Total 1,165 admin job vacancies in Singapore

Job Description

We are looking for a HR / Admin & Dormitory Executive to manage human resource administration, foreign worker compliance, and dormitory operations for our construction workforce. The successful candidate will ensure full compliance with Ministry of Manpower (MOM) regulations, Tripartite Guidelines on Fair Employment Practices, and Foreign Employee Dormitories Act (FEDA) requirements, while supporting day‑to‑day operational needs.

Key Responsibilities

Human Resource & Administrative Functions

• Perform end‑to‑end HR administration, including onboarding, offboarding, and employee record management
• Prepare and maintain employment contracts, HR letters, and personnel files
• Administer attendance tracking, leave management, overtime records, and HR documentation
• Coordinate with payroll vendors on salary processing and statutory contributions
• Maintain updated HR databases and reports for management review and audits

Foreign Manpower & MOM Compliance

• Handle work pass applications, renewals, cancellations, and appeals (Work Permit / S Pass) via MOM systems
• Ensure compliance with the Employment of Foreign Manpower Act (EFMA) and construction sector manpower rules
• Coordinate medical examinations, safety orientation courses, and mandatory worker briefings
• Monitor work pass validity, employment conditions, and worker deployment records
• Liaise with MOM, healthcare providers, and external agencies when required

Dormitory Management & Worker Welfare

• Oversee foreign worker dormitory operations and ensure compliance with MOM / FEDA standards
• Manage dormitory check‑in / check‑out, room allocation, and occupancy records
• Coordinate dormitory inspections, cleanliness standards, safety checks, and maintenance issues
• Address worker welfare matters, grievances, and disciplinary cases professionally
• Liaise with dormitory operators, security, transport, and service vendors

Coordination & Support

• Work closely with project, site, and operations teams to support manpower deployment
• Communicate company policies and rules clearly to employees
• Provide general administrative support and assist with ad‑hoc duties as assigned

Job Requirements

• Diploma or equivalent qualification in Human Resource Management, Business Administration, or related fields
• Minimum 1–3 years of relevant HR / Admin experience in construction, engineering, or manpower‑intensive industries
• Knowledge of MOM regulations, work pass processing, and dormitory management requirements
• Experience handling foreign manpower is strongly preferred
• Good communication skills; ability to interact with workers of diverse backgrounds
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills, attention to detail, and confidentiality awareness

Job Responsibilities:

• Assist with invoice matching and verification
• Prepare and generate Purchase Orders (PO)
• Assist in invoice processing and documentation
• Maintain proper filing and record-keeping of documents
• Perform data entry and update records accurately
• Provide administrative support to the Accounts team
• Handle other ad-hoc duties as assigned

Requirements:

• Basic knowledge of accounting and administrative functions
• Proficient in Microsoft Office applications
• Meticulous, organized and able to work independently
• Flexible and good team player

Please kindly send in your updated CVin MS Words format to candy.lim@peopleprofilers.com

Your interest will be treated instrict confidence.

People Profilers Pte Ltd

DID: 6950 9738 
http://www.peopleprofilers.com

Lim Yi Tian, Candy

EA License No. 02C4944
Registration No. R1109829

About the role

We are seeking a highly organised and self-motivated Admin Executive to join our team at Samsung C&T Corporation. In this full-time role, you will be responsible for providing comprehensive administrative support to our dynamic organisation, ensuring the smooth running of our day-to-day operations.

Duties and Responsibilities:

• Managing employees’ accommodation and related matters including sourcing of apartments, rental car, hotel/lodging, air ticket booking for employees, as well as liaising with landlord, water & utilities suppliers, telecommunications vendors, contractors etc.
• Provide all round office administrative and management support.
• Sourcing, purchasing and/or maintenance of items and gifts.
• General office upkeep and maintenance of office, storeroom and copier room facilities
• Purchasing and maintaining of fixed assets such as office equipment, furniture & fittings
• Coordinating and organising office activities and office projects as and when required
• Undertake any other ad-hoc duties as assigned.

