Total 54 distribution manager job vacancies in Administrative / Clerical category

Job Summary

Provide high-level administrative and organizational support to the General Manager (GM) within an automotive business. The role ensures smooth day-to-day operations, efficient communication, and coordination across departments such as sales, service, and operations.

Key Responsibilities

• Manage GM’s calendar, appointments, and meeting schedules
• Prepare reports, presentations, and correspondence
• Handle confidential documents and sensitive information

• Act as the primary point of contact between GM and internal/external stakeholders
• Coordinate meetings with departments (sales, aftersales, finance, operations)
• Take meeting minutes and follow up on action items

• Maintain organized filing systems (digital and physical)
• Assist with administrative and any other tasks assigned by the GM

Requirements

Education & Experience

• Diploma or bachelor’s degree in business administration or related field
• 2–5 years of experience as a secretary or executive assistant (automotive industry preferred)

Skills

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Proficiency in Microsoft Office (Excel, PowerPoint, Word)
• Ability to multitask and prioritize effectively
• Detail-oriented and proactive

Preferred Qualifications

• Experience in automotive, dealership, or mobility industry
• Familiarity with CRM or ERP systems
• Ability to handle fast-paced, dynamic environments
• Valid Class 3 driving license

Reporting Line

• Reports directly to the General Manager

The Company

A law firm is seeking a part-time Admin Manager to work remotely in support of its business operations.

The Role

This role is responsible for supporting business operations through client and stakeholder coordination, including sending company presentations and quotes and following up with clients. You are also required to manage end-to-end onboarding processes for clients, new staff, and correspondents, ensuring smooth integration, handling administrative and compliance-related tasks, and manages mail handling.

Your Profile

The ideal candidate should have prior experience in administrative or operations support, preferably within a professional service or legal environment. They should be well-organised, detail-oriented, and able to manage multiple tasks independently in a remote working setup. Strong communication and coordination skills are essential, as the role involves liaising with clients and internal stakeholders, as well as supporting onboarding processes.

Apply Today

Please send your resume, in WORD format only and quote reference number ET13424907, by clicking the apply button. Please note that only short-listed candidates will be contacted.

EA Licence no.: 07C5595 | Tan Yee Le (Elise) EA Registration no.: R1330020

Overview of the role

Personal Health Care is a rapidly growing and exciting business that includes medicines, OTC products and food supplements. P&G's Personal Health Care business has an aggressive plan for growth, desiring to reach more consumers with outstanding health and wellness products via the introduction of new brands and products from a strong innovation pipeline and the expansion of existing products.

We are looking for a motivated individual to provide product safety leadership for our Personal Health Care business in Asia.  The role will involve preparation of safety assessments to support Personal Health Care products and ingredients from innovation through to launch, alongside development of product safety capability. If this sounds exciting, read on!

Your Team

Located at the P&G Singapore Innovation Center at Biopolis, you will work closely with a diverse and global team of technical specialists. You will have the opportunity work in multi-functional teams and externally support P&G representation to government agencies, industry associations and technical organizations.

How does success look like

You will be the primary owner of category product safety knowledge, including key technologies, potential safety concerns, relevant habits & practices data, safety-related external  issues, etc.

Key Responsibilities

• Support current and upstream R&D and business initiatives for Personal Health Care in one or more categories, on a regional and global basis
• Accountable for category product knowledge including key technologies/ingredients, potential safety concerns relevant to regions where products are to be distributed and/or sold, in market safety profile, external concerns and regulatory constraints in a Health Care context, covering oral, inhalation, injection and topical products. 
• Development of safety assessments for pharmaceutical actives and other ingredients used in P&G’s Personal Health Care portfolio.
• Develop safety related information for our internal and external business partners, consumers, and medical professionals on our major brands in Personal Health Care. This will involve evaluation of the question or concern, partnering with other experts across multiple functions to establish an appropriate safety strategy and development of a safety risk assessment to fully address the need.  
• Preparation of safety assessments to support products and ingredients during product development to post marketing.
• Additional responsibilities involve developing specific technical expertise, knowledge and methodologies for safety risk assessment for communication with academic, professional or regulatory communities.
• Working effectively across multiple functions providing strategic insights to the business and represent safety as well as with external scientists and regulators.

