Total 21 Full-time workforce administration job vacancies in Singapore

• Position: Sales Administration Support Executive.
• Salary: RM 2800-4000.
• Location: Bandar Bukit Jalil, WPKL.

About the hiring company

This company, a subsidiary of a Public Listed Company, is a forward looking organization specializing in car/vehicle rental and business support services. They are the leading motor vehicle rental company since 1985,operating through 5 branches throughout Malaysia with more than 400 vehicles/trucks.

About the role/job

The role is primarily office based where the incumbent will be responsible for providing administrative support role to the overall business operations and sales activities. The role is challenging as you will handle a variety of responsibilities ranging from generating documents to attending to customers requests. The job would suite a matured outgoing person who enjoys a highly diverse work environment, can easily handle a wide range of customers and suppliers.

Job Requirements: candidate profile

The successful candidate should fulfill the following criteria/requirements:

-Malaysian female; matured; recent enthusiastic retirees will be duly considered.

-Possess minimum a Diploma qualification in business related discipline or any other disciplines.

-Strong verbal and written communication skills; must be proficient in English,BM and Mandarin; Mandarin speaking ability is necessary to interact/liaise with China business clients in Malaysia.

-Intermediate computer skills, including Microsoft Office and internet applications.

-Have flexible approach to work and be able to work well on own initiative.

This permanent position offers an excellent remuneration salary package depending on ones' attributes and experience. Recently retirees who are willing and fit to take on this role will be duly considered. However, all applicants must forward a comprehensive CV in Word format.

APPLICATION TO THIS JOB

Interested candidates are hereby invited to apply by forwarding a copy of your resume for our review. You may apply online via JOBSTORE by clicking the apply button to submit your application. Alternatively, candidates may forward their resume directly to us at CHRISJAC via our E-mail at jobs@chrisjac.com.my 

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

Overview

Our purpose is to empower organizations to transform the way they work by harnessing the full potential of artificial intelligence. We guide customers through the evolving digital landscape, enabling them to unlock new opportunities, enhance productivity, and deliver exceptional employee and customer experiences. By integrating advanced AI capabilities across devices, cloud platforms, and everyday business applications, we help organizations realize seamless, innovative, and secure solutions that drive sustained growth and success in the AI era. As a Solution Engineer in the AI Business Solutions – Copilot team, you will lead technical engagements that drive AI transformation for enterprise customers. Your mission is to win technical decisions and accelerate adoption of Microsoft 365 Copilot, Copilot Chat, Copilot Studio & Agents, and related solutions by delivering compelling demos, envisioning sessions, and scalable architectures. You will act as a trusted advisor, guiding customers through secure, compliant, and value-driven implementations that align with their enterprise strategies.

This role is pivotal in shaping the future of work by enabling customers to realize the full potential of AI-powered productivity. You will collaborate closely with sales, customer success, engineering, and partner teams to remove technical blockers, generate pipeline, and ensure seamless handoffs for deployment and adoption. Your success will be measured by technical wins, customer adoption, partner engagement, and your contributions to a high-performance, learning-oriented team culture

• Drive AI transformation by orchestrating complex technical engagements across multiple stakeholders.
• Lead architecture design for secure, scalable solutions aligned with enterprise strategy.
• Influence product and go-to-market strategy by providing structured feedback to engineering and sales leadership.
• Proactively identify and escalate unresolved technical blockers through formal channels.
• Champion compliance, diversity, and inclusion by modeling ethical behavior and inclusive practices

Responsibilities

• Lead AI transformation engagements (e.g. demos, pilots) to win technical decisions and drive customer commitment to Copilot/Agents, including documented adoption plans and a smooth hand-off to Customer Success/partners for usage onboarding.
• Support AI Workforce SSP hunting effort by engaging w/customer contacts, lead qual., and partner co-sell opportunities
• Assist in ME3 & ME5 & ME7 upsell opportunities
• Generate new pipeline and competitive wins for M365 Copilot, Copilot Chat, Copilot Studio & Agents, ME3, ME5, ME7 and Frontline Worker by delivering impactful AI-powered demos/Art-of-Possible sessions, removing technical blockers, and highlighting Microsoft’s differentiation to secure deals and protect the install base.
• Craft scalable, secure, and modular architectures that align to customer’s enterprise strategy and technical roadmap while embedding security at every level.
• Maintain operational excellence with 100% deal hygiene – capture technical close plans and consumption plans in MSX for every opportunity, attach a partner to every qualified deal, and promptly escalate unresolved technical blockers.
• Continuously upskill to meet role expectations (achieve L200 consultative and L400 technical depth certifications) and contribute to team excellence by sharing at least one deal win/loss insight per quarter and engaging in regular coaching.

