Total 332 Others workforce administration job vacancies in Singapore

SEB is a leading Northern European financial services group with a legacy of innovation dating back to 1856. We believe the future depends on turning great ideas into reality, acting as a catalyst for positive change through responsible advice and capital.

We are looking for an experienced Credit Administration Officer to join our team in Singapore. This role is central to our mission of providing sustainable value, ensuring our credit operations are executed with precision and integrity as we support businesses and individuals through an ever-evolving financial landscape.

Based in Singapore and reporting to the Head of Credits, you will provide vital administrative and operational support. This role ensures that all credit documentation, AML/KYC administration, including updating reports and maintaining original documents, approvals, and disbursements are executed incompliance with internal policies, and regulatory risk control requirements

Responsibilities

• Ensure seamless operational support in credit administration workflows.
• Maintain and update credit facility information and monitor outstanding security documentation and facilitate the timely renewal of bank facilities.
• Prepare summaries of key credit terms to assist internal stakeholders with operational execution.

Requirements

• Diploma in Accounting, Finance,Business Administration, or equivalent related field or experience.
• Minimum 5 years of relevant experience in Credit Administration, Credit reporting, Credit Control within corporate banking environment.
• Functional knowledge of property financing, trade finance and/or treasury products is an advantage
• Proficient in reading and interpreting company documents; board resolution, power of attorney and constitutional documents.
• Prior exposure to anti-money laundering (AML) and know-your-customer (KYC) regulatory reviews.
• Strong attention to detail with a risk and control mindset.
• Good interpersonal and communication skills.
• Responsible, meticulous, and able to work under pressure.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Basic programing skills is an added advantage.

Only shortlisted candidates will be notified. 

Job Scope:

• Handle Internship local and overseas enquiries from students, parents, and companies via email and phone
• Assist Internship Team in administration of the Internship procedures and of the Internship Portal
• Reporting of any bugs in Portal to system developer and team, ensuring the bugs are eventually resolved within expected timeframe, reporting to team of any bugs that are not resolved timely
• Monitor and track students’ statuses of various Pre-Internship requirements suchas preparation of CVs, completion of Workplace Safety and Health module, submission of required documents for overseas internship.

Requirements:

• Familiar with Microsoft365 apps, Power apps, Power BI, AI/Gen AI tools.

• IT savvy, willing to learn to use new systems
• Good working knowledge of using MS Office, eg understand how to do mail mergein Word, at least Intermediate level for Excel, using Excel functions to do data checking and reporting, such as vlookup, if-else, left, right, pivot.

• Have some experience of customer relationship management, able to communicate well

Working Hours: Office hours

Contract Period: April 2026 to February 2027 (11 months)

Salary: $2800- 3000/month

Location: Dover

EA License No.: 96C4864

Reg No.: R26159658 BRANN LEONG CHUN HOE

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg

[Your Next Opportunity]

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

[Your Role & Responsibilities]

• Filing of trust related documents – e.g. bank statements, Trust Deeds etc.
• Scanning of trust related documents – e.g. bank statements, Trust Deeds etc.
• Opening and sorting of daily mails
• Assist in storing scanned documents to ViewPoint and shared drive
• Arranging for local / overseas courier
• Archiving of past bank statements / transactions
• Collate and arrange documents for certification as true copies
• Collate and arrange for documents to be signed by authorized signatories
• Arranging for the sealing of Trust Deeds
• Set up files for new trust clients
• Preparing payment instructions (with specific written guidance from the Trust Administrators)
• Verification of monthly invoices for billing of both local & overseas courier charges.
• And any other general day-to-day administrative support to the Trust administrators or as instructed by the Head of Trust or the Managing Director

[What We Are Looking For]

[Education]

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.

[Skills & Experience]

• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

[Traits]

• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Communicator: Good interpersonal and communication skills to work effectively with internal teams and different stakeholders.

We regret to inform you that only shortlisted candidates will be informed.

Key Responsibilities

Operations & Administration

·  Oversee and implement daily operational processes across the office, showroom, and warehouse.

·  Establish and maintain administrative systems, documentation, and internal operational reporting.

·  Coordinate schedules, meetings, and operational requirements in support of the CEO and management.

·  Ensure effective communication and coordination between departments, vendors, and external partners.

Human Resources Support

·  Implement and oversee HR administrative processes including recruitment coordination, onboarding, and employee documentation.

·  Maintain HR systems for staff records, leave tracking, and internal documentation.

·  Support team coordination and employee engagement initiatives.

·  Ensure HR practices comply with company policies and Singapore employment regulations.

Logistics & Warehouse Coordination

·  Implement systems to manage logistics, inventory flow, and warehouse operationseffectively.

·  Overseedocumentation of incoming and outgoing deliveries with suppliers and logistics partners.

·  Monitor and coordinate inventory movement between the warehouse and showroom.

·  Support stock management systems, shipment tracking, and delivery scheduling.

·  Ensure warehouse processes adhere to operational procedures and safety standards.

Showroom & Retail Operations

·  Implement and oversee showroom operational systems and processes to support daily retail activities.

