Total 162 Administrative / Clerical job vacancies in PASIR GUDANG

The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. 

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.

• Efficient document management such as printing and filing of the documents.

• To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.

• Tabulate and prepare monthly sales reports.

• In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials. 

• Prepare purchase orders and coordinate with suppliers.

• Liaise with internal departments to consolidate purchasing needs. 

• Ensure compliance with company purchasing procedures and policies.

• Support in price comparisons, quotation requests and supplier performance reviews.

• Assist with day-to-day operations of the office.

• Monitoring of office supplies.

• Perform secretarial support to COO.

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Other administrative duties, tasks as assigned by COO.

Requirements

• At least 2 years of relevant experience

• Diploma  or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

• Good organizational and administrative skills with attention to detail.

• Positive attitude and willingness to learn.

Job Summary

You will manage administrative tasks including preparing quotations and invoices, handling communications, coordinating with stakeholders, supporting purchasing and HR duties, and maintaining accurate records to ensure smooth office and project operations.

Responsibilities

• Prepare accurate quotations, invoices, delivery orders, and reports to support sales and project documentation
• Respond promptly to emails, phone calls, and customer enquiries to maintain effective communication
• Organize and maintain filing and documentation records for easy retrieval and compliance
• Coordinate with customers, suppliers, subcontractors, and site staff to facilitate project progress and resolve issues
• Perform data entry and update office records to ensure information accuracy and currency
• Assist in scheduling appointments, meetings, and site works to optimize time management
• Support purchasing and material ordering activities to maintain adequate stock levels
• Monitor stock inventory and office supplies to prevent shortages and support operations
• Follow up on quotations, invoices, payments, and outstanding documents to ensure timely processing
• Assist in work permit applications and maintain staff attendance records to support HR compliance
• Prepare submission documents and maintain project files to ensure completeness and accessibility
• Liaise with clients regarding work schedules and service updates to maintain transparency and satisfaction
• Handle incoming and outgoing mail and courier arrangements to ensure timely delivery
• Support HR and payroll administrative duties as needed to assist department functions
• Ensure proper document control and office organization to maintain a professional work environment
• Perform general administrative and clerical support duties to assist daily office operations

Required competencies and certifications

• Basic knowledge of Microsoft Word and Excel to perform document preparation and data entry
• Ability to communicate effectively in English for clear internal and external interactions

Preferred competencies and qualifications

• Experience in administrative or office support roles to enhance task efficiency and accuracy
• Strong communication and coordination skills to facilitate teamwork and stakeholder engagement
• Responsible, hardworking, and organized work approach to manage multiple tasks independently and collaboratively

Job Scope:
- Permanent Part-Time. Work From Home;
- Quotation & Invoicing;
- Calculation of Utility Charges;
- Tracking of Revenues & Expenses;
- Other Administrative work as required.

Basic Requirements:
- Basic Accounting knowledge;
- Knowledge of Infotech system preferred. Online Infotech training provided;
- Patience & Meticulous.

• Position : Personal / Family Driver to Chairman
• Location : Bukit Timah (Islandwide, Office at Paya Lebar)
• Working hours: 5-day work week, Monday–Friday office hours
• Salary (commensurate with experience) : Up to $3500 + AWS+ Bonus + OT + Insurance + Medical + Flexi Care
• Duration : Permanent
• Industry : Real Estate- Property development

Main Responsibilities:

• Personal driver to Chairman for official business and personal appointments
• Provide chauffeur services to Chairman’s wife and family members
• Provide chauffeur services to Chairman’s guests as and when required
• Assist with administrative or personal errands for the Chairman when required (e.g. document collection, parcel delivery, or simple purchases).
• Upkeep the cleanliness and maintenance of vehicles

• Keep track of the regular servicing of the vehicles and ensure all safety requirements are met
• Maintain punctuality
• Maintain discretion and strict confidentiality always
• Perform ad hoc duties as assigned

Requirements:

• Possess valid class 3 driving license with excellent safe driving skills and clean driving record
• Familiar with Singapore routes
• At least 2 years of relevant experience as a personal or corporate driver supporting senior management or executives is preferred.
• Good punctuality, patience, attendance and work ethic.

