Total 2,594 office administrator job vacancies in Singapore

• Oversee end-to-end volunteer coordination across the full programme lifecycle, from recruitment, registration, and pre-event briefings to on-site execution and post-event follow-up, ensuring a seamless volunteer experience at every touchpoint.
• Serve as a key liaison between volunteers, internal teams, and external partners; design publicity and communication materials including eDMs and presentations; and manage duty of care and risk management protocols.
• Collect, consolidate, and analyse volunteer participation data and programme insights to support impact assessment, continuous improvement, and stakeholder reporting.
• Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Company Overview

MAGES Institute of Excellence is a leading private education institution in Singapore, specialising in Creative Media, Technology, Game Development, Design, Immersive Media, and Professional Development programmes.

Job Summary

The Student Services Administrator provides primary administrative support to students from enrolment to graduation, ensuring smooth processes, accurate records, timely communication, and compliance with institutional and EduTrust policies.

Responsibilities

• Communicate clearly and professionally with students to provide friendly, student-centric service throughout their learning journey
• Manage student records and documentation accurately to maintain compliance with institutional policies and EduTrust requirements
• Handle multiple administrative tasks efficiently to support smooth student administration and timely communication
• Use strong verbal and written communication skills to interact effectively with students from diverse backgrounds
• Address and resolve student concerns professionally and promptly to enhance the student experience
• Organize and prioritize workload to meet deadlines and support institutional compliance

Preferred competencies and qualifications

• 1–3 years of experience in student services, education administration, academic administration, customer service, or training administration
• Experience working in a Private Education Institution (PEI)
• Familiarity with EduTrust requirements
• Experience using CRM, LMS, or student management systems

• Delivered twenty-four hour support for all technology infrastructure needs and issues, for environment including 5 Windows and 8 Linux based servers and 200 desktops and laptops (Windows, MAC and Linux) across three regional offices
• Efficiently implemented network file sharing by configuring NFS to share files and resources across the network
• Managing corn jobs, at Jobs, batch processing and job scheduling
• Hands on experience in protocols such as TCP/IP, DHCP, HTTP, SMTP, SSH, FTP
• Installed and configured SSH, SFTP, Managed email (Postfix and Sendmail), LDAP
• Installed Apache, IIS and configured Virtual hosts and also experience applying SSL certs for websites, CSR generation
• Installation of SAMBA utility software
• Create File systems using Logical Volume Management (LVM), LV Extend and Reduce
• Linux kernel, memory upgrades and swaps area and performed Red hat Linux Kickstart installations
• Provided systems and server management and oversight and resolution of network/connectivity and software issues for local and remote users
• Worked with Server OS performing setup, maintenance and troubleshooting for 2000, 2003, 2008, Responsible for building, configuring, and supporting workstations and servers.
• Performed hardware builds (upgrades and new machines), set up offsite backup systems, and contributed to system migrations
• Good hands on experience in building/managing Virtual Machines in Oracle and VMware virtual environments
• Experience in Windows Domain Controller, Active Directory configuration, users and group creation and management, folder permissions, network sharing, backup and maintenance
• Responsible for implementing and supporting Microsoft Office (2000, 2007, 2010) technologies
• Responsible for LAN/WAN administration and support
• Responsible upgraded and maintenance of server hardware components as per requirement.
• Worked with different hardware and software vendors to troubleshoot the hardware and software problems.
• Strong technical knowledge on Domain(Maintain and updating Domains CName and A Records in Godaddy.com, securepaynet.net, Net4in, Hostgator)
• Installed, configured and managed databases MS SQL 2000/2005 Server on Windows

Foreign Workers' Compliance Administration

Key Tasks:

· Handle the application, renewal, and cancellation of foreign workers' passes, including S Pass, Employment Pass, and Work Permit, as well as tax clearance and other related compliance matters.

· Liaise with relevant government authorities and manage the end-to-end application process, including addressing any additional compliance requirements.

HR Records & Documentation Management

Key Tasks:

· Manage and maintain staff E-files, ensuring that all staff records, contracts, and documentation are up-to-date.

· Ensure HR documentation is organised and stored confidentially.

· Ensure HR policies & processes are organized and filed systematically for easy retrieval. Where applicant, they should also be made available for staff general access and references.

· Assist in preparing employment contracts, termination paperwork, and onboarding/offboarding documentation.

· Maintain and update HR databases with staff details, ensuring data accuracy and confidentiality.

· Track staff changes such as promotions, terminations, and transfer.

Requirements

· Minimum O / ITE / Diploma in Human Resources, Business Administration or a related field.

