Total 561 administrative clerical job vacancies in Singapore

Working Location: Clementi, Short working hours!

Responsibilities:

• Provide administrative support.
• Handle incoming calls, emails, and other platforms as necessary.
• Processing and handling customers’ orders (including walk-in).
• Assist with shipping and delivery activities.
• Maintain company records, files, and databases.
• Process invoices and expense reports.
• Manage office supplies and equipment.
• Coordinate with other departments for smooth workflow and communication.
• Other ad hoc tasks as assigned.
  

Requirements:

• Candidates with admin related working experience an advantage

Remuneration:

-Basic Salary: $1700

-Flexible Working Hours:

****8.30AM-1.00PM (Monday to Friday) 8.30AM-12.30PM (Saturday)

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

The Admin Executive is responsible for providing effective and efficient office management and administrative support to the Nursing Department.

You will need to:

• Assist with streamlining new and existing workflows in the department by working with relevant stakeholders.
• Support department project management.
• Coordinate meetings and provide secretariat support.
• Manage calendar of the Director of Nursing.
• Maintain and upload in the Nursing Department SOPs into the share drive.
• Provide administrative support in data collation, entry, analysis and prepare presentation slide deck as required.
• Provide cross coverage for training administrative function.
• Monitor training resources utilisation and logistics.
• Prepare Training Logistics, booking of Training Room etc
• Monitor the budget allocated to the nursing department.
• Submit claims for expenses.
• Oversee the administrative process of coordinating the Main Inservice Education schedule for CPE submission to Singapore Nursing Board.
• Be involved in department events and activities planning.
• Assist in data for Nursing Quality Dashboard and improvement initiatives.
• Assist with any other duty as assigned.

Requirements:

You should have:

• Minimum Degree holder or equivalent.
• 3 years working experience, preferably in healthcare settings
• Proficient in MS Office Applications

It would be great if you have:

• Good analytical and organisation skills
• Excellent communication problem solving , presentation and interpersonal skills.
• Ability to multi-task and work under tight timelines.

Company Overview

The client is a well-established company since 1992 specializing in motor starting and controls. They are expanding into electric vehicle charging infrastructure and cloud digital advertising businesses.

Job Summary

Support sales and operations by managing accounts receivable, inventory control, and invoicing processes while coordinating with staff and assisting auditors during audits.

Responsibilities

• Communicate bilingually to support sales and operations teams effectively
• Manage accounts receivable by processing orders and preparing accurate invoices
• Control inventory by tracking stock levels and coordinating with staff to ensure materials are available for job completion
• Liaise with operations and servicing staff to verify completed jobs on site and ensure timely invoicing
• Prepare delivery orders and invoices for customer deliveries and subcontractor self-collections
• Assist auditors during accounts receivable and inventory audits by providing required documentation and explanations
• Work overtime as needed to meet operational deadlines and support team efforts

Preferred competencies and qualifications

• Knowledge of Odoo accounting software to support accounting and inventory tasks

About Our Client

Our client is a Singapore-based lighting solutions company with over 30 years of experience in architectural and commercial lighting projects. Our company specializes in providing professional lighting fixtures for decorative and architectural use in both local and overseas markets. We collaborate with manufacturers from Spain, Germany, Italy, and Southeast Asia to deliver innovative, customized, and energy-efficient lighting solutions for hotels, retail malls, offices, residential developments, and institutions.

Position Summary

The Administrative Executive (Accounts Support) is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. This role oversees document management, filing systems, coordination with clients, suppliers, freight forwarders, and internal stakeholders, while supporting various office administration and operational activities.

In addition, the position provides basic accounts support, including invoice preparation, payment follow-ups, account documentation, and coordination of financial records to support the accounting function. The role also assists with inventory coordination, shipment arrangements, and general business administration to facilitate efficient operations.

The ideal candidate should possess strong organizational, communication, and multitasking skills, with the ability to manage multiple priorities independently in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

Key responsibilities

• Organize and maintain an efficient filing system for documents and records to ensure proper documentation, easy retrieval, and compliance.
• Handle accounts payable and accounts receivable functions, including the preparation of purchase orders, delivery orders, and invoices to support daily financial operations.
• Monitor customer payments and proactively follow up on outstanding receivables to maintain healthy cash flow.
• Prepare monthly aging reports to track overdue accounts and support credit control activities.
• Generate monthly Statements of Account (SOA) to ensure accurate customer billing and account reconciliation.
• Assist in month-end and year-end closing activities to support timely and accurate financial reporting.
• Verify billing accuracy by matching invoices against purchase orders and supporting documents to prevent discrepancies.
• Liaise with clients, suppliers, and internal stakeholders to ensure smooth and efficient business transactions.
• Assist in stock ordering and allocation to maintain adequate inventory levels and support operational requirements.
• Coordinate with freight forwarding companies for air, land, and sea shipments to ensure timely delivery of goods.
• Provide administrative support, including maintaining proper filing of project and operational documents.
• Perform general accounting and administrative duties in accordance with company policies and established procedures.

Requirement And Qualification

• Diploma, Advanced Diploma, or Higher Diploma in Accounting, Business Administration, or an equivalent qualification.
• Minimum 2–3 years of relevant working experience in administration, accounting support, or a related field.
• Proficient in Microsoft Office applications and familiar with accounting software such as AutoCount.
• Strong organizational and administrative skills with the ability to maintain accurate document and record management systems.
• Good communication and interpersonal skills to effectively liaise with clients, suppliers, and freight forwarding partners.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines independently.
• Positive working attitude, willingness to learn, and adaptability in a fast-paced environment.
• Mature, responsible, and detail-oriented individual with the ability to work independently and handle confidential information professionally.
• Candidates with prior experience in office administration, document management, and coordination roles are encouraged to apply.
• Individuals seeking long-term career stability and able to contribute effectively in a small team environment will be highly regarded.

Base Salary:SGD3,200 to SGD4,500 per month

We regret to inform that only shortlisted candidates will be contacted

EA Personnel No R21101246

Company EA Registration No 21C0691

Operations Administrative Assistant

Location: Tuas West Road (EW32 Tuas West Road MRT)

Salary: SGD $2,200 – $2,400

Working Hours:
Monday to Friday
8:30 AM – 5:30 PM

Leave & Benefits:
• 8 monthly rest days
• Annual leave and other leave benefits in accordance with MOM regulations

About Us:
We are a growing company in the manufacturing and valve industry, delivering high-quality valve solutions to customers across a wide range of sectors. Join our team and play an important role in supporting smooth daily operations and business success.

Why Join Us?
• Stable Monday-to-Friday work schedule
• Convenient location near Tuas West Road MRT
• Supportive and collaborative work environment
• Opportunity to gain valuable experience in operations and administration

Key Responsibilities:
• Manage incoming and outgoing emails professionally and efficiently
• Organize, maintain, and archive company records and documentation
• Prepare operational reports and administrative documents
• Monitor inventory levels and track stock movements
• Coordinate logistics arrangements and delivery schedules
• Provide administrative support for daily operational activities
• Liaise with internal teams and external stakeholders to ensure seamless operations

What We’re Looking For:
• Relevant experience in operations, administration, or a related field
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Excellent organizational and document management abilities
• Ability to work independently and manage multiple priorities effectively
• Class 3 Driving Licence is an advantage
• Responsible, proactive, and detail-oriented mindset

Interview Process:
• Video Interview or Face-to-Face Interview

Company Overview

Himo Marine Service Pte. Ltd. Singapore specializes in ship agency, ship supply, ship repair, and technical services. With branches in major ports and shipyards across China, we provide timely, efficient, and high-quality support through experienced professionals.

Job Summary

You will manage office operations, prepare financial documents, maintain accounting records, support HR functions, and assist management with correspondence to ensure smooth administrative and operational workflows.