Email to joie@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

 Joie Chang

Deputy Consulting Director (APAC)

 Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description

• Prepare and manage daily documents such as quotations, invoices, and delivery orders.

• Update job and project tracking sheets (e.g., installation schedules, servicing jobs).

• Assist in processing supplier orders, payments, and claims.

• Attend to customer inquiries via phone, WhatsApp, email.

• Handle after-sales service requests and plan the schedule.

• Plan, confirm, or adjust new client's installation dates; align schedules with internal team.

• Handle rescheduling, cancellations, or material shortages promptly; escalate issues when needed.

• Maintain and update customer records in the CRM system, ensuring accurate and up-to-date information.

• Coordinate with factory manager to order materials for ongoing projects or installations when required.

• Arrange logistics for picking up or sending out stocks and materials to job sites.

• Work closely with the installation team to manage daily work schedules and logistics.

Qualifications

• O Level, diploma equivalent or above.

• Basic computer skills (Excel, Word, Email)

• Good collaborative skills and a team player.

• Ability to handle multiple tasks while working in a fast-paced environment.

• Able to start immediately

Job Type: Full-time

Job Duties 

• Manage the full recruitment lifecycle, including job postings, candidate screening and selection, reference checks, employment contracts, security clearance, educational background check, and work pass processing. 

• Maintain and update employee records (digital and physical p-files), ensuring all staff documentation is complete, organized, and compliant. 

• Coordinate end-to-end pre-onboarding to onboarding and pre-offboarding to offboarding process. 

• Ensure compliance with labor laws, statutory requirements, internal employment policies, and audit standards. 

• Oversee performance management processes, including goal-setting cycles, mid-year/annual reviews, and KPI tracking. Conducting probationary and/or initial service review. 

• Support and execute employee engagement programs, wellness initiatives, and company-wide communications. 

• Manage employee relations concerns, provide guidance on HR policies and procedures, and assist in conflict resolution where necessary. 

• Administer compensation and benefits, including claims reimbursement, purchase requisition, payroll, statutory contributions, leave administration, insurance/benefits enrollment, and salary benchmarking support. 

• Maintain and oversee the HR dashboards and reports for recruitment, learning & development, performance management, compensation and benefits, employee engagement, HR Apps (internal application for HR), administrative processes, and employee relations. 

• Coordinate training sessions, orientations, compliance briefings, company events, internal meetings, and travel arrangements. 

• Assist in policy creation, review, and updates for employee handbooks, SOPs, and HR guidelines. 

• Support HR projects and process improvements to enhance efficiency, employee experience, and HR systems. 

• Serve as the primary point of contact for HR-related communications, inquiries, and interdepartmental coordination. 

• Handle general administrative tasks, vendor coordination, and office-related HR support as needed. 

Qualifications & Skills 

• Bachelor's degree in human resources or BS Psychology course. 

• Open for HR & Admin Executive to Senior HR & Admin Executive role with minimum 3 years proven and related HR Ops experience 

• Must be familiar with local statutory regulations and possess sound knowledge of the employment act and best practices in Singapore 

• Proficiency in MS Office (Word/Excel/Outlook), AI tools, MS Teams, Planners & Report Analytics generator 

• Good administrative, documentation & written/oral communication skills 

• Able to work independently and with good initiative 

• Meticulous and able to multi-task 

• Detail-oriented, people-focused, proactive, and able to work under pressure. 

• A team player who is able to work well with all levels  

• Possess strong interpersonal and communication skills 
  

  Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

  https://www.wphdigital.com/notices

• Performing data entry and analysis for Maintenance Projects.
• Collecting and distributing mail.
• Preparing communications such as emails and reports.
• Ordering and maintaining office supplies
• Creating and maintaining electronic and physical filing systems

Working Location: 

Telok Blangah Day Care Centre

Job purpose

The Admin Officer serves as the administrative anchor for the Telok Blangah Centre. The role is responsible for end-to-end coordination of referrals, admissions, billing, reporting, and service operations, ensuring smooth centre functioning and freeing Social Workers to focus on direct clinical and casework responsibilities.
The role also provides frontline administrative support and is comfortable engaging seniors and caregivers as part of service delivery.

