Total 28,296 executive assistant job vacancies in Singapore

Job Description

• Assist in sourcing and selecting suppliers based on price, quality, and delivery timelines
• Prepare and issue purchase orders in accordance with company policies and procedures
• Follow up with suppliers to confirm order status, delivery dates, and resolve any discrepancies
• Maintain and update the purchasing database and records (e.g., supplier information, pricing, delivery schedules)
• Ensure timely delivery of goods and escalate delays or issues when necessary

Job Requirement

• Ability to communicate in Mandarin (spoken and written) is required when dealing with supplier
• Able to communicate using basic English and Bahasa Melayu
• Detail-oriented, proactive, and able to work under minimal supervision
• Self-motivated & independence

Perks & Benefits

• Open culture
• Personal development opportunities

Job Responsibilities

• Provide full administrative and personal support to the Director
• Manage daily schedules, appointments, and meeting arrangements
• Handle emails, phone calls, and correspondence professionally
• Prepare reports, documents, and presentation materials
• Coordinate travel arrangements, meetings, and events
• Follow up on tasks and ensure timely completion
• Maintain strict confidentiality of all company and personal matters
• Assist with ad-hoc duties as assigned by the Director

Job Requirements

• Diploma or Degree in Business Administration, Management, or related field
• Minimum 1–3 years’ experience as Personal Assistant / Executive Assistant
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good command of English and Bahasa Malaysia (Mandarin is an advantage)
• Strong organizational, communication, and multitasking skills
• Able to work independently and under pressure
• Mature, responsible, and trustworthy

Perks & Benefits

• Open culture
• Personal development opportunities
• 5-day work week
• EPF, SOCSO, EIS
• Annual leave & medical benefits
• Friendly working environment
• Career development opportunity

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Knowledge in SQL.
• Excellent computer skills.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits :

• EPF SOCSO & EIS
• ANNUAL BONUS

Job Summary:

The Sales Executive maintains and expands relationships with existing clients in the food industry (supermarkets, food processing plants, food service chains). The role involves selling packaging materials, kitchen equipment, and store supplies while enhancing customer satisfaction. Opportunities exist to advance to manager and eventually GM.

Key Responsibilities:

• Sales & Account Management:
• Manage 50–60 existing clients (approx. 90% of workload)
• Maintain relationships with Japanese and local companies (ratio ~50:50)
• Propose products based on client needs (packaging, trays, kitchen equipment, etc.)
• Prepare quotations, sales proposals, and order documents (Japanese & English)
• Track sales progress and report to MD
• Identify upselling and cross-selling opportunities
• Client Support:
• Respond to client inquiries and resolve issues
• Provide product usage guidance and technical support
• Assist with orders, delivery schedules, and inventory management
• Internal Coordination & Administration:
• Coordinate inventory and logistics internally
• Maintain accurate client information
• Prepare sales reports and progress updates
• Market & Product Development Support:
• Collect market trends and competitor information
• Provide feedback on client needs and product improvements
• Attend business trips in Malaysia or Southeast Asia as required
• Future Management Responsibilities:
• Manage and coach sales staff
• Participate in team strategy planning and goal setting
• Recruit, train, and evaluate new team members

■MUST TO HAVE:

-Own a private vehicle

-Minimum 5 years of sales experience in a manufacturing or trading company (handling 500–1000 SKUs, any scale)

-Business-level Japanese proficiency

Apply Link: https://jobs.persolmalaysia.com/detail/38663?apply_id=38663&utm_source=jobstore&utm_medium=sponsored

Contact Email: Clement.Choon@persolapac.com

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Scopes:

• Handle Account's duties such as Account Receivable, Account Payable and others
• Follow up on, collect and allocate payments
• Carry out billing, collection and reporting activities according to specific deadlines
• Perform account reconciliations
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Research and resolve payment discrepancies
• Generate aging analysis
• Perform any other ad-hoc task to be assigned from time to time.