· At least 2 – 3 years’ experience in Admin/HR operation, preferable in Construction Industry.

· Familiar of MOM rules and regulations is a must.

· Proficiency in MS Office.

Working Location: 60 tannery lane

Working Hours: 5 working days, Monday – Friday (9 am – 6 pm).

JD for System Administrator

The main purpose of the role is to support the system administration part to carry out day to day task of troubleshooting and deployments as scheduled. This role reports into the Local SHE IT manager and Global ITS workplace team and works closely with different stakeholders to ensure smooth running IT/IS operation.

Core Mission:

• Support L1/L2 incidents or request raised end user.

• Deploy new computer images as companies’ standard using SCCM

• Co-Ordination with suppliers on parts replacement or repair activity

• Update all computer asset in CMDB or keep tracking asset in excel as per companies’ guidelines

• Support network related incident raised

• Support all L1/L2 ticket raised

• Support and troubleshoot printer and label printers

• Installation and deployment of Windows-10 and Windows-11 Operating System

• Installation of PC based software like – Office, Bartender, CodeSoft,etc

• Manage and keep track of all software and hardware assets.

• Keep track of asset allocation to users and shared resource

• Support Conference room and Barco Devices

Requirements:

• Good knowledge on Windows environment/Operating system Installations

• L1/L2 support for handling all service request and Incidents raised in helpdesk Tool

• Good Knowledge on SCCM Software deployment, Application installations

• Good knowledge on applications installations Like – Catia tools , inhouse tools or engineering apps installations etc.

• Coordination with Vendor for defective part replacement of workstation, Laptop

• Basic understanding of networking concepts(TCP, UDP, Routing)

• Good Command on troubleshooting of Windows OS related issues.

• Good knowledge on Scripting shell –Like – power shell or any other tool added advantage

• If any certification of MCP or MCITP-(Microsoft Certified IT Professional) added advantage

• The minimum experience will be 1 to 2 Years.

Job Description & Requirements

Key Responsibilities:

· Manage and administer Oracle databases (versions 12c, 19c, and newer) in production and development environments.

· Perform advanced database performance tuning, query optimization, and index management.

· Design and implement high availability (HA), disaster recovery (DR), and backup strategies (RMAN, Data Guard).

· Automate routine database tasks using PL/SQL, Shell scripting, or Ansible.

· Apply patches, perform upgrades/migrations (on-prem and cloud), and manage version control.

· Implement and enforce database security, roles, and user access controls.

· Monitor database health and proactively identify and resolve potential issues.

· Provide L3 support for escalated incidents and lead root cause analysis.

· Collaborate with development, infrastructure, and DevOps teams to support application and system integration.

· Participate in on-call rotation and support weekend deployments when necessary.

· Document architecture, configurations, and procedures for audit and knowledge transfer.

Requirements

· Bachelor's degree in Computer Science, Information Technology, or related field.

· 6 years of hands-on Oracle DBA experience with at least 3 years in a senior/L3 role.

· Expertise in Oracle, ASM, RMAN, Data Guard, and GoldenGate.

· Strong knowledge of Oracle internals, performance diagnostics (AWR, ASH, TKPROF), and troubleshooting tools.

· Experience with cloud platforms (OCI, AWS RDS for Oracle, or Azure Database for Oracle).

· Familiarity with ITIL processes and incident/change/problem management.

· Scripting experience (Shell, Python, or similar) for automation and monitoring.

· Excellent communication skills and the ability to work in a high-pressure environment.

· Willing to Learn SAP HANA

We are looking for an organised, proactive, and resourceful Executive Administrator to support daily operations, coordination, and business growth initiatives in a fast-paced environment.

Job Requirements

• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Able to work independently and take initiative
• Professional, responsible, and detail-oriented
• Comfortable handling fast-paced operational and event environments
• Good problem-solving and coordination skills
• Proficient in Microsoft Office / Google Workspace
• Able to commit during weekends or extended hours for events when required
• Prior experience in administration, operations, customer service, or event coordination is an advantage

Key Responsibilities

• Admin and scheduling management
• Customer service and sales follow-up
• Vendor and sponsor coordination
• Event and expo coordination
• Team briefings and operational support
• Partnership and collaboration outreach
• Assisting in improving systems, campaigns, and business growth initiatives
• Supporting day-to-day operational planning and execution
• Preparing reports, documents, and internal coordination updates

Up to $4,000 Basic Salary + AWS + VB
Nearest MRT: Tuas West Road
Shuttle Bus Pick Up
WFH Arrangement (1 day per week)


Job ID: 20242

Job Description:

