Total 103 procurement manager job vacancies in Administrative / Clerical category

Brief Summary:

Join a dynamic team as a Deputy Admin Manager in a challenging construction environment where your expertise will drive project and financial success.

Responsibilities:

Supervise routine site procurement and integrated works.

Assist in office setup and temporary works, including license applications with relevant authorities.

Draft agreements and professional correspondence, preparing documentation for court proceedings as needed.

Plan and coordinate events, ceremonies, and VIP visits, serving as the primary point of contact for public engagement.

Approve petty cash, maintain inventory records, and manage back charges.

Assist with accounts payable, invoice verification, and accounts receivable.

Assist with progress claims, payment claims, and basic cost tracking

Manage correspondence, filing systems (softcopy & hardcopy), and record-keeping

Coordinate with suppliers, subcontractors, and internal departments

Any other ad-hoc administrative duties as assigned

Requirements:

A minimum of 5 years' experience in a senior administrative or management role within a project-based environment.

Relevant experience in civil, structural, or reclamation work is highly preferred.

Familiarity with MS Office Suite, and Google Workspace is a good advantage.

Detail-oriented with strong organizational skills and the capability to manage multiple tasks effectively.

A proactive team player with excellent communication skills and the ability to work independently.

Fluency in Mandarin (spoken and written) is required to liaise with Chinese-speaking stakeholders, including clients and project team member

Brief Summary:

Join a dynamic team as a Deputy Admin Manager in a challenging construction environment where your expertise will drive project and financial success.

Responsibilities:

• Supervise routine site procurement and integrated works.

• Assist in office setup and temporary works, including license applications with relevant authorities.

• Draft agreements and professional correspondence, preparing documentation for court proceedings as needed.

• Plan and coordinate events, ceremonies, and VIP visits, serving as the primary point of contact for public engagement.

• Approve petty cash, maintain inventory records, and manage back charges.

• Assist with accounts payable, invoice verification, and accounts receivable.

• Assist with progress claims, payment claims, and basic cost tracking

• Manage correspondence, filing systems (softcopy & hardcopy), and record-keeping

• Coordinate with suppliers, subcontractors, and internal departments

• Any other ad-hoc administrative duties as assigned

Requirements:

A minimum of 5 years' experience in a senior administrative or management role within a project-based environment.

Relevant experience in civil, structural, or reclamation work is highly preferred.

Familiarity with MS Office Suite, and Google Workspace is a good advantage.

Detail-oriented with strong organizational skills and the capability to manage multiple tasks effectively.

A proactive team player with excellent communication skills and the ability to work independently.

Fluency in Mandarin (spoken and written) is required to liaise with Chinese-speaking stakeholders, including clients and project team members.

We are looking for a detail-oriented and proactive Administrative Support Manager - F&B Operations to support the day-to-day administrative and operational functions within our Food & Beverage department. This role plays a key part in ensuring smooth operations, compliance, and effective coordination across teams.

Key Responsibilities

Administrative Support

• Manage administrative functions within the F&B department, including scheduling, calendar management, and coordination of meetings for the management team.
• Prepare reports, memos, and correspondence related to F&B operations.
• Handle internal and external communications to support smooth workflow and coordination.

Operational Coordination

• Support the execution of daily, weekly, and monthly operational plans, as well as ad-hoc projects when required.
• Monitor inventory levels, coordinate ordering of supplies, and ensure stock is maintained at appropriate levels.

Budget & Financial Support

• Assist with budget preparation, expense tracking, and reporting in accordance with client requirements.
• Prepare and maintain financial documentation such as invoices, receipts, and payroll-related records.
• Support cost control initiatives and identify opportunities for improved cost efficiency.

Compliance & Quality Assurance

• Ensure F&B operations comply with health and safety standards, company policies, and relevant regulatory requirements.
• Track equipment maintenance schedules, coordinate servicing, and report operational issues in a timely manner.
• Assist in audit and inspection preparation by ensuring documentation is accurate and readily available.