Job Qualifications

• PhD in Pharmacy, Pharmacology, Toxicology preferred; an equivalent Biomedical or Life Sciences related qualification will be considered. 
• Working knowledge of the effects of drugs, chemicals, biological materials, etc. on biological pathways.
• Proven ability to work collaboratively with diverse teams. 
• Excellent communication skills, both written and verbal in order to convey positions clearly and explain complex technical issues to a variety of internal customers as well as to external organizations
• Ability to collaborate efficiently and build positive relationships with a variety of partners across functions, regionally and globally
• Proactive and agile project leadership, troubleshooting and solution-driving skills
• Strong interpersonal and communication skills to connect with people from different cultures and levels, both internally and externally.

About us

We produce globally recognized brands and we grow the best business leaders in the industry. With a portfolio of trusted brands as diverse as ours, it is paramount our leaders are able to lead with courage the vast array of brands, categories and functions. We serve consumers around the world with one of the strongest portfolios of trusted, quality, leadership brands, including Always®, Ariel®, Gillette®, Head & Shoulders®, Herbal Essences®, Oral-B®, Pampers®, Pantene®, Tampax® and more. Our community includes operations in approximately 70 countries worldwide.

Visit http://www.pg.com to know more.

Our consumers are diverse and our talents - internally - mirror this diversity to best serve it. That is why we’re committed to building a winning culture based on Inclusion and our ideal candidate is passionate about the same principle: you will join our daily effort of being “in touch” so we craft brands and products to improve the lives of the world’s consumers now and in the future. We want you to inspire us with your unrivaled ideas.

We are committed to providing equal opportunities in employment. We do not discriminate against individuals on the basis of race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, veteran status, HIV/AIDS status, or any other legally protected factor.

Jobscope

·        Oversee the daily office administrative functions

·        Requisition and maintenance of office suppliers and consumables

·        Ensures safe, secure, and well-maintained facilities that meets environmental, health, and security standards

·        Issue warning letters

·        Prepare advance loan letter of guarantee for workers

·        Prepare Letter of undertaking /sponsorship bond for staff and workers

·        Apply government grants and claims

·        Building & Construction Authority (BCA) –Apply/renew/upgrade General Builders licence, Construction Registration System(CRS) workhead certifications and relevant courses

·        Work with HR on statutory training for staff/workers and recommend courses

·        Liaise with consultant & MOM/FEDA for company factory-converted dormitory licence renewal

·        Familiar with relevant government agencies applications e.g. URA, LTA, NEA, BCA, MOM, etc

·        Appeal traffic offence summons for drivers

·        Organise and co-ordinate company events

·        Renewal of OHSAS, ISO certification and BizSafe

·        Renewal of Company broadbands and mobile phone plans

·        SP Services - Apply Electricity/Water supply accounts as and when required

·        Liaise with SCDF on safety compliance in office and company dormitories

·        Liaise with company secretary on all corporate matters

·        Handle sensitive information with the utmost confidentiality

·        Involve in discussion and provide inputs on management matters for F&L Group companies.

·        Prepare Agenda and attend management /shareholders' meetings and prepare the minutes and resolutions to be confirmed by all parties.

·        Vet and draft all correspondences relating to office and boss personal issues.

·        Corppass - act as sub-admin/ assign, authorise and maintain users

·        Renew long term visit passes and exit permits and other immigration matters

·        Apply foreign visas

·        Perform any other ad-hoc administrative tasks assigned by MD

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

Job Description

· Develop and implement administrative strategies that align with overall project goals and company objectives.

· Lead, mentor, and evaluate the project document control team, ensuring accurate, timely, and organized handling of all project documentation.

· Foster a culture of continuous improvement and strategic thinking to actively enhance document control team performance and project success.

· Support schedule and manage Document Controllers’ leave to ensure uninterrupted project operations and timely document submissions and provide on-site coverage when necessary.

· Develop and implement standardized document control procedures and systems across all projects to ensure consistency and compliance.

· Manage and maintain project documentation systems to ensure accuracy, accessibility, and compliance with company policies, regulatory requirements, quality standards, and audit guidelines.

