Total 15,981 Full-time admin assistant job vacancies in Singapore

Job Description

The Admin Executive will support the procurement and administrative functions of Eagle Brand. This role involves managing purchase orders, coordinating with suppliers, maintaining procurement records, and handling office administration tasks. The ideal candidate will ensure efficient procurement processes and smooth office operations.

Key Responsibilities:

Procurement Support:

· Prepare and process purchase orders, ensuring alignment with company policies.

· Track purchase orders and ensure timely deliveries.

· Verify order confirmations, invoices, and delivery schedules with suppliers.

· Obtain and review supplier quotations, assist in price negotiations and supplier selection.

· Maintain supplier and vendor records, procurement records and assist in inventory tracking.

· Coordinate with suppliers for timely delivery and resolve discrepancies.

· Handle order cancellations, returns, and replacements.

· Assist with data entry, purchase order processing, and invoice verification.

· Support procurement audits and compliance reporting.

· Prepare and submit monthly procurement reports.

Office Administration:

· Greet and welcome visitors, manage calls, emails, and inquiries.

· Manage appointment scheduling and visitor logs.

· Order office supplies, manage equipment, and handle mail/couriers.

· Support meeting room bookings and conference calls.

· Maintain filing systems and documentation for procurement and office operations.

FLEEK TCM is a beauty salon located at Jurong West.

We are looking for Full Time Administraton Executive.

This position is responsible for overseeing the daily office and administrative operations of a company. They ensure smooth business operations, manage office staff, coordinate departments, and maintain company policies and procedures.

Main Responsibilities·

Prepare reports, schedules, and company documents

Coordinate HR, Recruitment, Budgets, petty cash. etc

Maintain filing systems and company records

Ensure compliance with company policies and regulations

Support management with operational and administrative tasks

Provide support for office administrative duties, data-entry, answer phone/email and filing of documents.

Any other ad-hoc tasks assigned

REQUIREMNT

1. Professional Certificate in Business administration, Engineering or equivalent.

2. Minimum 4 years of relevant working experience

3. Proficient in MS-Office Word, Excel and PowerPoint.

4. Able to multi-task, problem solving and meet deadlines.

5. Good communication (English & Mandarin) , leadership skills

Prefer Chinese candidate who able to communicate in Mandarin.

Job Summary

Join a consultancy firm as a full-time Admin Assistant supporting general administration, client inquiries, and office coordination in the Yishun/Canberra area. Work Monday to Friday, 9 AM to 6 PM, with a positive and independent work approach.

Responsibilities

• Respond promptly and professionally to client inquiries via email, WhatsApp, and phone to ensure clear communication and client satisfaction
• Perform general administrative tasks such as document preparation, filing of applications via government portal and support daily office operations
• Coordinate office activities and resources to maintain an organized and efficient work environment
• Use Google Drive, Dropbox, MS Word and Excel to create, update, and manage documents and spreadsheets accurately
• Manage workload independently to meet deadlines and support team needs with reliability and a positive attitude

Preferred competencies and qualifications

• Basic computer skills in MS Word and Excel to support document and data management
• Strong organizational skills to maintain orderly office processes
• Ability to work independently with a proactive and positive mindset

Other Information

• Location: Yishun / Canberra area (preference for residents in North Singapore)
• Work Schedule: Monday to Friday, 9:00 AM – 6:00 PM
• Application: Apply only via the official form at

Position: Insurance Admin
Salary: up to $2500
Working Day: Mon-Fri
Working Hour: 9am to 5.30pm
Working Location: Woodlands

Job Responsibilities:

• Assist the team with daily administrative tasks.
• Help with document preparation and organization, making sure that all records are kept up to date.
• Manage data entry and accurate information updates.
• When necessary, coordinate follow-ups with both internal and external teams.
• Monitor submissions to make sure everything is handled efficiently.
• Answer common questions and help with simple coordination issues.
• Keep your filing system organized for convenient access.
• Schedules are well managed, set up meetings and send out reminders.
  

Qualifications & Requirements:

• Must have insurance working experience.
  

To Apply:

• You may email your resume to jj•@alignrecruitment.com.sg for more information.
• Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
JJ Tan (Reg No. R23112681)

Benefits:

• Salary up to $2,800 (Depends on experience)

• 5 days work week, Mon-Fri 8:30am - 5:30pm

• Career Progression

• Location: Tuas

Job Scope:

• Provide support to the Team.

• Manage customer purchase orders (POs), forecasts, and backlogs.

• Oversee the shipment process from start to finish.

• Address customer inquiries and prepare quotations.

• Handle assigned local and international customer accounts.

• Respond to customer feedback and resolve any complaints.
  

