Total 4,721 Others admin job vacancies in Singapore

Job Title: Lead & Admin Coordinator

Location: Orchard Road

Reports to: Director

About Us

Athletic Collective provides expert Strength & Conditioning coaching, personal training, and physiotherapy to the athletic population in Singapore. We support athletes at every stage of their journey, from elite-level performers to recreational enthusiasts and youth athletes. We are a team dedicated to high-performance outcomes and professional care.

The Role

We are looking for a highly organised and proactive Lead & Admin Coordinator to act as the "control center" for our business. In this role, you will be the first point of contact for our prospective clients and the primary support for our training team. You will spend your day ensuring our sales pipeline is moving efficiently while handling the essential administrative tasks that keep our business running smoothly.

What You’ll Be Doing

• Inbound Lead Management: Act as the face of our company for all new enquiries. You will respond to emails, calls, and web forms promptly, qualifying interest and scheduling trials or consultations for our trainers.
• CRM Stewardship: Take full ownership of our CRM system. You will track leads, update statuses, and ensure no enquiry is ever left in the wrong pipeline or forgotten.
• Scheduling Coordination: Manage booking calendars to maximize our trainers' time and ensure a seamless experience for new clients from their first contact to their first session.
• General Administration: Assist with routine office tasks, including client onboarding, invoicing, responding to general support queries, and preparing documentation for the training team.
• Operational Support: Help us refine our internal processes to ensure our lead-to-booking conversion rate remains high and our administrative tasks stay organized.

Who You Are

• A Master of Detail: You are naturally organized and find satisfaction in keeping records tidy and up-to-date.
• A Clear & Empathetic Communicator: You enjoy helping people. You can take an enquiry and turn it into an excited, booked client through warm, professional communication.
• Tech-Savvy: You are comfortable working in a CRM (or can pick one up very quickly) and are proficient with email and calendar management.
• Reliable: You understand that "fast and accurate" is the key to our success. You don't let balls drop.
• Experience in the fitness, sports, or physiotherapy industry is a significant advantage.

Job Summary

We are seeking a detail-oriented and proactive Procurement cum Administrative Executive to manage purchasing activities and support daily office operations. This role requires strong organizational skills, the ability to multitask, and effective coordination with internal teams and external vendors.

Key Responsibilities

Procurement Duties

• Source, evaluate, and negotiate with suppliers to obtain competitive pricing and terms
• Prepare and issue Purchase Orders (POs) in accordance with company policies
• Monitor order status and ensure timely delivery of goods and services
• Maintain and update supplier database and pricing records
• Compare quotations and prepare cost analysis reports
• Manage inventory levels and coordinate stock replenishment
• Resolve issues related to quality, delivery, or discrepancies with vendors

Administrative Duties

• Manage office supplies and ensure smooth day-to-day office operations
• Handle incoming calls, emails, and general correspondence
• Maintain proper filing systems (physical and digital)
• Coordinate meetings, appointments, and travel arrangements
• Support HR functions such as onboarding, attendance tracking, and documentation
• Assist in preparing reports, presentations, and internal communications
• Liaise with service providers (cleaning, maintenance, IT support, etc.)

Requirements

• Diploma or Degree in Business Administration, Supply Chain, or related field
• 1–3 years of relevant experience in procurement
• Proficient in Microsoft Office (Excel, Word, PowerPoint
• Strong negotiation and communication skills
• Good organizational and time management abilities
• Able to work independently and handle multiple tasks

Responsibilities:

• Oversee daily operations to assist sales teams, such as order acknowledgment, quotation processing, purchase orders, sales orders, etc.
• To communicate and arrange for the delivery of a customer's request
• To give current clients excellent support and customer care.
• Respond to phone calls and in-person inquiries
• General administrative sales tasks
• Any other ad hoc duties that the management and manager delegate

Qualifications:

• Skilled in using Microsoft Office products, such as Word, Excel, and PowerPoint.
• Having experience with Oracle SAP is advantageous.
• Have a positive work ethic and a strong sense of accountability.
• Resourceful and capable of working on their own in a hectic setting
• Self-reliant, mature, and prepared to work with little direction
• Needs to be upbeat and proactive in problem-solving

Job Description

We are seeking a proactive, organised, and enthusiastic individual to join our team. You will work closely with the Managers to support the smooth day-to-day operations of our studios and contribute to creating a positive experience for our students and parents.

