Total 135 workforce administration job vacancies in Others category in Singapore

Job Description:

• Coordinate and manage the end-to-end grants process, ensuring accuracy, completeness, and timely submissions

• Act as the key liaison between HQ and Principal Investigators (PIs), facilitating clear and effective communication

• Monitor and track multiple grant timelines, ensuring milestones, reviews, and deadlines are met

• Ensure compliance with governance requirements by securing necessary approvals, maintaining documentation, and supporting audit readiness

• Provide secretariat and operational support, including meeting coordination, logistics planning, and grant data tracking and reporting

Requirement:

• With 2 years working experience

• Degree in a relevant field with experience in grants or coordination work, and basic knowledge of governance and compliance processes.

Additional Information:

• Located in One North

• 6 Month Notice (extendable)

• Up to $4000

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R21102972

Senior Executive, Faculty Affairs

Salary: Up to S$3,600 per month
Duration: 6 months (convertible to permanent)
Location: Nanyang Avenue
Working Hours:

• Monday to Thursday: 8.30am – 5.45pm

• Friday: 8.30am – 5.15pm

About the Role

We are seeking a detail-oriented and organised Senior Executive to support the Faculty Affairs team in managing the full spectrum of faculty administration processes. This role plays a key part in ensuring smooth coordination of faculty appointments, appraisal exercises, mentorship programmes, and related academic HR operations.

Key Responsibilities

Faculty Appointments & Lifecycle Support

• Provide administrative support for faculty appointments, including Visiting Professors, Adjunct Faculty, and other academic staff

• Assist with documentation, coordination, and tracking of appointment processes in HR systems (e.g. HRIS)

• Support contract administration, including renewals, extensions, and maintenance of faculty records

Faculty Appraisal, Promotion & Tenure (P&T)

• Support the coordination of faculty appraisal cycles and Promotion & Tenure exercises

• Assist with logistics for committee meetings, including preparation of documents, schedules, and records

• Maintain accurate tracking of timelines, submissions, and approval status

Faculty Mentorship Programme Support

• Provide administrative and coordination support for faculty mentorship initiatives at School level

• Assist with mentor–mentee matching, scheduling of activities, and participation tracking

• Support communication with mentors and mentees, including briefings, updates, and follow-ups

• Maintain records and assist in basic reporting of mentorship activities

Stakeholder Coordination

• Liaise with faculty members, School leadership, College, HR, and central offices on faculty-related matters

• Respond to routine queries in a timely, professional, and service-oriented manner

• Support communication and follow-ups to ensure smooth workflow execution

Administrative & Operational Support

• Maintain accurate records, trackers, and filing systems

• Assist in preparing reports, summaries, and presentation materials for internal use

• Provide general administrative support to the Faculty Affairs team as required

Requirements

• Diploma or Bachelor’s degree in any discipline

• Prior experience in a university, research institution, or public sector environment is an advantage

• Strong written and verbal communication skills

• High level of professionalism, discretion, and ability to handle confidential information

• Strong organisational skills and attention to detail

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Location: Marina Bay

Working hours: Mon - Fri, 8.30am - 5.30pm

Salary: Up to $3900 + AWS + performance bonus

Our client is a leading asset management company overseeing some of Singapore’s most iconic Grade A office and retail landmarks in the heart of Marina Bay. They are looking for a detail-oriented Lease Administration Executive to manage lease documentation, tenant administration, and reporting. You will play a key role in ensuring smooth operations, accurate records, and compliance across property management systems and regulatory requirements.

Key Responsibilities

Lease Administration

• Process lease documentation from Letter of Offer to full execution
• Conduct AML checks and ACRA searches on tenants
• Liaise with legal parties and internal teams to ensure timely completion of lease documents
• Maintain proper filing and update systems (e.g. Yardi, internal databases)

Leasing Support & Coordination

• Handle enquiries and coordinate unit viewings
• Manage calendars and scheduling for leasing team
• Assist with space calculations for unit configurations
• Maintain and circulate vacancy listings to agents

Tenant & Arrears Management

• Follow up on rental arrears and ad hoc charges in a timely manner
• Support tenant-related matters and ensure compliance with lease obligations

Compliance & Reporting

• Manage property tax matters, including submissions and follow-ups with authorities
• Ensure tenants’ insurance documents are up to date
• Handle URA occupancy reporting and regulatory submissions

Administration & Operations

• Maintain accurate tenant and contact databases
• Support procurement processes (purchase requests, invoice tracking)
• Ensure proper documentation and adherence to SOPs

Requirements

• 1–2 years of experience in administration or operations
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of Pivot Tables or basic macros is an advantage
• Detail-oriented with strong organisational skills
• Good follow-through and ability to meet deadlines
• Pleasant personality with good communication skills

Interested candidates kindly click APPLY NOW to submit your latest CV.

We regret that only shortlisted candidates will be notified.

Search Avenue Pte Ltd

EA License No.: 25C2695

EA Registration No.: R25157669 [Amanda Wee]

Premium Commercial Real Estate Portfolio

About the Company
Join a well-established real estate investment and asset management platform with a strong footprint in Singapore’s prime business districts. The organisation manages a portfolio of high-quality, institutional-grade commercial assets and is recognised for its professional standards, operational excellence, and tenant-focused approach.