Responsibilities

• Manage daily administrative tasks to ensure smooth and efficient office operations
• Prepare, issue, and track invoices, credit notes, statements of account, and related financial documents accurately
• Maintain accurate accounting records and support accounts receivable and payable processes to ensure financial accuracy
• Coordinate with customers, suppliers, and internal teams to resolve operational and financial matters promptly
• Assist in preparing quotations, purchase orders, and delivery documents to support sales and procurement activities
• Support HR functions by maintaining staff records, tracking leave, coordinating payroll, assisting recruitment, and managing onboarding documentation
• Assist management with drafting and organizing general correspondence, reports, and office documentation
• Ensure compliance with internal policies and support audit and banking requirements by preparing necessary documentation

Required competencies and certifications

• Minimum 2 years of experience in administrative, accounting, or HR support roles
• Good understanding of basic accounting processes and office administration
• Excellent organizational and documentation skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong communication skills and professional demeanor

Preferred competencies and qualifications

• Experience in HR administration is a plus

• Develop materials (both hardcopy and digital) to support delivery of Health Plans and Grow Well Sg, e.g. health plan booklets, tokens, information pamphlets, playbooks, PG letters, briefing videos, teacher toolkits etc.
• Develop materials (both hardcopy and digital) to support the delivery of YPS programmes and the function of a School Health Service Relationship manager.
• Train and familiarise YPS staff with materials as they develop in their roles as relationship manager and health plan prescribers, maintaining regular engagement to ensure alignment on programme goals and priorities.
• Build and sustain strong working relationships with nursing leaders, HPB departments, and partner agencies as needed to facilitate smooth programme delivery.
• Provide guidance and resources to schools and other stakeholders as needed on the application of health plans and programme playbooks.
• Track and document programme progress, flagging issues and recommending improvements where necessary.

2.     SchoolHealth Administrative Support

• Support the planning, coordination, and execution of school health activities aligned with Grow Well SG priorities.
• Coordinate with schools and relevant agencies to facilitate the delivery of health programmes, including vaccination, health screening, and health promotion initiatives. Monitor the implementation of school health activities and ensure adherence to established protocols and timelines.
• Serve as a key point of contact for school health queries, feedback, and escalations.
• General administrative tasks such as scheduling meetings and minutes taking.
• Assist in the preparation of reports and updates on school health programme performance for internal and external stakeholders.

3.     ResourceProcurement

• Provideprocurement support such as seeking and comparing quotations in compliance withHPB's Procurement Guidelines, prompt issuance ofpurchase orders, processing of Finance related materials such as invoices,credit notes, etc.
• Identifyand assess resource needs to support the delivery of Grow Well SG programmesand school health tasks.
• Collaboratewith internal HPB and external partners as needed to ensure accurate resourcedevelopment and procurement.
• Ensuretimely and cost-effective acquisition of materials, equipment, and services inaccordance with procurement guidelines.
• Maintainaccurate records of procurement activities and track the status of resource requests.

4.      Phone Surveys Design andMonitoring

• Support thedesign and development of phone survey instruments to gather data on programmereach, participant experience, and health outcomes.
• Ensure surveyquestions are clear, relevant, and aligned with programme evaluation objectives.
• Oversee theadministration of phone surveys, including coordinating with survey teams andmanaging survey timelines.
• Monitor datacollection processes to ensure consistency, accuracy, and completeness.
• Conduct simpleconsolidation of survey findings and prepare clear, actionable reports toinform programme improvements

Requirements:

• Minimum a Diploma or GCE “A” level
• Min 1-2 years of experiences administrative support
• Strong project, stakeholder, and time management skills
• Proficient in handling procurement related projects
• Proficient knowledge of Microsoft programmes (e.g., Excel, PowerPoint, Word, Outlook etc) and preferably Canva, Photoshop and/or Adobe Illustrator
• submit Monthly Service Report to HPB

EA Personnel Name: Sharmila

EA Personnel No: R23113352

EA License No: 95C5411

Roles and Responsibilities:

We are a Japanese law firm established in Singapore since 2012. We have a diverse group of lawyers and supporting staff. The intern will support the Administration team and will be able to gain first hand experience in office administration. We are looking for an intern to start with us from 1 July 2026 for minimum 3 months to 6 months stint.