  We are looking for candidates with Export documentation experience.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | EA License No: 24C2559
Charlotte Lim (Limanqi) | EA Personnel No: R23113764

Job Responsibilities:

• Provide general administrative and clerical support to the office.

• Prepare quotations, purchase orders, invoices, and other documentation.

• Maintain proper filing and record-keeping systems.

• Coordinate with suppliers, clients, and project teams on administrative matters.

• Handle incoming calls, emails, and correspondence.

• Assist in scheduling meetings and managing office supplies.

• Support HR and accounts departments with administrative tasks when required.

• Perform other ad hoc duties as assigned.

Job Requirements:

• Diploma or equivalent qualification.

• Minimum 2 years of relevant administrative experience preferred.

• Experience in the construction industry will be an added advantage.

• Familiar with Microsoft Office applications (Word, Excel, Outlook).

• Good organizational and communication skills.

• Able to work independently and manage multiple tasks.

• Knowledge of basic accounting or ERP systems is an advantage

We are looking for a Telesales Marketer intern to join our team at our office in Kaki Bukit.

• Handle telesales and marketing duties
• Assist with basic administrative work
• Must know basic Microsoft Excel
• Must be familiar with Facebook, especially for business or marketing use
• Preferably able to use CapCut or other photo editing apps

Job Requirements

• Have your own laptop
• Good communication skills
• Basic admin knowledge
• Comfortable using online platforms and social media
• Able to work independently and responsibly

If interested, please WhatsApp 89139966 and attach your resume.

Key Responsibilities

1.     Execute Course Planning & Time-tabling

a.     Execute course plan and related workplan project

b.     Execute communication of timetable to trainers & students

c.     Support academic and student development related events

d.     Update timetable data via wise.net and Student Portal

2.     Conduct Academic related Briefing & Survey 

a.     Conduct Student Orientation Briefing

b.     Conduct Module Survey and Data Collation

c.     Conduct any adhoc survey, e.g. academic event

3.     Monitor student conduct and learning 

a.     Monitor Attendance records, and prepare Letter of Warning

b.     Maintain records of Student Learning and Recognition for good conduct

c.     Support preparation of student progress report and communication

4.     Support Exam & Graduation Processes

a.     Execute Exam Session Plan

o  Prepare and communicate on Exam Schedule (including invigilator & students)

o  Prepare exam room and student list

o  End of Exam admin to close exam session

b.     Update exam result in Exam Database

o  Update exam results via wise.net and Student Portal

c.     Coordinate graduation status and processes

o  Support Graduation Admin

o  Prepare graduation list of endorsement 

o  Print and Issue Certificate

Qualifications required:

1.                  Minimum ‘A/O’ Levels, or Diploma with a pass in English and Chinese

2.                  Proficiency in oral and written English 

Skills required:

1.                  Proficient in IT and Office Suite Software 

2.                  MUST be able to communicate effectively – internally and externally

3.                  Good knowledge of MS Office applications

4.                  Perform additional ad‑hoc duties as required to support school operations

Job Details:

• Contract Duration: 1-year contract

• Location: Novena

• Working Days & Hours: Monday - Thursday: 8:30 am to 6:00 pm; Friday: 8:30 am – 5:30 pm

Job Descriptions:

• Support the Change Manager in preparing and consolidating monthly change reports for stakeholders

• Coordinate with cross-functional teams to gather inputs and ensure timely submission of change reports

• Ensure reports are completed within established timelines and presented to clients as required

• Assist the Service Delivery Manager (SDM) in preparing reports for weekly and monthly project meetings

• Liaise with internal teams to collect and validate reporting data

• Ensure accuracy and timeliness of all submissions

• Maintain compliance with document control procedures across all document owners

• Support annual document review exercises and ensure proper documentation governance

• Oversee onboarding and offboarding processes to ensure adherence to established procedures

• Maintain and update DC3 staff records to ensure data accuracy

• Track and monitor staff completion of mandatory training requirements

• Provide support for internal and external audit activities, including annual audit events

• Track audit findings and ensure timely closure of action items

• Support PMO-related activities such as asset administration and tracking

• Conduct annual asset verification and inventory checks

• Work closely with team leads to monitor and track service request (SR) status

• Prepare and deliver regular reports on SR performance and progress

• Support offsite staff welfare and engagement initiatives

• Coordinate administrative tasks such as meeting room bookings and team events

Job Requirements:

• GCE “O” Level qualification or equivalent

• Demonstrated ability to provide general administrative support to ensure the smooth day-to-day operations of a project office

• Experience supporting SMO Managers / Project Managers in implementing PMO processes across the full project lifecycle

• Ability to monitor project performance and support adherence to project governance standards

• Hands-on experience in billing operations and PMO coordination activities

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Admin-Assistant%2C-BLOCK71-Singapore%2C-The-HANGAR-%2812-month-Contract%29/33231-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

• Assist with general administrative duties, location based in or rotated between one of two BLOCK71 Singapore Centres within the One-north (Ayer Rajah Crescent), or Kent Ridge Campus (I-Cube Building).

• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.

• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.

• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.

• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.

• Liaise with finance team to process monthly bills and invoices for the Centre and startups.

• Provide general administrative assistance to the team, including document and database management.

• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.

• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing. • Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity

• Team player with good interpersonal and communication skills, and able to work independently

• Proactive individual with a positive work attitude

• Diligent, systematic, and organized

• Attentive to details

• Good knowledge in cost and quality control, resource planning and on-site operations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Familiar with, or open to learning various Database management, Finance and Procurement systems and processes.

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Key Responsibilities
• Process and submit vehicle loan applications to banks and monitor loan status updates.

• Review and verify loan documents and supporting paperwork to ensure completeness and accuracy prior to submission and disbursement.

• Perform administrative duties including document tracking, filing, archiving, and other ad-hoc support as assigned.

Requirements
• Minimum Diploma or Degree in any discipline.
• Proficient in MS Word

Interested candidates please send in your resume to:

Reina Patricia Johan

Outsourcing Team

Recruit Express Pte Ltd

Email: reina@recruitexpress.com.sg

EA License No: 99C4599

• Salary: $2800 - $3000
• Working Days: Mon – Fri (9am – 6pm)
• Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

9-Month Fixed-Term Contract

Bonjour! We are MERCI MARCEL, a relaxed French social destination bringing dining & shopping experience in unique design spaces.

About the Role

Weare looking for a reliable, organised and detail-oriented HR Admin Assistant to support the day-to-day operations of our Human Resources department in the F&B industry. This is a 9-month fixed-term contract role created to support the HR team during a temporary manpower coverage period. Depending on business needs, company expansion and individual performance, there may be an opportunity for the role to be converted to a permanent position.

The role is suitable for someone who enjoys administrative work, communicates well with different teams, and is comfortable handling employee records, documentation and HR processes. You will work closely with the HR team and outlet managers to ensure HR matters are followed up accurately and on time.

What you will do:

Assist with recruitment coordination, including interview scheduling, candidate follow-up and communication with outlet managers.

Prepare HR offers, employment letters, forms, records and reports when required.

Assist with onboarding and offboarding processes, including preparation of HR documents and follow-up checklists.

Maintain and update employee records accurately.

Support the HR team in daily administrative tasks and employee documentation.

Support training coordination and related administrative matters.

Liaise with outlet managers on HR updates, pending documents and follow-ups.

Support company-wide HR communication, HR projects and employee engagement activities.

Assist in improving HR processes and maintaining proper filing and documentation.

Perform other HR administrative duties as assigned.

Join us if you are:

Prior HR administrative experience is required, preferably in F&B, hospitality, retail, or a fast-paced environment.

Diploma or equivalent qualification in HR, Business Administration or a related field is an advantage.

Good communication and organizational skills.

Strong attention to detail and accuracy.

Able to work independently and follow up on tasks promptly.

Comfortable coordinating with outlet managers and frontline teams.

Positive attitude and willingness to learn.

What We Offer:

Opportunity to gain hands-on HR experience in a dynamic F&B environment.

Exposure to recruitment, onboarding, employee records and HR operations.

9-monthfixed-term contract, with potential conversion to permanent employment subject to business needs and performance.

Join a dynamic healthcare-focused environment where you'll play a key role in supporting daily operations, coordinating administrative processes, and contributing to meaningful projects. Comprehensive training will be provided, making this an excellent opportunity for individuals looking to build valuable administrative and coordination experience.

Key Responsibilities

• Handle enquiries and provide professional customer service support.
• Process, verify, and maintain records for applications, claims, reports, and related documentation.
• Perform data entry, document scanning, filing, and database maintenance with accuracy.
• Liaise with applicants and external stakeholders to resolve application-related matters.
• Coordinate and support training sessions, workshops, and internal activities.
• Assist with event logistics and operational arrangements.
• Provide administrative and coordination support for system testing and improvement initiatives.
• Manage scheduling, correspondence, and general office administration duties.
• Support the team with various administrative projects and operational tasks as assigned.

Requirements

• Minimum A Levels, Diploma, or equivalent qualification in any discipline.
• Available to commit for at least 3 months.
• Able to start work within a short notice period.
• Prior experience is not required; structured training will be provided.
• Interested in administrative operations within the healthcare sector.
• Detail-oriented, organized, and able to work effectively in a team environment.

Interested applicants may send their updated resume to healthcaretemps@recruitexpress.com.sg with the subject header:

Application for Healthcare Admin Assistant – Leon

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599