About the Role
This role sits at the heart of leasing operations, supporting the full lease lifecycle and ensuring seamless coordination across documentation, systems, and tenant engagement. You will play a key role in maintaining operational accuracy, regulatory compliance, and high service standards across a premium office portfolio.

It’s an excellent opportunity for a meticulous and proactive individual who wants to gain deep exposure to commercial leasing operations within a structured and high-performing environment.

Key Responsibilities

Lease Administration & Documentation
You will manage end-to-end lease administration processes—from due diligence checks (e.g., AML and company searches) to preparation, execution, and tracking of lease agreements. This includes coordinating with legal parties, ensuring proper documentation, and maintaining organised records in line with internal SOPs. You will also ensure accurate and timely updates of leasing data within internal systems.

Leasing Operations Support
You will support leasing activities by coordinating property viewings, managing calendars, and responding to enquiries. This includes maintaining vacancy listings, distributing updates to agents, and assisting with space planning inputs such as unit subdivision calculations.

Tenant & Portfolio Administration
You will act as a key point of coordination for tenant-related matters, including onboarding support, maintaining tenant records, and ensuring compliance with requirements such as insurance documentation. You will also support tenant engagement initiatives and day-to-day administrative needs.

Arrears & Financial Coordination
Working closely with internal teams, you will monitor rental arrears and follow up with tenants in a timely and professional manner, ensuring adherence to internal processes.

Regulatory Compliance & Reporting
You will support compliance-related matters such as property tax administration, regulatory submissions, and occupancy reporting to relevant authorities. This includes tracking deadlines, preparing documentation, and ensuring accuracy in submissions.

Procurement & Systems Management
You will assist with procurement processes, including raising purchase requests and invoice processing, while ensuring databases and contact records are consistently updated and maintained.

What We’re Looking For

• 1–2 years of experience in administration, leasing operations, or property-related roles
• Diploma or Degree in Real Estate, Business Administration, or a related discipline
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with tools like Pivot Tables, mail merge, or basic automation is advantageous
• Detail-oriented with strong organisational and follow-through skills
• Able to manage multiple tasks and meet deadlines in a structured environment
• Strong interpersonal skills with a professional and service-oriented approach

Why Join

This is a great opportunity to build a strong foundation in commercial real estate operations within a reputable platform managing premium office assets. You’ll gain hands-on exposure to leasing processes, tenant management, and regulatory frameworks—setting you up for future progression into leasing or asset management roles.

Working Hours: Mon- Fri 8.30am- 6pm
Working Location: Central

To apply, kindly click APPLY NOW to submit your latest CV in Microsoft Words.

We regret that only shortlisted candidates will be notified.

SATT

EA Registration No.: R1219605

EA License No.: 25C2695

Administrative Manager

ensures smooth office operations by providing comprehensive clerical and administrative support

. Key responsibilities include managing front-desk inquiries, organizing files, handling correspondence, maintaining office supplies, coordinating meetings, and assisting with reports. They act as the central point of contact for internal staff and external clients, requiring strong organizational and communication skills.

Key Responsibilities

• Office Administration: Maintaining office supplies, coordinating maintenance for office equipment, and managing front-desk duties.
• Documentation & Records: Handling incoming mail, sorting documents, filing, data entry, and updating company records.
• Communication: Acting as the point of contact, answering phone inquiries, and managing email correspondence.
• Scheduling & Coordination: Scheduling appointments, booking meeting rooms, and coordinating travel arrangements for staff.
• Support Services: Assisting with preparation of reports, presentations, and sometimes assisting with HR or financial tasks like processing claims.

About the Role

We are seeking a dependable and experienced full-time Administration Officer to support office operations, basic HR administrative tasks, and employee engagement initiatives. This role contributes to a well‑organised, inclusive, and collaborative workplace by supporting teams across the organisation.

Key Responsibilities

Office & Administrative Operations

• Manage day‑to‑day administrative activities, including document processing, data entry, records management, and procurement of office and pantry supplies.
• Oversee pantry operations (ordering, stock management, and vendor coordination) to ensure a well‑maintained office environment.
• Coordinate meeting schedules, conference room bookings, and travel arrangements.
• Liaise with building management and office vendors to follow up on facilities management and service matters.

HR Administrative Support

• Provide basic administrative support for HR processes as required, such as onboarding coordination (e.g. biometric facial recognition registration for new hires), etc.
• Support compliance with internal policies and procedures through accurate documentation and proper filing.

Employee Engagement & Internal Coordination

• Assist in planning and executing employee engagement initiatives, including staff events, training sessions, and team‑building activities.
• Support internal communication efforts by disseminating updates and coordinating information across departments when necessary.

Finance & Procurement Support

• Assist with basic administrative finance tasks, including organizing invoices and supporting simple tracking of office‑related or employee engagement expenses.