Job Requirements

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Finance/Accountancy/Banking or equivalent
• At least 2 years working experiences will be add advantage
• Required language(s): English and Malay
• Candidates who are fluent in Mandarin are preferred as requires to interact with Mandarin-speaking clients
• Must be able to meet deadline and perform under pressure.
• Good in computer literate and communication skill
• Ability to work independently and collaboratively with others
• 2 positions are available
• Salary will be offered based on relevant work experience and qualifications.
• Fresh graduated are encourage to apply

Perks & Benefits

• Company trips
• Personal development opportunities
• Paid training and development
• Free Monthly Department Lunch
• Alternate Saturday off
• Employee Wellfare Activities

Job Description

• Client Relationship Management: Serve as the main point of contact for clients, especially Tier 1/Corporate accounts, ensuring timely communication on campaign status and plans.
• Performance Tracking & Reporting: Monitor, report, and review campaign progress, providing detailed weekly/monthly updates to management and recurring reports to customers.
• Renewal & Contract Management: Proactively engage with existing consumers to discuss renewal opportunities and manage new contract agreements.
• Sales Lead Verification: Conduct cold/warm calling to verify potential buyer leads from marketing campaigns (e.g., Facebook/Company Websites) before internal distribution, ensuring accuracy of information.
• Client Onboarding Support: Execute onboarding for new consumers, handling inquiries and assisting overseas clients by coordinating with internal teams.
• Data Management: Accurately record and maintain all campaign and communication status data.
• Language Skills (Compulsory): Excellent command of Cantonese and Mandarin to liaise with overseas consumers (Hong Kong, China). Proficiency in English is also required.
• Software Proficiency: Knowledge in all Microsoft Office applications, especially PowerPoint and Excel.
• Communication & People Skills: Excellent communication skills for internal and external liaison, with the ability to provide clear goals and guidance to various stakeholders.
• Education: Degree/Diploma in a business-related field.
• Industry Experience: Experience in Real estate and/or Website/listing portal account management.
• Technical Skills: Experience with Salesforce and Tableau.
• Additional Experience: Project Management experience and interest in AI.

Apply Link: https://jobs.persolmalaysia.com/detail/38636?apply_id=38636&utm_source=jobstore&utm_medium=sponsored

Contact Email: Joey.Leong@persolapac.com

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description:

• Plan and coordinate marketing events from concept to post-event reporting, including roadshows, investor sessions, product launches, and corporate functions.

• Manage all logistical aspects of events, including venue selection, vendor management, budget tracking, registration, and on-site execution.

• Direct and optimize Google Ads and performance marketing campaigns to drive measurable results.

• Utilize GA4 and CRM platforms to monitor campaign performance and manage customer data.

• Collaborate with internal teams to align event strategies with overall marketing plans and branding efforts.

• Support the development and execution of media plans, investor materials, speeches, and presentation content.

• Assist with the preparation and design of product and sales decks for client presentations or internal use.

• Create engaging text, image, and video content for social media and digital marketing platforms.

• Edit and assemble video content for events, campaigns, and social media use.

• Perform administrative and reporting duties to support the marketing department.

• Take an additional ad-hoc responsibilities as required by Management or Head of Department.

Requirements:

• Possess at least a Bachelor’s Degree in Marketing, Communications, Public Relations or a related field.

• Minimum 3 years of relevant experience with a strong focus on event planning and execution.

• Proven ability to manage multiple events and campaigns simultaneously with minimal supervision.

• Experience in social media strategy and content creation.

• Proficiency in design tools such as Adobe Photoshop, Illustrator, or Canva is a plus.

• Basic video editing skills for creating simple marketing videos.

• Familiarity with CRM platforms is an added advantage.

• Strong organizational, project management, and time management skills.

• Excellent communication and interpersonal skills.

• Ability to work independently as well as part of a collaborative team.

• Candidate with a shorter notice period is preferred.

Apply Link: https://jobs.persolmalaysia.com/detail/38699?apply_id=38699&utm_source=jobstore&utm_medium=sponsored

Contact Email: Joey.Leong@persolapac.com

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description

• To create creative and engaging content to gain traction across the various social media platforms as well as manage them.
• To assist with managing social media advertising campaigns, including budget allocation, targeting, ad creation, and performance tracking.
• Generate (weekly and monthly) marketing reports, and marketing campaign analysis.
• Plan, develop and deliver optimisation strategies for our CRM journeys/Lead management.
• Analyse digital market trends, and business opportunities to improve digital marketing effectiveness.