Qualifications

Required/minimum qualifications

• Bachelor's Degree in Computer Science, Information Technology, or related field AND 5+ years technical pre-sales or technical consulting experience OR a Master's Degree in Computer Science, Information Technology, or related field AND 5+ year(s) technical pre-sales or technical consulting experience OR 5+ years technical pre-sales or technical consulting experience OR equivalent experience.

Additional Or Preferred Qualifications

• 8+ years solution or services sales experience.
• Proven ability to build and maintain strong business and executive relationships.
• Strong grasp of sales cycles and strategic decision-making.
• Skilled in consultative selling and persuasive negotiation.
• Able to manage and optimize sales pipelines through informed change processes.
• Focused on advancing opportunities for both current and future customers.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

• Job Title: Administration Manager

Job Summary

Lead and manage daily administrative operations to ensure efficient business processes. Oversee employee records, project administration, and compliance with company policies and regulatory requirements.

Responsibilities

• Manage daily administrative operations to ensure smooth and efficient business functions
• Develop and implement administrative policies and procedures to enhance operational efficiency
• Coordinate office activities and facilitate communication with clients, suppliers, subcontractors, and government authorities
• Maintain accurate employee records, attendance, leave administration, and HR documentation to support workforce management
• Oversee maintenance of company licenses, permits, contracts, and regulatory documents to ensure compliance
• Monitor procurement and inventory of office supplies and company resources to support operational needs
• Prepare reports and maintain records to assist management in business planning and operational decisions
• Coordinate project administration and maintain proper documentation for ongoing construction projects
• Supervise administrative staff to ensure adherence to company policies and procedures

Preferred competencies and qualifications

• Secondary School/SPM qualification
• 3–5 years of relevant administrative or office management experience
• Proficient use of Microsoft Office applications (Word, Excel, Outlook) to support administrative tasks
• Experience in the construction or engineering industry to enhance project coordination
• Knowledge of payroll, HR administration, and document control to support administrative functions
• Proficiency in English and Mandarin to effectively liaise with clients, suppliers, and stakeholders

The Administrative Manager will oversee the school's administrative operations and ensure compliance with regulatory requirements. The successful candidate will work closely with management to support business growth, manage operational processes, and coordinate with overseas partners, particularly in China.

Key Responsibilities

• Manage the daily administrative operations of the school and ensure efficient office management.
• Develop, review, and implement administrative policies and procedures.
• Ensure compliance with the requirements of SkillsFuture Singapore (SSG), ICA, EduTrust, and other relevant regulatory authorities.
• Coordinate student admissions, enrolment, and administrative documentation.
• Liaise with local and overseas education partners regarding student recruitment and academic collaborations.
• Plan and coordinate international recruitment activities and business development initiatives.
• Travel to China periodically to:
• Meet with recruitment agents and institutional partners.
• Conduct partner training and briefing sessions.
• Participate in education fairs and recruitment events.
• Establish new partnerships and strengthen existing collaborations.
• Monitor the performance of overseas recruitment agents.
• Prepare reports, budgets, and management presentations.
• Supervise administrative staff and oversee staff training and performance.
• Assist the management team in strategic planning and operational improvements.
• Perform any other duties assigned by Management.

Entry Requirements

• Bachelor's Degree in any discipline.
• At least 1 year of relevant managerial or administrative experience, preferably within the education, training, or service industry.
• Experience in managing regulatory compliance and administrative operations.
• Strong organisational and leadership skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Proficient in Microsoft Office applications.
• Willingness to travel overseas, particularly to China, for business development and partnership management.

