Total 106 Administrative / Clerical job vacancies in PASIR GUDANG

Key Responsibilities:

Administrative Support:

• Conduct research, collect and analyze data to prepare reports and documents.
• Assist in planning and coordinating drivers, sales team and customers schedule.
• Answer and manage incoming calls, emails, and other communications.
• Act as a liaison between the management and staff, relaying information, requests, and directives.
• Maintain office files, both electronic and hard copies, ensuring they are organized and up-to-date.
• Develop and maintain a filing system for easy retrieval of documents.
• Ensure all sensitive information is handled with confidentiality.
• Oversee and order office supplies, ensuring the office is well-stocked and organized.
• Handle office equipment maintenance and coordinate with vendors for repairs and services.
• Assist with other administrative tasks such as timesheets, and jobsites tracking.
• Track project timelines, deliverables, and follow up on pending tasks.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an administrative assistant or office admin assistant.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multitask.
• Excellent written and verbal communication skills (Mandarin speaking plus point).

Product area

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

Job description

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Qualifications

Job responsibilities

• Operate separately on administrative tasks with minimal supervision (e.g calendar management, travel scheduling, executive expense management, event and budget management).
• Establish trust and partnership with cross-functional teams and executives of the organization.
• Takes the initiative to lead and manage adhoc programmes to further the organization/leader's business goals.
• Exhibit highest standards to maintain confidentiality. Understand internal systems and policies.

Minimum qualifications

• 3 years of administrative experience in a technology or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).

Preferred qualifications

• 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution.
• Experience in calendar management over international timezones, high-volume travel scheduling and booking, and budgeting of events.
• Ability to develop and cultivate positivity and productivity in the organization and sites.
• Ability to support the culture and site programs to inculcate cross-site team motivation and collaboration.
• Ability to establish trust with executive leaders and partners, make decisions using excellent judgement and discretion when evaluating complex circumstances and conflicting needs.

We are looking for a responsible and detail-oriented Account & Admin Assistant to support both administrative and accounting functions. This is a balanced role suitable for candidates who are comfortable handling office coordination as well as basic accounts duties using an ERP system.

Key Responsibilities

Administrative Duties:

• Handle incoming calls, emails and general enquiries.
• Perform general office administration and filing.
• Prepare and process supplier Purchase Orders (PO).
• Coordinate with customers, suppliers and internal teams.
• Maintain proper documentation and records.

Accounts Duties:

• Perform data entry of transactions into ERP/accounting system
• Generate and issue invoices to customers.
• Assist with Accounts Receivable (AR) and Accounts Payable (AP).
• Process supplier invoices and match against PO and delivery documents.
• Maintain accurate records in the system (GL-related entries).
• Assist with basic reconciliations and month-end closing.

A Successful Candidate should have/be:

• Minimum Certificate in Accounting or related qualification, 1-3 years of relevant experience preferred.
• Basic understanding of AR, AP and accounting entries.
• Familiar with Microsoft Excel and ERP systems (e.g. Business Dynamic is an advantage, training will be provided.)
• Maintain accurate records in the system (GL-related entries)
• Good organisational skills.
• Able to multitask and work independently.

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

-Night shifts

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

Responsibilities

• Monitor, maintain and order office supplies and equipment but not limited to Stationaries, Groceries, Medications, Pantry items, toner
• Monitor and maintenance of existing office facility and equipment
• Vendor management such as but not limited to cleaning, pest control, planter and servicing company
• Source for items and comparison of quotations
• Ensure related items have been invoiced and liaise with Finance for payment
• Assist in office main tenant and building management matters (e.g. fire drill, annual electrical shutdown, PA testing)
• Responsible for mail sorting, distribution and courier services
• Perform any other ad-hoc duties as assigned

Qualifications

• Diploma or Degree in any relevant field
• Between 1 to 5 years of relevant experience in office administration and/or General Affairs
• Proficient in Microsoft Office
• Meticulous, organised and analytical
• Ability to work well with management and staff at all levels
• Good working attitude, tactful and possess excellent communication skills
• This role will be 1 year renewable contract

We are looking for a proactive and organized Service and Admin Support Executive to join our growing team in Singapore.

In this role, you will play a key part in supporting our after-sales service operations, coordinating service activities, managing spare parts orders, and assisting customers with service enquiries, and performing administrative tasks

If you enjoy working in a dynamic environment and collaborating with technical and supply chain teams, we would love to hear from you.

Key Responsibilities

•     Handle after-sales service customer enquiries via email and phone calls in a timely and professional manner.

•     Prepare quotations and service proposals for customers in the Singapore market.

•     Process after-sales service orders and invoicing, including spare parts, technical services, and warranty claims.

•     Coordinate daily service schedules with the technical service team.