Key Responsibilities

- Assist in the overall management and daily operations of the studio.

- Handle front desk duties and attend to general enquiries from parents and visitors.

- Support parents with enrolment enquiries and administrative matters.

- Provide administrative support across various departments.

- Assist in the planning, coordination, and execution of programmes, activities, workshops, and events.

- Oversee general administrative functions and ensure efficient office operations.

- Support employee engagement and staff welfare initiatives.

- Assist with photography, videography, and content creation for marketing and social media purposes.

- Other administrative and operational duties as assigned.

Requirements

Excellent customer service and interpersonal skills.

Pleasant personality with strong communication skills.

Comfortable interacting with parents and members of the public.

Organised, detail-oriented, and meticulous in following up on enquiries and requests.

Enjoy planning and coordinating events and activities.

Strong problem-solving, organisational, and time management skills.

Able to multitask effectively in a fast-paced environment.

Positive attitude with a willingness to learn and take initiative.

Familiarity with social media platforms, photography, videography, or content creation is an advantage.

Position Details

Part-Time / Internship opportunities available.

Flexible working days and hours.

Minimum commitment of 6 months.

Weekend availability required.

Location

East Singapore

Responsibilities: 

• Responsible for the smooth functioning of the corporate office
• Ensure that the restaurant outlets’ administrative functions are conducted properly
• Responsible for ensuring that all tenancy agreements are properly maintained and updated
• Responsible for ensuring that all legal, insurance and other agreements are properly maintained, updated and upkept
• Maintain and update restaurant outlets’ training and key performance indices
• Provide secretarial and general administrative support to MD
• Responsible for arranging, coordinating and confirming all travel arrangements, ensure that all schedules are accurate
• Prepare presentation materials / reports and write letters / memorandums / speech / take down meeting minutes
• Ensure highest confidentiality level when dealing in all matters
• Assist to ensure that the key projects are initiated are being followed up properly
• Renewal of restaurants licenses & financial filings (eg. Tax)
• Ordering and replenishing of office supplies and equipment
• Maintain filings and administrative systems so that written or compute information is easily accessible and secure

Requirements:

• Diploma and/or Experience in secretarial/administrative preferred but not necessary
• Ability to multi-task and work independently in a fast paced environment.
• Demonstrate a high degree of initiative
• Excellent follow up skills is a must.
• Excellent communication skills, written and verbal.
• Must be proficient with the following software; MS Word, Excel, Outlook and PowerPoint

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Job Responsibilities:

• Provide administrative support to management and various departments within the company.
• Handle approximately 50% procurement duties and 50% administrative duties to ensure smooth daily operations.
• Source, compare, negotiate, and purchase office supplies, marketing materials, corporate gifts, and other company requirements.
• Manage procurement activities through local suppliers, vendors, and online platforms such as Taobao and other e-commerce marketplaces.
• Coordinate with suppliers on quotations, orders, deliveries, and payment arrangements to ensure timely procurement.
• Maintain procurement records, purchase documentation, and supplier databases.
• Assist in basic bookkeeping and maintain records of the company's financial transactions and internal documents.
• Support office facility management, including maintenance of office equipment, management of company assets, and replenishment of pantry supplies.
• Support marketing campaigns and events by coordinating logistics, preparing materials, and arranging purchases for promotional items, giveaways, and corporate gifts.
• Liaise with internal departments and external vendors to ensure operational and procurement requirements are met efficiently.
• Perform any other ad-hoc duties and responsibilities assigned by management from time to time.

Job Requirements:

• Minimum GCE ‘O’ / ‘A’ Levels, Diploma, or equivalent qualifications
• At least 1 year of relevant working experience preferred; candidates with no prior experience are welcome to apply as training will be provided.
• Proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint).
• Meticulous, well-organized, and able to manage multiple tasks effectively in a fast-paced environment.
• Able to work independently with a positive attitude, strong sense of responsibility, and initiative.
• Strong communication and interpersonal skills, with the ability to work collaboratively within a team.

