Total 20 office administrator job vacancies in Maintenance / Repair category in Singapore

Job Summary:

The Office Administrator is responsible for ensuring the smooth day-to-day operation of the office by providing administrative, reception, and facilities support. As the first point of contact for visitors and external stakeholders, the role plays an important part in creating a professional and welcoming environment while supporting office administration, employee experience, and business operations.

Key Responsibilities:

Reception and Front-of-House Services

Serve as the first point of contact for visitors, guests, vendors, and external stakeholders, maintaining a professional appearance and always providing a positive guest experience.

Maintain a professional and welcoming front-of-house environment by ensuring the reception area, meeting rooms, and common areas are consistently clean, tidy, and presentable.

Demonstrate excellent punctuality and reliability by being present and ready to support reception operations during designated working hours.

Prepare and inspect meeting rooms before and after use, ensuring they are well-organized and equipped for visitors and meetings.

Coordinate and manage meeting room bookings, ensuring rooms are prepared, organized, and ready for meetings.

Arrange and serve beverages for guests and meeting attendees as required.

Answer, screen, and direct incoming calls and enquiries received through the office main line in a courteous and efficient manner.

Receive, sort, record, and distribute incoming mail, courier deliveries, and packages in a timely manner

Office Administration

Manage cleaning service provider and monitor service quality to ensure office premises, common areas, meeting rooms and pantries are maintained to a high standard of cleanliness and hygiene.

Coordinate pest control services, including routine inspections, preventive treatments, and timely resolution of pest-related issues. Able to work one Saturday a month.

Manage landscaping and indoor plant maintenance services, ensuring all greenery is healthy, well-maintained, and enhances the workplace environment.

Oversee pantry operations, including replenishment of pantry supplies, inventory management and pantry electrical appliances maintenance.

Coordinate catering services for meetings, events, and corporate functions, ensuring timely delivery and quality service.

Administer business card requests, including coordinating printing, issuance, and maintaining accurate records.

Manage and maintain the company's business contact management system, ensuring employee contact profile is accurate, up to date, and properly maintained.

Monitor vendor performance against service level agreements (SLAs) and address service issues or escalations promptly.

Manage corporate newspaper, magazine, and online publication subscriptions, including subscription renewals, distribution, access management, and liaison with vendors to ensure uninterrupted service.

Processing of invoices through inhouse system, ensuring the amount and details are accurate.

Design EDM for communication emails related to office services.

Assist employees with general office-related enquiries and requests

Any other adhoc assignments assigned by reporting manager.

Premises Security Operation

Administer office access control systems, including employee access cards, biometric systems, mobile credentials, and visitor access permissions.

Manage employee onboarding, transfer, and offboarding access requirements to ensure timely activation and deactivation of access rights.

Update Visitor Record file, ensure that visitor QR code are sent to visitors prior their visit.

Maintain access control databases and ensure access permissions are aligned with business requirements and security policies.

Troubleshoot access control issues and coordinate maintenance activities with vendors and building management.

Coordinate CCTV maintenance, repairs, testing, and preventive maintenance activities with service providers.

Ensure CCTV systems remain operational and compliant with company policies and applicable data privacy regulations.

Vendor and Stakeholder Coordination

Liaise with service providers and suppliers on office-related matters.

Monitor vendor performance and ensure services are delivered in accordance with agreed requirements.

Support contract administration and maintain vendor contact information.

Health, Safety & Environment (HSE)

Act as designated First Aider and maintain adequate fire aid supplies and inventory.

Act as Fire Warden and support fire safety compliance requirements

Qualifications:

Diploma or equivalent qualification in Business Administration, Office Management, Hospitality, or a related field.

Minimum 5 years of relevant experience in office administration, reception, customer service, or a similar role.

Experience in a multinational or corporate environment is preferred.

Strong commitment to punctuality, reliability, confidentiality and professionalism.

Excellent customer service, communication, and interpersonal skills.

Strong organizational skills with the ability to manage multiple tasks and priorities effectively.

Proactive and detail-oriented, with a commitment to maintaining a high standard of presentation and office environment.