• Responsible for all secretarial duties and administrative tasks all correspondences and other documents as assigned by GM.
• Handle confidential documents ensuring they remain secure.
• Answer phone calls and redirect them when necessary.
• Acting as a receptionist and/or meeting and greeting guests.
• Serving coffee or tea to guests.
• Book flights and accommodation for staff and guests.
• Book meeting room.
• Manage staff schedules (including WFH arrangements) and staff leave records using Excel.
• Manage employee shuttle bus schedules, including boarding and drop-off arrangements.
• Take care of expat yearly income tax and AGM(Annual General Meeting) documents etc. liaise with Auditors and Company Secretary.
• Check travel claim and expense claim for staff and filling.
• Act as the main point of contact for HR outsourcing vendors and coordinate HR-related matters.
• Any other ad-hoc duties as requested by the company.

Requirements:

• Diploma holder and above.
• At least 3 years of working experience in Secretarial, Admin or any Support related field.
• Good communication skills and the ability to coordinate smoothly with internal and external stakeholders.
• Proficient in MS Office (MS Word, Excel, PowerPoint)
• Team worker, Supportive
• Honest/ sincere and trustworthy.


We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

Working Experience And Skill Requirement

In addition to the Mandatory Basic Non Enterprise Server Skill Requirements:

a) Must have at least two (2) years’ post graduate hands on experience in setting up and administration of Linux OS (such as Redhat Linux and Suse Linux) and server;

b) Must have two (2) years’ working experience in applying Linux patches, troubleshooting Linux server issues and upgrading of Server OS;

c) Must have one (1) year working experience with VM including cloning, taking snapshots;

d) Must be willing to pick up skills in basic networking and configuration of network switches as well as server services ie file transfer etc.

Job Description

a) Install, set up, administer Linux servers and server-related services / modules;

b) Troubleshoot issues related to Linux Operating Systems;

c) Prepare and set up testing and production environment;

d) Prepare, carry out and document testing scenarios and da

e) Prepare and maintain system documentation;

f) Produce deliverables according to Group standards and procedures;

g) Assist Project Leaders in the study and design of application systems and work coordination, project management and user training work;

h) Troubleshooting and supporting end-users in the implementation and maintenance of systems;

i) Train other contract programmers in the relevant skills;

j) Participate in Disaster Recovery activities eg simulation exercise at Disaster Recovery sites;

k) Learn / pick up new tools related to the administration and monitoring of the System;

l) Maintenance of servers / systems as assigned by the supervisors;

m) Any other tasks related to Server Administration and Maintenance as assigned by the supervisors.

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 4 years of experience in Trust Administration or a relevant field.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform that only shortlisted candidates will be notified.

Business Admin (Lift Company)

• Office Location: Jurong East, Singapore
• Working Hours: Mon – Fri 8am – 5.15pm
• Monthly Salary: Base up to $3500 + Completion Bonus
• Employment Type: 1 Year Contract

Company Overview
The company is a leading global organization recognized for delivering high‑quality solutions across diverse industries. With a strong commitment to innovation, reliability, and customer satisfaction, the company continues to set benchmarks in excellence while fostering a culture of continuous improvement and growth.

Responsibility

• Delivery Scheduling – Plan, monitor, and report monthly delivery schedules across assigned countries.

• Cross‑Functional Coordination – Collaborate with Sales and Engineering teams to secure project specifications and approved client drawings.

• Project Parts Tracking – Follow up on deliveries, resolve shortages, and ensure timely availability of materials.

• Design Support – Assist with design scheduling and actively participate in department meetings.

• Inventory Management – Oversee CKD (Completely Knocked Down) parts delivery and manage local stock to prevent store‑outs.

• Operational Alignment – Ensure smooth project execution through timely communication and coordination.

Requirement

• Minimum Diploma in Logistics & Supply Chain Management or related field preferred
• Experience with SAP HANA, Oracle ERP, MS Power BI, or Tableau is an added advantage
• Experience with ISO 9001 and ISO 14001 is an added advantage
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.
Recruit Lync Pte Ltd | EA License Number: 22C1000
Chen Hoe Nam | EA Personnel License: R25158678

Job Description

We are seeking a Contracts Administrator (Electrical) to support contract administration functions for ongoing Mechanical & Electrical (M&E) construction projects.

You will be responsible for managing contractual correspondence, supporting variation and claims documentation, and ensuring proper administration of contract requirements.

