Total 679 Full-time administrator job vacancies in Singapore

The main purpose of the Service Administrator is to support Service Manager and wider service team with essential administration tasks whilst ensuring compliance is followed.  The role requires someone with the ability to multitask, work at a fast pace and execute actions with a high degree of accuracy. You will be required to work independently on tasks whilst also forming a key part of the Service Team.

Key Responsibilities and Outcomes:

Supporting service engineers in preparing documents for projects, shutdown activities etc.

Sending requested technical information to customers, locating this on the Rotork Internal Management System and emailing them as appropriate.

To maintain the data management system, which includes sales order registration, order entry and service order and revenue.

Any other duties deemed suitable in support of the department.

Responsibilities:

- Prepare financial records (general ledger, AP, and AR)

- Reconcile bank statements and ensure accuracy of financial data

- Prepare monthly, quarterly management account (P&L and Balance Sheet) & Yearly Budget

- Staff Claim Processing: - Prepare staff claims with its supporting documents and check with the claim policies.

- Send email reminder chaser and Statement of Account to customers

- Manage payroll functions(Monthly Salary, CPF, submission)

Requirements

· A Diploma or higher qualification in Account

· Preferably with 2 years of relevant work experience

· Knowledge in XERO Accounting will be an added advantage

Job Scope Summary – Accounting Executive

• Maintain general ledger and ensure accuracy of financial data

• Perform account reconciliations (GL, AR, AP, FA, Inventory)

• Assist with month-end closing and cash flow monitoring

• Support GST return preparation and liaise with auditors

• Conduct inventory stock take and fixed assets tracking

• Manage supplier and customer master files, invoicing, and LC checks

• Prepare telegraphic transfers via GCMS banking system

• Support data preparation for government surveys (e.g., Singstat, EDB)

• Provide ad hoc support for accounting and finance operations

Requirements:

Diploma or Degree in Accountancy or Finance

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)\

Fresh are welcome to apply!

We are seeking a highly organized and tech-savvy individual to serve as a Personal Assistant, IT & Office Administrator. This role supports executive leadership, manages daily office operations, and provides basic IT support. The ideal candidate is proactive, discreet, and capable of juggling multiple responsibilities in a fast-paced environment.

Personal Assistant Duties

- Manage calendars, schedule meetingss

- Prepare reports, presentations, and meeting materials

- Handle confidential correspondence and communications

- Track deadlines, follow up on action items, and ensure executive preparedness

- Liaise with internal departments and external stakeholders

IT Support & Systems Administration

- Provide first-level IT troubleshooting for hardware, software, and network issues

- Coordinate with external IT vendors for escalated support and system upgrades

- Maintain inventory of IT assets and ensure timely updates and backups

- Assist with onboarding/offboarding of staff (e.g., email setup, access rights)

- Support digital tools and platforms used across the organization

Office Administration

- Oversee general office operations including supplies, equipment, and facilities

- Manage vendor relationships (e.g., cleaning, courier, maintenance)

- Maintain filing systems and ensure document control compliance

- Any Ad-hoc project task assigned by manager.

Requirements:

- Diploma or Degree in Business Administration, IT, or related field

- Minimum 2 years of experience in a similar role

- Strong proficiency in Microsoft Office Suite and basic IT systems

- Excellent communication, organizational, and multitasking skills

- High level of discretion and professionalism

- Ability to work independently and handle sensitive information

Job Responsibilities

• Process work orders and follow ups.

• Coordinate with operations, sales and purchasing teams to ensure timely picking, packing, and delivery materials.

• Perform verification of picklist, prepare and manage sales-related documentation such as delivery orders (DO), invoices, packing list, and Mill Test Certificate (MTC).

• Communicate with customers/ drivers regarding order status, delivery schedules, and any discrepancies.

• Handle customer inquiries, complaints, and service issues in a professional and timely manner.

• Work closely with sales team to support quotations, order amendments, and customer requirements.

• Monitor and track deliveries, coordinating with logistics or transport providers.

• Maintain proper filing and documentation for traceability, audit purposes in additional to customer requests.

• Record daily received cash and cheque and submit to the accounting department on daily basis.

• Process employee reimbursement claims and submits to the accounting department on a monthly basis.

