Total 736 admin job vacancies in Singapore

• Working Hours: Monday - Friday | 8:30am - 5:30pm
• Location: Pioneer
• Salary: $2400 - $3000

Job Responsibilities:

Accounts / Finance Support

• Handle daily accounting duties including data entry, invoicing, and receipt processing
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions
• Perform bank reconciliations and maintain accounting records
• Prepare supporting documents for monthly financial closing
• Liaise with vendors and customers on billing and payment matters
• Support finance-related audits and ad-hoc accounting tasks

Administrative Support

• Provide general administrative support including filing, documentation, and data management
• Process purchase orders, delivery orders, and office supply requests
• Handle incoming calls, emails, and correspondence
• Maintain proper filing and records of contracts, invoices, and company documents

Job Requirements:

• Relevant experience in accounting and administrative support
• Familiar with AP, AR, invoicing, and bank reconciliation

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants 
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience

Other Information:

• Location: Hillview
• Salary: $2,500 - $2,800
• Performance Bonus (Annually)
• 18 Days Annual Leave
• Contract until January 2029 (Possible extension beyond Jan 2029)
• Monday to Friday: 8.30am to 6.00pm

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.

Location: Pioneer

Duration: 3 months contract (convertible)

Salary: Up to $3800

Job Responsibilities:

• Handle student enquiries via hotline, email and walk-in counter.
• Process student-related matters including student passes, insurance, concession cards, tuition grants and academic documents.
• Coordinate with internal stakeholders to resolve student issues and enquiries.
• Support events, outreach activities and logistical arrangements.
• Assist with mailroom operations when required.
• Prepare and update SOPs and knowledge articles.
• Support process improvement and automation initiatives.
• Participate in ad-hoc projects and departmental activities.

Ally (Kubota Ayako)
CEI Reg. No. R26161457
EA Lic: 99C4599
Recruit Express Pte Ltd

Responsibilities:

• Attend to patient’s queries and help patient to navigate through our healthcare system.
• Provide special assistance such as wheelchair to patient as and when required.
• Observe and tag fall risk patients, issue facemask and measure temperature for patients with flu and fever.
• Promote and educate patient on the use of Self-Service Kiosk and mobile applications.
• Assist or perform height, weight and blood pressure measurement on patients when required.
• Assist patient with way-finding and general enquiries.
• Assist eligible-patient in completing medical questionnaire.

Requirements:

• Minimum N / O / A / in any courses
• No exp needed, training provided

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Admin-Assistant%2C-BLOCK71-Singapore%2C-The-HANGAR-%2812-month-Contract%29/33231-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

• Assist with general administrative duties, location based in or rotated between one of two BLOCK71 Singapore Centres within the One-north (Ayer Rajah Crescent), or Kent Ridge Campus (I-Cube Building).

• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.

• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.

• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.

• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.

• Liaise with finance team to process monthly bills and invoices for the Centre and startups.

• Provide general administrative assistance to the team, including document and database management.

• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.

• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing. • Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity

• Team player with good interpersonal and communication skills, and able to work independently

• Proactive individual with a positive work attitude

• Diligent, systematic, and organized

• Attentive to details

• Good knowledge in cost and quality control, resource planning and on-site operations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Familiar with, or open to learning various Database management, Finance and Procurement systems and processes.

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants 
• Other ad-hoc duties assigned by management.

Requirements

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience

Other Information:

• Location: Hillview
• Salary: $2,500 - $3,000
• Performance Bonus (Annually)
• 18 Days Annual Leave
• Contract until January 2029 (Possible extension beyond Jan 2029)
• Monday to Friday: 8.30am to 6.00pm

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA.

Job Purpose: To provide administrative support to Central Procurement Department

Job Scope:

Gift Processing and Administration (35%)

• Process gifts in accordance with standardized guidelines, including updating and tracking gifts received, maintaining gift documentation, and updating donor records.
• Monitor and promptly respond to queries received through the School’s giving email account.
• Maintain electronic filing of official gift receipts.
• Prepare first-level drafts of agreements using templates, obtain the necessary approvals, and monitor gifts closely to ensure timely closure.

Data and Systems (45%)

• Closely track and monitor gifts throughout the various stages of approval, and update trackers promptly to prevent delays in gift closure.
• Update and manage donor and gift information in the CRM/database.
• Uphold data hygiene standards and generate routine reports and dashboards for stakeholders.
• Support process improvements to enhance operational efficiency and data integrity.