Key responsibilities

1. Administrative & Referral Management

Referrals and Intake Coordination

Manage BRIGHT referrals, including:

• Processing referrals
• Updating BRIGHT status from assignment to discharge
• Preparing CARES client profiles
• Scheduling intake (Day Care) and Initial Assessment (Home Therapy) and providing brief system updates
• Updating BRIGHT progress notes and liaising with AIC officers where required
• Supporting social workers in simple Financial Assistance (FA) documentation and submissions, financial deviations

Registration and Admission

Manage CARES admission and data entry, including:

• Service Agreements (Sharing with seniors and signing of agreements), other required forms
• Coordinate client registrations
• Coordinate deposit collection and NRIC documentation
• Flag follow-up needs for Social Work support

Care Plan (ICP) / MDT Support

• Provide documentation and administrative support to Social Workers for MDT processes and conduct simple questionnaires where required (with training)
• Support discharge processes and financial billing and invoicing matters
• Any other assigned matters related to administration and documentation, day to day operations

Qualifications and Skills Required

• Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields
• Minimum 2 years' experience in social service agencies, healthcare, community care or other related social service settings
• Experience managing end-to-end administrative processes
• Must be comfortable working with seniors and communicating/coordinating with them, asking simple questions to engage seniors and to fill up forms jointly with seniors
• Must bec passionate in working with the elderly
• Ability to work with a multi-disciplinary team consisting of Social Workers, OT/PT, Nurses, etc

• Position : Operations Admin Assistant
• Location : Tai Seng
• Working hours : 5 Days Work Week – Monday to Friday: 9.00AM to 5.30PM
• Salary (commensurate with experience) : Up to $3,000 Basic + AWS + Performance Bonus + 14 Days Annual Leave + Flexi Benefit (Medical/Dental/Health Screening/Purchase of Eyewear)
• Duration : Perm
• Industry : Engineering

Responsibilities:

• Prepare quotations in Xero based on email enquiries and customer requests
• Coordinate daily schedules via Google Calendar and prepare related documents
• Generate daily reports and maintain accurate Excel records
• Support month-end billing and general administrative duties
• Assist with examination certification renewals via the MOM system
• Respond to customer enquiries promptly and professionally
• Send documents to customers accurately and on time
• Liaise with internal teams to ensure smooth workflow and timely document delivery
• Maintain proper filing and record management in the shared drive
• Support process improvement initiatives and provide team coverage when needed

Requirements:

• Minimum GCE O Levels, Higher NITEC or Diploma in Business Administration or related field
• Proficient in Microsoft Office, Google Workspace, and basic AI tools
• Strong Excel skills preferred

Email to: jeslyn@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Deputy Consulting Director (APAC)

Reg no.: R21101247 | EA No: 13C6684

Our shortlisting process takes 3 working days, and only shortlisted candidates will be contacted.

If you do not hear from us within this period, your application was not shortlisted. We encourage you to continue your job search, and we will contact you should a suitable opportunity arise. We wish you all the best.

Job Summary:

The Administrative Assistant is responsible for providing administrative and clerical support to ensure efficient office operations. This role supports managers and employees through a variety of tasks related to organization, communication, and documentation.