• Coordinate with operations teams for inventory related enquires/ processes.

• Perform receiving via PO41 after lab test requested by sales and purchasing.

• Schedule delivery routes to driver in the absence of the manager.

• Perform other ad-hoc duties assigned by superior from time to time.

Job Requirements

• Diploma or equivalent qualification in Business Administration or related field.

• Proficient in Microsoft Office with knowledge of ERP systems preferred.

• Accurate, attention to detail, meticulous, able to multitask and work under pressure to meet tight deadlines.

• Good interpersonal and communication skills with a positive attitude and a team player mentality.

You’ll be the go-to person who keeps the project running smoothly behind the scenes — supporting the project team, liaising with stakeholders or agencies, and making sure things get done. It’s a dynamic, fast-moving environment where no two days are the same. If you like variety, people, and making a real difference, this job is for you!

What You'll Be Doing:

• Keeping project documents in check and submissions flowing smoothly
• Coordinating between teams, consultants, site staff — and yes, even our neighbouring stakeholders (you’ll be our friendly face!)
• Supporting the Project Manager with schedules, reports, and meetings
• Raising and following up on purchase requests with the ops team
• Preparing monthly worker reports and looking after staff welfare matters
• Handling public feedback and supporting authority liaison — NEA, BCA, LTA… you’ll know them all
• Helping with document tracking, filing, and keeping the project organized

What We’re Looking For:

• Diploma in Business Admin or equivalent 2+ years of experience in construction admin or site-based roles
• Solid skills in Microsoft Office
• Someone who works well under pressure and isn’t afraid of juggling tasks
• Team player with great people skills and a can-do attitude

• A degree or diploma in computer science, information technology, or an equivalent relevant certification.

• At least five (5) years of hands-on experience in PeopleSoft administration.

• Completion of at least one (1) PeopleTools upgrade within the last two (2) years.

• Strong technical, analytical, and problem-solving skills, with a meticulous and well-organized approach to work.

• Experience in Microsoft SQL Server database administration and Microsoft Azure Cloud would be an added advantage.

• Knowledge and hands-on experience in managing Windows operating systems would be an added advantage.

• Good knowledge and experience in PowerShell scripting.

• Knowledge and hands-on experience in administering and configuring Pathlock.

REQUIREMENTS SPECIFICATION FOR PEOPLESOFT ADMINISTRATOR

Scope of services:

a)      Install, configure, administer, upgrade, and maintain PeopleSoft components, including Oracle WebLogic Server, Oracle Tuxedo, Process Scheduler, Integration Broker, Secure Sockets Layer(SSL), and middleware running on Windows infrastructure.

b)      Perform PeopleSoft bundle patching, maintenance updates, and People Tools upgrades.

c)      Monitor the PeopleSoft environment for system performance, resource utilization, availability, and overall system health, including proactive performance tuning.

d)     Provide application and technical support, bug fixes, and remediation for vulnerabilities and security issues affecting existing systems.

e)     Troubleshoot and resolve issues related to the PeopleSoft environment, including network, software, hardware, operating system, middleware, and connectivity.

f)      Develop, implement, and support backup, recovery, and disaster recovery strategies for PeopleSoft databases and applications.

g)     Maintain and keep up to date all technical documentation related to the PeopleSoft environment, including system configurations, standard operating procedures, and troubleshooting guides.

h)     Work closely with application developers, infrastructure teams, and stakeholders to understand and support business and technical requirements.

i)      Develop and implement scripts and automation for routine administration, maintenance, monitoring, and reporting activities.

j)      Perform user administration, security configuration, role management, and access control within the PeopleSoft environment.

k)     Personnel deployed shall possess strong PeopleSoft administration skills and hands-on experience in administration, troubleshooting, performance tuning, patching, and upgrading People Tools and related middleware components.

