Total 15,982 Full-time admin assistant job vacancies in Singapore

Job Summary

Manage and coordinate calendar schedules, company event logistics, and communications with clients and internal teams to ensure smooth operations and professional engagement.

Responsibilities

• Coordinate and manage calendar schedules to organize meetings and appointments efficiently
• Plan and execute logistical arrangements for company events, including catering, transportation, and equipment setup to ensure seamless event delivery
• Communicate professionally with clients, stakeholders, and internal teams to serve as a reliable point of contact and maintain positive engagement

Required competencies and certifications

• Achieved at least A Levels or a local Polytechnic Diploma

Preferred competencies and qualifications

• Demonstrated ability to organize multiple tasks effectively to meet deadlines and priorities
• Strong communication and interpersonal skills to build and maintain positive relationships with stakeholders

Other Information

Benefits:

• Opportunities for personal growth and career development
• A collaborative and supportive work environment

Pay:

• Full time -- $2800 - $4500 depending on working experience

Job Scope

1. Scanning / photocopying documents

2. Facilitating the IOs to retrieve documents from seized items and to make copies/scans.

3. Sending and collecting IPs

4. Recording IP movement records

5. Assisting with logistics such as packing documents, facilitating the return of documents w the IOs

Minimum education qualifications:

• A-level or Polytechnic

Contract duration: 6 months

Working Arrangement:
Monday to Thursday: 8.30pm to 6.30pm
Friday: 8.30am to 5.30pm

Salary: $2,400 per month

Location: Bulim Drive (Jurong West area)

EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING

Job Scope

• Scanning / photocopying documents
• Facilitating the IOs to retrieve documents from seized items and to make copies/scans.
• Sending and collecting IPs
• Recording IP movement records
• Assisting with logistics such as packing documents, facilitating the return of documents with the IOs

Contract duration: 6 months

Working Arrangement:
Monday to Thursday: 8.30pm to 6.30pm
Friday: 8.30am to 5.30pm

Salary: $2,400 per month

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $2760 per month

12 months contract

Job Scope:

• Manage user access for the internal systems
• Maintain accurate records of system users
• Prepare and compile administrative documents and reports
• Coordinate meetings, events, and internal activities
• Draft simple social media posts or communication materials
• Manage feedback collection and tracking
• Liaise with internal stakeholders to support operations

Requirements:

• Diploma in any field
• Proficient in Microsoft Office
• Strong attention to detail and accuracy
• Good communication and interpersonal skills

Interested applicants may apply or email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

We are looking for a reliable and detail-oriented Executive to provide day-to-day administrative and operational support across a range of business functions. From managing documents and maintaining filing systems to supporting events, handling data entry, and assisting with light finance tasks — you will be the backbone that keeps things organised and running smoothly.

This is a well-rounded role ideal for someone who takes pride in keeping things in order, communicates clearly, and enjoys being the go-to person for operational support.

What You Will Do

General Administration

• Prepare and manage documents, reports, and presentations to a high standard
• Organise and maintain electronic filing systems, ensuring records are properly archived and easy to retrieve
• Assist in coordinating meetings, events, and appointments, including logistics and scheduling

Data Management

• Perform accurate data entry and maintain consistency across records
• Review, correct, and update data entries in Excel to ensure information is current and error-free
• Compile and organise data for reports, presentations, and other business requirements

Finance Support

• Assist with light bookkeeping tasks including reviewing invoices and processing expense reports

Project & Ad-hoc Support

• Support special projects and other duties as assigned by the team

Requirements:

• Singaporean Only
• Minimum Degree in any field or its equivalent

By submitting your resume, youconsent to the collection, use, and disclosure of your personal information perScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potentialopportunities.
• Delete personal data as it is notrequired at this application stage.

All applications will be processedwith strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

Job Scope:
1. Administrative Support

• Manage Case Management system admin operations including role assignments, basic report generation and category maintenance
• Assist with corporate gifts management and coordination
• Assist with adding and removing of Billing Contacts for organisations
  
  2. Mail and Courier Management
• Prepare outgoing mail (registered, local and overseas) for postage
• Coordinate courier deliveries and pickups with proper record keeping
• Follow up closely to ensure timely delivery and pickup completion
  
  3. Customer Service Operations
• Provide professional customer service by responding to enquiries across CSC service touchpoints within Service Level Agreement
• Handle customer enquiries, support L1 on clarifications where required, and assess and route/escalate cases to appropriate teams (L2/L3) in accordance with established workflows

Requirements:

