Total 9,923 Full-time administration assistant job vacancies in Singapore

At Canossaville Preschool, we believe in forming the hearts and minds of children so that they will be empowered learners and compassionate leaders. To achieve this, we believe in having close partnerships with our families and stakeholders of the child so that he/she will receive holistic care and education.

Being part of the preschool team, you will report to the Vice Principal and be responsible for coordinating the day-to-day administrative and operational functions of the Preschool.

As the first point of contact for parents, children and visitors, you will play a key role in ensuring smooth centre operations, regulatory compliance, excellent customer service and a safe, well-maintained learning environment. You will work closely with the Principal, Vice Principal, teachers, central departments, and external vendors to ensure the efficient delivery of preschool operations. The role also requires support for school and Canossian Village events, including those conducted after office hours or on weekends when required.

Critical Work Tasks

Cleanliness and Maintenance: Premises and Facilities

• Work with in-house and outsource cleaners to ensure cleanliness of the school premises
• Create and manage cleaning checklists to work closely with cleaning staff
• Ensure that the Environment Protection Requirements are met as laid out by the regulatory authorities (ECCC)
• Monitor staff weekly cleaning checklists and keep softcopy
• Assist in inspection preparation (NEA/ECDA)
• Coordinate with Estate Management to report, schedule and follow up on maintenance works to ensure timely completion
• Coordinate with vendor on bi-monthly School Disinfection
• Conduct regular premise checks to ensure safety for students and staff

Food-Related

• Coordinate menu planning and implementation with the kitchen team to ensure healthy and nutritious meals for children and staff
• Oversee and work with kitchen staff to ensure adherence to daily menu
• Coordinate mealtimes during special occasions, half day closures, schedule changes, etc.
• Order groceries on a weekly basis, monthly and adhoc basis coordinating with central Admin Office
• Work with OSO and VP to prepare for food and hygiene audit checks
• Order food and supplies for staff connect and events, etc.

Fire Safety and First Aid

• Work closely with Preschool Principal and Estate Management to coordinate half-yearly Fire Drills in accordance with ECDA requirements
• Conduct regular checks to ensure fire safety standards for students and staff
• Conduct regular checks on First Aid Boxes to ensure validity of supplies
• Ensure supplies in First Aid Boxes are sufficient and to replenish where required
• Track validity of CPS Staff’s Child First Aid Certification and work with HR to ensure timely renewal of Certification before expiry date

Stakeholder Liaison

• Act as first point of contact for parents and visitors
• Provide accurate information on preschool programmes, fees, and enrolment procedures
• Manage and respond to all centre enquiries (calls, emails, walk-ins, inbox)
• Handle parent communication and ensure timely follow-up
• Update any concerns or requests brought up by parents to VP/P and escalate any urgent matters if needed
• Share notices and updates veted by VP/P to parents

Enrolment

• Maintain waitlist and update enrolment records
• Coordinate school tours and parent follow-ups
• Ensure completion of enrolment documentation
• Process enrolment and withdrawal administration with VP approval
• Flag and escalate special cases to VP/Principal

Administration

• Manage data entry in ECDA CMS and LittleLives
• Maintain student records, contact lists and files
• File and organise documents (children’s records, attendance, etc.)
• Maintain centre documentation, SOPs, filing system and audit readiness
• Assist with attendance and event responses
• Maintain inventories, databases and centre records, including student files, allergy records, contact lists and other operational documents
• Ensure proper document control and PDPA compliance
• Responsible for proper storage of stationery, uniform, craft materials
• Perform general administrative and clerical duties
• Support the smooth execution of daily centre operations
• Prepare staff attendance summaries where required

Vendor Management

• Coordinate and manage service providers and vendors (e.g. transport, photography, field trips, HPB and maintenance contractors)
• Schedule and coordinate maintenance works with estate team and contractors
• Ensure servicing schedules are followed and documentation is completed
• Monitor cleanliness, pest control and disinfection schedules

Procurement

• Procure supplies including educational materials, stationery, uniforms, household items, kitchen supplies and capital expenditure items in accordance with the approved budget
• Prepare Expenditure Requisition Forms and obtain price quotations from suppliers
• Ensure purchases are made in accordance with the approved budget and procurement policies

Supporting Centre Operations

• Support organization of events at CCCS/CPS
• Support teachers during emergencies
• Support daily centre operations including attendance, health checks and dismissal
• Supervise children during excursions and transition periods
• Ensure smooth daily operational flow of the centre
• Support centre opening and closing operational readiness
• Respond to operational issues promptly and escalate significant matters to the Vice Principal or Principal where necessary

Compliance

• Coordinate and maintain ECDA licensing documentation and audit readiness
• Support NEA/ECDA inspections and prepare required records
• Maintain PDPA compliance in handling data and records

General

• Perform any other duties as assigned by the Vice Principal or Principal

Education and Experience

• Minimum GCE “O” level
• At least 1 to 2 years of relevant work experience in a preschool setting

Technical Skills and Competencies

• Must be proficient in Microsoft Office
• Be IT savvy
• Possess knowledge and use of various digital and social media platforms
• Able to multi-task, is resourceful, well organised and meticulous in handling databases and tasks
• Enjoy working with young children and is passionate about preschool education
• Be First Aid and ECC certified

Generic Skills and Competencies

• Excellent interpersonal and communication skills 
• Ability to collaborate, build and maintain strong relationships with different stakeholders 
• Ability to contribute to a positive work and team culture where members strive for the highest standards of service delivery and care 
• Ability to adapt to change and a willingness to embrace new strategies and ways of working 
• Ability to work independently with minimal supervision 
• Ability to work effectively in a team-oriented environment 
• Ability to multi-task and prioritise responsibilities  
• Effective analytical and problem-solving skills
• Strong organisational and time management skills 
• Demonstrated professionalism and a strong work ethic 

HR & Admin Assistant 

• Working Location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)
• Working Days: 5Days Work, Monday - Friday 
• Working Hours: 8am to 5pm
• Salary Range: $2200 to $2600

Job Description:

• Handle all incoming calls, transfer, take down and pass message to relevant department
• Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc)
• Renew and follow up on insurance policies, infrastructure permit and certification
• Liaise with vendors on the renewal, purchase, maintenance and other enquiries of equipment, machinery, devices and assets
• Raise PO in SAP system
• Assist in staff attendance and HR purchases
• Record & maintaining of staff leave record, staff particulars
• Assist on recruitment process such as application form preparation and related matters
• Assist in company’s function, employee welfare, events and any ISO & GMP support
• Assist in HR and ISO guidelines, policy and documentation
• Prepare and liaise any necessary for new incoming employees for orientation, PC access etc
• Packing for courier item and assist in making courier arrangement
• Prepare and record minutes of meeting for monthly departmental and ISO meeting
• Arrange and follow up on employees training & courses
• Arrange, update and schedule annual check-up for employment matter
• Any other tasks and duties assigned by the Management and HR Department

Job Requirements:

• Minimum Diploma certificate with Human Resource or Business Management

Interested applicants, WA your resume to +65 9136 9792 or email your resume to supreme.yentan@gmail.com.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279

RESPONSIBILITIES

• Provide administrative support to the Project Manager and site team to ensure project operational efficiency
• Administer daily incoming and outgoing correspondences, maintain accurate and updated electronic and paper filing systems for quick retrieval
• Schedule appointments, manage calendars and site visits for coordination of team activities
• Upkeep of project documentation including drawings, reports and contracts to ensure accuracy
• Distribute documents, track and assist to prepare submissions, approvals, and project reports to monitor project progress
• Manage attendance records to support workforce tracking
• Maintenance of site office supplies
• Assist in other duties that are assigned from time to time

REQUIREMENTS

• Minimum Diploma or equivalent
• GCE N/O/A-Levels applicants with relevant experience are welcomed to apply
• Preferably to have at least 2 - 3 years working experience in the Construction industry
• Knowledge on Aconex construction software or other document control software is an added advantage
• Proficient in MS Office (PowerPoint, Excel, Words)
• Must be able to communicate with PRC / Chinese workers
• Able to work independently with minimal supervision
• Positive working attitude with good interpersonal skills
• Good written and verbal communication
• Working location - Tuas Avenue
• 5.5-day work week (Alternate Saturdays)

BENEFITS

• AWS & Variable Bonus (based on company & individual performance)
• Annual leave entitlement of 14 days, up to maximum of 21 days
• Medical insurance

Job Scope:

• Support the curatorial team’s research on Singapore’s post-independence history for special galleries. This includes:
• Research on existing and new artefacts and documents
• Background research and preparation for the conduct of oral history interviews and the management of the video interviews and production

• Conduct archival research on relevant images and audio-visual material

• Seek permissions and copyright clearances for material curated for use in exhibitions, including for multimedia, publications as well as education and public programmes

• Manage content and asset delivery for exhibition design, fabrication and translations

• Provide administrative and operational support for the abovementioned curatorial projects
  

Requirements:

• Recognised degree/diploma in History or the Humanities or other disciplines relevant to Singapore’s post-independence history and nation building policies. Diploma holders with relevant work experience will also be considered

• Proven excellence in research, analytical, writing and presentation skills

• Ability to think creatively and imaginatively, with strengths in synthesizing information from different sources and storytelling

• Background in video production will be a strong advantage

• Strong administrative and project management skills

• Team player with excellent interpersonal and stakeholder management skills

Contract Duration: 1 Year

Working Hours: Mondays to Fridays (office hours)

Location: Beach Road

Salary: Up to $4000 per month

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING

Clinic Assistant

Location: Pioneer / Jurong West

Employment Type: Full Time

Salary:
Junior: $2000 - $2400
Experienced: $2400 - $3000

We are looking for Clinic Assistants to support daily clinic operations and assist the Clinic Manager in ensuring smooth and efficient clinic workflow.

Job Responsibilities:

• Assist the Clinic Manager in daily clinic operations

• Perform front desk duties including patient registration, appointment scheduling, answering phone calls, and handling enquiries

• Assist doctors and patients during consultation when required

• Handle cashiering duties including payment collection, claims submission, and basic bookkeeping

• Assist with clinical procedures such as ECG, nebulizer, dressing, minor surgical procedures, and triaging

• Maintain inventory of consumables, medication, stationery, and medical equipment

• Conduct stock taking and ensure proper organisation of clinic supplies

• Ensure medical equipment and clinic supplies are in good working condition

• Maintain cleanliness and professional appearance of the clinic

• Perform other ad-hoc duties as assigned

Ho Ming Jie (Edmund) Reg No: R1987094
The Supreme HR Advisory Pte Ltd EA No: 14C7279

WHO ARE WE?

INITIA Group SG is the biggest lifestyle beauty lounge in Singapore & Malaysia. INITIA sets out to find a consumer service business that is experience-based, differentiated and advantaged, non-seasonal, non-cyclical, highly predictable, has strong senior management, and strong online presence. Initia has been in the beauty industry and has created a series of new concept salons that blend with lifestyle and trends to provide unique and fascinating lounges.

Initia is not just doing beauty business alone, but it also has business in the F&B Industry and Art. It has been around for years and it has been working with local and many Korean companies in Singapore and in Malaysia.

JOB OVERVIEW:

We are seeking dedicated and flexible Kitchen Assistants to join our dynamic kitchen team. This is an exciting opportunity to support the kitchen staff and ensure smooth operations during service. You will work alongside experienced cooks to prepare food and maintain high hygiene standards while contributing to the success of the kitchen.

DUTIES & RESPONSIBILITIES:

• Ensure all food and other items are stored properly at appropriate temperatures
• Handling multiple food orders at one time
• Assisting other cooks in preparing food or helping other team members when needed
• Help to prepare food before the arrival of the guests for special arrangement/ reservation
• Operates various kitchen appliances such as blender, oven, grill or stand mixer
• Cleans food preparation areas and maintains the cleanliness of the kitchen
• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.
• Utensils to be sanitized at the end of the shift
• Cleans up after business hours

QUALIFICATIONS:

• At least 1 year of experience in a kitchen or food-related role.
• Hygiene course certification or equivalent.
• Ability to work efficiently in a team-based, fast-paced environment.
• Versatile and adaptable to changing tasks.
• Experience with cold menu preparation and handling ingredients is a plus.

1. Verify and update invoices into system

2. Generate and provide outstanding AP and AR reports

3. Maintain and update records in system upon making payment/ issuance of cheque

4. Reconcile with suppliers’ Statement of Accounts

5. Justify and resolve discrepancies/disputes and, issue debit or credit notes

6. Generate the managerial accounts of clients which include

7. Prepare financial statements

8. Monthly Commission report

9. Staff Claim update

10. Any other ad hoc duties as assigned

Job Scope:

• Assist the Branch Manager & Operation Manager to ensure smooth daily operations of the store
• Manage and lead a team of nail technician and customer service officer
• Responsible for achieving optimal sales
• Oversees outlet stocks inventory and control
• Provide professional services in manicure, pedicure including nail art, gel acrylic, cuticle removal, shaping, massage, etc.
• Recommend suitable products and treatments to customers.
• Build and establish good rapport with customers.

Requirement:

• At least 2 years in nail & beauty service industry
• Well-groomed
• Positive attitude, persuasive, ambitious, aggressive, sales-driven
• Excellent interpersonal skills and service orientated
• Excellent leadership skills to lead and motivate staff
• Able to speak English and Mandarin is an advantage to liaise with Mandarin speaking associates
• Able to work in a fast-paced environment

Patient Care and Interaction:

• Greet and check-in patients, ensuring they feel welcome and comfortable.

• Obtain and record patient medical history and consent forms.

• Prepare patients for treatments and assist during procedures as needed.

• Provide post-treatment care instructions and follow-up communication.

Clinical Support:

• Assist medical professionals with aesthetic treatments such as Botox, fillers, laser treatments, chemical peels, and other non-surgical procedures.

• Ensure treatment rooms are clean, sanitized, and well-stocked with necessary supplies.

• Prepare and sterilize instruments and equipment.

Administrative Duties:

• Schedule patient appointments and manage the clinic’s calendar.

• Handle patient inquiries, both in-person and over the phone, providing information about services offered.

• Manage patient records and ensure all documentation is accurate and up to date

Product Knowledge and Sales:

• Educate patients about skincare products and post-treatment care items.

• Assist in the promotion and sale of skincare products and aesthetic packages.

• Maintain inventory of products and supplies, ensuring availability and proper stock levels.

Compliance and Safety:

• Adhere to all clinic policies and procedures, including health and safety regulations.

• Ensure compliance with medical standards and regulations.

• Report any incidents or concerns to the clinic manager or medical director promptly.

Perform the Accounts Receivables function
Verification of AR invoices against service items
Posting in ERP
Ensuring compliance to financial policies and procedures.
Liaise with Sales department and clients to resolve discrepancies and non-compliance.
Ownership of AR ageing and follow up with overdues.
AR Reconcilation of Statement of Accounts with system.
Bank Reconciliaion for weekly and end of the month.
Month end closing support.
Preparation and entering of journals for Accounts Receivables accruals for unbilled services.
Assist in the preparation of management reporting
Assist in the identification of internal control gaps and propose solutions.

Job Scopes 工作范围

1) Teaching lessons to various levels of classes 教课程 向不同级别的课程教授课程

2) Class teacher in charge of all matters relating to children welfare and routine care 负责与儿童福利和日常护理有关的所有事项

3) Assist other teachers to help out in other classes 协助其他老师，帮助其他班级

4) Prepare lesson plans for the class(s) in charge 为负责的课程准备课程计划

5) Excellent communication and classroom management skills 优秀的沟通和课堂管理能力

6) 44-48 hours per week 每周 44-48 小时

Salary Depending on Experience and Qualification

Job Description

·        Supporting general human resource matters

·        Assist in onboarding and offboarding matters

·        Involved in payroll processing

·        Support recruitment related duties

·        Handle work pass application, renewal and etc

·        Supporting general administrative Duties

·        Ad-hoc duties as assigned

Requirements:

·        A Level/ Diploma education

·        Good communication and organization skills

·        Experience in Microsoft Excel

·        Team player and hard working

- Able to work independently

We are looking for a zealous Marketing Assistant to support the Marketingdepartment of our company in its primary and administrative duties.