Customer Service & Stakeholder Management

• Act as a liaison between the F&B department and guests or clients, handling administrative queries professionally.
• Manage customer feedback and complaints promptly, ensuring proper follow-up and resolution.

Requirements

• Diploma or equivalent qualification in Hospitality, Business Administration, or a related field.
• Prior experience in F&B, hospitality, or operations support will be an advantage.
• Strong organisational and communication skills with attention to detail.
• Ability to multitask and work effectively in a fast-paced environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Work location: Changi Business Park

Why Join Us

• Exposure to end-to-end F&B operations.
• Dynamic and supportive working environment.
• Opportunities for learning and career development.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute, and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education, and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Administrative Manager and Personal Assistant in the Director’s Office.

Responsibilities

• Provide administrative and executive support.

• Support in planning, organising, coordinating and executing institute-level strategic partnerships, collaborations and projects, including writing progress and other administrative reports.

• Plan, organise and execute all related activities with working committees for endowed professorships and relevant publications.

• Serve as Coordinator of NIE Leadership Development Programme.

• Plan and coordinate the engagement and hosting of Special Advisors to Senior Leadership.

• Plan and organise institute-level overseas trips with the aim of building strategic partnerships.

• Serve as NIE Contracts Administrator for NTU Legal Support Office’s (LSO) review of legal documents.

• Liaise with the NTU LSO and NIE units regarding NIE’s Memorandums of Understanding, Memorandums of Agreement, research agreements and other types of agreements that may come through.

• Support the Director’s Office in HR and Finance matters, leave administration, office operations and projects.

• Support in coordinating communications and work between administrative units under the Office’s purview.

• Any other tasks assigned.

Requirements

• A University degree.

• At least 2 to 3 years’ relevant working experience; working experience in an educational institution is preferred.

• Excellent conceptualising, analytical and writing skills.

• Strong organisational, administrative and communication capabilities.

• Responsive, meticulous, independent, resourceful, responsible and a good team player.

• Proficient in Microsoft Office applications, use of Co-pilot and other AI tools to facilitate administrative work would be advantage.

• Adaptable to change, able to work under pressure and to meet tight timelines.

• Interest in self-development, to learn and acquire and share new knowledge.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE Staff can take chartered buses at their own expenses from or near their homes to the NIE campus. This is subject to availability of seats.

Our client is seeking an experienced, efficient, and dependable Admin & Compliance Manager to lead the Operations and Administration function, reporting directly to the Managing Director/Founder.

Key Responsibilities:

Operations & Administration

• Companies & Funds: Assist with documentation for new company incorporations and fund setups; support ongoing maintenance; review subscription and redemption agreements; maintain books and records for companies and funds; manage fund subscriptions/redemptions; organize Board and Investment Committee meetings, minutes, and resolutions; oversee annual corporate secretarial updates.
• Banks & Brokerages: Assist the Manager in maintaining accounts with banks and brokerages, including account openings, handling bank queries, and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security measures, backups, and website maintenance.
• Commercial: Manage the purchase and sale of real assets, maintain inventory records, and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client KYC/AML/CFT/SOW/SOF reviews; review transactional flows based on risk assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g., MAS, CIMA, BVIFSC) and authorities (e.g., CRS, FATCA, ES).
• Operational Excellence: Develop, maintain, and enforce a comprehensive risk management framework aligned with regulatory requirements, internal policies, and industry best practices.Monitor regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.Conduct internal compliance training and oversee the staff training schedule.

Requirements:

• Experience in operational administration of companies.
• Diploma or Degree in Business or Accounting.
• 3-5 years of experience in Administration and Operations; experience in Regulatory Compliance and Internal Audit is a plus.
• Meticulous, detail-oriented, and accurate.
• Proactive in anticipating, troubleshooting, and escalating client and product needs/issues.
• Strong team player with a willingness to assist colleagues.
• High sense of urgency with excellent time management and prioritization skills.

Interested candidates are invited to send in your Resume in MS Word Format stating your past work experience, reasons for each job move, and your past and expected salary.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use, and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consented us to perform on your behalf.

