Total 5,685 Administrative / Clerical job vacancies

Location: Woodlands Loop
Salary: S$2,200 to S$3,200 per month, depending on experience
Working days & time: 5.5 days; 7:00am to 4:00pm

The role may require work on weekends and public holidays on a rotational basis. Overtime will be paid where applicable.

Responsibilities 

• Handle customer service enquiries via WhatsApp, email, and phone calls
• Assist with order processing and customer account matters
• Set up and maintain customer accounts in the system
• Order raw materials and trading products when required
• Conduct stock tallying, stock checking, and assist with inventory records
• Support Accounts Payable and Accounts Receivable administrative tasks
• Prepare, update, and maintain documents, records, and reports
• Draft simple emails and communicate with customers, suppliers, and internal teams
• Assist with general administrative duties and ad hoc tasks assigned by management

Requirements

• Familiar with Microsoft Office and Google Workspace, including Google Sheets and Google Docs
• Able to work weekends and public holidays on a rotational basis

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Key Responsibilities

Human Resource Functions

·       Maintain and update employee personnel records and HR databases.

·       Assist in foreigner workers or staff’s onboarding arrangements.

·       Coordinate employee training, orientation, and welfare activities.

·        Maintain proper filing and document control systems.

·       Prepare employment contracts, confirmation letters, and other HR correspondence.

·       Support payroll preparation, leave administration, attendance tracking, and overtime records.

·       Assist in work pass applications, renewals, cancellations, and related MOM submissions.

·       Assist in recruitment activities, including job postings, interview scheduling, etc when required.

·       Ensure compliance with company policies and Singapore employment regulations.

·       Other HR related duties assigned by HR manager or director.

Support in Administrative Functions(when required)

·       Manage office supplies, stationery, and general administrative requirements.

·       Coordinate company events, meetings, and staff communications.

·       Assist in managing company assets, accommodation records, and vehicle documentation where applicable.

·       Liaise with external vendors, government agencies, and service providers when needed.

·       Handle incoming correspondence, phone calls, and general office enquiries (when required)

Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or related discipline.
• Minimum 1–3 years of HR and administrative experience.
• Familiar with Singapore Employment Act, MOM regulations, and work pass processes.
• Proficient in Microsoft Office applications(Excel, Word, Outlook).
• Good communication, interpersonal, and organizational skills.
• Able to handle confidential information with professionalism and integrity.

Key Responsibilities

Provide secretarial and administrative support to the General Manager, which includes but not limited to:

1. Schedule & Calendar Management

• Calendar Control: Manage daily calendar, prioritize requests, and coordinate internal and external meetings.
• Logistics & Hospitality: Secure dining reservations, coordinate catering, and handle all related logistics.

2. Travel & Expense Management

• Travel Planning: Handle comprehensive logistics for business trips, including flight and hotel bookings, visa applications, etc.
• Expense Claims: Assist with the timely preparation, submission, and reimbursement of expense claims.

3. Meeting Coordination & Minutes

• Preparation & Setup: Coordinate room reservations, technical setup, and the timely dissemination of meeting notices and materials.
• Documentation: Attend internal and external meetings to take accurate minutes and track action items.

4. Internal Coordination & Reporting

• Report Collation: Assist in preparing work reports by coordinating with internal departments to collate data, draft presentations, and maintain records.
• Liaison & Follow-up: Act as a liaison by relaying messages and tasks to internal teams, ensuring timely follow-ups and reminders.

5. Documentation & Records Management

• Approvals & Signatures: Coordinate the signing of documents and ensure secure, organized record-keeping.
• Communications Screening: Screen and forward incoming emails, letters, and phone calls.
• Database & Directives: Maintain an updated database of business contacts and manage the issuance and archiving of all Management Directives.

6. External Relations

• External Liaison: Assist in the coordination of administrative matters with external organizations and attend corporate functions when required
• Gifting: Manage the ordering and dispatching of corporate gifts and festive hampers

Others:

• Bilingual Support: Provide accurate translation and interpretation work (English and Chinese).
• Company events: Plan, conceptualize, and execute company events, team-building activities, and festive celebrations.
• Perform any other secretarial or administrative tasks as assigned.

Requirements

• Diploma / Degree in Business Administration or related studies.
• At least 5 years of related experience in a similar capacity as Secretary /Personal Assistant/ Executive Assistant to Senior Management.
• Fluent in written and spoken English and Mandarin to manage translation work and facilitate frequent liaison with other offices and external partners.
• Possess excellent communications and interpersonal skills.
• Attention to details.
• A good team player.

Job Summary

You will manage administrative and HR tasks, including calendar coordination, event logistics, candidate sourcing, and communication with clients and internal teams to support smooth operations and recruitment processes.

Responsibilities

• Coordinate and manage calendars by scheduling meetings and appointments to optimize time management
• Organize logistics for company events, including catering, transportation, and equipment setup to ensure seamless execution
• Facilitate professional communication as a primary contact point for clients, stakeholders, and internal teams
• Source candidates to support recruitment efforts and maintain an updated pipeline of potential hires
• Track candidates’ application progress to ensure timely follow-up and status updates
• Write, post, and update job advertisements to attract qualified candidates
• Liaise effectively between clients, stakeholders, and internal teams to maintain smooth communication flow

Required competencies and certifications

• Minimum A Levels or a Local Polytechnic Diploma

Preferred competencies and qualifications

• Excellent organizational skills demonstrated through managing multiple administrative and HR tasks efficiently
• Strong communication and interpersonal abilities to engage professionally with diverse stakeholders

Other Information

Benefits

• Opportunities for career advancement and personal development
• A collaborative and supportive work environment

Pay

• Part time -- $13-17/hr
• Full time -- $3000-5000 depending on experience

Our client in port / Maritime industries is looking for a talented Admin cum finance assistant to join the team. you will handling daily cash and bank record and others admin duty.

Key Responsibilities

1. Cashier & Finance Duties

·      Manage daily cash inflow and outflow, bank deposits, and fund transfers

·      Issue receipts, process payments, and maintain proper cash book records

·      Reconcile daily cash, bank statements, and petty cash

·      Handle staff claims,reimburse, and verify supporting documents

·      Assist in payroll preparation and payment coordination

·      Safeguard cash, cheques,receipts, company stamps, and financial documents

2. Admin & Office Support

·      Provide general office admin support

·      Manage office supplies,stationeries procurement, inventory, and distribution

·      Handle incoming &outgoing couriers, mails, and documents

·      Maintain office cleanliness, meeting rooms, and basic facilities

·      Assist in staff attendance,leave recording, and onboarding documentation

·      File and organize contracts, permits and operational documents

·      Answer phone calls, greet visitors, and support ad-hoc tasks

Requirement:
· At least 1 year experience in cash float handling/admin or similar role

·      Meticulous, honest,reliable, able to work independently

. Good communication skills.

EA25C2690 R23115755

·       Maintain thealumni database by updating records.

·       Involve insystem-based projects.

·       Generate timelyand accurate statistical data and alumni listings.

·       Performadministrative duties.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Key Responsibilities: