Total 9,959 administrative assistant job vacancies in Singapore

Responsibilities:

· Team Management and Task Completion: Oversee and ensure the timely completion of assigned tasks by the teams.

· Officer Deployment and Coverage: Monitor and ensure adequate deployment and coverage of all officers according to operational requirements.

· Report Submission: Review, vet, and submit reports to clients within established deadlines.

· Client Coordination for Special Assignments: Collaborate closely with clients to arrange and execute special assignments efficiently.

· Officer Audits: Conduct regular audits to assess the performance and compliance of officers with company standards.

· Recognition and Incentives: Issue commendation incentives and certificates to officers who demonstrate exemplary performance.

· Training and Development: Conduct refresher training sessions for officers as needed to maintain high standards of performance.

· Feedback and Complaint Resolution: Carry out preliminary investigations into feedback or complaints raised by members of the public (MOP) or client, and take appropriate action.

· Handover/Takeover (HOTO) Process: Perform HOTO for officers who have resigned or been terminated, ensuring a smooth transition.

· Spot Checks: Perform routine spot checks on officers to ensure adherence to operational protocols.

· Client Support: Assist clients with queries and provide timely responses to their concerns.

· Officer Support and Guidance: Advise and support officers with their queries, ensuring they have the necessary information and guidance to perform their duties effectively.

· Others: Required to attend to ad hoc on-site work as well as attend to ad hoc calls or texts, which may be outside office hours.

Job Description:

• In charge of leading and directing projects and ensure they are directed towards a common objective
• Responsible for engaging and communicating with stakeholders to deliver project milestones and comply with strict deadlines
• In charge of ensuring client satisfaction and manage escalations, acting as single point of contact to the client
• In charge of ensuring that the project delivers as-sold solution, remains within the baseline budget and is delivered on time whilst maintaining quality criteria and client satisfaction
• Coordinate activities of the project teams through task delegation, resource assignment and programme management
• Take charge of proper documentation is in order
• Any other duties as assigned

Job Requirement:

• Minimum Nitec in Electronics / Mechanical / Electrical/ Mechatronics Engineering or related field
• Minimum with 1 year working experience in assembly of equipment / machinery industry

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Key Responsibilities

Logistics Operations Management

Assist in planning, coordinating, and supervising daily catering deliveries, buffet setups, teardown activities, and meal distribution programmes.

Ensure all deliveries are completed accurately, punctually, and in accordance with customer requirements.

Monitor delivery schedules and deployment plans to optimize operational efficiency.

Coordinate closely with Production, Kitchen, Sales, and Customer Service teams to ensure smooth execution of catering events and daily meal programmes.

Respond promptly to operational issues, delivery delays, and customer service concerns.

Fleet & Transportation Management

Oversee the deployment and utilization of company vehicles and drivers.

Monitor vehicle maintenance schedules, inspections, servicing, and cleanliness.

Ensure compliance with traffic regulations, vehicle safety requirements, and company policies.

Track fuel consumption and fleet operating costs and recommend cost-saving initiatives.

Catering Event Logistics

Plan manpower, transport, and equipment deployment for buffet functions, corporate events, weddings, and institutional catering projects.

Ensure all catering equipment, serving ware, tables, tents, and related assets are delivered, set up, and retrieved efficiently.

Conduct site assessments when required to facilitate smooth event execution.

Ensure all event logistics requirements are met according to service standards.

Team Leadership & Development

Supervise logistics coordinators, drivers, logistics assistants, and setup crews.

Prepare work schedules and manpower deployment plans.

Conduct staff training on operational procedures, customer service, food safety, and workplace safety.

Monitor staff performance and implement corrective actions where necessary.

Food Safety & Compliance

Ensure compliance with food safety regulations, hygiene standards, and company SOPs during transportation and handling of food products.

Monitor food holding temperatures and transportation practices to maintain food quality and safety.

Ensure compliance with workplace safety requirements and conduct regular safety briefings.

Investigate incidents, accidents, and service failures and implement corrective measures.

Inventory & Asset Management

Oversee the movement, storage, and accountability of catering equipment and logistics assets.

Monitor stock levels of logistics consumables and operational supplies.

Ensure accurate records of equipment issuance, returns, and maintenance.

Minimize losses, damages, and operational wastage.

Reporting & Continuous Improvement

Prepare operational reports, delivery performance reports, and KPI analyses.

Monitor logistics costs and recommend productivity improvements.

Support process improvement initiatives to enhance service quality and operational efficiency.

Assist management in budgeting, planning, and strategic logistics initiatives.