Digital and Web Support (10%)

• Update giving pages and related web content to ensure accuracy and a donor-friendly user experience.
• Collaborate with designers and vendors to improve user experience and conversion.
• Apply basic content and design best practices to support fundraising goals.

Campaign and Administrative Support (10%)

• Provide support for the planning and execution of fundraising campaigns, including budget and expense tracking, vendor coordination, and simple collateral design.
• Handle procurement and the processing of invoices.
• Maintain donor records in the database, including recording and compiling changes to donors’ mailing and email addresses to ensure an up-to-date contact database.
• Perform office management duties such as printing and scanning documents, handling mail and courier services for documents and books, and carrying out other ad hoc duties to support the smooth operation of the Department.

Requirements:

• Diploma with minimum, 2-year of working experience
• Training will be provided
• Attention to detail and accuracy
• Demonstrates sound judgement in matters related to confidentiality.
• Organizational and coordination skills; able to manage multiple deadlines.
• Good written and verbal communication skills
• Stakeholder management skills.
• Proactive, solutions-oriented, and collaborative team player.
• Microsoft Office (Word, Excel, Powerpoint)
• Adobe Acrobat and Acrobat Tools
• Basic understanding of web content management and/or simple design tools is good to have

Additional Information:

• Salary – Up to S$3.7K per month
• Commencement Date: Immediate
• Contract duration: 12-month, renewable
• Working days and hours: Mon to Thur 8.30am to 6pm & Fri 8.30am to 5pm
• Location: Kent Ridge Road

• Salary: $2800 - $3000
• Working Days: Mon – Fri (9am – 6pm)
• Working Location: Changi Airfreight Center

Job Responsibilities:

• Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.
• To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.
• Work closely with employment agencies and source for good candidates when required.
• Perform interview and select the right candidate for the company.

Requirements:

• Diploma in Human Resources 
• Training Provided
• Proficient in Microsoft Office

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Role:
Accounts Admin Executive (AR / AP / Up to $2800)

• Singapore Based (Bendemeer)

• 5.5 Days work per week (Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work))

• Salary: $2600 to $2800

• Relevant partial accounts experience

• Career Progression Opportunities

Job scope:

Do Filling

Prepare AR or AP

Other ad-hoc duties

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Location: Bedok North

Working Hours/Date: Monday – Friday | 9am – 6pm

Salary: $2300 - $2700 [Depends on experience]

Job Responsibilities

•    Handle daily administrative and accounting functions

•    Prepare invoices, quotations, purchase orders, receipts, and payment vouchers

•    Assist with Accounts Payable (AP) and Accounts Receivable (AR)

•    Maintain proper filing and documentation of records

•    Handle email correspondence, phone calls, and office coordination

•    Liaise with customers, suppliers, and external parties

•    Perform data entry and prepare simple reports

•    Assist in HR administrative duties including MOM submissions when required

•    Support general office operations and ad-hoc duties assigned by management

Job Requirements

•    Degree in Accounting, Business Administration, or related discipline

•    Minimum 2–3 years of relevant working experience in Admin & Accounts role, 

•    Experience in Construction, Interior Design/Fit-Out, or Trading industry will be an advantage

•    Familiar with MYOB, QuickBooks, Microsoft Office, Outlook, Monday.com, and other computer software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Are you a people-oriented professional with excellent organizational skills? Join us as the first point of contact for visitors and daily office support.

Key Responsibilities:

• Welcome and assist visitors, clients, and guests professionally
• Handle incoming calls, emails, and general inquiries
• Provide administrative and office support, including coverage during staff absence
• Manage incoming/outgoing mail, courier services, and deliveries
• Maintain visitor records and ensure compliance with office security procedures
• Coordinate meeting room bookings and maintain common office areas
• Ensure pantry cleanliness and replenish office and pantry supplies
• Support daily office operations, including stationery and supply management
• Perform other ad hoc administrative duties as assigned

Requirements:

• GCE ‘O’ Level or above
• Minimum 1 year of experience in reception, concierge or related roles
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent communication, interpersonal, and organizational skills
• Friendly, detail-oriented, and professional demeanor

If you are interested, please submit your application here. We appreciate your application and will notify you if you are shortlisted for the role.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Outsourcing Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persoloutsourcing.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA License No: 90C3494 | EA Personnel No: R1103939 | EA Personnel Name: Ng Hui Jun

Job Description:

• Ensure that all tasks are processed within stipulated timelines and according to the operational procedures
• Data cleaning/checking
• Check all documentation and ensure it meets requirements.
• Data-entry of key information such as client and product information, premium amount into system
• Approve submission in online platform (internal / external system)
• Archival - Scanning / Verification / Uploading
• Ensure all scanned documents are indexed correctly.
• Check and verify all documents and ensure its accuracy during verification.
• Ensure all documents are uploaded into the correct adviser’s/client’s folder.