Key Responsibilities:

• Handle general administrative duties such as filing, data entry, and document management
• Manage incoming calls, emails, and correspondence
• Prepare reports, letters, and internal documents
• Maintain office supplies and place orders when necessary
• Schedule meetings, appointments, and coordinate calendars
• Assist in HR-related tasks (leave records, attendance, onboarding documents)
• Support finance/admin tasks such as invoice processing and expense tracking
• Liaise with vendors, clients, and internal departments
• Ensure proper record-keeping and maintain confidentiality of information
• Perform other ad-hoc administrative duties as assigned

Preferred Skills (Optional):

** Basic knowledge of invoicing or payroll processes

• Position: Admin Assistant (Invoicing/Customer Service)
• Location: Tuas West -near MRT
• Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
• Salary (commensurate on experience): Up to $2800 + AWS + Variable Bonus + OT
• Duration: Permanent
• Industry: Manufacturer

Main Responsibilities:

• Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator.

• Compile all the service reports and relevant documents nfrom Service Coordinator to generate invoice.
• Performing daily invoicing functions by using ERP Navision software.
• Issue debit or credit notes for corrections.
• Ensure invoices are processed reconciled, billed accurately and in a timely manner.
• Sending the posted invoices with related supporting documents to customers in time via email or upload to customer’s given portal.
• Filling documents, general office duties (emails and courier)
• Provide admin support and ad-hoc duties as tasked.

Requirements:

• Minimum N/O/A Level/Diploma Holders in Office Skills

• A basic accounting knowledge
• At least 1-2 years of working experience in related field
• Must be PC literate in Microsoft Office Application

Email to joie@searchpersonnel.com.sg 

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

• Position : Admin Assistant (Inventory/Data Entry-SIMPLE DUTIES)
• Location : Orchard
• Working hours : 5.25 days work week, Monday - Friday :9.30am -6.00pm, Alternate Saturday 9.30am - 1.30pm
• Salary (commensurate with experience) : Up to $3500 + AWS + Bonus + Insurance + Medical + 12 days annual leave
• Duration : Permanent
• Industry : Import/Export of food

Main Responsibilities:

• Handle import shipping documents from Japan.
• Input and maintain accurate stock inventory in the system.
• Export data into master files and distribute to relevant parties.
• Update retail prices to generate selling codes.
• Manage daily stock transfers from warehouse to stores.
• Collaborate with Logistics team for daily stock outings.
• Handle customer inquiries for online orders.
• Process tax invoices and delivery orders.
• Assist with gift card processing.

Requirements:

• Minimum 1 years of working experience in the related field is required
• O level above

Email to joie@searchpersonnel.com.sg 

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

The Senior Analyst in Strategic Business Development will provide key administrative and operational support to the department, ensuring smooth execution of business development initiatives and contributing to the achievement of departmental KPIs. This role requires close collaboration within the team and with key distributors and partners to maintain high standards of efficiency and organization.

Key Responsibilities:

• Support and execute daily agency operations to deliver timely and comprehensive administrative support to Strategic Business Development Managers and Directors.

• Prepare management reports and statistics for department reporting

• Act as the intermediary for all tasks assigned/requested from key distributors and business partners to other teams.

• Manager and support the following but not limited to:

• Sales campaign (i.e. roadshows, seminar, internal and external event)

• All other administrative matters related to Agency

• Document and update on all SOPs and Operation Manuals within Strategic Business Development department to ensure consistency in all processes

• Update and keep track of all circulars issued by Strategic Business Development department

• Facilitate the onboarding process of candidates for application of RNF 

• Coordinate and prepare monthly meeting materials with the distributors and business partners

• Manage Close Monitoring Tracking file and seek SBD team to follow up on documents. 

Support any other ad-hoc projects as requested 

Qualifications & Skills:

• Diploma or Degree in Admin, Banking and Finance
• Fresh graduates welcomed
• Meticulous, organized and able to work independently and in a team in a fast-paced environment
• Strong attention to details and ability to coordinate and priorities work
• Excellence in Microsoft Office
• Ability to communicate effectively with all levels of employees and outside contacts
• Willingness to learn

By submitting your job application, you give consent that SGA and any affiliates and any person authorised by SGA is allowed to use your personal data for assessing and evaluating your suitability for employment in any current or prospective positions within SGA.

Are you looking for a part-time job? We are urgently hiring Admin Assistant to help with system data entry and ad hoc admin work.