Key Responsibilities:

• Draft and issue contractual letters and formal correspondence to clients, consultants and subcontractors
• Assist in the preparation and documentation of Variation Orders (VOs) and Extension of Time (EOT) submissions
• Review contract documents, specifications and technical drawings for compliance
• Track contractual obligations, deadlines and submission timelines
• Liaise with project teams, engineers and stakeholders on contract-related matters
• Maintain proper records of all contractual documents and correspondence
• Follow up on outstanding contractual issues and responses

About the Role

We are seeking an experienced Linux System Administrator with strong expertise in Linux, automation/scripting, and Site Reliability Engineering (SRE) practices. In this role, you will be responsible for managing critical systems, ensuring high availability, automating infrastructure tasks, and improving reliability across our technology stack. Applicants without Solaris experience but are fast learners and possess strong expertise in Linux system administration are welcome to apply.

Key Responsibilities

System Administration

• Install, configure, and maintain Oracle Solaris and Linux-based systems.
• Manage system performance, backups, patching, and capacity management.
• Perform system upgrades, security hardening, and troubleshooting.

Automation & Scripting

• Develop and maintain Unix shell scripts to automate routine operational tasks.
• Implement infrastructure automation using modern tools as applicable (e.g. Ansible, Python).

Site Reliability Engineering

• Apply SRE principles to enhance system reliability, scalability, and observability.
• Setup and maintain monitoring, alerting, and logging systems.
• Participate in on-call rotations to support production environments, focusing on reducing toil and improving MTTR.
• Ensure SLAs/SLOs/SLIs are defined, monitored, and met.

Operational Excellence

• Manage user access, security controls, and audit support, periodic reviews and compliance requirements.
• Document system configurations, operational procedures, and root-cause analyses.
• Collaborate with development, security, and network teams to support cross-functional projects.

Required Qualifications

• Diploma or Bachelor’s degree in Information Technology, Engineering, Engineering, or equivalent practical experience.
• Must have 5+ years of hands-on and strong proficiency with Linux administration.
• Good-to-have experience with installing MySQL, JBoss and Sybase.
• Good understanding of SRE practices, automation/scripting & monitoring

Preferred Qualifications

• Experience with Solaris, MySQL, Sybase and virtualization technologies.
• Familiarity with Comm Vault, CyberArk, Tenable Nutanix, and Ansible.
• Knowledge of networking fundamentals (TCP/IP, DNS, routing).
• Exposure to AWS cloud environments.

Soft Skills

• Strong analytical and problem‑solving skills.
• Ability to work independently and collaborate across teams.
• Excellent written and verbal communication skills.
• Proactive mindset with a focus on continuous improvement.

The successful candidate can expect a competitive package that includes an attractive basic salary, annual bonus and variable bonus. Please submit your detailed resume, including expected salary and contact number.

(We regret that only short-listed candidates will be notified)

EAST - Changi East Project Office
(shuttle bus available)

We are seeking a proactive and organised Site Administrator to support daily operations at our project site. The successful candidate will be responsible for handling administrative functions, document control, reporting, and coordination with internal teams and external stakeholders to ensure smooth project execution.

Key Responsibilities:

• Manage project documentation, submissions, and records in a timely and accurate manner
• Prepare and submit reports, timesheets, and manpower records
• Coordinate staff onboarding, site access, and administrative requirements
• Maintain updated project organisation charts and personnel information
• Handle correspondence, including emails, letters, and transmittals
• Provide general administrative support to the project team

Requirements:

• Diploma or equivalent in Business Administration or a related field
• Prior experience in construction or infrastructure projects is an advantage
• Proficient in Microsoft Office applications
• Strong organisational and communication skills
• Ability to work independently and meet deadlines

Reporting to the Principal on administration matters, this is a dedicated internal and external client service role.

This job involves paperwork documentation and filing, engagement with parents, interactions with the children and working co-operatively with all team members.

Job Responsibilities:

• Prepare financial and centre reports (e.g. petty cash, daily collections, centre enrolment report, etc.)
• Input data on ECDA website (e.g. particulars of new teachers, reporting of cases of infectious diseases subsidy, etc.)
• Prepare monthly forms such as teachers and children’s attendance form, sign in/out forms, school bus attendance forms, etc.
• Conduct daily health checks on the children upon arrival.
• Assist parents in the purchase of merchandise such as uniforms, caps, books, etc.
• Conduct stock-taking and restocking of supplies such as merchandise and stationery.
• Escort the children to the school buses.
• Handle other ad-hoc duties as assigned.

Job Requirements:

• Diploma in Business Management with minimum of 2 years of working experience in a preschool environment.
• Proficient in MS Office (Word, Excel and PowerPoint).
• Good communication and interpersonal skills.
• Meticulous, organised and able to multi-task.