Job description

• Greet, welcome, and attend to all visitors in a professional and friendly manner

• Manage incoming calls, direct them to the appropriate departments, and take accurate messages when necessary

• Identify customer needs and support sales opportunities where applicable

• Prepare quotations based on client requirements

• Process Sales Orders in the online ordering system

• Perform general administrative duties such as data entry, document scanning, filing, and maintaining records

• Carry out any other tasks, assignments, or projects as assigned by management
  

Requirements

• Diploma in any relevant discipline

• Computer literate with good knowledge in Microsoft Office

• Team player with good communication skills

• Customer service oriented

• Fresh graduates are welcome

Company Overview

Ssangyong Engineering & Construction Co., Ltd is a leading international construction firm established in 1977. Known for expertise in building and civil projects, it has completed over 12,000 hotel guestrooms and advanced intelligent buildings. The company seeks dynamic professionals in Singapore.

Job Summary

Support accounting and administrative operations by preparing payment vouchers, managing supplies, processing payroll, maintaining employee records, and handling work pass renewals to ensure smooth office and site functions.

Responsibilities

• Prepare payment vouchers for suppliers, contractors, and staff claims to ensure accurate financial transactions
• Monitor stock levels and order stationery, pantry, and office supplies to maintain office operations
• Draft employee contracts and update personal, leave, and medical claim records to maintain accurate HR documentation
• Track employee work pass expiry dates and coordinate applications, renewals, issuances, or cancellations to ensure compliance with regulations
• Process payroll for staff and workers accurately and timely
• Perform general administrative duties to support daily office functions
• Complete other ad-hoc duties as assigned to support team needs

Required competencies and certifications

• Minimum 3 years of relevant experience, preferably in the construction industry
• Knowledge of Ministry of Manpower (MOM) procedures for different types of work passes
• Proficiency in Microsoft Word and Excel for document preparation and data management
• Familiarity with SAGE Payroll System Advantage for payroll processing
• Ability to work independently with minimal supervision
• Capability to manage heavy workloads and meet tight deadlines effectively

Other Information

Working Hours

• 8am to 6pm (Monday to Friday), 8am to 12 noon (Alternate Saturdays)

Location

• Stationed at Construction Site Office

Employment Type

Full-Time

Salary

Up to SGD 3,500 per month

Working Arrangement

• 3 working days in office per week 

• 2 working days Work From Home (WFH) per week 

• Working Hours: 8:30 AM to 6:00 PM 

Job Summary

We are looking for a proactive and detail-oriented Admin, HR & Finance Executive to support the company’s daily office operations, human resource functions, and finance administration. The role involves managing payroll, employee records, recruitment coordination, accounts payable/receivable, invoicing, statutory submissions, and general office administration. The ideal candidate should be organised, tech-savvy, detailed-oriented and comfortable working in a fast-paced environment.

Key Responsibilities

1. Administration & Office Operations

• Manage daily office administration and operations, including handling calls, filing, scanning, and document management. 

• Coordinate office maintenance, office supplies, stationery, and inventory management. 

• Issue and deactivate office access cards and PINs. 

• Support office rental renewals, insurance matters, and facility-related coordination. 

• Maintain and update company records, policies, and notices from building management or relevant authorities. 

• Provide administrative support to internal departments and staff activities. 

• Perform ad hoc duties assigned by management. 

2. Human Resource Functions

• Maintain employee records and HR databases. 

• Process monthly payroll, CPF submissions, claims, leave records, and employee benefits administration. 

• Prepare HR-related documents including employment contracts, confirmation letters, appraisal letters, and certifications. 

• Support recruitment activities including job postings, interview coordination, candidate screening, and onboarding/offboarding processes. 

• Handle work pass applications and renewals (WP, SP, EP, etc.). 

• Ensure compliance with Singapore employment regulations and statutory requirements. 

• Assist in implementing and maintaining HR policies and procedures. 

3. Accounts & Finance

• Handle accounts payable (AP) and accounts receivable (AR) functions. 

• Prepare quotation, invoices, purchase orders, payment vouchers, bank transfers, and maintain billing records. 

• Monitor receivables and follow up with clients on overdue payments with clients. 

• Perform bank reconciliations and maintain accurate financial records. 