• Previous customer service or administrative experience is a plus
  
  - Skills and Competencies:
• Strong communication and listening skills
• Good written communication skills, including the ability to craft clear, professional, and empathetic email responses
• Effective problem-solving and analytical abilities
• Basic technical proficiency (basic computer literacy, basic knowledge of excel, quick learning of new systems, able to navigate different systems)
• Good time management and multitasking abilities
• Able to work both collaboratively and independently
  
  - Personal Attributes:
• Good emotional intelligence and patience
• Quick learning and adaptability
• Professional attitude and reliability
• Pleasant disposition with good interpersonal skills
• Strong integrity and drive for excellence in work

Working Hours: Mondays to Fridays - Office hours
Contract Period: 8 months
Salary: $2650/month
Location: Buona Vista

EA License No: 96C4864
Reg. No.: R24121728 EUNICE WOO JING QI

Job Description

• Screen, transfer, and direct calls to the appropriate departments and personnel.

• Attend to visitors and guests professionally and direct them to the appropriate personnel.

• Manage incoming calls, screen and transfer calls, and take messages when necessary.

• Handle incoming and outgoing mail, courier services, and deliveries.

• Maintain the reception area, meeting rooms, and common areas in a neat and presentable condition.

• Coordinate meeting room bookings and prepare refreshments for guests when required.

• Manage visitor registration and office security procedures.

• Monitor and respond to general company email enquiries and direct them to the relevant department when required.

• Perform data entry of accounting transactions into the accounting system.

• Support Accounts or other admin functions as assigned.

Requirements

• Experience in operating a multi-line telephone switchboard.

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Good communication and phone etiquette

About This Role

You will at the operational core of our electronics supply chain - managing procurement, handling incoming invoices and coordinating logistics. Day to day, you will work closely with internal teams and regional counterparts to keep procurement running smoothly, documentation accurate, and deliveries on track. It is hands-on role and ideal if you're looking to build solid foundations in procurement and operations within the electronics industry.

What You Will Do

Procurement & Sourcing

•      Handle and prepare purchase orders for selected suppliers

•      Source alternative suppliers and new parts to keep supply chains resilient

•      Work closely with all departments to process approved purchase requisitions

•      Evaluate vendors on price, quality and service level

Invoicing & Documentation

•      Process and verify supplier invoices against purchase orders and delivery orders

•      Raise and manage invoices for goods received, ensuring accuracy before submission for payment

•      Maintain proper records of all invoicing transactions and resolve any billing discrepancies promptly

Logistics & Delivery Coordination

•      Coordinate inbound and outbound shipments with suppliers and freight forwarders

•      Liaise with suppliers to track deliveries and follow up on outstanding orders

•      Arrange local and overseas logistics where required, including documentation for customs clearance

Inventory & Administration

•      Update and maintain the inventory management system

•      Uphold proper filing and records-keeping standards across procurement and logistics documents

•      Support ad-hoc operational and administrative assignments as needed

What We’re Looking For

•      Diploma holder with at least 2 years of relevant working experience in purchasing, procurement, or logistics

•      Familiarity with invoicing processes, purchase order workflows, and basic logistics documentation (e.g. delivery orders, packing lists, shipping documents)

•      Bilingual in English and Mandarin (required for liaising with Mandarin-speaking suppliers and China counterparts)

•      Strong initiative, positive attitude, and a genuine willingness to learn and grow

How to Apply

Interested applicants, please send your resume to hr@uce.com.sg and include the following:

•      Expected salary

•      Earliest available start date

• Assisting Executives and Lawyers with the filing/prosecution/renewal of trademarks
• Conduct searches and prepare search reports
• Draft email responses to clients on quotations and to respective overseas agents for conducting searches
• Responsibilities will include full administrative support such as generate file number, opening physical files, photocopying, faxing, filing, monitoring deadlines, dispatch, prepare draft bills, check unbilled, disbursements and excess payments
• Any other matters/projects that the management may require assistance with from time to time

Requirements:

• Diploma / 'A' level / 'O' level / Nitec in Office Skills
• Min 1 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-pace environment
• IT savvy and proficient in MS Office.

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidential).

Job Description:

- Preparation and filing of reports

- ⁠Review of reports

- ⁠Coordination with client on after sale services

- ⁠Preparation of quotation

- ⁠Carry out site survey

Requirements:

- Background in engineering preferred

- ⁠Proficient in autocad

- ⁠Able to work independently

- Add in the usual skills for MS office and things like work under pressure, fast pace etc.