Job Requirements:

• Bachelor’s degree in Marketing, Communications, or a related field or any equivalent in working experience in the field.
• Able to work in a team, good personality & work ethics.
• Experience in different social media platforms and channels such as Facebook, Instagram, LinkedIn, Twitter, and TikTok.
• Exceptional attention to detail.
• Basic design skill using Canva, familiarity with utilizing HubSpot (Added Advantage)

Apply Link: https://jobs.persolmalaysia.com/detail/38637?apply_id=38637&utm_source=jobstore&utm_medium=sponsored

Contact Email: Joey.Leong@persolapac.com

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Key Responsibilities

1. Market Analysis & Research

• Identify customers’ needs and business objectives to align with our product offerings.
• Conduct in-depth market research to define global cosmetics trends, new formulations, and product innovations.
• Analyse and summarise data to support product vision, strategy, and roadmaps.
• Identify market opportunities and customer pain points to develop new business solutions.

2. Product Development & Innovation Support

• Gather, share, and generate new product development (NPD) ideas with the innovation team and technology partners.
• Develop compelling business cases for new products and support marketing strategy creation.
• Propose suitable trends, concepts, and products to customers to drive new business opportunities.

3. Sales & Business Development

• Build and expand an active portfolio of customers, including hunting for new clients and strengthening existing relationships.
• Communicate frequently with customers to understand opportunities and provide tailored solutions.
• Negotiate contracts, pricing, and packages to maximize profitability while ensuring customer satisfaction.
• Deliver engaging product presentations and trend pitches to win new deals.

4. Sales Performance & Targets

• Consistently achieve monthly, quarterly, and annual sales goals and incentives.
• Track, forecast, and report on sales performance with accuracy.
• Stay thoroughly knowledgeable and well-prepared to present all trends, products, and solutions.

Requirements

• Bachelor’s degree in Business Studies/Management/Marketing/ Chemical Engineering or equivalent.
• At least 3-5 years’ experience in new product development, marketing or sales in cosmetic products/industry.
• Strong negotiation, communication, and presentation skills.
• Self-motivated, results-oriented, and able to thrive in a fast-paced, competitive environment.
• Demonstrated success in defining and launching products that meet and exceed business objectives.
• Knowledge of cosmetics formulations and market dynamics is an advantage.

Apply Link: https://jobs.persolmalaysia.com/detail/38957?apply_id=38957&utm_source=jobstore&utm_medium=sponsored

Contact Email: my_job_boards@persolapac.com

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Job Description

• Assist with day-to-day operation for the Administration function and duties.
• Assist in office utilities and inventories including pantry.
• Answering phones, managing mail, greeting visitors, and maintaining office equipment and supplies.
• Assist in prepared and cleanliness of meeting room including entire office housekeeping
• Acting as a liaison between departments, clients, and vendors.
• Responsible to order and record office stationery.
• Responsible to office machines such as photocopiers and computers. 

Requirement

• Minimum Diploma/Degree in Business Administration or related field.
• At least 1 - 2 year working experience in related field.
• Preferable on candidate has knowledge in Autocount
• Computer literate and proficient in Microsoft Office i.e Excel, Word, Power Point
• Strong organizational and time-management skills to handle multiple tasks.
• Possess positive work attitude, result driven, independent, must be well organized & self-motivated and a good team player.
• Fresh graduate is encouraging to apply.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Medical Insurance

Job Description

Department:Corporate / Compliance

Reporting To:COO / Management

Job Summary

We are looking for a detail-oriented and mature Compliance Executive to support the Company’s compliance, contractual, and employee-related matters across Malaysia and Dubai operations.

This role is suitable for candidates with corporate legal/compliance backgrounds who are comfortable handling labor-related matters, internal governance, compliance coordination, risk assessments, and cross-border corporate support.

