Total 516 Senior Executive logistic assistant job vacancies in Singapore

Kaleido is a fun, energetic space where you discover endless possibilities to accessorize, elevate your outfits and feel good! As a lifestyle brand, we offer a wide range of styles to compliment occasions and celebrate milestones.

We are seeking a detail-oriented and proactive Logistic Executive to support our growing fashion jewelry retail business. The successful candidate will be responsible for inventory planning, stock allocation, product setup, replenishment coordination, and logistics operations to ensure smooth and efficient product flow across all sales channels and stores.

This role requires a strong understanding of inventory management, excellent analytical skills, and the ability to use reports and data to make accurate and timely stock allocation decisions.

Key Responsibilities

• Monitor and maintain inventory levels to ensure optimal stock availability.

• Prepare and execute weekly store replenishment plans based on sales performance and inventory levels.

• Coordinate stock replenishment activities with warehouse packers and relevant stakeholders.

• Conduct monthly demand planning to ensure sufficient stock coverage for upcoming sales periods.

• Perform stock allocation across stores and channels based on sales trends and inventory requirements.

• Assist in stock takes, inventory reconciliation, and housekeeping of inventory records.

Product Management

• Create and maintain product SKUs in the inventory system.

• Launch and set up new products accurately and promptly.

• Update and maintain product catalogues, product information, and inventory records.

• Ensure data accuracy across inventory and product management systems.

Logistics & Reporting

• Prepare and schedule deliveries to stores and other locations.

• Extract, analyze, and prepare bestseller and replenishment reports.

• Conduct basic stock analysis to identify inventory opportunities and risks.

• Follow up closely on replenishment, delivery schedules, and inventory discrepancies to ensure timely resolution.
  

Requirements

• Diploma or equivalent qualification in Logistics, Supply Chain Management, Business, or a related field.

• Strong understanding of inventory management and logistics operations.

• Keen sense of logistics flow and inventory movement.

• Ability to analyze reports and allocate stock accurately and efficiently.

• Meticulous, organized, and highly attentive to detail.

• Strong follow-up skills with the ability to manage multiple tasks and deadlines.

• Responsible, positive, and proactive working attitude.

• Excellent communication and interpersonal skills with good command of English.

• Able to work independently while also contributing effectively as part of a team.

• Comfortable working in a fast-paced retail environment.

• High proficiency in Microsoft Excel, including data management and analysis functions.

• Experience with inventory management or ERP systems will be an advantage.

Preferred Experience

• 1 to 3 years of experience in inventory control, logistics, merchandising support, or supply chain operations.

• Experience in retail, fashion, accessories, or jewelry industries is preferred.

This position is ideal for someone who enjoys working with numbers, inventory planning, and ensuring products are available at the right place and time to support business growth.

About the Company

A leading global firm focused on professional excellence.

About the Job

• Coordinate with external suppliers and service providers while handling supply procurement, contract renewals, and new vendor onboarding.

• Oversee administrative financial tasks, including checking invoices against contracts and processing staff expense claims.

• Organize logistics for company functions, corporate events, town halls, and internal training sessions.

• Serve as the main point of contact for building management regarding daily maintenance and facility repairs.

• Assist with the administrative onboarding and offboarding logistics for employees.

• Help coordinate office layouts, renovations, and corporate relocation projects.

• Arrange international travel logistics for executives, including flight bookings, hotel reservations, and visa applications.

• Manage front-desk duties such as answering phones, welcoming guests, and sorting mail or courier packages.

• Offer occasional hospitality support by preparing beverages for office visitors.

• Help maintain workplace health and safety protocols and compile related compliance reports.

• Act as the local point contact to assist with regional projects and ad-hoc assignments from management.

Skills and Requirements

• Proven experience in office administration, facilities coordination, or a corporate support role.

• Strong organizational skills with the ability to manage vendor contracts and track administrative expenses.

• Excellent communication and interpersonal skills for greeting clients and coordinating with internal teams.

• Proficiency in managing travel arrangements, event logistics, and basic front-desk operations.

• Adaptable mindset with the ability to support ad-hoc projects and regional assignments as needed.

To apply online please use the 'apply' function.(EA: 94C3609/ R24124496)

Responsibilities:

• Provide administrative and coordination support for HR projects and workforce-related initiatives.
• Coordinate and follow up with internal and external stakeholders to ensure timely completion of action items.
• Collate, track, and maintain documentation, including job descriptions and workforce-related information.
• Manage stakeholder enquiries and support project-related communications.
• Support recruitment administration, including job postings, interview scheduling, candidate coordination, and maintenance of recruitment trackers.
• Prepare reports, trackers, presentation materials, and other administrative documents as required.
• Provide general administrative support and assist with ad-hoc projects assigned by the team.

Requirements:

• Min Diploma in Human Resource Management, Business Administration, or a related discipline.
• Prior relevant experience would be advantageous.