Attn: Wong Hong Sen, Ken (R26159888)
Cultivar Asia Pte Ltd (MOM EA License: 19C9782)

Location: Singapore / Global collaboration
Reporting to: CEO

Role Overview

We are seeking an experienced E-Commerce Business Lead to own and scale our online sales, with a strong focus on Amazon as a core revenue channel.

This is a commercially driven leadership role responsible for driving sales growth, managing marketplace operations, optimizing performance, and scaling profitability.

Amazon marketplace experience is a mandatory requirement — candidates without hands-on Amazon selling experience will not be considered.

Key Responsibilities

1. Amazon Business Ownership (Core Responsibility)

• Own and grow the company’s Amazon business (Seller/Vendor Central) as a primary revenue channel

• Manage Amazon store operations, including listings, catalog structure, content optimization, pricing, and inventory planning

• Drive sales performance, conversion rate, and profitability across Amazon marketplaces

• Plan and execute Amazon campaigns, promotions, Lightning Deals, Prime Day, and seasonal events
  

2. Performance Marketing & Traffic Growth

• Manage and optimize Amazon PPC campaigns (Sponsored Products, Sponsored Brands, Sponsored Display)

• Allocate ad budgets strategically to maximize ROI and sustainable growth

• Continuously test and optimize keywords, creatives, bids, and campaign structures

• Analyze advertising performance and scale high-performing SKUs and campaigns
  

3. Listing Optimization & Conversion Improvement

• Lead Amazon listing optimization (titles, bullet points, A+ content, brand store pages)

• Improve conversion rates through stronger content, visuals, reviews strategy, and pricing optimization

• Work with creative teams to develop high-performing product images, videos, and brand assets

4. Inventory, Supply Chain & Forecasting

• Forecast demand and manage inventory planning to ensure optimal stock levels and minimize stockouts or overstock

• Coordinate with supply chain and operations teams on production planning and replenishment

• Monitor FBA/FBM performance, inbound shipments, and storage costs

• Optimize working capital efficiency and inventory turnover
  

5. Revenue Growth & P&L Ownership

• Own the e-commerce P&L, including revenue, gross margin, marketing spend, and net profitability

• Develop and execute growth strategies to scale revenue across key markets

• Identify opportunities for new product launches, bundling strategies, upsell/cross-sell, and pricing optimization

• Ensure sustainable growth while maintaining strong contribution margins

6. Cross-Platform Expansion (Nice-to-Have)

• Expand sales across other e-commerce platforms (Shopify, Shopee, Lazada, TikTok Shop, Walmart, etc.)

• Leverage learnings from Amazon to optimize cross-platform performance

• Test and validate new marketplace opportunities as additional growth channels
  

7. Data, Reporting & Strategic Decision-Making

• Track and analyze performance using Amazon Seller/Vendor Central, analytics tools, and BI dashboards

• Prepare regular performance reports, insights, and growth recommendations

• Use data to drive decisions on pricing, ad spend, assortment, promotions, and SKU lifecycle management

• Present performance updates and commercial strategies to leadership
  

Mandatory Requirements (Non-Negotiable)

• Proven hands-on experience managing Amazon Seller Central or Vendor Central

• Demonstrated track record of driving revenue growth on Amazon

• Strong knowledge of Amazon PPC and performance optimization

• Experience managing Amazon product listings, SEO, A+ content, and Storefronts

• Ability to analyze key Amazon metrics such as ACOS, TACOS, conversion rate, Buy Box %, CTR, and ROAS

• Experience managing inventory planning and forecasting for Amazon FBA/FBM
  

Candidates without Amazon platform experience will not be considered.

• Provide secretariat support for meetings chaired by the Dean, including preparation of materials, drafting minutes and tracking follow up actions.

• Conduct research and benchmarking on trends within the Institute of Higher Learning (IHL) landscape and academic programmes at peer universities.

• Collect, consolidate and analyse data relating to academic programmes and institutional metrics to support leadership discussions and planning.

• Provide administrative coordination for the Dean’s grant applications, including tracking timelines, coordinating documentation and liaising with co applicants.