Preferred Qualifications

• Experience working with Private Education Institutions (PEIs) in Singapore.
• Familiarity with SSG, ICA, EduTrust, and student administration processes.
• Experience in international student recruitment or education partnerships.
• Knowledge of Chinese business culture and education market.

Main Purpose

To support the Chief Financial Officer and Corporate Finance department in carrying out the accounting and administration responsibilities for the group of companies.

Roles & Responsibilities

• Manage all Accounts Receivables and Payables in alignment with the Corporate Finance department’s objectives.
• Maintain and systematically store documents with proper traceability within the department.
• Monitor invoice processing, month-end closing, and ensure timely collection of payments.
• Conduct credit checks on new accounts.
• Prepare bank reconciliations, GST returns, audit schedules, and other forecasting reports as required.
• Generate monthly, quarterly, annual, and ad-hoc billing reports for customers.
• Assist the CFO in liaising with external auditors, tax agents, and professional advisors on related matters.
• Support the CFO in management accounting functions, including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• Utilize business intelligence tools to analyze, compile, and present financial and non-financial performance data for management decision-making.
• Participate in ad-hoc finance-related projects and systems testing.
• Coordinate day-to-day administration and housekeeping duties.

Attributes We’re Looking For

• Strong attention to detail and a high level of accuracy in financial reporting.
• Minimum 3–5 years of relevant experience
• Financial reporting frameworks
• Proactive and resourceful with the ability to work independently.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
• A positive attitude and willingness to take on new challenges.

Skills You Need to Excel in This Role

• Proficiency in accounting software and Microsoft Excel.
• Strong knowledge of accounting principles, GST regulations, and financial reporting.
• Experience in handling accounts receivables, payables, and bank reconciliations.
• Familiarity with credit checks, budgeting, forecasting, and cost analysis.
• Ability to interpret and analyze financial data for management reporting.
• Prior experience in liaising with auditors, tax agents, and regulatory bodies is an advantage.

Work location: East Singapore; Loyang

If you have the expertise and drive to contribute to a dynamic finance team, we’d love to hear from you!

Main Purpose

To support the Chief Financial Officer and Corporate Finance department in carrying out the accounting and administration responsibilities for the group of companies.

Roles & Responsibilities

• Manage all Accounts Receivables and Payables in alignment with the Corporate Finance department’s objectives.
• Maintain and systematically store documents with proper traceability within the department.
• Monitor invoice processing, month-end closing, and ensure timely collection of payments.
• Conduct credit checks on new accounts.
• Prepare bank reconciliations, GST returns, audit schedules, and other forecasting reports as required.
• Generate monthly, quarterly, annual, and ad-hoc billing reports for customers.
• Assist the CFO in liaising with external auditors, tax agents, and professional advisors on related matters.
• Support the CFO in management accounting functions, including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• Utilize business intelligence tools to analyze, compile, and present financial and non-financial performance data for management decision-making.
• Participate in ad-hoc finance-related projects and systems testing.
• Coordinate day-to-day administration and housekeeping duties.

Attributes We’re Looking For

• Strong attention to detail and a high level of accuracy in financial reporting.
• Minimum 3–5 years of relevant experience
• Financial reporting frameworks
• Proactive and resourceful with the ability to work independently.
• Strong analytical and problem-solving skills.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Effective communication and interpersonal skills to collaborate with internal and external stakeholders.
• A positive attitude and willingness to take on new challenges.

Skills You Need to Excel in This Role

• Proficiency in accounting software and Microsoft Excel.
• Strong knowledge of accounting principles, GST regulations, and financial reporting.
• Experience in handling accounts receivables, payables, and bank reconciliations.
• Familiarity with credit checks, budgeting, forecasting, and cost analysis.
• Ability to interpret and analyze financial data for management reporting.
• Prior experience in liaising with auditors, tax agents, and regulatory bodies is an advantage.

Work location: East Singapore; Loyang

If you have the expertise and drive to contribute to a dynamic finance team, we’d love to hear from you!

• Department Leadership: Oversee administrative teams, hire staff, and evaluate performance.
• Operations Management: Streamline daily workflows, manage vendor contracts, and procure office supplies.
• Financial Oversight: Develop department budgets, monitor expenses, and reduce operational costs.
• Facilities & Security: Manage office space, coordinate maintenance, and enforce safety protocols.
• Policy Implementation: Create internal policies, maintain company records, and ensure legal compliance.