· Monitor and control budgets related to project administration and document control to ensure cost efficiency and alignment with financial guidelines.

· Oversee the procurement of office supplies, equipment, and services necessary for project execution to ensure operational readiness and uninterrupted workflow.

· Drive continuous improvement initiatives for document management systems and administrative processes to enhance efficiency, accuracy, and compliance across project operations.

· Identify potential risks impacting administrative operations and develop mitigation and contingency plans to minimize disruptions and ensure business continuity.

· Oversee special projects involving administrative support for the project teams such as kick-off meetings, team bonding activities, and other team events—to foster collaboration and support team engagement.

· Prepare consolidated reports on document control status and administrative progress to provide senior management with accurate insights into informed decision-making.

· Develop communication plans to keep all stakeholders informed of administrative updates, project milestones, and potential risk factors, ensuring transparency and proactive issue management.

· Establish and monitor key performance indicators (KPIs) to measure the effectiveness and efficiency of project administration activities.

· Prepare periodic reports and presentations for senior management and project stakeholders highlighting administrative performance and strategic initiatives.

· Manage Document Controller site onboarding, attendance tracking, and related coordination for project teams to facilitate effective workforce management and ensure compliance with company policies.

· Perform additional duties as assigned to support the effective and efficient operation of the project team.

Job Requirements

· Minimum of Diploma in Civil Engineering, Construction Management, Architecture, or a related field.

· At least 10-year professional Document Control experience with at least 5-year experience in leading a team.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Ability to work independently and as part of a team.

Start your leadership journey with ALDI! From driving sales, to serving customers and supervising team members, our Duty Managers always lead from the front.

Your purpose is ensuring our store runs smoothly during your shift. You'll be supporting and guiding team members, handling customer inquiries and working collaboratively as part of the store management team. All the while, you'll be honing your leadership skills and truly making a difference for your team and our customers.

The specifics? Here's what you’ll be doing:

• Opening and closing the store and supervising shifts.
• Offering feedback to the team that's clear, constructive, and inspiring.
• Assisting in training and onboarding team members.
• Being a customer service superstar and serving customers at the registers with a smile.
• Keeping shelves stocked with products so that our customers can find all their favourites.
• Keeping a keen lookout for any incidents or hazards to keep everyone safe.

Admin Manager 

Working location: Kallang
Working hours: 830am to 6pm
Working day: Mon-Fri
Salary: $4500 - $6000

Role Overview

The Admin Manager is responsible for overseeing and managing the company’s administrative, office management, and support functions to ensure smooth daily operations. This role acts as a key support to management and works closely with HR, Finance, and Operations teams to maintain efficiency, compliance, and a well-organised workplace.

Roles & Responsibility

Administrative & Office Management

• Oversee day-to-day administrative operations to ensure smooth and efficient office functioning.
• Manage office facilities, equipment, supplies, and vendors (e.g. building management, maintenance, pantry, stationery).
• Ensure proper documentation, filing systems, and record-keeping practices are maintained.
• Handle general correspondence, contracts, and administrative coordination.

HR & People Support (Administrative Scope)

• Support HR administration including onboarding and offboarding processes.
• Coordinate work passes, employment documentation, and liaison with MOM or relevant authorities.
• Maintain employee records, leave tracking, and HR databases.
• Support company events, staff activities, and internal communications.

Finance & Procurement Support

• Assist with administrative finance matters such as invoice processing, payment tracking, and expense claims.
• Coordinate with finance teams or external accountants on administrative documentation.
• Manage procurement processes for office-related purchases and services.

Policy, Compliance & Governance

• Ensure compliance with company policies, internal controls, and regulatory requirements.
• Support audits by preparing and maintaining administrative records and documentation.
• Assist in reviewing and updating administrative policies and procedures.

Management & Coordination

• Act as a key point of contact between management, staff, and external parties.
• Provide administrative support to senior management as required.
• Identify opportunities to improve administrative processes and operational efficiency.
• Supervise and guide administrative staff, if applicable.

Requirement:

• Diploma or Bachelor’s degree in Business Administration, Management, or related fields.
• At least 3-5 years of relevant administrative or office management experience, preferably in a manufacturing or engineering environment.