·  Implement and manage sales systems for showroom operations, including documentation and tracking of orders and transactions.

·  Maintain systems to document product movement between warehouse and showroom.

·  Support operational coordination related to retail sales and showroom requirements.

Compliance & Management Systems

·  Oversee compliance with company policies, operational procedures, and regulatory requirements.

·  Implement and maintain management systems, SOPs, and operational workflows.

·  Ensure proper documentation, tracking, and adherence to established operational processes.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Job Summary

You will manage comprehensive HR and administrative functions for a mid-sized office (100+ employees), driving operational efficiency, compliance with Singapore employment laws, and fostering a positive employee experience.

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding, and employee lifecycle management to support workforce needs
• Administer payroll processes, statutory submissions (CPF, IR8A), and government claims to ensure timely and accurate compliance
• Prepare, update, and maintain employment-related documentation to support HR and legal requirements
• Ensure adherence to Singapore employment laws and regulatory standards to mitigate compliance risks
• Administer employee benefits programmes to enhance employee satisfaction and retention
• Liaise with statutory authorities such as MOM, CPF, and IRAS for reporting, audits, and compliance matters
• Coordinate international employee transfers and mobility processes to support global workforce movements
• Oversee office administration including facilities management, lease coordination, and workspace planning to maintain a productive environment
• Plan and manage company events and daily administrative operations to foster employee engagement and smooth office functioning
• Provide targeted HR and administrative support to management to facilitate decision-making and operational effectiveness

Required competencies and certifications

• Strong understanding of Singapore employment legislation to ensure compliance with local laws

Preferred competencies and qualifications

• Minimum 8 years of relevant HR and administration experience
• Degree in Human Resources or related discipline
• Excellent communication and interpersonal skills
• Team player with a flexible approach

Budgeting: Supports the preparation of the annual budget that aligns with the company’s strategies goals and objectives.

Steering Committee: Prepares materials for use in the steering committee with the Japanese parent company.

Consolidation: Collaborates with the financial/administration team in preparation of the monthly consolidated financial data for the Japanese parent company.

Operation of Annual General Meeting, Board of Directors: Manages and handles matters related to the operation of the meetings such as coordination of schedule, notification of convocation, and preparation of minutes.

Point of Contact for Japanese Clients: Provides sales opportunities for the company by conducting interviews to clarify the issues faced by Japanese clients.

Governance: Installs the necessary policies and procedures established by the Japanese parent company for subsidiaries by communicating in Japanese with the relevant departments.

We are seeking a detail-oriented Insurance Operations Executive to support policy administration and documentation processes for commercial insurance business. The role involves ensuring accuracy in documentation, handling service requests, and supporting operational improvements.

Key Responsibilities

• Issue new business, renewal, and endorsement documents for commercial insurance policies
• Ensure accuracy and completeness of policy documentation in line with service standards
• Manage policy documentation and perform related administrative duties
• Respond to enquiries from customers, intermediaries, and internal stakeholders via email and phone
• Support system enhancements and participate in User Acceptance Testing (UAT) to improve operational efficiency
• Perform other ad-hoc duties as assigned

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Job Description

• Prepare reports for management, statutory and investor reporting.
• Prepare GST filings, invoicing, claims processing and corporate tax calculations.
• Perform NAV computation and closing of monthly accounts.
• Perform finance activities such as posting journal entries, bank accounts monitoring and reconciliations.
• Assist with audit, month-end and year-end closing activities.
• Trade processing for equities, bonds, structured products and Corporate actions event.
• Manage the processing of payments and preparation of billing documents.
• Assist in regulatory and client reporting.
• Liaise with key stakeholders, including fund administrators, custodians, investors, brokers and auditors.
• Provide support for ad-hoc administrative tasks as required.

Requirements

• Possess a Degree in Accountancy/ACCA/CPA/CA or equivalent.
• Approximately 1–3 years of relevant experience in accounting, fund administration.
• Proficiency in Microsoft Excel.
• Meticulous with an eye for figures and details.
• Team player with good communication and interpersonal skills.
• Experience with accounting systems such as Dynamics 365 Business Central, SharePoint, Azure and Sage 300 is an advantage.

Job ID: 20179

• Location: Tanjong Pagar
• Working hours: 9am - 6pm
• Salary: up to $6,500 (Depending on experiences)

Job Description

• Support the General Manager (Administration & Finance) in daily operations and strategic initiatives
• Coordinate with HQ in Japan and group companies on various business requests
• Organize and manage key meetings, including Board Meetings and Shareholders’ Meetings
• Lead and support HR and General Affairs planning and execution
• Prepare and manage the annual budget and financial tracking
• Assist in accounting operations and liaise with external vendors
• Handle communication with government authorities (licenses, submissions, compliance matters)
• Coordinate with outsourcing partners (accounting, corporate services, etc.)
• Support audit processes and prepare necessary documentation
• Manage recruitment activities and employee working environment improvements
• Oversee HR matters for Japanese expatriates
• Handle general administrative tasks such as documentation and record management