[Your Next Opportunity]

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

[Your Role & Responsibilities]

• Filing of trust related documents – e.g. bank statements, Trust Deeds etc.
• Scanning of trust related documents – e.g. bank statements, Trust Deeds etc.
• Opening and sorting of daily mails
• Assist in storing scanned documents to ViewPoint and shared drive
• Arranging for local / overseas courier
• Archiving of past bank statements / transactions
• Collate and arrange documents for certification as true copies
• Collate and arrange for documents to be signed by authorized signatories
• Arranging for the sealing of Trust Deeds
• Set up files for new trust clients
• Preparing payment instructions (with specific written guidance from the Trust Administrators)
• Verification of monthly invoices for billing of both local & overseas courier charges.
• And any other general day-to-day administrative support to the Trust administrators or as instructed by the Head of Trust or the Managing Director

[What We Are Looking For]

[Education]

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.

[Skills & Experience]

• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

[Traits]

• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Communicator: Good interpersonal and communication skills to work effectively with internal teams and different stakeholders.

We regret to inform you that only shortlisted candidates will be informed.

Working Experience And Skill Requirement

Experience in configuring and managing GPO settings, supporting file services, AD DNS, IIS Services, and performing COG operational roles in a Windows server environment.

a) Must have at least two (2) years’ post graduate hands on experience in setting up and administration of Linux OS (such as Redhat Linux and Suse Linux) and server;

b) Must have two (2) years’ working experience in applying Windows/Linux patches, troubleshooting Windows/Linux server issues and upgrading of Server OS;

c) Must have one (1) year working experience with VM including cloning, taking snapshots;

d) Must be willing to pick up skills in basic networking and configuration of network switches as well as server services ie file transfer etc.

Job Description

a) Install, set up, administer Windows/ Linux servers and server-related services / modules;

b) Troubleshoot issues related to  Windows/Linux Operating Systems;

c) Prepare and set up testing and production environment;

d) Experience in configuring and managing GPO settings, supporting file services, AD DNS, IIS services and perform COG operational roles in a Windows server environment

d) Prepare, carry out and document testing scenarios and da

e) Prepare and maintain system documentation;

f) Produce deliverables according to Group standards and procedures;

g) Assist Project Leaders in the study and design of application systems and work coordination, project management and user training work;

h) Troubleshooting and supporting end-users in the implementation and maintenance of systems;

i) Train other contract programmers in the relevant skills;

j) Participate in Disaster Recovery activities eg simulation exercise at Disaster Recovery sites;

k) Learn / pick up new tools related to the administration and monitoring of the System;

l) Maintenance of servers / systems as assigned by the supervisors;

m) Any other tasks related to Server Administration and Maintenance as assigned by the supervisors.

n) Able to setup, configure and support  SQL databases, including HA and clustering.

o) Required to do papers and presentations to Management

At Seletar Country Club, we believe our people are the key to creating exceptional member experiences. We offer a rewarding work environment, opportunities for professional growth, and the chance to be part of a passionate and collaborative team. If you are looking for a fulfilling career where your talents can thrive, we invite you to join us on our journey of excellence.

Job Responsibilities include, but not limited to

1. Maintain, Support, Upgrade and Monitoring of club network infrastructure – Firewall, WiFi, Switches & VPN
2. Installation, Configuration and Monitoring of Windows Servers & HyperV Virtualization and OS-related software.
3. Configuration and Monitoring of club WiFi network using Ruckus Domain Controller.
4. Ensure that server & client’s PC backups are performed and checked on a regular basis.
5. Maintain up to date documentation for all servers, network devices, application software admin and user manual.
6. Daily administration of AD, email system and club application software, include user and group management
7. Assist in IT planning, coordinating with vendors and clients for hardware/software purchases, product services, and support.
8. Any ad-hoc tasks assigned by IT Manager / IT Asst. Manager.