Interested candidate, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

• Completing and reviewing work assignments and adjusting workload and resources periodically with the team.
• Mentoring and cross-training staff with a standardized training program and documentation.
• Implementing required quality management systems to ensure customer work scope, results, and team performance meet approved SOPs and organization's safety and quality requirements.
• Participating in cost, quality, and efficiency improvement initiatives driven by the Team Lead.
• Coordinating and ensuring timely calibration of laboratory equipment.
• Maintaining good laboratory housekeeping with the team.
• Additionally, your laboratory operations responsibilities will involve:
• Preparation for odor evaluations.
• Maintaining End-to-End (E2E) service of material management.
• Supporting the shipping of compounded materials with complete shipping documents.

Requirements:

• Diploma in Chemistry / Cosmetic Sciences / Chemical engineering / Pharmaceutical science
• Some experience / intern in lab would be beneficial

Interested candidates, please send your resume to kevynhuang@recruitexpress.com.sg

Office hours, Mon to Fri
Up to $2.4K
Able to renew or convert after 1 year

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

Job Description

• Industry/ Organization Type: Freight Forwarder
• Position Title: Logistic Coordinator / Customer Service Executive
• Working Location: Central – Marymount
• Working Hours: 5 days / Mon-Fri: 8.45am - 6pm
• Salary Package: Up to SGD 4000 + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Assist the sales department in their operations
• Facilitate coordination between customers, transporters, and warehouses
• Prepare necessary documentation for imports, exports, transshipments, and delivery order releases
• Verify all associated costs
• Respond to inquiries concerning rates, shipment tracking, and related issues
• Collaborate with oversea agents and customers to guarantee seamless shipment processes

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in related role but must have experience in freight forwarding or logistics industry
• Experience in handling pets/animal shipment is a plus point

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74342 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Working Location: Alexandra | Singapore
• Basic: $2800 to $3200
• Working Hours: 10am to 6pm (Monday to Friday)
• WFH Arrangement after probations
• Training Provided

Job Responsibilities:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & update meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required

Requirements:

• NITEC or equivalent in Business Administration or related field
• Candidate without experience is welcome to apply – Training will be provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.


Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Duties:

• Provide high‑level executive support to C‑suite

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Demonstrated experience supporting C‑suite or senior executive leadership.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Job Duties:

• Provide high‑level executive support to C‑suite

• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.

• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.

• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment

• Act as a trusted liaison between executives and internal/external stakeholders

• Support meetings, and events, including agenda preparation, materials compilation, logistics, and follow‑ups.

• Compile presentations, reports, and correspondence in advance of meetings.

• Maintain confidentiality of highly sensitive information and handle matters with professionalism and integrity.

• Other ad hoc duties as assigned

Job Requirements:

• Minimum 10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.

• Demonstrated experience supporting C‑suite or senior executive leadership.

• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.

• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

• Highly detail‑oriented, proactive, and solutions‑focused.
  

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

ASSISTANT OPERATIONS EXECUTIVE 1

PILOTAGE SERVICES DEPARTMENT (MISSION COMMAND CENTRE)

PSA MARINE (PTE) LTD

[This is a full-time permanent role.]

Keen to be part of the team that provides essential maritime services to the Port of Singapore, the world's busiest container transhipment hub?

Assistant Operations Executives play a crucial role in providing excellent service levels and deploying marine resources within Singapore waters!

• Take leadership in the planning and deployment of pilotage, harbour towage and waterboat resource to support 24/7 operations of the busiest port in the world;
• Uphold the efficiency of company’s services which is part of Singapore maritime ecosystem;
• Directly communicate with vessels to coordinate arrival and service timings; and
• Attend to all customer queries and request new orders, amendments and cancellations.

The successful candidate shall preferably:-

• Possess at least a Diploma or equivalent;
• Have good communication and interpersonal skills;
• Be able to remain calm and make logical decisions under stress and emergency circumstances;
• Candidates with prior experience in operations planning will be considered favourably; and
• Be willing to perform overnight shift work

*New hires will be eligible for a sign-on bonus of up to S$3,500. Terms and conditions apply.

*New hires will be eligible for allowances, and productivity incentives upon commencement of shift work.