Responsibilities:

·      Undertakedaily administrative tasks to ensure the functionality and coordination of thedepartment’s activities

·      Supportmarketing executives in organizing various projects

·      Conductmarket research and analyze consumer rating reports/ questionnaires

·      Employmarketing analytics techniques to gather important data

·      Updatespreadsheets, databases and inventories with statistical, financial andnon-financial information

·      Assist inthe organizing of promotional events and traditional or digital campaigns andattend them to facilitate their success

·      Prepareand deliver promotional presentations

·      Composeand post online content on the company’s website and social media accounts

·      Writemarketing literature to augment the company’s presence in the market

·      Communicatedirectly with clients and encourage trusting relationships

Qualifications:

·      Proven experience as a marketing assistant

·      Good understanding of office management andmarketing principles

·      Demonstrable ability to multi-task and adhere todeadlines

·      Well-organized with a customer-oriented approach

·      Good knowledge of market research techniques anddatabases

·      Excellent knowledge of MS Office

Working Days: 6 Days per Week
Location: Singapore East

Job Responsibilities:

• Handle daily administrative duties and office operations.
• Prepare quotations, invoices, delivery orders, and other documents.
• Maintain proper filing and documentation records.
• Answer phone calls, emails, and customer enquiries.
• Coordinate with sales, warehouse, and delivery teams.
• Data entry and updating of company records.
• Assist with scheduling appointments and meetings.
• Perform other ad-hoc administrative duties as assigned.

Requirements:

• Minimum GCE N/O Level or equivalent.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good communication and organizational skills.
• Responsible, meticulous, and able to multitask.
• Prior administrative experience is an advantage.

Benefits:

• Annual Leave
• Medical Benefits
• Performance Bonus
• Career Advancement Opportunities
• Training Provided

Interested applicants, please WhatsApp your resume to Kelly at +65 8545 2198.

About Company:

Our Client is a 100% subsidiary company of a Japanese information and Communications Company. They are one-stop service provider of all communication services . Their Singapore office is the regional HQ, providing comprehensive global and local communication services to companies developing their businesses in the region including Singapore, by tailoring services according to the characteristics of each region.

Job Description:

- To provide support to the Accounts Team to ensure that the daily job responsibilities are completed on time

- Ensure urgent invoices or payments are prepared on-time especially during monthly closing period

- Responsible to customer sales invoice preparation and email them to customers

- Communicate with the relevant team regarding inquiries related to customer invoicing

- Responsible to vendor invoice preparation

- Receive and Print out and verify invoices from vendors

- Match invoices with purchase orders and receiving documents

- Communicate with the Procurement Team regarding inquires related to purchase orders

- Key-in of vendor invoices into the Business Central system

- Filling Documents

- Ensure the accuracy of invoices and resolve discrepancies with vendors when needed

- Prepare and process payments to vendors through electronic transfers, or other means

- Maintain payment schedules and ensure timely payments to avoid late fees

- Other ad hoc duties as assigned by the company

Job Requirements:

- Minimum Diploma in Accounting

- At least 1 year of relevant accounting experience

- Proficiency in Microsoft Excel is required

- Experience with Business Central is a plus

- Possess good communications skills

- Ability to work independently and resourcefully in a fast-paced

- Able to work overtime work when required

Compensation:

- Work location: Tanjong Pagar

- Working hour: Monday to Friday (8:30AM - 5:30PM)

- Annual Performance Bonus (Dec / Jun)

- Annual Leave and medical leave

- Group Insurance covering hospitalization and surgical with outpatient/dental benefits, personal accident insurance coverage

- Annual Health Screening provided