• Coordinate operational matters within the Dean’s Office and ensure alignment with university administrative policies and procedures.

• Support governance processes by maintaining proper documentation and facilitating coordination of matters routed through the Dean’s Office.

• Liaise with academic divisions, corporate services units and central administrative offices to facilitate implementation of initiatives and administrative matters.

• Coordinate institutional engagements and visits involving the Dean and external partners.

• Support school level initiatives such as Knowledge Management and administrative process improvement efforts.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

• AWS provided
• Working location: Changi
• 5 days work week, Monday to Friday

The Admin & Accounts Manager [Aviation industry, Changi] will support the setup and day-to-day operations of a new office, covering general administration, HR support and accounting functions. The role ensures internal processes run smoothly, in compliance with company policies and local regulations. Serves as a key advisor to the General Manager on all administrative, financial, and organisational matters.

1. Basic Accounting & Finance Support (Approx. 40%)

• Oversee all accounting operations
• Ensure the accuracy and integrity of all financial reporting in accordance with corporate accounting standards.
• Manage accounts receivable processes, including the issuance of cargo income documentation and related expense processing.
• Direct customer credit management and oversee the recovery of outstanding receivables.
• Supervise the distribution of Airway Bills and related documentation, including coordination with General Sales and Service Agents (GSSA).
  

2. Human Resources

• Manage the end-to-end employee lifecycle for local staff, including recruitment, onboarding, transfers, promotions, and retirement processes.
• Administer compensation and benefits structures, including the coordination of salaries for local staff and tax filing to IRAS
• Manage employee fringe benefits, along with all health, safety, and welfare matters.
• Ensure all practices adhere to local employment regulations and labour laws.
  

3. General Administration

• Liaise with office providers and vendors for general office support, telephone and internet services
• Ensure compliance with local requirements.
• Manage procurement, office facilities
• Administer lease documentation and office-related logistics.
• Establish and maintain internal administrative procedures and filing systems.
• Serve as the key contact for office-wide coordination and communications.
  

Job Requirements：

• Diploma or higher qualification in Accountancy, Business, Administration, or a related field
• Minimum 3 years of experience in Accounting, HR (Payroll, Work Pass applications) , and Office administrative duties
• Preferably someone with hands-on experience in a lean team and the ability to manage multiple tasks flexibly.
• Strong interpersonal skills with the ability to work effectively with internal and external stakeholders

Interested applicants, please send your resume to Tiffany Koh (R1104633) with email subject header "Job Application for Admin & Accounts Manager [Aviation industry, Changi] " .

We regret that only shortlisted candidates will be notified. Other applications will be updated toour database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to haveread and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd
EA LicenseNo:90C4069
R1104633
Koh Jia Wen

POSITION OVERVIEW

The Procurement Executive manages sourcing and purchasing to support business operations, coordinates with suppliers and teams, monitors inventory, and helps ensure cost-effective procurement through accurate documentation and reporting.

JOB RESPONSIBILITIES

* Manage procurement processes, including sourcing, quotation comparison, and issuing purchase orders in line with company policies.

* Prepare Proforma Invoices and ensure timely execution of procurement tasks.

* Collaborate effectively with warehouse and sales teams to monitor inventory levels and ensure stock availability.

* Coordinate with the Finance Department to prepare and verify supplier payment documentation.

* Compile, analyze, and present purchasing reports to support decision-making and cost optimization.

* Maintain accurate records of goods received and ensure timely and accurate data entry into the accounting and inventory systems.

* Conduct regular stock takes and proactively address stock discrepancies or shortages.

* Oversee procurement-related administrative tasks, including document filing and system updates.

* Manage ad-hoc procurement assignments and support cross-functional projects as required.

JOB REQUIREMENTS

* Positive attitude and flexibility

* Willingness to learn and takes initiative

* Minimum GCE ‘O’ Level, or equivalent qualifications. Preferably Diploma holders.

* Preferably with minimum 2 year related experience. No experience but serious applicants may also apply.

* Computer literate

* Knows how to send and reply to emails.