We are looking for a detail-oriented and proactive Shipping & Receiving Assistant. The successful candidate will be responsible for end-to-end shipment coordination, documentation compliance and cross-functional collaboration to ensure timely and accurate delivery of goods.

Key Responsibilities

Documentation & Compliance

• Prepare, verify and maintain all shipping documents to ensure completeness and compliance with local and international import/export regulations.
• Arrange Certificates of Origin and coordinate Singapore Chamber of Commerce endorsement.
• Validate and verify all export documents for assigned products and markets. Handle all Bill of Lading (BL) matters including draft BL verification, switch BL, freight payments and Letters of Indemnity (LOI).

Shipment Coordination

• Coordinate shipments with customers, truckers, agents, freight forwarders and shipping lines to ensure seamless logistics execution.
• Manage vessel bookings and monitor shipment schedules to meet delivery timelines.
• Send shipment advice and required documentation to customers within stipulated timeframes.
• Arrange dispatch of original documents upon receipt from vendors and track successful delivery to customers.
• Arrange transportation and inbound deliveries from suppliers to fulfil customer demand on time.

Customer Service & Communication

• Respond to customer enquiries promptly, professionally and with a solutions-oriented approach.
• Proactively communicate shipment status updates and flag potential delays to relevant stakeholders.
• Build and maintain strong working relationships with internal teams, vendors and external logistics partners.

Data Management & Reporting

• Maintain accurate and up-to-date shipping records, shipment tracking logs and inventory databases.
• Perform accurate data entry and clerical tasks in support of daily operations.
• Review freight costs, transportation rates and logistics-related expenses to identify cost-saving opportunities.

Warehouse & Operations Support

• Collaborate closely with the Warehouse team to ensure material readiness ahead of scheduled shipments.
• Assist warehouse personnel with general duties as directed, including stocking, stock pulling, packaging and material handling.
• Demonstrate willingness to be cross-trained across warehouse and logistics functions to support operational flexibility.

Job Requirements

• Minimum 2 years of experience in shipping, logistics or warehouse environment.
• Diploma or equivalent qualification in Logistics, Supply Chain Management or a related field preferred.
• Proficient in Microsoft Office applications(Word, Excel, Outlook).
• Strong attention to detail with a high degreeof accuracy in documentation.
• Able to work independently and manage multiplepriorities in a fast-paced environment.
• Proactive, reliable, and willing to takeinitiative.
• Adaptable and open to cross-functional responsibilities.
• Experience with SAP is preferred.
• Able to operate a power pallet jack safely, forklift certification is an advantage.
• Perform any ad-hoc duties as assigned by the Manager.

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO. This is a part-time role (approximately 4 hours per day, Monday to Friday) focused primarily on email management, communication, follow-ups, and executive support.

The ideal candidate is an excellent communicator with strong judgment, able to prioritize independently, draft professional responses, and ensure important matters are handled promptly.

Key Responsibilities

Email Management

• Review and triage the CEO’s inbox daily.

•  Categorize emails by priority and urgency.

•  Draft replies on behalf of the CEO for review and approval.

•  Handle routine correspondence independently where appropriate.

•  Ensure important emails are not overlooked and receive timely responses.

•  Maintain an organized inbox and filing system.

Executive Support

• Track action items and follow up with internal and external stakeholders.

• Prepare summaries of important emails, discussions, and decisions.

• Coordinate meetings and calendar scheduling when required.

• Assist with travel, logistics, and administrative arrangements as needed.

• Maintain records of key conversations and commitments.

Communication & Coordination

• Serve as a professional point of contact for partners, customers, candidates and other stakeholders.

• Coordinate across teams to gather information needed for responses and follow-ups.

• Ensure commitments made by the CEO are tracked and completed.

Requirements

• Excellent written and spoken English.

• Strong organizational and time management skills.

• High attention to detail.

• Ability to handle confidential information with discretion.

• Strong judgment and ability to prioritize independently.

• Proficiency with Gmail, Google Workspace, and common productivity tools.

Advantageous to have:

• Prior experience as an Executive Assistant, Personal Assistant, Chief of Staff, or Administrative Assistant.

• Experience supporting founders, CEOs, or senior executives.

• Familiarity with startup environments.

• Experience managing high-volume email inboxes.

What Success Looks Like

• CEO inbox remains organized and up to date.

• Important emails are responded to promptly.

• Follow-ups are consistently tracked and completed.

• Communication with stakeholders remains professional and efficient.

Working Arrangement

• Part-time: Approximately 20 hours per week.

• Flexible working hours, with availability during business hours for urgent matters.

• Remote or hybrid arrangement possible.

We're looking for an Assistant Finance Manager to oversee the finance operations across 3 entities within our group, including a family office, fund company and mobile game studio.

This is a sole contributor role, ideal for someone who is hands-on, detail-oriented, and comfortable managing the full finance function independently in a fast-paced environment.

What you'll be doing

• Handle full-set accounting, including General Ledger (GL) management, bookkeeping, and preparation of financial statements across 3 entities.
• Manage payroll operations, including salary processing, CPF submissions, and payslips.
• Ensure timely submission of management reports and financial reporting deliverables.
• Handle tax-related matters, including GST, corporate income tax filing, and coordination with tax authorities.
• Ensure compliance with Singapore Financial Reporting Standards (SFRS), local regulations, internal policies, and relevant accounting standards, including FRS 116 lease accounting where applicable.
• Manage accounting matters for assigned legal entities, including fair value assessment, net book value of investments, group reporting requirements, and MAS reporting requirements where applicable.
• Review and process payments with proper supporting documentation and approvals.
• Support statutory compliance matters, including filing of annual returns and working with corporate secretaries where required.
• Improve and streamline finance workflows and automation processes through technology tools.
• Work closely with external auditors, corporate secretaries, banks, tax agents, and relevant stakeholders.

What we're looking for

• Degree in Accounting, Finance, or related field.
• At least 7 years of experience in accounting firms, or finance-related roles.
• Strong experience in full-set accounting and handling multiple entities independently.
• Good understanding of Singapore financial reporting and tax regulations.
• Strong Excel skills; familiarity with VBA or automation tools.
• Detail-oriented, organised, and able to work independently with strong ownership.
• Comfortable operating in a lean and fast-moving environment.
• Bilingual in English and Mandarin to communicate with stakeholders.

Why Join?

• Work closely with leadership, gaining exposure beyond accounting (e.g. investments, business operations).
• Broad scope across multiple entities (family office, fund company, game studio), offering diverse and hands-on experience.
• Supportive and growth-oriented environment that values learning, well-being, and personal development.

Overall Job Objectives:

We are looking for a reliable and innovative Assistant Restaurant Manager to support the daily operations of our branch. In this role, you will assist in ensuring quality service, profitability, and a memorable dining experience for our guests. You’ll be responsible for managing operational records, addressing customer feedback, and fostering collaboration between team members.

Candidate must be very personable who is well capable of running a fast-paced operation doing 2-3 turns for each meal period while building long lasting relationships. They must have a stable experience of minimum 2 years in all their past roles as we are building a team for the long run. They must be good at proposing ideas to senior management or shareholders and leverage their ability to convince the team to follow through.

Core Responsibilities:

• Mainly assist the Restaurant Manager in overseeing and managing the branch.

• Keep detailed records of daily, weekly and monthly costs and revenues

• Manage and store vendors’ contracts and invoices

• Monitor compliance with safety and hygiene regulations

• Coordinate communication between front of the house and back of the house staff

• Gather guests’ feedback and recommend improvements to our menus

Job Specifications:

• A Bachelor’s Degree in any field (hospitality-related fields are a plus).

• Prior experience as a Restaurant Assistant Manager or in a similar role within the hospitality industry.

• Strong leadership, communication, and customer service skills.

• Excellent conflict resolution and team management abilities.

• Availability to work within the restaurant’s operating hours, including weekends and holidays.

Key Deliverables:

• Overseeing daily operations to ensure smooth functioning, profitability, and a high-quality dining experience.

• Maintain accurate records of costs, revenues, vendor contracts, and invoices, ensuring compliance with safety and hygiene regulations.

• Facilitate seamless communication between front-of-house and back-of-house staff, fostering collaboration and efficiency.

• Address guest feedback courteously, resolving issues promptly, and recommending menu or service improvements based on insights.

• Support staff scheduling, payroll oversight, and training initiatives, promoting a positive and productive team environment.

Benefits of the role:

• Monthly variable sales incentive

• Annual completion bonus of 1 month salary (For Full-time if applicable)

• Medical coverage (For Full-time if applicable)

• Group discount (Dining & Salon)

• T⁠raining & Career Growth

• Opportunity to cross-rain at Overseas Outlets

INITIA GROUP is the biggest brand concept leader in Singapore & Malaysia. We have been in the beauty and F&B industry for years and are now in Art, Retail, and Photo Studios. We are a fast-paced growing company, bringing all unique and on-trend concepts. We have a lot of expansions going on and we need additional talents in our growing family.

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If you’re excited about our company’s vision for this position and want to start the path of becoming one of our future leaders, we’d like to hear from you.https://initia.sg/

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APPLY NOW! 

Job Description

• Industry/ Organization Type: Manufacturing
• Position Title: Assistant Technician (Steel Fibre)
• Working Location: Gul Circle (6 minutes walk from CR24 MRT)
• Working Hours: 5.5 days (Mon-Fri 8am-5pm, Sat 8am-12pm)
• Salary Package: Basic Salary $2,500 + VB
• Duration: Permanent

Key Responsibilities

• Operate equipment to draw steel wire and produce steel fibers.
• Maximize efficiency by optimizing raw materials and consumables like wire rods, dies, and lubricants.
• Help prepare Manufacturing Procedure Specifications (MPS) and Quality Control Plans (QCP) for different products.
• Assist in developing a Maintenance Plan for the facility.
• Support product testing and identify necessary changes to meet product standards.
• Maintain and replenish raw material and consumable supplies to ensure ongoing production.
• Collaborate with the sales team to align delivery requirements with production capacity.

APPLY NOW!!!

• Completion of Secondary 4, GCE ‘N’ or ‘O’ levels, or ITE in Engineering (Electrical, Mechanical, or Mechatronics) is preferred.
• Familiar with operating and maintaining machinery.
• Knowledge of wire drawing consumables like dies and lubricants.
• Experience with steel wire drawing equipment and butt welding equipment for joining wires is a plus.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74827 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: General Wholesale Trade
• Position Title: Warehouse Assistant (Steel Drums)
• Working Location: Tuas (Nearest MRT: Tuas West Road)
• Working Hours: 5.5 days (Mon – Fri, 07:30 AM – 4:30 PM; Sat, 07:30 AM – 11:30 AM)
• Salary Package: Basic Salary + Attendance Allowance + Medical Benefits + VB
• Duration: Permanent Role

Key Responsibilities

• Follow delivery vehicles to designated destinations for steel drum deliveries.
• Load and unload steel drums from trucks, trailers, and warehouse (average weight: 18kg each).
• Wear Personal Protective Equipment (PPE) at all times during deliveries and while handling drums; PPE will be provided.
• Maintain cleanliness of vehicles and warehouse at all times.
• Perform any other ad hoc duties as assigned.

APPLY NOW!!!

• Able to lift 18kg steel drums.
• Responsible and able to follow safety procedures.
• Able to manage delivery schedules and follow instructions.
• Willing to wear PPE and adhere to safety standards at all times.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #84415 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

At Shangri‑La Singapore, we are a heart‑warming family. We share something powerful – our genuine care and respect for others. Our strength lies beyond our harmonious surroundings and hideaway locations. It lies in our core values that guide us to treat everyone with honour, as kin, as family. We strive to be the preferred employer by providing great benefits, a tranquil and sincere working environment, work‑life balance, and recognition for your efforts.

Set in 15 acres of lush greenery just minutes from the vibrant Orchard Road shopping belt, Shangri‑La Singapore is a sophisticated urban retreat for business and leisure travellers. Our 792 luxurious guestrooms and suites span across three distinct wings, including family‑themed rooms supported by dedicated family‑focused amenities.

We are looking for an Admin Assistant (Chinese Banquet Kitchen) to join our team!

Job Responsibilities

• Provide administrative support to the Chinese Banquet Chefs
• Manage and respond to emails promptly on behalf of the Chinese Banquet team
• Translate menus, recipes, and communication materials accurately between Chinese and English
• Assist in preparing and updating menus in line with operational needs
• Coordinate and manage staff roster and leaves for the kitchen team
• Maintain proper filing and documentation of kitchen records and correspondence
• Take minutes and support logistics during internal and external meetings
• Liaise with internal departments to ensure smooth kitchen operations
• Monitor inventory reports and assist with basic data entry and tracking
• Support ad hoc administrative duties as assigned by the Chef

Job Requirements

• Diploma or equivalent qualification in Business Administration, Hospitality, or related field
• 3 years of working experience in related field
• Strong administrative and organizational skills with attention to detail
• Ability to manage multiple tasks in a fast-paced kitchen environment
• Proficient in Microsoft Office applications (Word, Excel, Outlook)
• Able to work independently as well as collaboratively within a team
• Prior experience in administrative support or hospitality operations is an advantage
• Proficient in spoken and written English and Chinese as the role requires handling Chinese banquet menus, translating culinary materials, and coordinating with Chinese-speaking stakeholders to support operational effectiveness

Company Overview

Rotarex is a global leader in high-pressure equipment with 1600 professionals worldwide. The Singapore team manages operations in South East Asia, the South Pacific, and Taiwan.