Required qualifications and competencies:

a)      A Degree or Diploma in Computer Science, Information Technology, or an equivalent relevant certification.

b)      At least five (5) years of hands-on experience in PeopleSoft administration.

c)      Completion of at least one (1)People Tools upgrade within the last two (2) years.

d)      Strong technical, analytical, and problem-solving skills, with a meticulous and well-organized approach to work.

e)      Experience in Microsoft SQL Server database administration and Microsoft Azure Cloud would be an added advantage.

f)        Knowledge and hands-on experience in managing Windows operating systems would be an added advantage.

g)      Good knowledge and experience in PowerShell scripting.

h)      Knowledge and hands-on experience in administering and configuring Path lock.

i)         Good interpersonal, written, and verbal communication skills, with the ability to work independently and collaboratively in a team environment.

j)         A positive work attitude and a strong sense of responsibility.

• Diploma or Degree holder with at least 4 years of proven experience as an Office administrator

• In-depth understanding of office management procedures and policies

• Highly proficient in Microsoft Office Suite (Excel advanced formulas, i.e., VLOOKUP, IF statements, pivot tables, data analysis, PowerPoint, Word & Outlook)

• Meticulous, analytical, organized, resourceful, independent, self-motivated, and thrives in challenging environments

• Strong interpersonal, written, and verbal communication skills

•        Excellent organizational and time management abilities, with proven multitasking and prioritization skills

• Mature, adaptable, and able to interact effectively with stakeholders at all levels

• Ability to work independently and collaboratively as part of a team

Job Description
You will be a partner to our client and the respective stakeholders to deliver effective course management services towards achieving their operational objectives. You will carry out your responsibility and efficiently.

Pre-Course

• Liaise with Course Coordinator/Business Development team on class schedule

• Course run/intake creation in training management system & publish course on website

Course Registration

• Monitor enrolment and provide weekly update

• Verify and follow up on applicants’ minimum entry requirements and documents

• Liaise with applicants/companies on course registration matters including payment matters

Course Confirmation

• Send confirmation email to applicants and billing for company sponsored applicants

Course Preparation

• Upload timetable in training management system

• Liaise with Course Coordinator on course notes and other course logistics

Post-Course

• Ensure attendance and assessment results are updated in training management system

• Check all payment has been received

• Notify learners on their results and trigger cert issuance in training management system

Course Cancellation

• Update course status in training management system and inform course coordinator/trainer on the cancellation

Requirements
• ITE Certificate holder or higher or with relevant working experience.

• Have good English proficiency.

• Good Communication skills are required to liaise closely with Trainers.

• Possesses basic information and communication technology (ICT) skills.

• Team player.

WFO - Dover

M-F: 8.30am - 6.00pm

Job Summary

Efficiently manage customer inquiries and sales orders while coordinating with suppliers to ensure timely delivery. Provide administrative support to the sales team and track orders proactively for smooth operations.

Responsibilities

• Process customer inquiries by issuing accurate quotations, sales orders, and delivery orders
• Enter and verify sales orders in the system to ensure data accuracy
• Liaise with suppliers in China by issuing purchase orders and coordinating purchases for timely delivery
• Monitor and track delivery and shipping schedules for local and overseas shipments
• Follow up on outstanding sales and purchase orders to ensure completion
• Proactively track order status to prevent delays
• Provide general administrative and coordination support to the sales team

Required competencies and certifications

• Proficiency in English to communicate effectively with internal teams
• Ability to liaise with Mandarin-speaking suppliers in China for clear communication
• Proficient in Microsoft Office applications, especially Excel
• Minimum qualification: Nitec (ITE) and/or GCE 'O' Level

Preferred competencies and qualifications

• Experience using SAP or similar enterprise resource planning systems

·      Carry out all administrative and clerical functions to support the Banquet team including but not limited to written and telephone communications to internal and external contacts

·      Completing administrative duties related to the Banquet Operation, including event signage, buffet tags and event lists and payroll responsibilities

·      Answer telephone and email messages and respond accordingly.

·      Prioritizing and distributing incoming mails

·      Coordination of department meetings, recording and distributing meeting minutes

·      Filing of all pertinent correspondence in a timely manner.

·      Maintain adequate inventory of office supplies.

·      Assist with ordering products for events, maintaining par levels and inventory counts.

·      Ability to complete daily tie outs based on BEO's and event consumption

·      Assist in keeping BEO log book and calendar updated.