•     Maintain proper documentation, including scanning service reports, delivery notes, and filing related documents into the system.

•     Work closely with the supply chain team to manage warehouse inventory, including incoming and outgoing stock deliveries and stock movement control.

•     Assist with the physical organization and arrangement of inventory in the warehouse when required.

•     Manage and update item information in the ERP system, including price lists and customer asset records.

•     Prepare monthly reports related to after-sales service activities.

•     Provide general administrative support and perform other related tasks as assigned.

Requirements

•     Minimum Diploma or a related field.

•     Prior experience in after-sales service support or customer service will be an advantage.

•     Experience working with ERP systems is preferred.

•     Proficiency in spoken and written English.

•     Strong organizational and multitasking skills.

•     Customer-oriented, responsible, and result-driven.

•     Able to work both independently and as part of a team.

•     Good time management with the ability to meet deadlines.

What We Offer

•     Supportive and collaborative team environment

•     Opportunity to work closely with technical and operations teams

•     Exposure to service operations and ERP systems

•     Stable full-time position with career development opportunities

Salary

Salary will be commensurate with experience and qualifications.

Candidates with experience as Service Coordinator, Customer Service Executive, or Admin Executive are encouraged to apply.”

Process sales orders accurately and follow them through tocompletion.

Check order details, payment information, and customerinformation for accuracy.

Communicate with customers by email or phone to answerquestions, collect missing information, or resolve issues.

Issue and track invoices and other sales documents.

Maintain and update sales, customer, and CRM records.

Prepare monthly or periodic sales reports and basic analysis for management.

Coordinate with logistics, finance, production, or other departments to ensure timely delivery and issue resolution.

Support the sales team with administrative work, proposals, presentations, and ad hoc tasks.

Minutes taking.

Key Responsibilities

Administrative Operations

1. Manage daily office admin work, including office supplies procurement, inventory and distribution, office environment maintenance, and utility & facility management.

2. Coordinate office logistics, such as meeting arrangement, corporate event organization, and visitor reception, ensuring seamless on-site and off-site coordination.

3. Handle office document filing, data sorting and archiving, and maintain standardized admin management systems.

4. Optimize admin workflows with new tools and methods (e.g., AI tools for data statistics, document processing) to improve work efficiency.

Human Resources (Basic)

1. Assist in end-to-end recruitment coordination: screen resumes, arrange interviews, follow up interview results, and complete onboarding document preparation for new hires.

2. Manage employee relations daily: answer employees’ basic inquiries on HR policies, organize employee onboarding and offboarding procedures, and maintain positive employee communication.

3. Assist in sorting HR data (e.g., employee attendance, personnel information), and use tools to streamline data collection and analysis.

4. Support the implementation of corporate employee activities and HR initiatives to enhance team cohesion.

Job Requirements

1. Bachelor’s degree or above, major in Human Resources Management, Business Administration, or related fields is preferred; with 1-3 years of HR & admin relevant work experience is a plus.

2. Excellent communication and coordination skills: agile in thinking, able to communicate effectively with internal teams at all levels and external vendors, and solve daily problems efficiently.

3. Open-minded and learning-oriented: eager to learn new knowledge and skills, proactive in exploring and applying AI tools and other new office tools to optimize work.

4. Strong sense of responsibility, careful and meticulous in work, with good time management and multi-tasking abilities.

5. Proficiency in MS Office (Word, Excel, PowerPoint); experience in using AI tools is highly preferred.

6. Good teamwork spirit, positive work attitude, and able to adapt to the fast-paced work environment with flexibility.

• Position: Personal Assistant
• Location: Bukit Batok
• Working hours: 5 Days Work Week - 8.30AM to 5.30PM
• Salary (commensurate with experience): Up to $5,000 + AWS + Variable Bonus + 7 Days of Annual leave
• Duration: Perm
• Industry: ACMV

Responsibilities:

• Manage senior management’s calendar, appointments, meetings, and daily schedules
• Handle emails, calls, correspondence, and preparation of documents and reports
• Coordinate internal and external meetings, including logistics and follow-up actions
• Arrange business travel, accommodation, visas, and itineraries
• Provide on-site support during business trips, meetings, and corporate events when required
• Drive senior management for business appointments, meetings, and daily work activities
• Support transportation needs during local and overseas business trips when required
• Ensure vehicle cleanliness, proper maintenance, servicing, refueling, and safety compliance
• Plan efficient routes and ensure punctual travel arrangements

Requirements:

• Diploma or equivalent qualification
• Preferably with a valid driving licence with a good driving record
• Comfortable with frequent driving and flexible working hours
• Strong organisational, communication, and time management skills
• Proficient in Microsoft Office applications and common office systems
• Reliable, proactive, professional, and able to handle confidential matters with discretion
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• No experience is required, training will be provided
• Willing to travel when required

Email to: jeslyn@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Deputy Consulting Director (APAC)

Reg no.: R21101247 | EA No: 13C6684

Our shortlisting process takes 3 working days, and only shortlisted candidates will be contacted.