* Proficient in MS Office (Excel, Word, PowerPoint)

* Bilingual (English & Mandarin)

* Salary to commensurate with experience

**Candidates please submit your latest qualifications and results slip.

Please email your application to info@oxygensd.com

Job Description:

1. Report directly to the Director.

2. Handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, building management/facilities, office tidiness/cleaniness.

3. Handles documents such as enquires, Quotations, DO, PO, Invoices and e-filing.

4. Coordinating, monitoring existing projects and assigning new projects for internal departments.

5. Provide general administrative support to related internal departments.

6. Data entry and record keeping.

7. Liaise with vendors and clients.

8. Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.

9. Formulate and compile customer enquiries, tenders and RFQs for the submission of bid proposals to customers. Coordinate, prepare and compile bid submission documents.

10. Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.

11. Maintain records of tenders in internal reports and tender document management system.

12. Facilitate hand over of successful bids to Operations and Project teams

13. Identify and raise and concern regarding project progress and status and keep track on the timeline

14. Invigilate the progress of projects – Ensuring work is delivered, to be aware of projects statuses, look far and sound out any concerns regarding the project fulfilment.

15. Ad-hoc/Miscellaneous tasks assigned.

Requirements:

1. Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.

2. Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.

3. Familiar with Tendering Process and with prior experience preferred.

4. Good interpersonal, written & verbal communication skills.

5. Highly driven and independent personality.

6. Good analytical and problem-solving skills.

7. Attention to details. Ability to maintain confidentiality of company information.

8. Computer-literate, proficient in MS Office, Adobe Acrobat.

9. Good written and verbal communication skills.

10. Have knowledge of browsing through websites, platforms/portals.

11. Time-management skills and ability to multi-task and prioritize work.

Our client is a multi-strategy asset management firm with a good track record in the region. As the business continues to grow, they are looking for an institutional sales and the role will cover institutional clients and private banking channels. The position is based in their Singapore office.

Key responsibilities:

• Develop and expand business relationships with institutional investors such as pension funds, endowment funds, private banking channels etc
• Build and maintain long-term relationships with institutional clients
• Market the firm’s investment strategies, capabilities and investment performance to clients
• Collaborate with different team members to prepare and review RFP/DDQ, investment pitchbook and presentations
• Conduct investor meetings and marketing events
• Work as a team to drive the overall AUM growth for the firm
• Maintain CRM records and client reports
• Keep track on the market trends and industry updates

Key requirements

• Around 4 to 8 years of institutional sales experience in asset management industry
• Bachelor’s degree in Finance, Economics, Business or other disciplines
• Strong industry network with institutional investors eg pension funds, endowment funds, insurance, distributors such as private banking channels etc
• Track record in raising asset/AUM
• Strong knowledge in investment products, portfolio strategies and market trends
• Strong business development and communications skills
• Motivated, disciplined, analytical

Interested parties please send your resume to Loretta Chan at loretta@amethystasiapartners.com

Regrettably only shortlisted candidates will be contacted

EA License Number: 20C0180| Registration no: R1876188 |

Position: Admin & Accounts Manager (Jap Speaking) (Job ID: 20140)

• Buona Vista

• Basic + AWS

• Attractive AL benefits
  

Job Description:

Office Setup & General Administration (Approx. 20% )

• Manage the administrative setup of the new office (e.g. access passes, internet services, utilities).

• Liaise with office providers and vendors for general office support.

• Ensure compliance with local requirements.

• Administer lease documentation and office-related logistics.

• Establish and maintain internal administrative procedures and filing systems.

• Serve as the key contact for office-wide coordination and communications.

• Handle the relocation to this office (planned for the future)
  

HR Support  (Approx. 30%)

• Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications.

• Maintain employee records and update HR documents as needed.

• Assist in communicating HR policies and circulating staff-related information.

• Coordinate with external service providers or HQ for payroll and other HR processes.

• Provide support for recruitment and performance appraisal coordination if needed.

• Employee Management and Support (including liaising with property agents)
  

Basic Accounting & Finance Support (Approx. 40%)

• Process invoices, staff claims, and payments; maintain records for expenses and income.