Skills & Experience required:

1. Bachelor’s degree in IT, Computer Science or Engineering.
2. ITIL foundation level knowledge is required.
3. Minimum 4 years of experience in IT industry.
4. Positive attitude, excellent verbal and written communication skills.
5. Knowledge on project management to assist in infrastructure / digitalization projects.
6. Experience in Network Infrastructure, Microsoft Windows Server 2012/2016, Microsoft 365 / Exchange and Microsoft HyperV Virtualization.

Client Relations & Administration Executive

Responsible for managing client support and after-sales services, coordinating documentation, and providing administrative support to ensure smooth daily operations. The role focuses on maintaining good client relationships, resolving operational issues, and handling administration.

Key Responsibilities

• After-Sales / Client Relations
• Act as the main point of contact for existing clients.
• Handle client enquiries, feedback, and service-related issues.
• Follow up on client requests and ensure timely resolution.
• Coordinate with operations and site teams to meet client requirements.
• Maintain strong relationships with clients and ensure customer satisfaction.
• Prepare and submit updates, reports, and required documentation to clients.
• Support contract renewals and service coordination.
• Manage filing and document control.
• Maintain accurate records and reports.
• Coordinate with government agencies, clients, suppliers, and workers when required.
• Provide general administrative support to management.

Requirements

• Degree or equivalent qualification preferred.
• Experience in administration, construction, or related industries is an advantage.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple tasks and work independently
• Strong organizational and problem-solving skills.
• Fluent in spoken and written Mandarin Chinese and English.
  
  To Apply - Please send your resume to: Raja@valoreeng.com
  

Job Description

IT Infrastructure & Support (Approximately 70%)

• Serve as the first point of contact for IT-related issues, providing support for hardware, software, Microsoft 365, VPN, and end-user devices.
• Maintain office IT infrastructure, including Wi-Fi, network connectivity, routers, switches, and basic security controls.
• Manage IT assets, software licenses, and equipment inventory, including procurement, deployment, maintenance, and replacement.
• Coordinate with external vendors and service providers to ensure timely technical support and equipment maintenance.
• Support the deployment and maintenance of corporate systems and platforms in alignment with headquarters' IT standards and requirements.
  

Office Administration & Operations (Approximately 30%)

• Support the day-to-day operations of the office, including office supplies, pantry management, and workplace maintenance.
• Coordinate with building management, facilities providers, and external vendors to ensure a safe and efficient working environment.
• Manage incoming mail, courier services, andvisitor arrangements, including support for headquarters visitors and business guests.
• Provide administrative and operational support to management and business teams as required.

Requirements

Education & Experience

• Diploma or Degree in Information Technology, Computer Science, Information Systems, or a related discipline.
• 1–3 years of experience in IT support, infrastructure support, office administration, or a related role.
• Fresh graduates with relevant internship experience and a strong willingness to learn are encouraged to apply.
  

Technical Skills

• Familiarity with Windows operating systems, Microsoft 365, VPN, and office collaboration tools.
• Basic understanding of networking concepts, including LAN/WAN, TCP/IP, Wi-Fi, and network troubleshooting.
• Experience with IT asset management and end-user support is preferred.
  

Core Competencies

• Strong sense of ownership, accountability, and problem-solving ability.
• Adaptable and comfortable working in a growing and evolving business environment.
• Positive, hands-on attitude with a willingness to support both IT and administrative functions.
• Strong communication and interpersonal skills
  

Language Requirements

• Proficiency in both English and Mandarin to support communication with headquarters in China and local stakeholders.
  

What We Offer

• Opportunity to be part of a growing international organization.
• Exposure to regional stakeholders and cross-functional projects.
• A collaborative and entrepreneurial working environment.
• Competitive compensation and comprehensive employee benefits.

Job Highlights:

·      Located at Kent Ridge

·      Mon to Fri | 8:30am – 6:00pm

Salary & Benefits

• Located at Kent Ridge
• Basic Salary: Up to $5,500
• AWS
• Performance Bonus
• Annual Salary Increment

Overview

Join a dynamic healthcare environment where you will play a key role in supporting daily operations, service planning, and patient experience initiatives. This role offers the opportunity to work closely with multidisciplinary teams to ensure efficient service delivery and operational excellence.

