Total 800 admin assistant job vacancies in Singapore

Responsibilities:

• Responsible for progress claims and all related matters with contracts
• Act as key liaison for operation / site matters and office administration matters
• Coordinate with operation team, contracts and site engineers
• Other adminstrative tasks as assigned

Requirements:

• 2 - 5 years of relevant work experience in office adminstration
• CGCE 'O' / 'N' Level or Equivalent
• Proficient in Microsoft Word/Excel
• Knowledge and Experience in Construction Industry is an added advantage
• Possess goo d coordination and organization skills
• Great team player who is independent with pleasant disposition
• Hardworking, self-driven and high sense responsibility, good time management skills
• Biligual in English and Mandrin to liaise with Mandarin speaking customers

Responsibilities:

1. Receive and process customer orders via phone and other communication channels.
2. Maintain regular communication with customers to address enquiries and provide support.
3. Create and maintain customer accounts in the system.
4. Coordinate and process customer orders accurately and efficiently.
5. Arrange and schedule delivery of goods to customers.
6. Handle procurement of office stationery and supplies.
7. Organise meetings, prepare schedules, and send meeting invitations.
8. Manage incoming calls and direct them accordingly.
9. Perform general administrative and other ad-hoc office duties as assigned.

Requirements:

1. Minimum 1–2 years of relevant experience in a Sales Coordinator or Administrative Executive role.
2. Diploma, A-Level qualification or equivalent.
3. Positive attitude with strong interpersonal and communication skills.
4. Able to work on a 5.5-day work week.

Job Summary

You will lead end-to-end recruitment efforts by developing strategies, managing the full recruitment cycle, and collaborating with hiring managers to attract and onboard top talent effectively.

Responsibilities

• Develop and implement recruitment strategies to attract qualified candidates aligned with business needs
• Manage the full recruitment cycle including sourcing, screening, interviewing, and onboarding candidates
• Collaborate with hiring managers to clarify staffing needs and define job specifications
• Utilize diverse recruitment channels such as job boards, social media platforms, and networking events to source candidates
• Screen resumes and conduct initial interviews to evaluate candidate qualifications and fit
• Coordinate and schedule interviews between candidates and hiring managers efficiently
• Maintain and update recruitment databases and applicant tracking systems to ensure accurate candidate records
• Provide regular reports and updates on recruitment progress and metrics to stakeholders
• Ensure recruitment processes comply with Singapore employment laws and company policies
• Build and sustain relationships with external recruitment agencies and partners to expand talent pipelines

Required competencies and certifications

• Knowledge of employment laws and regulations in Singapore
• Proficiency in using recruitment software and applicant tracking systems

Preferred competencies and qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum of 2 years of experience in recruitment or talent acquisition
• Strong understanding of recruitment processes and best practices
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively within teams
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively

Other Information

Job benefits:

• Competitive salary package
• Opportunities for professional development and career advancement
• Comprehensive health and wellness benefits
• Supportive and collaborative work environment
• Annual leave and other statutory benefits
• Employee recognition programs

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Company Overview

Precision Engineering Company specializing in Die and Molding components, CNC machining, hydraulic hoses, and fittings. Sales agent for Ermanno Balzi (Italy), Yokohama Hydraulic Hose (Japan), and Ihara Stainless fittings (Japan).

Job Summary

Support sales operations by managing quotations, sales orders, purchase orders, and invoicing to ensure smooth transaction flow and customer satisfaction.

Responsibilities

• Request quotations from suppliers to obtain accurate pricing and delivery information
• Prepare and send quotations to customers clearly and promptly to facilitate sales decisions
• Generate sales orders accurately to reflect customer requirements and internal records
• Issue purchase orders (PO) to suppliers to confirm procurement needs and terms
• Follow up with suppliers and internal teams to ensure timely processing of sales orders and deliveries
• Issue invoices and delivery orders (DO) accurately to support billing and shipment processes

Job Description:

• Follow up with staff daily deployment
• Update client daily attendance via email or WhatsApp
• Answer phone calls
• Assist new member with sign up & guide them on how to use the YY CIRCLE app
• Assist walk-in with registration
• Work closely with manager to fulfil the daily requisition
• Recruit new member & work on the new registration to ensure they are deploy at the sites

Job Requirements:

• Minimum GCE ‘N’/ ‘O’ equivalent
• Positive working attitude, people-oriented, strong team player, excellent communication and interpersonal skill.
• Required Skill(s): Word, Excel, Powerpoint
• Able to converse in Mandarin fluently will be advantage - Candidate will need to liase with both clients staffs that is needed to converse in mandarin
• Required to have knowledge in Various Social Media Platform.
• Proficiency in MS Office and other computer knowledges.
• Training will be provided.
• Available Immediate.

· Submission of documents (Drawings/Reports/Material/Inspections/RFI/Letter/Authorities) to be done via in-house protocol or other electronic data management systems based on project requirement (ie. Aconex, Procore Conject, BIM360)

· Provide full admin support to the Project team

· Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data related to the project

· Co-ordinate with sources of submission – HQ, Site team, Sub-con and suppliers relating to the detailed information of the documents/materials for approval

· Co-ordinate with the planning team and site team to prepare, compile and submit weekly progress reports

· Assist Project Manager in preparation of presentations to be used in conferences/meetings with internal and external parties

· Co-ordinate with site team for the preparation and compilation of minutes of meeting

· Assist in sending material requisition to HQ-Procurement as needed at project site.

· Monitor the attendance of all personnel at project site.

· Monitoring and ordering of office supplies for project site.

· Act as the liaison person between HQ and project site for staff and worker matters

· BCA SMM document submission

· Any other duties as may be assigned.