• Manage accounts payable/receivable and perform regular bank reconciliations.

• Support month-end or quarter-end reporting in collaboration with external accountants or HQ finance team.

• Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters.

• Ensure proper financial documentation and filing.
  

Other task instructed by Directors (Approx. 10%)

Job Requirements:

• Diploma or higher qualification in Accountancy, Business, Administration, or a related field

• Minimum 5 years of experience in administrative, HR, and accounting-related roles

• Experience in setting up a new office is an advantage

• Strong interpersonal skills with the ability to work effectively with internal and external stakeholders

• Proficient in Microsoft Office applications – PowerPoint, Word, and Excel

• Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus

• Japan language is required to liaise with Japan HQ

• Motivation for management duties (with plans to supervise staff in the future)
  

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above. Please find the link below on MOM regulations:

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

Thank you for your cooperation.

Tan Katrina Therese Yap

EA Registration No: R25128964
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
URL: www.pasona.com.sg

EA License No:90C4069

Responsibilities:

• Assist in the documentation of new incorporations and fund establishments, and support ongoing maintenance of companies and funds.
• Manage board and investment committee meetings, including documentation of minutes and resolutions.
• Support account management with banks and brokerages, including account openings and responding to inquiries.
• Oversee IT service providers to implement security measures and maintain website functionality.
• Handle the purchasing and selling of real assets, keeping accurate inventory lists and valuations.
• Facilitate customer due diligence processes for new client onboarding and regular reviews, ensuring compliance with KYC/AML/CFT/SOW/SOF regulations.
• Prepare and submit regular reports to regulatory bodies and authorities.
• Develop and maintain a comprehensive risk management framework in accordance with regulatory requirements and best practices.
• Conduct internal compliance training and manage the training schedule for staff members.

Requirements:

• Diploma or degree in Business or Accounting.
• Minimum of 5 years of experience in Fund Administration and Operations; relevant experience in Regulatory Compliance or Internal Audit is advantageous.
• Strong team player with a willingness to collaborate and assist colleagues.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified. EA License No.: 01C4394 (PERSOL Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy

Duties & Responsibilities:

Position: Admin and Facilities Manager

We are seeking a motivated and resourceful individual to join our close-knit team in a senior administrative capacity. This role combines facilities management with administrative leadership, offering hands-on learning, structured guidance during the initial phase and the opportunity to take ownership of operations once confident.

1. Job requirement:

a. Coordinate and oversee day-to-day facilities operations, including scheduling routine maintenance and arranging repairs or upgrades for Building Services.

b. Supporting staff and work closely with service providers (cleaning, landscaping, security, etc.) to ensure smooth operations.

c. Ensure compliance with safety regulations and building codes, including managing security measures, access control, and emergency procedures.

d. Assist in planning space allocation, office set-ups, and renovation projects as needed.

e. Implement sustainability initiatives and energy efficiency measures, while keeping accurate records of facility operations, maintenance, and repairs.

f. Assist the Head of SRTC to prepare presentations, draft tender document and manage clients’ request on plantroom/workshop equipment usage and field devices installation along the test track, etc.

2. Profile of successful candidate:

a. Diploma in Facility Management or Business Administration (experience in the maintenance or facilities industry would be an advantage).

b. Strong organizational and planning skills, with the ability to coordinate multiple tasks.

c. Good knowledge of various electrical and mechanical systems for buildings and workshops, or a willingness to learn these technical aspects (on-the-job guidance will be provided during the initial stages).

d. Self-motivated, dependable and able to work independently after initial training while being part of a supportive team.

e. Excellent communication skills to interact effectively with staff, vendors, and clients.

Work Location:

Staff will be located at Tuas (450 Jalan Ahmad Ibrahim Singapore 639932) and the working hours (Monday to Friday, 8:00 AM - 5:30 PM, with possible OT on Saturdays when needed, which is payable).

Location Allowance: $100

Additional Benefits:

- Mobile Phone Allowance $20

- Transport Allowance $120

- Flexible Benefit and H&S (hospital and surgical) Allowance $50