Total 280 admin executive job vacancies in Selangor

• Operations & Logistics Admin Executive
• Operations Coordinator (PKS & Biomass Logistics)

Job Description

Role Overview

We are looking for a highly organized and tech-savvy Operations Admin to manage our daily operational data, stock records, and domestic logistics coordination. Based at our HQ, you will play a vital role in balancing inventory and coordinating transport allocations between our trading arm and our two factories in Kapar and Johor.

A major focus of this role will be handling our high-volume Palm Kernel Shell (PKS) trading and wood pellet supply chains. The ideal candidate is analytical, structured, and comfortable utilizing modern technology—including AI tools (such as ChatGPT/Copilot for reporting and communication)—to work smarter and faster.

Key Responsibilities:

• PKS & Wood Pellet Allocation: Manage and allocate inventory stocks for Palm Kernel Shells (PKS) and wood pellets to meet ongoing client orders.
• Logistics Coordination: Arrange, schedule, and coordinate domestic transport (lorries/logistics partners) to ensure smooth delivery of PKS and biomass products from our factories or supply points to clients.
• Data & Records Management: Maintain accurate daily records of PKS weights, factory outputs, incoming raw materials, and outgoing deliveries.
• Reporting: Prepare structured weekly operational reports and assist the management team with monthly closing data verification.
• Communication: Act as the operational bridge between the HQ, factory teams, and domestic truck drivers/logistics vendors.

Job Requirements:

• Language Skills: Fluency in Mandarin (written and spoken) is required as you will be dealing extensively with Mandarin-speaking stakeholders, clients, and internal teams.
• Tech Capability: Proficient in Microsoft Excel/Word and experienced in leveraging AI tools (e.g., ChatGPT, AI data tools) to automate daily writing, drafting emails, or organizing operational data.
• Experience: Minimum 1–2 years of experience in operations admin, warehouse admin, or domestic logistics coordination. Direct experience dealing with PKS, agricultural commodities, or bulk material logistics is a massive advantage.
• Attributes: Sharp eyes for numbers (especially tracking metric tons/lorry weight tickets), proactive problem solver when transport delays happen, and excellent time management skills.

我们正在寻找一位组织能力强、对科技应用敏锐的 营运行政员，负责管理我们每日的营运数据、库存记录和本地物流协调。你将常驻总部，负责在我们的贸易业务与两家工厂（巴生加埔和柔佛）之间，平衡库存并进行顺畅的罗里/运输调度。

本职位的一大核心是负责跟进我们的高销量 棕榈仁壳 (PKS) 贸易与木屑颗粒的供应链。我们希望你是一位擅长利用现代科技（如 熟练使用 ChatGPT / Copilot 等 AI 工具 来撰写报告和沟通）的精明工作者。

核心职责：

• PKS 与木屑颗粒调度： 管理并合理调配 棕榈仁壳 (PKS) 和木屑颗粒的库存，以满足客户的持续订单需求。
• 本地物流协调： 安排、规划并对接本地运输公司（罗里/物流伙伴），确保货物安全、准时地从工厂或供应点送到客户手中。
• 数据与记录管理： 精确记录工厂每日产量、原材料进货量以及罗里出货吨数。
• 报告编制： 负责制作系统化的每周营运报告，并协助管理层核对每月结账数据。
• 日常沟通： 作为总部、两家工厂团队以及本地罗里司机/物流供应商之间的重要沟通桥梁。

岗位要求：

• 语言能力： 必须精通华语（听、说、读、写），因为需要大量与华语客户、利益相关者及内部团队进行业务对接。
• 科技能力： 精通 Excel/Word，并有使用 AI 工具（如 ChatGPT、AI 数据整理工具）的经验，能利用 AI 自动化处理日常邮件撰写、报告草拟或整理营运数据。
• 工作经验： 至少 1 至 2 年的营运行政、仓库行政或本地物流协调经验。有处理过 PKS、农产品或大宗散装物资物流者将获极大加分。
• 核心特质： 对数字极度敏感（特别是看懂罗里称重单/Metric Tons），在面临运输延迟时能主动解决问题。

Benefits & Remuneration

• Statutory Contributions: Full EPF, SOCSO, and EIS compliance.
• Annual & Medical Leave: Provided strictly in accordance with the Malaysian Employment Act.
• Cultural Festive Leave: Additional or flexible leave allocation to celebrate your respective race/religious festival (e.g., Hari Raya, Chinese New Year, Deepavali, Christmas).
• Career Growth: Opportunity to work directly with the management team in a leading, stable 10-year-old biomass company.

Administrative Duties

• Manage office administration tasks
• Maintain records, documentation, and filing systems
• Handle vendor coordination and office supplies

Accounts & Finance

• Handle full set of accounts & ensure timely closing of monthly accounts
• Process invoices, payments, and staff claims
• Perform bank reconciliations
• Assist in preparing financial reports
• Coordinate with auditors and tax agents when required
• Assist in SST filing

HR Support

• Maintain employee records and HR documentation
• Support payroll processing and attendance management

Perks & Benefits

• Regular team activities
• Medical insurance
• Personal development opportunities
• Paid training and development

Role Overview

We are seeking a reliable, efficient, and multi-tasking Executive to manage our daily accounting records, HR duties, general administration, and office operations. This position is perfect for a quick learner with an exceptional attitude who values a supportive environment over formal degrees. Everything is already organized, structured, and in place; your core responsibility will be to monitor, update, and input daily data. If you have a basic foundation in accounting and possess high integrity, we will provide comprehensive in-house training, step-by-step guidance, and continuous team support to ensure your success.

Summary of Responsibilities

• Accounts & Bookkeeping: Perform basic bookkeeping, input routine daily financial transactions, and update internal sheets.
• HR & Statutory Compliance: Manage payroll data and coordinate directly with statutory bodies including KWSP, LHDN, and PERKESO.
• Office & Admin Management: Oversee daily office operations, monitor administrative tasks, and keep communication channels organized.
• Data Management: Maintain, input, and update company records using existing Excel templates and manual logging systems.
• Client & Partner Liaison: Professionally correspond with overseas clients and external local partners.

Detailed Breakdown of Duties

Note: This list outlines the core functions of the role but is not exhaustive. Responsibilities may evolve, and you will have the opportunity to learn new workflows and handle ad-hoc operational tasks as needed.

Accounts & Bookkeeping Support

• Data logging: Update daily transactions in accounts payable (AP) and accounts receivable (AR).
• Reconciliation: Verify monthly bank statements against company accounting records and receipts.
• Claims tracking and processing: Review, verify, and disburse staff expense claims.
• Invoicing: Generate client invoices, track billing milestones, and send payment reminders.

HR & Payroll Support

• Payroll processing: Compute monthly salaries and deductions.
• Statutory contributions: Process and submit monthly EPF, SOCSO, EIS, and PCB payments accurately.
• Onboarding logistics: Prepare workstations, access cards, and welcome kits for new hires.
• Offboarding tracking: Coordinate exit checklists, return of company assets, and final salary calculations.
• Leave administration: Track staff annual leave, medical certificates (MC), and attendance records.

Client Liaison & Communication

• Client correspondence: Professionally manage email communications and routine inquiries from overseas clients.
• Partner coordination: Act as a reliable point of contact for external local business partners.
• Inbound screening: Screen incoming phone calls, manage corporate mail, and coordinate courier services.

Administrative & Office Management

• Data filing: Maintain digital and physical storage systems for corporate, employee personnel files, and financial records.
• Scheduling: Coordinate company calendars and arrange travel logistics.
• Inventory control: Monitor, order, and restock office supplies, stationery, and pantry goods.
• Vendor management: Coordinate with building management, cleaning services, and IT support technicians.
• Facilities upkeep: Schedule routine maintenance for office equipment, air conditioners, and security systems.
• Event execution: Set up logistics for staff meetings, team lunches, and internal company events.
• Growth & Ad-hoc support: Proactively manage new internal workflows and readily adapt to ad-hoc projects or daily problem-solving tasks as operations scale.

Job Requirements

• Language Proficiency: High proficiency in English (for overseas client communication) and Bahasa Malaysia (for statutory and government body interactions).
• Skills & Software: A basic understanding of bookkeeping or accounting principles is required.
• Experience Over Education: Practical work experience and a positive, proactive attitude are highly preferred over formal educational papers.
• Mindset & Core Values: High integrity to manage highly private and confidential company data.
• Work Style: Comfortable working with manual data-keeping methods (no heavy ERP systems; entirely Excel and manual sheets).
• Personality: A quick learner who is highly organized, adaptive, agile, and eager to pick up new processes.

Nice-to-Have Skills (Not Mandatory)

• Ability to speak Mandarin (to assist with our client based in China).
• Basic or beginner-level familiarity with AutoCount software.

What We Offer

• Full in-house guidance, training, and step-by-step onboarding support.
• Structured, stable, and ready-to-use workflows and tracking systems.
• A trusted environment where good attitude, continuous learning, and hard work are directly rewarded.

Job Responsibilities

• Handle daily administrative operations to ensure smooth office and factory support functions.
• Coordinate with local and overseas suppliers, including suppliers from China, regarding procurement and documentation matters.
• Prepare purchase orders, follow up on deliveries, and maintain procurement records.
• Assist in logistics coordination, shipment arrangements, and inventory record management.
• Perform data entry, filing, document control, and maintain accurate records.
• Prepare daily, weekly, and monthly operational reports.
• Assist in stock monitoring, inventory reconciliation, and documentation updates.
• Provide administrative support to procurement, logistics, operations, and accounts functions.
• Perform ad-hoc assignments as instructed by management.

Job Requirements

• Minimum SPM, Diploma, or equivalent qualification.
• Fresh graduates are encouraged to apply; relevant working experience will be an added advantage.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Good organisational, coordination, and documentation skills.
• Able to handle multiple tasks and work independently with minimum supervision.
• Experience in procurement, logistics, inventory control, administration, or manufacturing environment is an advantage.
• Able to communicate in Mandarin, English, and Bahasa Malaysia.
• Willing to work in Kapar, Selangor.

EPF, Socso, EIS, Medical

• Syarikat Tersenarai Awam . Firma Pembuatan (Sungai Chua Kajang)
• Graduan baru/Eksekutif Junior dialu-alukan untuk memohon
• Latihan sambil bekerja akan diberikan kepada graduan baru/junior.
• Gaji pokok sehingga RM3800
• Waktu kerja 9 pagi - 5 petang
• 5 hari bekerja/minggu

Tanggungjawab Kerja:

• Untuk mengendalikan Temuduga, merekrut kakitangan dan pekerja bukan eksekutif untuk syarikat dan syarikat kecil bagi memenuhi keperluan tenaga kerja mereka.
• Menyelia penyimpanan, pengambilan dan pengemaskinian fail dan rekod kakitangan dengan selamat.
• Untuk menindaklanjuti semua kes kemalangan industri di syarikat.
• Berhubung dengan PERKESO bagi sebarang tuntutan kemalangan industri.
• Memastikan semua tuntutan latihan dengan Majlis Pembangunan Sumber Manusia ditindaklanjuti.
• Menyediakan statistik tenaga kerja bulanan.
• Membantu Pengurus Sumber Manusia dalam mengatur program latihan
• Memberi kaunseling kepada pekerja.
• Membantu Pengurus HR dalam menindaklanjuti kes-kes disiplin dalam pengeluaran.
• Untuk memenuhi keperluan kebajikan pekerja asing mengikut amalan lazim dalam undang-undang Malaysia.
• Memastikan kawasan pejabat am, kaunter penerimaan tetamu, telekomunikasi dan peralatan pejabat diselenggara dengan baik dan dalam keadaan boleh digunakan.
• Untuk mengatur dan memastikan penyelenggaraan dan pengemasan yang baik bagi harta syarikat.
• Mengeluarkan insurans untuk pemindahan roller ke tapak pembekal
• Mengendalikan insurans risiko dan tuntutan insurans
• Membantu Pengurus HR dalam memantau laporan rondaan lawatan pengawal, jadual dan tugasan pengawal keselamatan.
• Mengendalikan penyelenggaraan kenderaan syarikat, permohonan pemindahan hak milik, kad petrol, pembaharuan insurans kereta & cukai jalan.
• Mengendalikan penyelenggaraan harta syarikat & perjanjian penyewaan.
• Mengendalikan penyelenggaraan bangunan pejabat (kawalan perosak, perkhidmatan kebersihan, pembaikan & penyelenggaraan) dan peralatan pejabat
• Liaise with government authority (Majlis Pembandaran , Jabatan Alam Sekitar, Pengarah Tanah dan Galian, Malaysian Investment Development Authority)

Keperluan Kerja:

• Ijazah Sarjana Muda dalam mana-mana bidang
• Graduan baru dialu-alukan untuk memohon
• Sebaik-baiknya mempunyai 1 hingga 3 tahun pengalaman kerja dalam mana-mana bidang berkaitan HR/Pentadbiran.
• Mesti sanggup bekerja di Sungai Chua, Kajang
• Mempunyai pengangkutan sendiri dan boleh bekerja di Kajang.
• 1 jawatan sepenuh masa tersedia

Faedah & Kebaikan

• Aktiviti pasukan tetap
• Cuti peribadi

• Public Listed Company . Manufacturing Firm (Sungai Chua Kajang)
• Fresh graduate / Junior Executive are welcome to apply
• On the job training will be provided to Fresh graduate / Juniors.
• Basic salary up to RM3800
• Work hour 9am - 5pm
• 5 working days / week

Job Responsibilities :

• To handle Interview, recruit non executive staff and workers for both the company and sub company to meet their manpower requirements.
• Supervise the safe custody, retrieval and updating of personnel files and records.
• To follow up on all industrial accident cases in the company.
• To liaise with SOCSO on any industrial accident claim.
• To ensure that all training claims with Human Resources Development Council are being followed up.
• To prepare the monthly manpower statistics.
• Assist the HR Manager in arranging for training programs
• Provide counselling to the employees.
• Assist the HR Manager in following up on disciplinary cases in the production.
• To attend to the foreign workers’ welfare needs in accordance to common practices within Malaysian law.
• To ensure that the general office areas, reception, telecommunication and office equipment are well maintained and in serviceable conditions.
• To organize and ensure maintenance and good housekeeping of the company’s property.
• Issue insurance for transshipment of roller to supplier site
• Handle risk insurance and insurance claims
• Assist the HR Manager in monitoring guard tour patrol report, schedules and assignments of security guards.
• Handle maintenance of company vehicles, application of transfer ownership, petrol card, renewal of car insurance & road tax.
• To handle maintenance of company property & tenancy agreement.
• To handle maintenance of office building (pest control, hygiene service, repair & maintenance) and office equipment
• Liaise with government authorities (Majlis Pembandaran , Jabatan Alam Sekitar, Pengarah Tanah dan Galian, Malaysian Investment Development Authority)

Job Requirement :

• Bachelor Degree in any field
• Fresh graduate are welcome to apply
• Preferably 1 to 3 years of working experience in any HR / Admin related field.
• Must be willing to work in Sungai Chua, Kajang
• Possess own transport and able to work at Kajang.
• 1 full time position is available

Perks & Benefits

• Regular team activities
• Personal leave

Responsibilities

• Responsible for day-to-day project development and management from inception until handover.
• Prepare and submit progress claim to main contractor within the stipulated time frame.
• Follow up with main contractor on the issuance of certification
• Assist project team in measurement for tender costing.
• Work closely with project team, suppliers & general workers.
• Manage matters related to project planning, liaising with consultants, contractors and local authorities.
• Handle purchasing for project department, arrange delivery for the purchase.
• Prepare and manage project-related correspondence, report and paperwork and ensure they are current, properly filed and stored.

Requirements

• At least 3 years of experience in Construction
• Knowledge of Quantity Survey
• Mature and can work independently
• Expected Start Date: Immediate
• Language Required: English, Malay and Chinese

Perks & Benefits

• Miscellaneous allowance

Job Responsibilities:

• Setting KPI and developing incoming job sheet

• Contacting merchant for installation appointment on the phone, by email, whatsapp and feed back to Bank

• Key in merchant profile into system

Operations :

• SPM level

• 2 years of experience as an operations administrator or in a similar position.

• Strong communication and interpersonal skills, with the ability to provide

detailed explanations and convey information clearly to diverse merchant

• Proficiency in Microsoft and data management software.

• Detail-oriented with analytical and problem-solving skills.

Job location :

• 1 post for Subang Jaya Office

• 1 post for Johor office

Perks & Benefits

• Medical insurance
• Dental insurance

Job Responsibilities:

• Generate Sales Invoice via ESnD system and print.
• Perform posting of Sales Invoice and Credit Note via SQL system.
• Cross check daily Sales Invoice vs excel sheet.
• Compile Sales Invoice for filing and records.
• Do checking SQL on Sales Invoice and Credit Note, those running number misplaced need to reprint.  
• Perform ESnD month end closing.
• Key in stock return data due to expiry or damage stock into ESnD and SQL system.
• Generate monthly stock expiry report to FNBM.
• Check and file all Delivery Order (red copy) included misplaced copy.
• Ad hoc tasks delegated from the supervisor or Management as and when required.

Perks & Benefits

• Medical
• EPF
• Sosco

工作職責

• 負責日常行政運營，確保辦公室及工廠各項支援職能順利運作。
• 與本地及海外供應商（包括中國供應商）協調採購和文件事宜。
• 準備採購訂單，跟進交貨情況，並維護採購記錄。
• 協助進行物流協調、出貨安排和庫存記錄管理。
• 進行資料輸入、文件歸檔、文件控制，並維護準確的記錄。
• 編制每日、每周和每月營運報告。
• 協助進行庫存監控、庫存核對和文件更新。
• 為採購、物流、營運和財務部門提供行政支援。
• 根據管理階層的指示執行臨時性任務。

職位要求

• 最低學歷要求為SPM、文憑或同等學歷。
• 歡迎應屆畢業生申請；有相關工作經驗者優先考慮。
• 精通微軟辦公室軟體，尤其擅長Excel、Word和Outlook。
• 良好的組織、協調和文件撰寫能力。
• 能夠同時處理多項任務，並在極少監督下獨立工作。
• 有採購、物流、庫存控制、行政或製造環境的經驗者優先考慮。
• 能夠用國語、英語和馬來語溝通。
• 願意在雪蘭莪加寶工作。

公積金、社保、就業保險計劃、醫療

Key Responsibilities

• Prepare and issue customer Delivery Orders (DO), invoices, and credit notes.
• Verify that goods loaded onto delivery vehicles match the corresponding Delivery Orders.
• Handle incoming phone calls, emails, and customer inquiries in a professional and timely manner.
• Investigate and report discrepancies between system inventory records and physical stock counts.
• Prepare and monitor customer Statements of Account (SOA), and follow up on outstanding payments.
• Process petty cash claims, staff reimbursement claims, and utility payments.
• Liaise with external parties, including auditors, tax agents, company secretaries, and bankers.
• Maintain accurate filing and documentation of administrative and accounting records.
• Assist with general administrative and accounting duties as required.
• Perform any other ad hoc duties assigned by the superior or management.

Qualifications & experience

• Familiar with Autocount accounting software will be an advantage.
• Experience in trading business environment is preferred.
• Proficient in Mandarin, English and Bahasa Malaysia.
• Able to start work immediately or with short notice will be an advantage.

Benefits

• 5-days work week

• Medical benefits

• Statutory contributions (EPF, SOCSO & EIS)

• Gazetted public holidays (National and Selangor state holidays)

• Festival celebrations

• Free parking

About MOG

With 30 years in the optical industry, MOG believes that people are our greatest assets. As a listed retail chain, we take pride in continuously developing our employees to ensure your growth is unprecedented. When you join us, you’ll be part of our dynamic team that thrives to operate at peak performance to achieve greater results together. We look forward to having a creative, agile, analytical and specialized team member join us. Join us, unleash your talent, maximize your potential.

As Accounts Executive, you will play a crucial role in maintaining accurate financial records and ensuring the smooth accounts operations of our retail business. Your primary responsibilities will include handling full set accounts and managing subsidiary companies' financial matters. You will work closely with the finance team and report directly to the Head of Operations Finance.

Responsibilities:

• Handle full sets of accounts (AP/AR/GL).
• Prepare monthly financial reports, bank reconciliation, and accounting schedules.
• Assist in budgeting, forecasting, and cost analysis.
• Ensure timely and accurate data entry into accounting systems.
• Support month-end and year-end closing activities.
• Liaise with auditors, tax agents, and external parties when required.
• Maintain accurate and up-to-date financial records.
• Perform any ad-hoc tasks assigned by management.

Requirements:

• Diploma/Degree in Accounting, Finance, or related field.
• Minimum 1–3 years accounting experience (retail industry experience is an advantage).
• Proficient in accounting software (SQL/Autocount/Xero – any is fine).
• Strong knowledge of accounting principles & MS Excel.
• Able to work independently with high accuracy and responsibility.
• Good communication and teamwork skills.
• Must be willing to work at Kajang.

Perks & Benefits

• Regular team activities
• Medical insurance
• Personal leave
• Sabbatical leave
• Personal development opportunities
• Dental insurance
• Paid training and development

We are looking for a competent and proactive IT Executive - Application Support to support and manage business software applications across the organization. This role focuses on application support, system maintenance, and continuous improvement to ensure reliable and efficient software operations.

Key Responsibilities

• Providing application support to resolve software bugs, performance issues, or user errors.
• Performing routine maintenance, managing configurations, and monitoring application health
• Primary point of contact for users, offering guidance, and resolving usability issues.
• Conducting requirement study and do testing for new functionality.
• Working with Developer teams for root cause analysis of complex incidents. 

Job Requirements

• Bachelor’s Degree in Information Technology, Computer Science, Software Engineering, or a related field.
• Minimum 1–2 years of experience in software application support, application administration, or a similar role.
• Knowledge on ERP and CRM (added advantage)
• Strong understanding of software applications, operating systems, and general IT environments.
• Strong interpersonal skills to handle frustrated users and explain technical issues.
• Basic knowledge of databases, application troubleshooting, and system workflows is an advantage.
• Proficient in Microsoft Office and commonly used enterprise or business applications.
• Strong problem-solving skills with good communication and user-support abilities.
• Able to work independently and collaborate effectively within a team.
• Ability to analyze complex issues and provide quick, effective solutions.

Perks & Benefits

• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Dental insurance

Responsibilities:

• Handle customer enquiries via phone, email, WhatsApp, and walk-ins
• Follow up with potential buyers and arrange sales appointments
• Coordinate showroom visits and site appointments when required
• Prepare quotations, booking forms, and sales documentation
• Track bookings, loan approvals, and SPA signing progress
• Manage sales kits
• Support marketing activities, launches, and sales events
• Maintain accurate customer and sales records in internal systems
• Coordinate documentation with internal teams and external parties
• Perform general administrative and ad-hoc duties as assigned

Requirements:

• Diploma / Degree in Marketing, Business, or related field
• Fresh graduates are welcomed to apply
• Basic knowledge of sales, marketing, and property sales processes
• Familiar with digital marketing and market trends
• Good communication, negotiation, and customer service skills
• Analytical, organized, and detail-oriented
• Team player with a flexible and proactive attitude

Perks & Benefits

• Commission and bonus
• Open culture
• Personal development opportunities

Job Description:

We are looking for a dynamic and driven Business Executive to handle our accounts. The ideal candidate is in highly motivated, aggressive in approach, and able to work at a fast pace in line with the responsiveness and efficiency expected when dealing with Chinese stakeholders. This role requires strong communication skills in both Mandarin Chinese and English, with a focus on building long-term relationships and driving business growth.

Key Responsibilities:

• Develop and grow new and existing accounts, focusing on Chinese automotive brands.
• Serve as the primary point of contact for Chinese customers & supplier, providing responsive and solution-oriented support.
• Coordinate closely with internal teams (engineering, production, logistics, etc.)
• Prepare and deliver business proposals, quotations, and presentations tailored to customer requirements.
• Participate in business trips, exhibitions, and customer visits as needed

Qualifications:

• Diploma and above in Business, International Trade, Science knowledge or a related field are welcome to apply
• Minimum 3 years of experience in business development, account management, or international sales.
• Fluent in Mandarin Chinese (spoken and written) and English.
• Age around 30s; energetic, fast-paced, and highly responsive personality.
• Excellent communication, negotiation, and presentation skills.
• Willing & available to travel to China or ASEAN when called upon
• Knowledge of the automotive or manufacturing industry is a strong advantage.

Perks & Benefits

• Open culture
• Personal development opportunities
• Allowances for continuing education