• Maintaining office facilities in good order
• Shipping and receiving of mails/couriers.
• Receiving/greeting of guests
• Answering incoming phone lines
• Support office activities as requested (teambuilding, meetings, etc.)
• Support Secretary team as requested
• Assist and cover Admin Department duties during individual absences.
• General Administrative duties as assigned by the Office Manager from time to time.

Requirements:

• Pursuing Degree or Post Degree from Singapore Institute of Higher Learning
• Those transitioning from Diploma to NS/NS to higher education is welcomed
• Must be able to work legally in Singapore.
• Courses from Business, HR & Admin, Accounting and etc.
• No experience required, training provided
• Detail oriented / organize / interactive / positive behavior
• Excellence in MS Office (Outlook, Excel and Word)
• Good command of both spoken and written English

Location: Raffles Place
Working Hours: 5 days office hours
Salary: Up to $15/ hr
Duration: Till Dec 2026

Job Scope:

• Maintain and update programme databases (mentorship, outreach, engagement programmes)
• Coordinate and mobilise participants for events and initiatives
• Provide admin support (scheduling, documentation, procurement)
• Assist in event logistics, setup and execution (on-site/off-site)
• Liaise with vendors, partners and internal stakeholders
• Support communications (social media, EDMs, outreach materials)

Job Requirements:

• Min. Diploma / Degree in any field
• Comfortable with events and stakeholder coordination
• Outspoken, proactive and able to engage participants
• Organised and able to manage multiple tasks

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Are you ready to make a difference in a dynamic, data-driven environment? As an Executive Administrative Assistant, you will play a pivotal role in supporting our Chief Data & Analytics Office, helping to advance our data and analytics capabilities. You will be part of a team that values innovation, collaboration, and excellence. Your organizational skills and adaptability will help us deliver superior business outcomes. This is your opportunity to grow your career and contribute to meaningful transformation.

As an Executive Administrative Assistant in the Chief Data & Analytics Office, you will support executives and their teams by managing complex administrative tasks and coordinating efforts across the department. You will help us drive our data and analytics strategy, ensuring strong governance and effective change management. You will be part of a collaborative team that values adaptability, initiative, and sound decision-making.

Job responsibilities

• Manage and handle complex and detailed calendars, including urgent meetings and conference calls, coordinating logistics with local and overseas offices

• Exercise good judgment when handling confidential information

• Identify and escalate critical issues, following up with necessary actions

• Provide professional telephonic and visitor support, addressing issues and redirecting as appropriate with impeccable etiquette

• Arrange and coordinate domestic and international travel, preparing detailed itineraries and ensuring timely delivery of plans and documents

• Coordinate schedules and logistics for overseas VIP visitors

• Organize high-quality client and senior internal meetings and events, collaborating with internal teams and clients

• Adhere to control policies and procedures, including budget and compliance approvals, documentation, and record keeping

• Process invoices and expense claims for team members and consultants

• Take on new responsibilities as needed to support the team

• Assist with overflow, special projects, and provide backup coverage for other assistants as part of the support pool

Required qualifications, capabilities, and skills

• Minimum 4 years of administrative experience

• Strong partnership skills, with proven ability to develop relationships with peers and clients

• Ability to collaborate and work well with others in a fast-paced, team-oriented environment

• Demonstrated ability to prioritize and handle multiple tasks with flexibility

• Experience working with limited supervision, performing under pressure, and meeting tight deadlines

• Excellent interpersonal and communication skills, including experience preparing written correspondence and interacting with senior management

• Meticulous attention to detail, strong organizational skills, and discretion with confidential information

• Strong analytical, problem-solving, and critical thinking skills

Preferred qualifications, capabilities, and skills

• Experience with Concur or similar expense processing systems

• Professional qualifications from reputable training institutes or professional bodies (Hong Kong only)

• Experience supporting executives in a data or analytics-driven environment

• Ability to adapt procedures and techniques to align with department goals

• Experience coordinating logistics for international travel and VIP visitors

• Familiarity with compliance policies and procedures

• Ability to provide backup coverage and support for other assistants

To apply for this position, please use the following URL:

https://ars2.equest.com/?response_id=0d59eb680e43b44f512a30e3d0f247ad

The Administrative Executive is responsible for providing administrative and sales support in a professional and timely manner and personalized secretarial support to the COO. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. 