·      Assist with staff scheduling to ensure efficient casual labor management

·       Perform all other duties assigned by the Manager

Position Overview

We are seeking an experienced and versatile Database Administrator (DBA) to manage, optimise, and secure our database infrastructure across multiple platforms and environments. The successful candidate will have a strong foundation in both traditional and emerging database technologies, with hands-on experience in automation, performance tuning, and cloud-based solutions.

Key Responsibilities

Database Implementation & Operations

• Implement and manage databases based on architectural designs and technical specifications.
• Deploy, configure, and maintain data storage solutions across various database models and environments.
• Manage cloud-hosted database infrastructures, optimising for cost-effectiveness, performance, and reliability.

Performance & Optimisation

• Recommend tuning strategies, indexing approaches, and operational improvements to enhance system throughput.
• Perform query optimisation and troubleshoot performance issues across relational and non-relational systems.

Data Lifecycle & Reliability

• Establish and enforce data lifecycle policies, including retention, archival, and deletion practices.
• Develop, maintain, and validate backup and recovery procedures to ensure data availability and integrity.

Security & Compliance

• Ensure database security, access control, and compliance with organisational and regulatory standards.
• Work with cross-functional teams to enforce best practices for data governance and audit requirements.

Automation & Efficiency

• Automate routine administrative tasks to improve operational efficiency and reduce manual effort.
• Leverage scripting or automation tools to support deployment, monitoring, and maintenance activities.

Requirements

• Bachelor’s Degree in Computer Science, Information Systems, or a related discipline.
• At least 5 years of experience in database administration across multiple architectures.
• Proficient in relational databases such as Microsoft SQL Server and PostgreSQL.
• Experience with NoSQL databases (e.g., Cassandra, MongoDB) is preferred.
• Familiarity with object storage systems (e.g., AWS S3, Nutanix Object Store) is advantageous.
• Knowledge of graph databases (e.g., Neo4j) and associated query languages is preferred.
• Strong foundation in performance tuning, indexing strategies, and query optimisation.
• Experience with data lifecycle management, retention, and archival strategies.
• Proficient in automation and scripting (e.g., Python, Bash, PowerShell).
• Strong analytical thinking, problem-solving capabilities, and ability to work collaboratively across teams.

What We Offer

• Opportunity to work on impactful public sector digital platforms.
• Team-first culture with collaborative Agile practices.
• Access to modern testing tools and cloud-based DevOps environments.
• Structured career progression and skills development support.

Job Descriptions:

• General administrative duties.
• Provide administrative supports to the team.
• Good communication and coordination skill.
• Preparing weekly, monthly and ad-hoc reports.
• Data entry, storage labelling administration and logistic of documents.
• Other ad hoc duties as assigned.

Job Requirements:

• Diploma Holders.
• Minimum 1 year experience in administrative work at construction site.
• Proficient in MS word & excel.
• Able to work alternate 5.5 days

Company Overview

We are a construction company delivering top value in the building industry. Our group shares extensive skills and resources across projects to meet diverse operational needs efficiently.

Job Summary

A Purchasing Administrator manages procurement processes by sourcing suppliers, negotiating contracts, and ensuring timely delivery. This role aligns purchasing strategies with company goals through collaboration and market insight.

Responsibilities

• Manage the procurement process from requisition through payment to ensure timely and accurate purchasing
• Source and evaluate suppliers to secure high-quality, cost-effective goods and services
• Negotiate contract terms, pricing, and delivery schedules to optimize supplier agreements
• Maintain and update procurement records and vendor databases for accurate tracking
• Collaborate with departments to understand and fulfill their procurement requirements
• Monitor market trends and supply chain factors to inform purchasing decisions and reduce costs
• Ensure compliance with company policies and legal requirements in all purchasing activities
• Resolve order, shipping, and invoice discrepancies to maintain smooth supply chain operations
• Prepare and analyze purchasing reports and metrics to identify cost-saving opportunities
• Develop and implement purchasing policies and procedures to improve procurement efficiency

Preferred competencies and qualifications

• Bachelor’s degree or Diploma in Business Administration, Supply Chain Management, or related field
• Proven experience in procurement or supply chain management
• Familiarity with procurement software and tools
• Proficiency in Microsoft Office Suite, especially Excel
• Basic understanding of procurement principles and practices
• Familiarity with basic accounting principles