• Assist with GST reconciliation, payroll monitoring, and statutory submissions. 

• Liaise with external auditors, external accountants for monthly closing and reporting, tax agents, banks, corporate secretary, IRAS, and MOM. 

• Handle all Singapore tax compliance matters  including but not limited to CPF, GST, ECI, IR8A, and IR21 submissions. 

Requirements

Education & Experience

• Minimum Diploma in Business Administration, HR, Accounting or related field.  

• 1-3 years of relevant working experience in administration, HR, or finance functions preferred. 

Skills & Competencies

• Familiarity with Zoho and Infotech software. 

• Basic knowledge of Singapore HR practices, payroll, and statutory requirements. 

• Proficient in Microsoft Office applications. 

• Strong organisational skills, attention to detail and tech savvy. 

• Able to multitask, work independently, and manage deadlines effectively. 

• Proactive, resourceful, and comfortable working in a fast-paced environment. 

• Good interpersonal and communication skills with the ability to work with employees, clients, and external parties at all levels.

HR Support:

• Assist in HR functions across the employee lifecycle (onboarding, confirmation, documentation etc).
• Prepare HR letters (employment contracts, confirmations etc.) and maintain accurate, up-to-date employee records.
• Maintain records of staff certifications, training courses (e.g., SSIC, hot work), and entry passes; ensure timely renewal and schedules updates.
• Perform data entry for leave, medical leave, and staff claims (overseas and local) if any.
• Handle employee queries on HR matters professionally.

  Administrative Support:

 Assist in work pass applications, renewals, and cancellations via WPOL

• Arrange travel-related matters (visas, air tickets, hotel bookings, travel insuranceetc)
• Support managers with ad-hoc HR/admin tasks, including:

-Sourcing electronic devices, housing or dormitory needs
-Arranging hampers or buffet orders
-Coordinating small-scale company events

Requirements:

• Certificate / Diploma in Human Resource Management or equivalent
• 1–2 years of relevant HR/admin experience
• Proficient in Microsoft Office (Outlook, Words, Excel)
• Meticulous, high integrity, and self-initiative

Other Information

• Location: East Area
• Working days: 5 per week
• Working hours: 08:30 – 18:00 hrs
• Annual leave: 12 days and above
• Medical claim included

=Minimum diploma holder or fresh graduate in Human Resouce faculty.

=Residing at the east, Tampines, Bedok, Pasir Ris or Hougang/Sengkang.

=Conversant with local legislation and employment/MOM matters.

=Able to work meticulously and independently.

= Good verbal and written communication skills and strong inter-personal skills, problem solving abilities and also able to interact with all levels of staff of different nationalities.

=Requires integrity, discretion and a high degree of confidentiality.

= Work closely with employment agencies and source for good candidates when required.

=Perform interview and select the right candidate for the company.

= Competent with general PC and office software application like Microsoft Office.

=Administrative support responsibilities include managing day-to-day tasks, office supplies, equipment, mail and other ad-hoc duties as assigned by department heads or managers.

= To source for good vendors for the company if needed and upkeep all company's assets, renewal of memberships, vehicle VPC and road-tax and insurance.

=Positive working environment

= 5 Days Work Week

= Age-friendly Workplace Practices

Email for resumes to route to: mayor@singnet.com.sg

Benefits:

• Basic Salary up to $3,600
• 5 Days Work Week (Mon-Fri, 10am - 6pm)

Job Description:

This is a full-time role for an Admin Executive located in Lorong Chuan. Our client, a reputable company in the finance industry, is looking for a dependable and organized individual to support daily administrative operations. You will play a key role in maintaining the smooth functioning of the office and assisting various departments with administrative support.

Responsibilities:

• Manage general office tasks such as handling filing, preparing documents, data entry, and scheduling meetings.
• Assist with staff on the boarding process, travel arrangements, expense claims, and internal coordination.
• Plan and execute our monthly get together, and sporting events.

Benefits & Perks:

• Work life balance
• Opportunities for career growth and personal development
• A supportive and collaborative work environment

Qualifications:

• Minimally local Polytechnic Diploma
• Strong communication and interpersonal abilities
• Proficient in Microsoft Office (Word, Excel, Outlook)

Other Information:

• Location: New Tech Park

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.