Key Responsibilities

• Review and verify contracts, agreements, and internal documents prepared by external legal firms
• Coordinate and liaise with external law firms on legal, compliance, employment, and corporate matters
• Support employee-related compliance matters for both Malaysia and UAE operations
• Handle labor-related matters, disciplinary documentation, dispute coordination, and compliance risk assessments
• Ensure proper documentation, evidence tracking, and record management for sensitive matters
• Assist management in improving internal governance, compliance processes, and policy implementation
• Support matters related to international tax, cross-border operational compliance, and corporate structuring when necessary
• Conduct compliance reviews and basic legal risk analysis for operational matters

Requirements

• Possess valid legal practicing license / law qualification
• Min 2 years experience in corporate legal, compliance, or in-house legal related roles
• Experience handling labor disputes, compliance matters, and contract reviews
• Strong analytical thinking and attention to detail
• Strong sense of professionalism, confidentiality, and evidence awareness
• Able to handle sensitive matters rationally and objectively
• Exposure to international tax or cross-border corporate matters is an advantage

Preferred Profile

• Mature and stable personality
• Strong documentation and organizational skills
• Able to work independently with good judgment
• Comfortable working in a fast-paced and evolving business environment
• Experience supporting regional or international business operations is a plus

Apply Link: https://jobs.persolmalaysia.com/detail/39001?apply_id=39001&utm_source=jobstore&utm_medium=sponsored

Contact Email: jiayi.neoh@persolapac.com

Benefits

A. FlexiBenefit Program (Effective Jan 1, 2026)

• Annual post-tax budget of RM 3,000 per eligible employee
• Customizable across five categories:
• Health & Medical Wellness
• Learning & Development
• Sports & Fitness
• Family & Lifestyle
• Work Efficiency & Commuting
• Available upon successful probation completion.

B. Hybrid Work Benefit

• Business Development roles: Fully remote upon confirmation
• Solution Architects, Technical Account Managers, Operation Specialist, Cloud Operations Team Lead , Compliance Executive / Compliance Specialist :
• Upon confirmation: 4 days in-office + 1 remote day
• After 1 year + strong performance (Grade B+): 3 days in-office + 2 remote days
• Highlights: Structured flexibility, work-life balance, and performance-based progression.

C. Additional Benefits

• Flexible clock-in time
• Annual Leave: 14 days (years 1–5), 20 days (year 6 onward)
• Medical insurance (outpatient & hospitalization)
• Clear career progression & promotion opportunities
• Office within a 10-minute walk from public transportation

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office.
• Knowledge in SQL will be added advantage.
• Good time management skills and the ability to prioritize work.
• Excellent computer skills.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Fast Learner.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits :

• EPF SOCSO & EIS
• ANNUAL BONUS

Job Responsibilities

• Handle sales inquiries for corporate premium gifts and customized products
• Understand clients’ requirements for corporate events, door gifts, promotional gifts, and redemption items
• Source suitable products from suppliers based on client requirements and budget
• Prepare quotations and product proposals for clients
• Follow up with clients to close sales and maintain good relationships
• Coordinate with suppliers and internal team for production and order fulfilment
• Monitor order progress and ensure timely delivery
• Handle customer issues and provide solutions when necessary
• Support logistics arrangement and delivery coordination

Job Objectives

• Provide suitable gift solutions based on clients’ requirements and budget
• Ensure smooth order processing from inquiry to delivery
• Build long-term relationships with corporate clients
• Achieve sales targets and contribute to company growth

Perks & Benefits

• Commission and bonus
• Free snacks / Happy hours

The Senior Executive, Leasing is responsible for executing the mall's leasing strategy, maintaining high occupancy levels, sourcing and securing suitable tenants, managing tenant relationships, and supporting the overall commercial performance of the shopping centre. The role will work closely with the Centre Manager to strengthen the tenant mix, enhance shopper experience, and maximize rental revenue.

Key Responsibilities

1. Leasing & Business Development

. Identify, source, and secure new tenants in line with the approved tenant mix strategy.

. Conduct market research and prospecting activities to generate leasing leads.

. Prepare and present leasing proposals to prospective tenants.

. Negotiate rental rates, lease terms, fit-out requirements, and commercial conditions within approved authority limits.

. Conduct site inspections and mall presentations with potential tenants.

. Maintain a database of prospective tenants, retailers, franchises, and local entrepreneurs.

. Build and maintain strong relationships with retail brands, agents, brokers, and property consultants.

2. Tenant Mix Planning

. Assist in developing and implementing the mall's tenant mix strategy.