Admin & Accounts Executive

Occupation

ACCOUNTS PAYABLE (OR RECEIVABLE) BOOKKEEPER

Job Description & Requirements

Admin and HR /accounts
Team Player
Cooperative and willing to support other colleagues
Able to multi task

Able to do full set accounts
Can do Quickbooks data entry

Accounts payable
Easy going

Work Location: Defu City Industrial

1. Manage daily bookkeeping and bank reconciliation.

2. Handle accounts payable (AP) and accounts receivable (AR).

3. Prepare and process invoices, payments, and expenses claims.

4. Assist in monthly, quarterly, and yearly financial closing.

5. Assist in GST submission and tax filings (if applicable).

6. Prepare financial reports and assist with audits.

7. Perform general office administration, including filing, scheduling and correspondence.

8. Manage office supplies and ensure a well-organized workplace.

9. Liaise with vendors in relation to property investment and maintenance matters.

10. Other ad-hoc duties as and when assigned.

Requirement
1. Diploma/Degree in Accounting, Business Administration, or a related field.

2. At least 1-3 years of relevant experience in admin and accounting roles.

3. Detail oriented with good organizational and multitasking skills.

4. Able to work independently and handle confidential information with discretion.

5. Strong sense of accountability to deliver the required result on time.

6. Ensure compliance with data privacy when managing sensitive financial information

7. High degree of integrity and work ethics.

Details :

• Location: East Area
• Working days: 5 per week
• Working hours: 08:30 – 18:00 hrs

Job scope :

• Support HR operations including onboarding, employee documentation, and record management.
• Prepare HR letters and maintain employee records, certifications, training schedules, and pass renewals.
• Handle leave, medical leave, and claims administration.
• Assist with work pass applications, renewals, and cancellations.
• Coordinate travel arrangements including visas, flights, accommodation, and insurance.
• Respond to employee HR enquiries and provide administrative support.
• Assist with sourcing, event coordination, and other ad-hoc HR/admin duties as assigned.

Requirements:

• At least 6 months of recent HR experience (Internships experience are also welcome)
• Nitec or Diploma in Human Resource or related field of study

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | 24C2559
Limanqi (Charlotte) | R23113764

Duties and Responsibilities:

• Recruitment and work passes matter.
• Able to handle MOM requirements
• Able to handle shipyard requirements with respect to HR matters.
• Conducts orientation programmes for new recruits and ensures proper induction is given.
• Work closely with Managers, Supervisors and management team to deliver HR initiatives and operational support.
• Assist in maintaining the document management system in accordance to the company’s ISO policies and procedures.
• Process of Group Insurance administration for staff and ensure compliance with the Act.
• Assist in organising corporate social responsibility and welfare activities.
• Assist GM Operations in preparing reports, time sheets etc
• Other ad-hoc administrative duties when assigned.

Requirements:

• 'O' Level/ NITEC/ Certificate in a HR-related discipline with at least 2 years of relevant experience, preferably from a Marine Environment
• Good team player
• Able to work independently
• Meticulous, careful and positive
• Resourceful and enjoy challenges

About the role

This is a full-time role based in Toa Payoh, Central Region, supporting the accounting and HR operations of intuitno home ptd ltd. As an Account HR Admin, you will play a crucial part in ensuring the smooth running of the company's administrative processes & Ad hoc some basic documentation.

Job Scope:

-To assist and support in recruitment matters and responsible for MOM matters (pass application/renewal/cancellation)

-Maintain employees data and files and ensure they are kept up to date.

-Prepare new staff on-boarding and off-boarding matters

-Monitor training needs.

-Input and process completed purchases in the accounting system, after matching and validating suppliers' invoices, purchase orders and other supporting documents.

-Prepare invoices, process payments, and track expenses.

-Assist in manage payroll processing and ensure timely and accurate salary payments.

-Assist monthly payment matters.

Requirement:

1. minimum Diploma in Human Resource Management , Business Administration or equivalent

2. No certification with experience also welcome

3. Permenant Resident & Citizen are welcome

4. Must be able to Read , Write & Speak fluent in Both Chinese- & English. We are seeking candidates proficient in Chinese to effectively communicate with Chinese-speaking clients.

Duties & Responsiblities:

• Providing support to Sales/Project Department
• Performing day-to-day administrative duties and support including data entry, corresponds to emails and filing
• Providing assistance to colleagues with their inquiries
• Assisting to create Sales Item Master (IM) by using ERP system
• Preparing for Customers’ Delivery and printing of Delivery Order
• Preparing sales report

Requirements:

• At least 1 year of relevant working experience, preferably
• Good communication and interpersonal skills
• Able to commence work within short notice

Responsibilities

Handle day-to-day bookkeeping and data entry

Process invoices, payments, and expense claims

Assist with bank reconciliations and month-end closing

Manage filing, correspondence, and office supplies

Coordinate document signing and administrative tasks

Support the team with ad-hoc duties as needed

Requirements

Diploma in Accounting, Business, or related field

1–2 years of relevant experience

Proficient in Microsoft Excel and accounting software

Organised, meticulous, and a good team player

• Well Established Company
• Salary: $2800 to $3500 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• Provide administrative support to project managers and project teams.
• Assist in coordinating project schedules, meetings, and project-related activities.
• Prepare meeting minutes, reports, and project documentation.
• Maintain and update project records, correspondence, and filing systems.
• Coordinate with clients, suppliers, subcontractors, and internal departments on project-related matters.
• Handle project-related emails, phone calls, and document submissions.
• Monitor project progress and assist in updating project status reports.
• Support procurement, material delivery tracking, and resource coordination.
• Ensure proper document control and compliance with company procedures.
• Perform other administrative duties as assigned.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492