Job Summary

You will assist logistics operations including warehouse management, ensuring timely responses to logistics issues and supporting the project maintenance team as needed.

Responsibilities

• Perform daily operational tasks for receiving, storing, palletizing, valving, and filling cylinders
• Store filled cylinders in designated areas following safety and segregation rules to secure and protect them from damage
• Accurately complete operational records on time to ensure traceability of cylinders through receiving, filling, and storage stages
• Safely and efficiently operate material handling equipment such as forklifts and pallet trucks to move materials within the warehouse
• Maintain a clean, tidy, and health and safety compliant warehouse environment
• Collaborate with the wider operational team to support logistics and warehouse activities as required

Preferred competencies and qualifications

• Possess a forklift license (advantageous but not mandatory)

Other Information

• Work schedule: 5 days work week
• Location: Tuas

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Key Responsibilities

1. Strategic Sales Leadership

• Develop and execute annual sales plans to meet or exceed revenue and gross profit targets.
• Analyse market trends (e.g., Original/OEM competition landscape, the rise of EV components) and competitor pricing to adjust sales tactics.
• Identify and penetrate new market segments, such as independent repair networks or e-commerce platforms.

2. Team Management & Coaching

• Recruit, train, and mentor a team of inside sales support executives
• Set clear KPIs for the team, from purchase order processing to arrangement of goods delivery
• Conduct regular field visits along with sales support team to provide on-the-job coaching and strengthen client ties.

3. Inventory & Operations Alignment

• Work closely with the Parts Operation Team & Group Procurement to ensure "fast-movers" are always in stock while minimizing "dead stock."
• Manage key supplier relationship to negotiate better bulk pricing and priority shipping.
• Work with Technical Competence & Warranty Team to oversee the warranty claims and returns process to maintain high customer satisfaction and minimal financial loss.

4. Digital & CRM Integration

• Work along with IT/Parts Operation Team to implement SAP S4 Hana for Parts Sales Team
• Utilize CRM software (like Salesforce) to track customer lifecycles and pipeline health.

Required Skills & Qualifications

Technical Skills

• Industry Expertise: Deep knowledge of automotive systems (internal combustion, hybrid, and electric vehicle components).
• Data Literacy: Ability to analyse sales reports, inventory turnover ratios, and margin leaks.
• Software Proficiency: SAP S4 Hana, Power Point and Advance Excel

Soft Skills

• Negotiation: The ability to close high-volume contracts with Tier 1 suppliers or large fleet accounts.
• Adaptability: Staying ahead of the curve as the industry shifts towards electrification
• Problem Solving: Resolving customer feedback, supply chain disruptions or technical part-compatibility disputes quickly.

Education & Experience

• Education: Bachelor’s degree in Business, Marketing, or Mechanical Engineering (preferred).
• Experience: 5+ years in automotive parts sales, with at least 2 years in a leadership or supervisory capacity. Experience working with public fleet operators a plus

Please submit resumes to john@oaktree.com.sg with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

John Goh Meng Chye

EA License No : 06C4642

EA Reg No : R1102621

We regret that only shortlisted candidates will be notified.

Job Responsibilities:

• Support preparation, validation, and consolidation of HR data for reporting and analysis

• Assist in reviewing performance data to identify trends and improvement opportunities

• Organise HR datasets and conduct checks to ensure data accuracy and consistency

• Develop and maintain dashboards and trackers to monitor operational performance and service levels

• Assist with office administration including coordination of meetings, project tracking, and documentation

• Track departmental assets and office supplies where required

• Provide support for HR-related projects and initiatives as assigned

Requirements:

• Diploma in Human Resources, Business Analytics, Statistics, or related field

• Prior internship or experience in HR, administration, or data-related roles is an advantage

• Strong proficiency in Microsoft Excel and PowerPoint

• Organised, proactive, and able to work independently
  

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg
Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

• Installing, maintaining and repairing ventilation and air conditioning systems and equipment.
• Identifying maintenance risks on equipment.
• Diagnosing electrical and mechanical faults for HVAC systems.
• Cleaning, adjusting and repairing systems, and performing warranty services.
• Performing emergency repairs promptly and efficiently.
• Providing technical direction and on-the-job training.
• Keeping daily logs and records of all maintenance functions.
• Ensuring compliance with appliance standards and with Occupational Health and Safety Act.
• Complying with service standards, work instructions and customers' requirements.
• Assisting with customers' queries.