General Duties

• Ensure the office environment remains tidy, orderly, and conducive to productivity.
• Carry out other administrative and support duties as reasonably assigned.

Requirements

Education

• Minimum Diploma in Business Administration, Management, Secretarial Studies, or a related field.

Experience

• 3–5 years of experience in an administrative, office support, or operations‑related role.

Technical Skills

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Professional Skills

• Strong organizational and time‑management skills with attention to detail.
• Good written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.
• Adaptable and able to manage multiple priorities in a dynamic environment.

Preferred (Non‑Mandatory)

• Ability to communicate in more than one language is a plus, as it supports collaboration in a diverse workforce (not a job requirement).
• Demonstrated collaborative mindset and willingness to support cross‑functional teams.

Fair Employment 

• We are committed to fair and merit‑based employment practices in line with TAFEP and MOM guidelines.
• All employment decisions are based on job‑related skills, experience, and qualifications, regardless of age, gender, nationality, race, religion, marital status, or family responsibilities.
• Applicants must have the legal right to work in Singapore.
• Salary commensurate with experience and responsibilities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

Job Summary

Manage and organize project documentation and administrative tasks to support project teams. Coordinate meetings, track timelines and expenditures, and facilitate communication among stakeholders to ensure smooth project operations.

Responsibilities

• Organize and maintain project documentation, records, and correspondence to ensure accurate and accessible information
• Prepare reports, presentations, and meeting agendas to support project communication and decision-making
• Schedule and coordinate meetings, site visits, and project milestones to align team activities and deadlines
• Record, distribute meeting minutes, and follow up on action items to ensure timely completion of tasks
• Track project timelines and deliverables to support project progress monitoring
• Serve as the primary contact for internal and external stakeholders on administrative matters to facilitate effective communication
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation flow
• Facilitate information exchange among project team members to enhance collaboration
• Process invoices, expense claims, and purchase orders related to project operations to maintain financial accuracy
• Monitor and track project-related expenditures and maintain financial records for budget control
• Manage calendars and appointments for team members to optimize scheduling efficiency
• Ensure compliance with company policies and procedures in all administrative activities to uphold standards

Required competencies and certifications

• Bachelor's Degree with 3-6 years of relevant working experience
• Proficient in MS Office (Excel, Word, PowerPoint) to produce and manage project documentation and reports
• Strong communication skills to effectively liaise with stakeholders and team members
• Strong organizational skills to manage multiple administrative tasks and project timelines
• Ability to work independently with minimal supervision to ensure task completion
• Flexibility to work on a shift basis and weekends as required

Preferred competencies and qualifications

• Positive working attitude and ability to collaborate effectively as a team player

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/ExecutiveSenior-Executive-%28Student-Services-Administration%29/32113-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

The selected individual is required to assist with the educational mission of the Department of Biomedical Engineering (BME), specifically in the areas of graduate studies (lifelong learning programmes and graduate research programmes) as well as certain areas of undergraduate studies (student exchange programme and other student matters).

The required responsibilities include:

•    Lifelong learning programmes: end-to-end management of existing and new graduate certificates and executive certificates programmes.
•    Graduate research programmes: handling student applications (2 intakes per year), interviews, offers, and scholarship matters. Organize orientation talks and other event related to graduate research programmes.
•    Undergraduate Student Exchange Program (SEP): mapping requests, credit transfers, and marks verification.
•    Other student matters. During peak periods, a helping hand may be needed for other student matters that may include answering student queries or organize special events.

Qualifications

•    At least a bachelor’s degree with relevant experience.
•    2 years of relevant experience preferred. 
•    Demonstrates proactive behaviour and multi-task ability. 
•    Values teamwork and able to work independently as required.
•    Strong written and spoken communication skills.
•    Service-oriented. 
•    Effective oral and written communication skills. 
•    Proficient with Microsoft skills.
•    Open to fixed-term contract.

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

1. Office & Facilities Management

• Oversee day-to-day office administration and operations

• Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable)

• Liaise with landlords, property management companies, vendors, and service providers

• Ensure office premises comply with safety, cleanliness, and regulatory standards

2. Administrative Operations

• Develop and implement administrative policies, procedures, and systems

• Maintain proper documentation, filing systems, and company records

• Handle procurement of office supplies and assets; monitor inventory

• Manage contracts, service agreements, and renewals

3. Management Support

• Provide administrative and logistical support to senior management / directors

• Coordinate meetings, schedules, and internal communications

• Assist management in handling confidential and sensitive matters

4. Staff & Resource Coordination

• Supervise and guide administrative staff (if applicable)

• Coordinate company accommodation, transportation, and staff facilities

• Support onboarding and offboarding logistics in coordination with HR

5. External Liaison & Communication

• Act as the main point of contact for external parties (vendors, authorities, building management)

• Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers)

6. Budget & Cost Control

• Prepare and manage the administration budget

• Monitor expenses and implement cost-control measures

• Review vendor quotations and recommend cost-effective solutions

7. Compliance & Risk Management

• Ensure compliance with company policies and applicable regulations

• Identify administrative risks and propose preventive measures

• Support internal audits and management reviews when required