How to Apply:

Interested applicants, please email your resume to zoeychng@recruitexpress.com.sg

Kindly note that only shortlisted candidates will be contacted.

Zoey Chng Chu Xin

CEI No: R24125496

Recruit Express Pte Ltd

EA Licence No: 99C4599

Overview*

Incumbent is required to provide (i) ops & administrative support and (ii) informatics systems support for allied health departments, ensuring smooth daily operation.

This is a hybrid role to provide operation and admin support for assigned allied health department(s).

Working closely with allied health leads, incumbent is responsible for monitoring, maintenance and updates of relevant IT systems used by various allied health departments, including audit works, preparing budget and project management. Incumbent will help to coordinate allied health informatics systems for hospital future campus (IGH) and continuous maintenance thereafter.

Job Responsibilities*

Primary Responsibilities and Duties

1. Responsible for daily operations of assigned allied health departments, including front counter services, partnering Allied Health Leads and all other staff working within the department to solve system and process problems.
2. Manage annual financial budgeting and periodic reviews of expenditures to achieve financial prudency for assigned allied health department
3. Manage all procurement needs for assigned allied health department
4. Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.
5. Manage risk and audit matters for assigned allied health departments.
6. Track, monitor and make recommendations to department KPIs and quality indicators for continuous improvements of services delivered for assigned department Contribute to the strategic evolution of departments’ systems and applications on cloud storages, leveraging Synapxe/private solutions to optimize service provision and achieve long term cost-effectiveness.
7. Prepares annual IT workplan submissions in consultation with department leads and system manager. Coordinate acquisition and implementation.
8. Assess and handle EPIC change requests from users. Handle build changes to fulfill user requirement or resolution of root cause.
9. Support integrations work between various internal systems and external client systems, compliance to security requirements, ensuring seamless data flow and functionality.
10. Upgrade existing IT systems to meet new requirements. Work closely with key staff in supported departments, automate workflow by using IT solutions whenever possible.
11. Supports System Manager in:

• Maintenance of department's servers, EUCs.
• Acquisition and implementation of computer system and accessories.
• Compilation of schedule workload statistical reports.
• Undertaking of scheduled and ad hoc data extraction and compilation as required by users.
• Price updates, charge rectification and audit activities..

1. Maintaining contracts and following-up with system vendors and department
2. Responsible to review, update and implement IT SOPs according to MOH, cluster and Synapxe directive, including business continuity measures during downtime.
3. In-charge of regular IT audits for assigned allied health departments.

Requirements:

Qualification Required and Area of Discipline

Degree in healthcare management or related studies with 4 years of experience or relevant qualifications in healthcare informatics systems.

Required Competencies and Capabilities (Skills, Experiences and Professional Licences)

• Prior hospital operations experience with works involving budgeting, procurement and data analytics will be highly advantageous
• Good understanding of information security policies, network security and firewall administration
• Effective and demonstrable analytical, problem solving and organisational skills with high level of attention to details
• Ability to prioritise and simultaneously work on multiple tasks and projects within tight timeline
• Self-motivated, able to learn quickly and be flexible
• Work independently with minimal supervision

Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
Working location: Pioneer
Salary: $2400 - $3000

Responsibilities
Accounts / Finance Support

• Handle daily accounting tasks such as data entry, invoicing, and receipts
• Assist with Accounts Payable (AP) & Accounts Receivable (AR)
• Perform bank reconciliations and basic ledger maintenance
• Prepare supporting documents for monthly closing
• Liaise with vendors/customers on billing or payment matters
• Support finance team with audits and ad-hoc accounting duties

Administrative Support

• Provide general office administrative support (filing, documentation, data management)
• Manage purchase orders, delivery orders, and office supplies
• Handle incoming calls, emails, and correspondence
• Maintain proper records of contracts, invoices, and company documents

Requirements:

• Diploma in Accounting
• Min 2 years of relevant experience

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279