• $3,200 - $3,800 + Performance Bonus (salary will commensurate according to experience & qualifications)

• Working days: 5 days work week | Monday - Friday 8:45am - 5:30pm

• Working location: Pioneer Sector

• Established FMCG manufacturer

• Leading dairy ingredients company

• Stable and growing business

• Modern manufacturing environment
  

Responsibilities:

• Manage calendars, schedules, and appointments for management

• Coordinate and arrange meetings, including venue setup

• Handle travel arrangements, visa applications, accommodation, and itinerary planning

• Maintain strict confidentiality when handling sensitive information and communications

• Assist with personal errands or tasks for management when required

• Act as the liaison between management and internal/external stakeholders to ensure smooth communication

• Manage and coordinate Management's personal payment and administrative matters, including liaising with Finance to ensure timely processing and payments of personal credit card bills, reimbursements, subscriptions, and other related expenses

• Assist in maintaining employees' attendance

• Support employee welfare activities and company events

• Assist in preparing HR-related documents, reports, and administrative correspondence when required
  

Requirements:

• At least Diploma / Degree in Business Management or Human Resource Management

• Minimum 3 years of relevant experience in executive support, personal assistant, administration, or HR coordination roles

• Prior experience supporting senior management, directors, or C-level executives will be an added advantage

• Proficient in Microsoft 365 applications including Excel, Word, Outlook, and PowerPoint

A fast-growing trading company with its Head quarter in the Philippines is now open for the following position:

We are looking for a meticulous and organized staff to support our Sales and Purchases operations. The ideal candidate should be proficient in handling all closed transactions, records, and possess strong administrative skills to ensure smooth day-to-day operations.

1.      Roles &Responsibilities

1. Process Sales, Purchases contract & other relevant documentation.
2. Collaborate with relevant teams to accurately prepare orders to be fulfilled.
3. Provide comprehensive support to management, ensuring efficient order operations, communications, documentation, and reporting activities.
4. Maintain company records, contracts and filing systems
5. Perform administrative and other ad-hoc duties as assigned

2. Requirements: -

• Self-motivated, responsible, and able to work independently.
• Able to manage deadlines and handle multiple tasks in a fast-paced environment.
• Meticulous and attentive to details and accuracy
• Excellent verbal and written communication abilities ( in both English and Chinese)
• Proficient in Microsoft Office especially Microsoft Excel
• Minimum GCE “N/O” Level with at least 1 year of relevant working experience
• Diploma or equivalent qualification in Business Administration or related field welcome
• Positive attitude with adaptability to changing priorities and willingness to learn
• Fresh graduates with relevant qualifications are welcome to apply. Training will be provided.
• Singaporeans and Singapore PR only

What We Offer:

• Salary: Competitive salary package
• Benefits: Medical, Insurance,13th month salary, Bonus, compulsory yearly salary increment.
• Position: Customer Services Assistant/Executive /salary – $2500 to 3500.

Work Schedule:

·      Worktime:9:00 am-6:00 pm

·      5 days’ workweek

·      Monday-Friday (Weekend off).

·      Immediate Vacancy & Full Time Permanent Job Role

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

Salary: $2,400 - $3,000

Working Hours: Mon to Fri Office Hours

Location: WEST

Job Description:

• Provide administrative and coordination support for HR projects and workforce-related initiatives.

• Coordinate and follow up with internal and external stakeholders to ensure timely completion of action items.

• Collate, track, and maintain documentation, including job descriptions and workforce-related information.

• Manage stakeholder enquiries and support project-related communications.

• Support recruitment administration, including job postings, interview scheduling, candidate coordination, and maintenance of recruitment trackers.

• Prepare reports, trackers, presentation materials, and other administrative documents as required.

• Provide general administrative support and assist with ad-hoc projects assigned by the team.

Requirements

• Min Diploma in Human Resource Management, Business Administration, or a related discipline.

• Prior experience in administration, project coordination, HR operations, or recruitment support would be advantageous.

Interested candidate, kindly send a copy of your resume to 

adelinelim@recruitexpress.com.sg

Adeline Lim Xin Ying [R23112000]

Email Address: adelinelim@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599

HR is not just paperwork.

It is making sure things happen when they should.
It is spotting issues before they become problems.
It is building trust through accuracy, reliability and follow-through.

At Apex Harmony Lodge, we care for persons living with dementia. We are looking for an HR Assistant/Executive who takes pride in getting the details right and helping things run smoothly behind the scenes.

This role covers payroll, HR operations, compliance, and continuous process improvement.

We think you will enjoy this role if you:

• Take initiative and follow through
• Communicate clearly, professionally and with empathy
• Are organised and pay attention to details
• Can manage multiple priorities in a fast-moving environment
• Enjoy solving problems and improving processes
• Take pride in producing quality work
• Enjoy learning and trying new things
• Believe teamwork matters and no task is beneath you

You will be responsible for:

• Managing monthly payroll and statutory submissions
• Processing employee lifecycle changes and maintaining HR records
• Handling HR-related queries
• Ensuring compliance with employment legislation and HR policies
• Preparing regulatory submissions, reports and manpower updates
• Supporting audits, grants and documentation requirements
• Maintaining HR templates, SOPs and employee records
• Supporting staff engagement initiatives and HR projects
• Identifying opportunities to improve processes and ways of working
• Helping to create a workplace where people feel supported, valued and able to do their best work

What matters most

Experience is helpful.
Character and attitude matter more.
If you are someone people can count on, we would love to hear from you.