If you do not hear from us within this period, your application was not shortlisted. We encourage you to continue your job search, and we will contact you should a suitable opportunity arise. We wish you all the best.

Key Responsibilities

• Review claim submissions and verify supporting documents such as receipts, invoices, and approval forms
• Ensure claims comply with company policies and internal approval procedures
• Maintain proper filing and digital records of all processed claims
• Prepare claim summaries, reports, and reconciliation sheets for finance or management review
• Liaise with finance, payroll, and HR teams on claim-related matters
• Handle data entry and update claim trackers or internal systems

Requirements

• Minimum GCE ‘N’ / ‘O’ Level, Diploma, or equivalent
• Prior experience in administrative, clerical, HR support, or office coordination roles is preferred
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good organizational and time management skills
• Strong attention to detail and accuracy in documentation
• Able to maintain confidentiality of company and employee information
• Good written and verbal communication skills
• Able to start immediately or on short notice is an advantage
• Comfortable working in a fast-paced office environment
• Positive attitude, dependable, and willing to learn

Preferred Details

• Employment Type: Temporary
• Working Hours: Office hours (e.g., Monday to Friday)
• Duration: Less than 1 month (short-term temporary assignment)

Needed to perform administrative duties in the company such as
- Workforce Records and Training needs
-Procurement of Materials & Office supplies
- Collection of Materials
- Coordination with various Project sites
- General Housekeeping in Office
- Assist in HR Matters
- Experience in work permit matters

Should have good knowledge of excel

Must be able to communicate with various parties

Job Summary

You will provide administrative support to process customer orders accurately and efficiently, coordinate with production, delivery, andsales teams to ensure smooth daily operations, and assist with other administrative tasks as assigned by the manager.

Responsibilities

• Prepare sales orders, invoices, and delivery orders accurately to support customer order fulfilment
• Communicate effectively with Chinese and English-speaking customers to clarify order details and resolve inquiries
• Coordinate daily operations by liaising with production, delivery, and sales teams to ensure timely order processing and delivery
• Able to work in high-intensity environment who thrive in rapid-turnaround settings and are comfortable supporting high-volume team.
• Perform assigned administrative tasks to support overall team efficiency and operational goals

Preferred competencies and qualifications

• GCE “N” or “O” Level certification
• Proficiency in computer applications to manage order documentation and communication

Working Hours:

• 5-day work week (choose preferred schedule):
• 8:00 am – 5:30 pm, or
• 8:30 am – 6:00 pm

Flexible Work Arrangement:

• Saturday work from 8.00 am to 12.00 pm or 8.30 am to 12.30 pm (twice every 2 weeks) – Work from Home
• Additional Work from Home arrangements available based on operational needs

Job Description

- Organize Company/branch events and meetings
- Keep track of Company SOPs and documentations
- Prepare and keep track of agreements, letters, memos
- Manage Tenancy matters
- Perform Medisave, CHAS and AIA/IHP claims online, tally payments and present report on monthly basis
- Prepare reports for analysis and planning
- Prepare fee statements for doctors
- Process invoices and claims
- Calculation of staff working hours and management of leave records for staff
- Handle queries from accountant and branch staff
- Filing/scanning
- Other projects or administrative duties as assigned

Requirements
- Required traits: meticulous, organized, responsible, willing to learn, high integrity
- At least 2 years of experience preferably in admin and accounting
- Basic accounting knowledge and experience
- Proficient in MS Office especially MS Excel skills and comfortable learning new software
- Work well with deadlines
- Good time management
- Able to work with a sense of urgency
- Good interpersonal and communication skills
- Able to work well both independently and as a team player

Benefits
- 5 Days work.

- Convenient working location, office at Sunset Way.

- Team Performance Bonus

- Medical/Dental Benefit

- Annual Leave

Location: Singapore
Industry: Electronics Parts Assembly

Key Responsibilities:

• Responsible for factory administration duties, handling correspondence, expense claim.
• Organize, store, and maintain production records in physical or digital form including data entry.
• Stock up and purchase of office and pantry supplies.
• Handle visitor reception, deliveries and cleaning contractors
• Uphold confidentiality of sensitive information at all times.
• Applying for/and renewing, maintaining Activity Permits.
• Updating and renewing the Operator Permit, which includes adding and updating any drone variations and new drone models.

Requirements:

• Minimally Diploma Certificate. Fresh graduates are welcomed
• Basic IT office software proficiency, Good written and oral skills
• Physically fit to walk the production floor to collaborate with colleagues
• Good organizational skills and attention to detail

• Only Singaporeans may apply