Job Requirements:

• Minimum 3 years' experience in an administrative or office management role
• Experience with managing expat accommodations or background in Facilities Management will be highly advantageous
• Must possess a Class 3 driving license
• Strong organisational and time management skills
• Proficiency in MS Office software
• Good interpersonal skills and pleasant personality
• Self-driven and independent.
• Demonstrated problem-solving skills and a proactive, solution-oriented approach
• A keen eye for detail and a commitment to delivering high-quality work

Creme Works is a HALAL, HACCP & ISO22000 certified Singapore food manufacturing company producing ice cream and bakery premixes since 2015. We supply our products to the foodservices and modern trade. As we expand our business operations, we are looking for a detail-oriented Accounts & Admin Executive to join our team. You will manage day-to-day accounts and help with the processing of our trade customers' orders.

Job scope

• Daily Invoicing & order processing: Processing of trade customers' orders and issuance of invoices & delivery orders
• Bank Reconciliation: Match daily bank transactions and payments with our accounting system
• Month-End Closing: Prepare accurate monthly financial reports
• GST & Tax Compliance: Assist with quarterly GST submissions

Requirements

• Minimum Nitec in any field. Specialization in accounting & finance related field is a plus
• No experience required as training will be provided. 
• Proficient in MS office applications and Xero accounting software
• Good command of written and spoken English. A good command of written Chinese is a plus
• Meticulous and detail-oriented
• Only Singaporean or Singapore PR can apply due to restriction in quota

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Working Hours : Mon to Fri : 8.00am to 5.30pm

• Working Location: Alexandra Road

• Basic Salary range : $ 2500 – $ 2800

• 12-Month Contract position
  

About the role

As an F&I Admin Assistant, you will provide end-to-end loan processing support by coordinating with banks and internal sales teams, verifying documentation accuracy, and maintaining up-to-date loan records in Salesforce.

Key responsibilities

• Submit and record loan cases into Salesforce for processing

• Liaise with banks to follow up on loan status and approvals, and relay updates to Sales Consultants

• Verify loan documents submitted by Sales Consultants before releasing amounts for registration

• Review Tax Invoices, LTA log cards, and Insurance Cover Notes prior to bank dispatch

• Ensure HP Agreements and other required forms are properly signed before submission

• Generate dispatch batches in Salesforce and prepare disbursement documents for banks

• Update and track outgoing documents in Salesforce

• Coordinate daily document collection with banks

• Support Sales Consultants in obtaining outstanding documents before and after registration

• Assist with ad hoc administrative tasks as assigned

About you

• Diploma or equivalent qualification (Polytechnic and above)

• Minimum 1 year of experience in an administrative support role

• Proficient in Microsoft Office applications

• Detail-oriented with the ability to thrive in a fast-paced environment

• Strong interpersonal and written communication skills

• Able to handle sensitive information with discretion and confidentiality
  

By submitting an application or your resume, you are deemed to have consented to Elitez Pte Ltd collecting, using, and disclosing your personal data for the purpose stated in our privacy notice (www.elitez.asia/privacy-policy). You acknowledge that you have read, understood and agree with the terms in our privacy notice.

EA Personnel Name: Lian Ching Huey (Joanne)
EA Personnel No: R25130004
EA License No: 16C8004

Basic Salary: Up to $2800

Working Day: 5 Days per week

Location:   Somerset

Job Duties:

• Handle incoming phone calls, enrolment and respond to general enquiries professionally.

• Perform administrative processes in line with MOE guidelines and requirements.

• Manage customer enquiries while Maintaining confidentiality and foster effective communication with staff and parents as well as provide timely follow-up and coordination.

