments, and client contact lists;
• Scheduling meetings and coordinating all logistics;
• Coordinating services with Global Shared Business Services;
• Providing business development support when necessary;
• Using internal library resources for external research as directed by timekeepers;
• Managing physical and electronic files, including intake, retention, retrieval, and transfer of records;
• Maintaining an organized and secured work station and filing areas;
• Running critical document checks to ensure all files have been appropriately saved;
• Importing electronic documents, including scanning documents into the document management system;
• Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers;
• Coordinating and preparing monthly client bills;
• Preparing check requests and expense reports;
• Opening files and conducting conflict checks;
• Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements;
• Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave;
• Providing backup support for reception and office or client services functions, depending on location;
• Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/Coordinator or Department Head administrative work, practice development initiatives, and project work;
• Working overtime as occasionally required
• Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners;
• High proficiency in the use of Word, Outlook, Excel, and PowerPoint;
• Typing speed of 65 wpm or above;
• Exemplary oral and written communication skills;
• Excellent attention to detail, including using correct spelling and grammar;
• Excellent client service skills;
• Can-do attitude and flexible approach;
• Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs;
• Work autonomously with limited guidance;
• Organize and prioritize own workload and help timekeepers with their organization;
• Meet deadlines;
• Use own judgment in decision making to solve problems and achieve business outcomes;
• Take the initiative in handling projects and anticipating what needs to be done;
• Understand and follow specific and detailed instructions in oral and written form;
• This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

Additional Requirements :

• This role will involve direct interaction with the firm's clients. Therefore, the candidate should be presentable in front of clients including being confident with communicating directly with clients
• Fluent in Korean (both written and oral) to communicate with our Korean clients and to also translate Korean legal documents;
• Translation experience;
• More than 2 years of marketing experience.

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Singapore office, as a Legal Practice Assistant.

Qualification and Experience

• Formal secretarial or legal professional studies.
• At least 3 years of legal secretarial/administrative experience, and who is willing to develop and learn under guidance.
• Experienced in Microsoft Word, Excel, PowerPoint and Outlook.
• Comfortable learning new technologies and developing best practice in tasks specific to the legal profession.
• Confident in written and spoken English and in liaising with stakeholders in person and remotely.
• Uses initiative to get tasks done, is detail orientated and proactive about 'what else' when managing stakeholders matters.
• Enjoys working in a team orientated firm, and willing to assist colleagues when additional support is needed.
• Organised, and with the ability to prioritize and work to meet tight deadlines.
• Provide accurate, timely and professional support to Partners and Lawyers within the stakeholder group.
• Work alongside other Legal Practice Assistants to learn best practice and internal firm processes to meet the business needs.
• Arrange meetings and managing calendars to facilitate streamlined working habits, including time recording for fee earners.
• Assist in creating letters, preparing presentation materials and legal document collation.
• Responsible for file management on the iManage document management system and maintaining good filing practices.
• Liaise with travel providers to arrange business travel and client/seminar meeting attendance.
• Assist in the preparation of bills and liaising with the Accounts Team to ensure accurate issuing inline with firm processes.

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

In addition, one of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (BAME), Women, and Work and Me (Family).

#LI-DNI

The Corporate Secretarial Team

Our Corporate Secretarial team members share their experiences and support their colleagues to work together for projects. The team establishes mutual understanding and guidance even though they are working in a fast-paced and challenging industry. The team culture includes:

• Open and supportive leaders who focus on people career development
• Collaboration with team members to develop solutions
• Providing coaching and supporting one another
• Learning opportunities

Responsibilities

• Manage a portfolio of clients by providing incorporation, corporate secretarial and administrative services to clients with minimal supervision
• Support with customer due diligence (on-boarding and on-going monitoring)
• Filing of returns with the Accounting and Corporate Regulatory Authority (ACRA)
• Prepare and stay updated on relevant developments and changes in statutory and regulatory obligations
• Coordinate and organise meetings of directors and shareholders
• Draft resolutions and minutes of meetings of directors and shareholders
• Maintain registers and minute book
• Advise on company law and corporate secretarial practice
• Liaise with statutory bodies, banks and other third-party business partners as and when required
• Manage and build client relationships by being a rounded business advisor
• Work on other incidental work as assigned from time to time.

Qualifications and Skills

• Pursuing a relevant Diploma/Degree and/or relevant professional qualification
• Holding or currently pursuing corporate secretarial qualifications would be advantageous
• In-depth knowledge of the Companies Act and subsidiary legislations
• Good writing and communication skills
• Good client servicing skills and strong problem-solving skills
• Good organisational and interpersonal skills
• Able to work independently and work under tight deadlines
• Pro-active and a good team player
• Flexible and adaptable in various working styles