. Identify trade categories that are underrepresented and propose suitable tenants.

. Monitor market trends, retail concepts, and consumer preferences.

. Recommend tenancy changes to improve footfall, dwell time, and revenue performance.

. Support the repositioning of vacant areas and underperforming zones.

3. Lease Administration

. Coordinate the preparation of Letters of Offer (LOO), Tenancy Agreements (TA), renewal letters, and related leasing documentation.

. Ensure all leasing documents are properly executed and filed.

. Monitor lease expiry dates and initiate renewal discussions in a timely manner.

. Maintain accurate leasing records and tenancy databases.

. Track key leasing metrics including occupancy, lease expiries, renewals, and rental income.

4. Tenant Relationship Management

. Serve as a key point of contact for tenants regarding leasing-related matters.

. Conduct regular engagement sessions with tenants to understand business performance and operational challenges.

. Address tenant concerns and coordinate solutions with relevant departments.

. Foster positive landlord-tenant relationships to improve retention rates.

Monitor tenant compliance with tenancy terms and mall regulations.

5. Retail Performance Monitoring

. Monitor tenant sales performance and occupancy costs.

. Analyze sales reports and identify opportunities to improve tenant performance.

. Recommend tenancy restructuring, relocation, or replacement where necessary.

. Prepare leasing performance reports and presentations for Management.

6. Marketing & Promotional Collaboration

. Work closely with the Marketing team to support mall campaigns and events.

. Identify opportunities for promotional partnerships with tenants.

. Coordinate leasing opportunities for temporary tenants, kiosks, roadshows, and pop-up stores.

Assist in attracting event partners and experiential concepts that drive footfall.

7. Budgeting & Reporting

Assist in preparing annual leasing budgets and revenue forecasts.

Monitor leasing income against approved budgets.

Prepare weekly and monthly leasing reports covering:

Occupancy rates

Vacancy status

Leasing pipeline

New leases secured

Renewals

Rental revenue performance

Employment is under PHB Property Ventures Berhad, a subsidiary company to Pelaburan Hartanah Berhad

Perks & Benefits

• Flexible working hours
• Medical insurance
• Personal leave

Sales Executive / Sales Engineer (Industrial Automation)

High Commission | Future Brand Leadership Opportunity

System Mechatronic Cakarabuana Sdn. Bhd.

Location: Bayan Lepas, Pulau Penang

Working Days: Monday – Friday (5 days week)

Basic Salary: RM3,000 – RM4,000 + Commission + Car Allowance + Bonus

Job Overview

This role is ideal for individuals who enjoy technical discussions with engineers, solving manufacturing challenges, and building long-term customer partnerships.

Candidates with experience in automation components, sensors, pneumatics, machine building, or engineering distribution are strongly encouraged to apply.

Job Responsibilities

• Promote company products including automation components, pneumatic systems, sensors, precision measurement equipment, and engineering solutions

• Provide technical consultation and product recommendations

• Prepare quotations and follow up on sales opportunities

• Maintain strong relationships with engineers, purchasing teams, and factory management

• Achieve sales targets and contribute to company growth

Job Requirements

• Diploma / Degree in Mechanical, Mechatronics, Electrical Engineering or related field

• Experience in industrial automation, engineering components, packaging machinery, semiconductor equipment, or manufacturing industry is an advantage

• Fresh graduates with strong interest in technical sales are welcome

• Able to communicate in English and Mandarin to support Mandarin-speaking customers

• Self-motivated, responsible, and result-oriented

• Possess own transport and willing to travel

Salary & Benefits

Basic Salary: RM3,000 – RM4,000 (depending on experience)

Additional benefits include:

• Attractive Sales Commission Scheme

• Car Allowance

• Performance Bonus

• 5-Day Work Week

• Professional Product Training

Career Growth & Leadership Opportunity

At System Mechatronic Cakarabuana, we believe in developing talent internally.

High-performing employees will have the opportunity to advance into roles such as:

✔ Product Specialist

✔ Business Development Manager

✔ Regional Sales Manager

✔ Brand / Product Head for international brands

This role provides a long-term career path for individuals who want to become industry experts in industrial automation and engineering solutions.