Key Responsibilities

• Support the planning, budgeting, and implementation of operational initiatives for assigned service areas.
• Coordinate and manage procurement activities, ensuring timely completion and compliance with organisational procedures.
• Oversee day-to-day operations and collaborate with relevant stakeholders to resolve operational and process-related issues.
• Monitor resource allocation and utilisation to support efficient service delivery.
• Participate in process reviews and continuous improvement projects to enhance operational effectiveness.
• Manage feedback and service-related concerns, working with internal and external stakeholders to maintain service excellence.
• Prepare reports, analyse operational data, and provide insights to support decision-making.
• Undertake additional duties and projects as assigned.

Requirements

• Bachelor's Degree in any discipline.
• Minimum 1–2 years of experience in operations or administrative functions in Healthcare Setting
• Strong verbal and written communication skills.
• Good interpersonal skills with the ability to work effectively with stakeholders at all levels.
• Analytical and resourceful, with the ability to interpret data and support operational decision-making.
• Adaptable, proactive, and able to work effectively in a fast-paced environment.
• A collaborative team player who can also work independently.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Word sformat by using the APPLY NOW BUTTON or email the updated resume to miya@mci.com.sg

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

Kuan Mei Yang

Registration Number: R24124509

EA License No: 06C2859 (MCI Career Services PteLtd)

Job Benefits

• Competitive salary

• Performance bonus

• Stable and established organisation with career development opportunities
  

Job Responsibilities

• Manage the daily operations of the training centre, including classroom setup, facilities readiness, and maintenance coordination

• Administer training programmes by preparing course materials, maintaining attendance records, and ensuring documentation accuracy

• Coordinate with trainers, learners, and internal departments to ensure smooth delivery of training sessions

• Monitor training schedules, trainer attendance, and operational compliance with internal and regulatory requirements

• Prepare operational reports, maintain accurate records, and support administrative projects assigned by management
  

Job Requirements

• Minimum 1 year of experience in operations, administration, training coordination, customer service, or a related role

• Familiarity with training administration processes, attendance tracking systems, or regulated training environments will be advantageous

• Proficient in Microsoft Office applications and digital productivity tools

• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively

• Good communication and interpersonal skills to coordinate with learners, trainers, vendors, and internal stakeholders
  
  

Please submit your updated resume in MS Word format via the "Apply Now" button.

We regret that only shortlisted candidates will be notified.
StaffKing Pte Ltd (20C0358) | Stanley Chin (R24124684)

Company Description

FCAP is a Singapore-based global investment firm focused on mid-market buyout and growth equity investments in technology-enabled businesses. The firm is backed by a global institutional investor base, including banks, insurance companies, pension funds, endowments, fund-of-funds, family offices and asset managers across Europe, the Americas, the Middle East and Asia.

Role Description

We are seeking a highly organized and proactive Private Equity Fund Operations & Administration Associate to join our Singapore team. The role will support fund operations, treasury, compliance, corporate administration and selected platform support matters.

The successful candidate will report to the Finance Director and work closely with the broader investment team, gaining broad exposure to private equity fund operations, investor processes and platform management in a lean team environment.

Key Responsibilities

1. Fund Operations and Finance Support

• Assist with fund operations, audit processes and service-provider management
• Support treasury and cash management activities, including payment and processing support
• Assist with capital calls, NAV reporting, capital account statements and other fund admin matters

2. Compliance and Corporate Administration

• Support investor onboarding, KYC, AML/CFT and other compliance processes
• Assist with corporate secretarial, governance and regulatory administration matters
• Coordinate statutory filings and related corporate administration requirements

3. Office, Team and Investor Logistics

• Coordinate internal and external meetings, conferences and other firm-related activities
• Support AGM preparation, investor logistics, reporting calendars and administrative follow-ups
• Maintain records, trackers, document control, filing and general office administration

Requirements

• Bachelor’s degree from a reputable university
• 1 to 5 years of relevant experience in fund administration, fund operations, financial services, private equity, corporate secretarial or professional services
• Strong organizational skills, attention to detail and a high sense of ownership
• Professional and responsive, with the ability to coordinate with senior stakeholders
• Good written and spoken English; Mandarin is an advantage
• Proficient in Microsoft Office, especially Outlook, Word, PowerPoint and Excel
• Prior exposure to fund operations, finance, compliance or corporate administration is advantageous