Job Requirement

• Minimum qualification: High School Diploma or GCE ‘A’ Level and above
• At least 3 years of working experience in a Japanese company
• Minimum 3 years of experience in corporate functions, such as:
• ①Administration (General Affairs)
• ②Human Resources
• ③Accounting / Finance
• Able to communicate in Business level Japanese (Equivalent to JLPT N2 or above) to communicate with Japanese speaking stakeholder for reporting
• Able to communicate effectively and collaborate with team members to drive tasks forward
• Demonstrates a positive and proactive attitude toward new and unfamiliar challenges
• Enjoys working as part of a team and contributing toward achieving shared goals
• Finds motivation in work that contributes to and supports others
• Has a strong interest in playing a bridging role between Japan and Southeast Asia

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20179, Administration＆ Finance".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

• Business administration or commercial experience is advantages
• Entry level / junior are welcome to apply

Responsibilities:

- Control and monitor financial performance of the projects

- Prepare and analyses monthly project status reports

- Handle tender / offer process with the proposal managers, including preparing and reviewing of offer costing and conditions of contracts

- Perform daily project controlling work including periodic review of costing, reporting, claim management, delivery documentation, billings, debt collection, arrangement for insurance policies and bank guarantee, etc

- Interact and interface with other stakeholders for an effective and efficient project controlling

- Perform month-end closing for projects

- Handle inward/outward shipments and L/C documentation if necessary

- Perform revenue, cost and cash flow forecasting

- Ensure compliance with work instructions and work processes

- Undertake any other ad hoc duties

Requirements:

- Degree in business administration or other commercial disciplines

- At least 2-3 years business administration or commercial experience

- Experience in Microsoft Dynamics Nav System

- Good Microsoft Office skill

- Experience in project accounting

•       Good Pay +Good allowance + Good Bonus

•       Interestedcandidates please send an updated Resume / CV in Ms Word format tolilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

•       Consultantin-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Company Overview

CITY SATAY (FOOD INDUSTRIES) PTE LTD manufactures satay, yakitori, and BBQ food products, serving local and export markets with quality frozen meat products and related food items. We have started a new company (CITY PRIME PTE LTD) to manage the distribution, export and warehousing of products from City Satay and other companies.

Job Summary

Manage administration and collaborate with the Factory Manager and Managing Director to supervise operations at a new 2500ft facility. Oversee inventory, logistics, and distribution to support local and export food manufacturing customers.

Responsibilities

• Develop and implement core operating procedures for HR, accounts, inventory management, product check-in/check-out, and export management
• Prepare daily sales orders and coordinate timely, accurate dispatch of frozen meat products for driver pickup
• Collaborate with production teams to monitor stock levels and adjust daily inventory to meet operational demands
• Supervise company operations 5-6 days per week, ensuring smooth workflow and adapting to operational needs
• Lead and support growth of the logistics and export company through effective administration management and process improvements

Required competencies and certifications

• Minimum 3 years of administration experience, preferably in Manufacturing or Food and Beverage sectors
• Proficient in basic administration tools including Microsoft Word, Microsoft Excel, and Email
• Valid Singaporean PR, Singaporean Citizen status, or valid Work-pass to comply with employment regulations

Preferred competencies and qualifications

• Completed secondary school equivalent education
• Competent in understanding basic related Government organisations including SFA and SCDF
• Experience with HR and Accounts processes for Singapore Government systems such as Singpass and Corepass

Other Information

• Available to start immediately or in the coming weeks

Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

What You’ll Need:

Experience

·      3 years of experience in relevant scope of work

·      Strong IT and system capability, with experience developing dashboards, tools, and digital solutions that support business operations

·      Proven leadership and influencing skills, with ability to drive change across diverse team

·      Excellent analytical, problem-solving and critical thinking skills

·      Familiarity with workplace tools (e.g. MS excel, MS powerpoint, Power BI, CRM systems)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA LicenseNo.:99C4599

Senior Executive, Corporate Secretarial

Job Description

The Corporate Secretarial Senior Executive will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

Key responsibilities

·       Assist in providing corporate secretarial services to a range of clients;

·       Handle full set of corporate secretarial documents including company incorporations, registration of foreign
branches, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going
corporate secretarial matters for clients, application of employment passes, etc.;

·       Communicate with clients independently;

·       To ensure proper and timely filing of the statutory forms/returns to ACRA;

·       Regular maintenance of the clients statutory books;

·       Monitor all corporate secretarial related matters to ensure all compliance timelines are met;

·       Undertake ad-hoc corporate secretarial tasks assigned by Supervisor;

·       Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC
requirements.

Job Specific Requirements

·       Minimum Professional Certificate, Bachelor’s Degree, Post Graduate Diploma, Professional Degree holder.
Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification
recognized in Singapore is preferred.

·       Minimum 3 to 4 years relevant experience gained in professional firm/CPA firm/law firm;

·       Good computer skills, with familiarity in Work Pass application, VCC, and XBRL as an advantage;

·       Attention to detail with a high degree of accuracy;

·       Independent and able to work under deadlines.