Total 1,784 Senior Executive admin assistant job vacancies in Singapore

Marketing Executive / Assistant

salary up to $3800++

( Junior /Senior / Supervisor warehouse with experience welcome apply )

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided

5 days work week + OT + Good Bonus (Permanent role)

• Ensure inventory accuracy for warehouse

• Weekly/monthly stock count and random stock check

• To support general warehouse operations

Requirements:

◾with forklift license or without forklift license welcome apply

Full Training provided

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

salary up to $4000++

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided

5 days work week + OT + Good Bonus (Permanent role)

• Ensure inventory accuracy for warehouse

• Weekly/monthly stock count and random stock check

• To support general warehouse operations

Requirements:

◾with forklift license or without forklift license welcome apply

Full Training provided

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

salary up to $3800++ 

( Junior /Senior / Supervisor warehouse with experience welcome apply ) 

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply 

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided 

5 days work week + OT + Good Bonus (Permanent role) 

• Ensure inventory accuracy for warehouse 

• Weekly/monthly stock count and random stock check 

• To support general warehouse operations 

Requirements: 

◾with forklift license or without forklift license welcome apply 

Full Training provided 

Good Pay + OT + Good allowance + High Bonus( Permanemt role ) 

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls) 

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 ) 

Pay: Up to $4,500
Location: Queenstown
Work hours: Monday – Friday, office hours

 Job Scope

• Oversee daily operations of allied health departments and front counter services

• Ensure compliance with HAP/SOPs; review and update processes regularly

• Analyse patient feedback to improve services and close feedback loops

• Review and streamline workflows for efficiency

• Monitor service utilisation and optimise resource use

• Manage risk assessments and audits

• Train and onboard Service Associates

• Lead staff engagement, recruitment, and retention

• Facilitate communication between staff and management

• Drive service innovation to enhance patient experience

• Perform ad-hoc duties as assigned

 Requirements

• Minimum Degree in any discipline, healthcare-related or business management studies will be advantageous.

• Minimum 3 years of service operational experiences within healthcare clinic setting

• Proficient in Microsoft, EPIC and NBS system

If interested, please email me at pharmascience@recruitexpress.com.sg or telegram @alexgohhl

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599).

JOB RESPONSIBILITES

• Recruitment process
• In-charge for employee on-boarding and off-boarding procedures.
• Responsible for Monthly payroll activities
• Knowledge to apply different type of Work Pass Application, Renewal and Cancellation
• Implement and monitor HR policies and procedures to ensure compliance with local employment laws and regulations
• CPF Submission
• Prepare, draft and review employment agreements and other HR documents for employees
• Oversee the recruitment process including job postings, resume screening, interviewing, and candidate selection.
• Employee Relations and Engagement ie; act as a liaison between management and employees in a timely and effective manner
• Handle all employee inquiries on HR-related matters
• Ad hoc duties as assigned.

REQUIREMENTS

• Diploma in Human Resource Management or equivalent.
• Knowledge of Info tech will be an advantage.
• Able to multitask
• At least 2-3 years of HR admin duties and recruitment experience.
• Independent
• Payroll tabulation experience
• Knowledge of Work Pass Application, Renewal and Cancellation will be an added advantage
• Work Location: Preferably staying in the West

Position: Part-Time Administrative Executive Assistant

We are seeking a highly organized and self-driven individual with the ability to manage multiple responsibilities and deliver consistently high standards of administrative support. The ideal candidate is meticulous, efficient, and motivated to contribute meaningfully to the smooth functioning of the organization.

Key Responsibilities

• Schedule Management

Oversee and coordinate calendars, appointments, and meeting invitations, ensuring that key priorities are scheduled and managed in a timely and efficient manner.

• Administrative Support to Leadership

Provide high-quality administrative assistance to the leadership team, supporting day-to-day operations, project coordination, and core business activities.

• Research & Information Preparation

Conduct in-depth research, collate relevant information, and prepare concise, accurate materials to support strategic planning and decision-making.

Candidate Requirements

• Diploma or higher qualification preferred.
• Multitasking & Prioritization
• Proven ability to manage multiple tasks simultaneously while maintaining clear and professional communication with colleagues and stakeholders across all levels.
• Autonomy & Initiative
• Comfortable working independently with minimal supervision, demonstrating effective time management, initiative, and strong organizational capabilities.
• Communication & Planning Skills
• Excellent written and verbal communication skills, complemented by strong planning, coordination, and follow-through.
• Technical Proficiency
• Competent in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

What We Offer

As a Part-Time Administrative Executive Assistant, you will play a key supporting role to the leadership team and contribute directly to the efficiency and success of the organization. We value professionalism, reliability, and a proactive mindset. If you are looking for an opportunity to grow while making a meaningful impact, we invite you to submit your application.

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number:R1876699

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Role Summary

The Personal Assistant / Administrative Executive providescomprehensive administrative and coordination support to senior management.This role focuses on scheduling, communication, and operational coordination toensure smooth day-to-day business activities.