Job Description

1.     Talent Acquisition, Retention & Engagement

a.     Develop and execute strategic HR policies to drive recruitment, retention, and employee engagement aligned with business goals.

b.     Develop and implement HR policies and procedures that align with company values, Singapore labour laws, HR policies, and regulatory standards.

c.     Monitor and analyse HR metrics and trends to provide actionable insights and recommendations for continuous improvement

2.     Employee Relations & Engagement

a.     Serve as the first point of contact for employees in relation to HR matters and queries

b.     Manage employee relations, grievance handling, and disciplinary matters in a fair and compliant manner.

c.     Organise and initiate activities to enhance morale and strengthen workplace culture and foster a high-performance work environment 

3.     HR Operations & Administration

a.     Oversee accurate and timely processing of HR documentation, including contracts, confirmation and exit procedures

b.     Support payroll administration, employee benefits and claims, insurance and attendance tracking

c.     Oversee general administration functions including office management, procurement, insurance renewals, and vendor management.

4.     Learning & Development

a.     Support training and development initiatives to identify and support the growth of potential and high-performing employees

Requirements

• Preferred Diploma/Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years’ experience in human resource function
• Good knowledge of local labour laws and practices
• Independent, proactive, resourceful and strong team player with solid analytical skills
• Excellent interpersonal and communication skills with a hands-on, service-oriented approach
• Proficiency in HR systems and Microsoft Office Suite

5days work week / annual leave / bonus / medical benefit

Job Scope:
- Permanent Part-Time. Work From Home;
- Quotation & Invoicing;
- Calculation of Utility Charges;
- Tracking of Revenues & Expenses;
- Other Administrative work as required.

Basic Requirements:
- Basic Accounting knowledge;
- Knowledge of Infotech system preferred. Online Infotech training provided;
- Patience & Meticulous.

JOB DESCRIPTION

• Serve as the first point of contact for employees and visitors, delivering an exceptional experience to all.
  
• Bring experience in a reception or guest relations role within a corporate office environment.
  
• Demonstrate the ability to manage front-of-house situations calmly and professionally, with or without issues arising.
  
• Provide strong customer service, demonstrate initiative, and work independently with minimal supervision.
  
• Maintain the cleanliness and organization of the front desk, reception area, and lobby.
  
• Manage access badges, including distribution, creation, auditing, photo capture, data entry, printing, and deactivation.
  
• Process incoming and outgoing mail and packages, including preparing shipping labels, scheduling courier pickups, and shipping laptops and termination boxes.
  
• Partner cross-functionally with IT and People Operations to coordinate shipments for new hires, terminations, and asset replacements.
  
• Manage and update work tickets assigned to the team in the ticketing system in a timely and accurate manner.
  
• Respond promptly to urgent requests and escalate issues as needed.
  
• Place orders for workplace-related items as needed, including food & beverage and supplies, while monitoring inventory and restocking supplies.
  
• Support the Events SME as needed by assisting with planning and execution of events.
  
• Complete special projects and other assigned tasks as needed.
  
• Update and maintain spreadsheets, documents, and calendars as required.
  
• Review and route invoices to the appropriate channels for payment processing, while responding to and prioritizing day-to-day operational requests from the team lead, communicating effectively with team members and employees, and following department and company policies and procedures.

JOB REQUIREMENT

• Strong customer service skills with a focus on delivering a positive experience

• Good communication skills

• Excellent organizational skills with the ability to manage tasks efficiently

• Adaptability to work in a dynamic and fast-paced environment

• Strong problem-solving skills and ability to handle issues effectively

• High level of professionalism in conduct and workplace interactions

Job Summary

You will manage administrative and HR tasks, including calendar coordination, event logistics, candidate sourcing, and communication with clients and internal teams to support smooth operations and recruitment processes.

Responsibilities

• Coordinate and manage calendars by scheduling meetings and appointments to optimize time management
• Organize logistics for company events, including catering, transportation, and equipment setup to ensure seamless execution
• Facilitate professional communication as a primary contact point for clients, stakeholders, and internal teams
• Source candidates to support recruitment efforts and maintain an updated pipeline of potential hires
• Track candidates’ application progress to ensure timely follow-up and status updates
• Write, post, and update job advertisements to attract qualified candidates
• Liaise effectively between clients, stakeholders, and internal teams to maintain smooth communication flow

Required competencies and certifications

• Minimum A Levels or a Local Polytechnic Diploma

Preferred competencies and qualifications

• Excellent organizational skills demonstrated through managing multiple administrative and HR tasks efficiently
• Strong communication and interpersonal abilities to engage professionally with diverse stakeholders

Other Information

Benefits

• Opportunities for career advancement and personal development
• A collaborative and supportive work environment

Pay

• Part time -- $13-17/hr
• Full time -- $3000-5000 depending on experience