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including data entry, documents, filling, coordinating with our associates etc.

• Efficient document management such as printing and filing of the documents.

• To perform sales support function, order management functions and maintain a detailed sales record in accordance with company sales management procedures and policies.

• Tabulate and prepare monthly sales reports.

• In charge of purchasing, sourcing coordinating delivery and evaluation of suppliers for materials. 

• Prepare purchase orders and coordinate with suppliers.

• Liaise with internal departments to consolidate purchasing needs. 

• Ensure compliance with company purchasing procedures and policies.

• Support in price comparisons, quotation requests and supplier performance reviews.

• Assist with day-to-day operations of the office.

• Monitoring of office supplies.

• Perform secretarial support to COO.

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Other administrative duties, tasks as assigned by COO.

Requirements

• At least 2 years of relevant experience

• Diploma  or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

• Good organizational and administrative skills with attention to detail.

• Positive attitude and willingness to learn.

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

This is a contract position attached to a Community Club in North. Location: Bishan 

Duration: June 2026 to November 2026 subject to 1 year renewal 

Job Scope

-Provide support and co-ordination for the Task Force 

-Liaise with different Grassroots Organisations (GROs) on the initiatives identified by the Task Force

-Assist in the planning and execution of the initiatives by the Task Force

-Attend Task Force meetings

-Administrative work such as data entry and compilation of statistics

-Attending to phone and walk-in enquiries over the counter

-Other ad-hoc duties as assigned

Requirements

-Diploma or Degree

-Experience working in a service-oriented environment preferred

-IT savvy (MS Office)

Working Hours

Monday to Sunday with two rotating shifts and 2 off days weekly

AM shift 9am to 6pm

PM shift 1pm to 10pm

1 weekday off, 1 weekend (Saturday or Sunday) off

To Apply:

WhatsApp resume: 8023-1992 OR 

Email resume: acerec@singnet.com.sg

Position: Part-Time Administrative Executive Assistant

We are seeking a highly organized and self-driven individual with the ability to manage multiple responsibilities and deliver consistently high standards of administrative support. The ideal candidate is meticulous, efficient, and motivated to contribute meaningfully to the smooth functioning of the organization.

Key Responsibilities

• Schedule Management

Oversee and coordinate calendars, appointments, and meeting invitations, ensuring that key priorities are scheduled and managed in a timely and efficient manner.

• Administrative Support to Leadership

Provide high-quality administrative assistance to the leadership team, supporting day-to-day operations, project coordination, and core business activities.

• Research & Information Preparation

Conduct in-depth research, collate relevant information, and prepare concise, accurate materials to support strategic planning and decision-making.

Candidate Requirements

• Diploma or higher qualification preferred.
• Multitasking & Prioritization
• Proven ability to manage multiple tasks simultaneously while maintaining clear and professional communication with colleagues and stakeholders across all levels.
• Autonomy & Initiative
• Comfortable working independently with minimal supervision, demonstrating effective time management, initiative, and strong organizational capabilities.
• Communication & Planning Skills
• Excellent written and verbal communication skills, complemented by strong planning, coordination, and follow-through.
• Technical Proficiency
• Competent in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

What We Offer

As a Part-Time Administrative Executive Assistant, you will play a key supporting role to the leadership team and contribute directly to the efficiency and success of the organization. We value professionalism, reliability, and a proactive mindset. If you are looking for an opportunity to grow while making a meaningful impact, we invite you to submit your application.

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number:R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.