In addition, the role includes ad-hoc drivingsupport for business-related purposes when required.

Key Responsibilities

Executive & Administrative Support(Primary Scope)

• Manage calendars, schedule meetings, and coordinate appointments
• Handle correspondence, including calls, and document preparation
• Arrange itineraries, and accommodation
• Coordinate internal and external meetings, including logistics and follow-ups
• Maintain records, filing systems, and confidential documents
• Liaise with internal departments and external stakeholders on administrative matters

Office & Operational Coordination

• Support office administration and general operations
• Assist with procurement, vendor coordination, and basic facilities matters
• Track expenses, submit claims, and support basic finance/admin processes
• Ensure smooth coordination of day-to-day business activities

Driving Support (Secondary / Ad-hoc)

• Provide driving support for management when required for business purposes
• Ensure timely and safe transportation to meetings and appointments
• Maintain cleanliness and basic upkeep of the assigned vehicle
• Assist with errands or document collection/delivery as needed

Note: Driving duties are ad-hoc and secondary tothe primary administrative responsibilities of the role.

Requirements

• Diploma or above in Business Administration or related field
• Prior experience in administrative, coordination, or PA roles preferred
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Possess a valid driving license with a good driving record

Working Arrangement

• Based in office with regular interaction with internal stakeholders
• Working hours aligned with business operations
• Driving duties are assigned based on business needs and are not the primary function of the role

Executive Assistant [ PA + Trust Duties]

• Working Location: Suntec Tower
• Working Day: 5 Days 9 – 6 PM 
• Salary Budget: Junior: $4000 - $5,000 + AWS (No VB) / Senior: $5,000 - $6,800+ AWS (No VB)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Handle day-to-day grant-related financial matters, month-end and year-end accounts closing, and preparation of the monthly and year-end audit schedules
• Liaise with various departments in the collection of information and documents
• Prepare payroll certification for manpower claims
• Process claim submissions to funding organisations for funded projects
• Monitor funding accounts receivables for payment and follow up on collections
• Follow up with project teams on accounts with cost overruns
• Prepare monthly or quarterly report and statement to account owners
• Investigate and resolve user’s queries
• Prepare grant-related GST, corporate tax and other statistical submissions
• Process grant-related internal charge and reclassification requests
• Identify and perform clearing of offsetting transactions for grant-related balance sheet accounts
• Assist on grant-related internal and external audit matters
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Higher qualified/experienced candidates will be considered for the Senior Assistant Executive position
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Able to take pressure and work within tight deadlines
• Independent, meticulous and with positive attitude

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Job description:

1. Human Resources (HR)

- Handle full spectrum of HR functions including recruitment, onboarding, offboarding, and employee records management

- Process monthly payroll accurately and on time, including statutory submissions

- Manage work pass applications, renewals, cancellations, and compliance with local regulations

- Maintain proper HR documentation and ensure compliance with company policies and labor laws

- Support HR initiatives and activities as assigned

- Prepare HR reports and provide administrative support to the HR Manager

2. Administrative (Admin)

- Provide general administrative support to ensure smooth office operations

- Handle day-to-day administrative duties such as filing, data entry, and documentation

- Coordinate and assist with administrative tasks assigned by various departments

- Manage office supplies, vendors, and basic procurement

- Assist in organizing company events, meetings, and logistics

3. IT Support

- Assist in maintaining existing IT systems and infrastructure

- Support the development and implementation of new technology systems

- Troubleshoot and resolve basic IT-related issues for staff

- Liaise with external vendors for system maintenance and support when required

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

About Us

We are an architectural firm established since 1991 and our firm is committed to the pursuit of design excellence, professional integrity and personalised service to our clients.

This position offers the opportunity to be involved in various aspects of office operations, providing valuable exposure and learning across different functions supporting the smooth day-to-day running of the office.

Job Responsibilities

• Perform administrative and secretarial duties
• Manage reception, attend to phone calls and visitors
• Maintain efficient filing systems
• Handle Director’s calendar and coordinate meetings
• Receive incoming correspondences and internal distribution
• Handle outgoing mails and courier services
• Maintain business contact list
• Manage office inventories and restock supplies
• Maintain general office cleanliness and tidiness
• Prepare invoices, process payments and follow up with past due payments
• Assist with tender documents and submissions
• Any other ad-hoc duties as assigned

Requirements

• Computer literate with basic MS office knowledge
• Organised, meticulous and diligent with a positive work attitude
• Willing to learn, pro-active, responsible and hands-on
• Ability to multitask, prioritise and manage time effectively
• Decent in oral and written English
• Able to work independently or as a team player

Other Details

• Accessible location: 3 mins walk from Rochor MRT or 5 mins walk from Jalan Besar MRT
• 5 days work week, Mondays to Fridays
• Please submit your resume through Careersfuture with your current and expected salary. Shortlisted candidates will be contacted for an interview.