Key Requirements:

• Minimum GCE ‘O’ Level or equivalent

Prior experience in customer service or admin will be highly advantageous

Job Title: Admin (Purchasing) (D2)
Location: Tuas
Working Hours: Monday to Friday, 8:00am – 5:15pm
Salary: $3,000 – $3,200

Job Responsibilities:
* Prepare and process purchase orders
* Liaise with suppliers on quotations, pricing, and delivery schedules
* Monitor inventory levels and coordinate replenishment orders
* Follow up on purchase orders to ensure timely delivery
* Maintain accurate purchasing records and documentation
* Provide administrative support to the purchasing and operations team
* Perform other ad-hoc duties as assigned

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2500 -$2800 

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Company products:

Steel products manufacturer 

Job Description:

• Assist customers on sales enquiries via telephone calls, emails, etc.
• Responsible for following up on enquiries
• Responsible for expediting order processing, preparing quotations and invoicing
• Work closely with sales team and providing them with updates when necessary
• Coordinate with Store and Logistics teams on delivery
• Coordinate and monitor deliveries and inventories for customers
• Inventory management
• Provide operational support to the Sales team

Requirements:

• 2 years of relevant working experience in Sales & Marketing
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• Knowledge of SAP is an advantage
• Knowledge of import/ export documentation, shipping, marine insurance and/or L/C negotiation is an advantage

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Telok Blangah Day Care Centre
Mon to Fri, 8.30am to 5.30pm
Permanent role with benefits
Work life balance and Friendly work environment

Job purpose

The Admin Officer serves as the administrative anchor for the Telok Blangah Centre. The role is responsible for end-to-end coordination of referrals, admissions, billing, reporting, and service operations, ensuring smooth centre functioning and freeing Social Workers to focus on direct clinical and casework responsibilities.
The role also provides frontline administrative support and is comfortable engaging seniors and caregivers as part of service delivery.

Key responsibilities

1. Administrative & Referral Management Referrals and Intake Coordination

Manage BRIGHT referrals, including:

• Processing referrals
• Updating BRIGHT status from assignment to discharge
• Preparing CARES client profiles
• Scheduling intake (Day Care) and Initial Assessment (Home Therapy) and providing brief system updates
• Updating BRIGHT progress notes and liaising with AIC officers where required
• Supporting social workers in simple Financial Assistance (FA) documentation and submissions, financial deviations

2. Registration and Admission

Manage CARES admission and data entry, including:

• Service Agreements (Sharing with seniors and signing of agreements), other required forms
• Coordinate client registrations
• Coordinate deposit collection and NRIC documentation
• Flag follow-up needs for Social Work support

3. Care Plan (ICP) / MDT Support

• Provide documentation and administrative support to Social Workers for MDT processes and conduct simple questionnaires where required (with training)
• Support discharge processes and financial billing and invoicing matters
• Any other assigned matters related to administration and documentation, day to day operations

Qualifications and Skills Required

• Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields
• Minimum 2 years' experience in social service agencies, healthcare, community care or other related social service settings
• Experience managing end-to-end administrative processes
• Must be comfortable working with seniors and communicating/coordinating with them, asking simple questions to engage seniors and to fill up forms jointly with seniors
• Must be passionate in working with the elderly
• Ability to work with a multi-disciplinary team consisting of Social Workers, OT/PT, Nurses, etc

Interested applicants, kindly click “Apply” or send your resume to huiyeeteo@sasco.org.sg

• Well Established Company (Medical Device)

• Basic $6500 to $7500 + AWS + VB

• Excellent Welfare and Benefits + Career progression

• Working location: Boon Lay (West) Singapore

• Medical and Dental Insurance

• 21 days of Annual Leave
  

Job Responsibilities:

• Handle full spectrum of HR functions including recruitment, onboarding, employee relations, and HR operations

• Support recruitment activities including sourcing, interview coordination, and hiring process

• Review and implement HR policies and procedures across Singapore, China, and Vietnam offices

• Manage compensation & benefits matters including payroll, insurance, performance review, and staff benefits

• Coordinate training and staff development programs

• Provide HR support and advisory to employees and management

• Handle onboarding and offboarding processes

• Prepare monthly HR reports and maintain employee records

• Support HR improvement initiatives and HR system implementation

• Oversee office administration, travel arrangements, visa applications, and office operations

• Liaise with vendors and external service providers

• Any other ad-hoc duties assigned
  

Requirements:

• Diploma or Degree in Human Resource, Business Administration, or related field

• Minimum 5 years of relevant HR experience

• Experience in managerial or supervisory role preferred

• Good knowledge of Singapore employment regulations and HR practices

• Willing to travel to Vietnam when required
  

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background
  

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Title: Admin (Shipping) (D2)
Location : Tuas
Working Hours:Monday to Friday, 8:00am – 5:15pm
Salary: $3,000 – $3,200

Job Responsibilities:
* Prepare and process shipping and export documents
* Coordinate with customers, suppliers, freight forwarders, and transport providers
* Track shipment status and ensure timely delivery
* Maintain accurate shipping records and documentation
* Provide administrative support to the operations team
* Perform other ad-hoc duties as assigned

Job Requirement

· Candidate must possess

at least O/A Level/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

· No working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Training on work-related knowledge and competencies provided

· Bilingual

Responsibilities:

• Handle full sets of clients' accounts
• Support Accounts Team
• Handle corporate tax admin/employment pass admin
• Maintenance of proper records and filing system;
• Support operations and general day-to-day administrative duties;
• Provide secretarial support to Team leader;
• Able to handle confidential information in a professional manner;
• Perform other ad-hoc duties as assigned;
• Able to work independently and as a team;

We provide on-the-job training

We provide opportunities for career advancement within company

This role is offered on a freelance/ independent contractor basis. Working hours are flexible.

Job Description:

· Answer and direct phone calls.

· Welcome visitors in friendly manner.

· Attend to walk-in visitor.

· Maintain reception area and all common areas in a clean and tidy manner at all times.

· Keep detailed and accurate records of visitor.

· Receive deliveries; sort and distribute incoming mail.

· Keep track and update of phone list on monthly basis.

· Assist HR Operations team in administrative tasks.

· Other ad hoc duties as assigned by supervisor.

Requirements:

· 2-3 years of relevant experience in an office environment

· Proficient in Microsoft Office

· Handling of basic incoming/outgoing calls

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Title: Sales Admin Executive (AutoCount / AWS + Bonus)
Job Hours: 5 Days, 9am to 6pm
Job Location: Tai Seng

The Opportunity:

• Hands-on accounts and admin role covering AP, AR, invoicing, payment follow-up and operational support
• Work with clients, suppliers and freight forwarders across local and overseas business transactions

Job Responsibilities:

• Handle accounts payable and accounts receivable duties
• Prepare and process purchase orders, delivery orders and invoices
• Track customer payments and follow up on outstanding receivables
• Prepare monthly ageing reports and customer statements of account
• Assist with month-end and year-end closing activities
• Check and verify invoices against purchase orders and supporting documents
• Maintain proper filing of accounting, admin and project documents
• Liaise with clients, suppliers and internal teams on billing, payment and documentation matters
• Assist in ordering, allocating and updating stock records
• Coordinate with freight forwarding companies for local and overseas shipment arrangements
• Support administrative duties and project documentation filing

Job Requirements:

• Minimally a Diploma in Accounting or its equivalent
• Minimum 2 years of relevant accounting or accounts admin experience
• Hands-on experience using AutoCount Accounting Software
• Able to handle invoices, PO, DO, SOA, ageing reports and payment follow-up

Please submit your updated resume in Word format by clicking the “Apply Now” button or alternatively you can email your resume to Darren.wong(at)cosmosrecruit.com

We regret that only shortlisted candidates will be notified.

Darren Wong Shin Loong
Cosmos Recruit Pte Ltd
www.cosmosrecruit.com
EA License Number: 22C1269
EA Personnel Reg Number: R1985061