Able to work at least 1 Saturday a month after office hours maintenance work or report to work earlier than office hours to support important critical meetings.

Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.

The role of the Office & Facilities Manager is to ensure that the admin support function, office operations and facilities for the office run smoothly at all times.

The successful incumbent will:

·        Be responsible for the day-to-day delivery of a high level of office support and guidance, and delivery of global projects.

·        Be responsible for Information Security and Data Protection in line with our requirements under ISO Accreditation 27001 for the office.

·        Lead and coordinate office move and relocation project, serving as the primary point of responsibility throughout the process.

·        Work closely with all Partners and Managers of the office.

DUTIES &RESPONSIBILITIES

This role is the primary manager for the Office Admin and Facilities team and may delegate the tasks set out as appropriate but hold ultimate accountability for delivery of outcomes.

General Office Management

·        Manage all office expenses to budget.

·        Manage absences for the office services team to ensure there is appropriate coverage during the office opening hours and as needed at special events.

·        Manage absences for secretaries and ensure there is appropriate cover for partners(i.e., arrange leave cover with existing secretaries or consult with HR regarding additional temp/perm cover).

·        Maintain a register of all firm memberships/licenses that staff and partners belong to in consultation with the partner responsible and MBD (i.e., SAL, LSRA, etc.).

·        Organise annual health screening and flu vaccination including any other health and wellbeing initiatives the office adopts.

·        Organise quotes for office related expenses when requested in line with budget.

·        Approve invoices in invoicing platform Onventis for office supplies as approved by the budget holder.

·        Arrange for the delivery of sympathy wreath and get-well basket to support affected employees.

·        Organize and take stock of merchandise for the Singapore office such as stationary, umbrellas, notebooks, etc. for new joiners and office visitors.

·        Other adhoc activities

Facilities Management

·        Ensure physical security of the building is maintained via appropriate access control and notifying building manager immediately if lost/stolen access cards are reported and ordering new cards as needed.

·        Record all changes for access cards in the door access system.

·        Maintain a detailed spreadsheet tracking all access cards, listing each keycard number along with the assigned individual. This includes all temporary passes assigned to visitors entering the office.

·        Liaise with project manager when office renovations are in progress and notify employees and partners as needed.

·        Oversee the appointment and visibility of fire wardens, first aiders, and mental health first aid officers across all office levels, ensuring the office is informed of their identities.

·        Monitor and facilitate the renewal of certifications for first aid and mental health first aid officers, including arranging necessary trainings.

·        Ensure fire wardens actively participate in all scheduled building emergency drills.

·        Confirm that the designated team member conducting induction walkthroughs properly highlights key safety features to new employees, including fire exits, first aid and AED facilities, and emergency evacuation points.

·        Responsible for maintaining the cleanliness of all equipment in the pantry and common areas including coffee machines, microwaves, fridges and tabletops.

·        Proactively walking through all bathrooms in the morning to ensure cleanliness and escalating any issues to the building management.

New user set up and leavers

·        Collaborate with HR to help prepare for upcoming new starters. Manage the issuing of welcome packs, pedestals with new stationery, access cards, solicitor stamps and business cards if appropriate, and ensure cleanliness of desks and other equipment (chairs, monitors etc.).

·        Removing leavers as required.

·        Responsible for maintaining an updated floor plan and keeping copies of historic changes.

·        Collaborate with the appropriate Partners to identify what subscriptions are needed for the new employee and arrange training through HR.

Supplier management

·        Responsible for SLA’s and maintaining all documents in accordance with ISO requirements.

·        Perform yearly evaluations of all service providers to verify service delivery aligns with contractual agreements and assess ongoing necessity for each service.

·        Meet with suppliers to understand their offering and organize a minimum of 3 quotes when identifying a new supplier to engage and ensuring it’s aligned with the Purchasing Policy, the Modern Slavery policy and any other applicable policies.

·        Accountable for overseeing external service providers, including office cleaning, door maintenance, building management, etc.

Travel

·        Stay informed of updates to the Global Travel Policy and ensure employee compliance through regular communication, monitoring, and guidance.

·        Responsible for organising accommodation for all visitors to Singapore with our corporate hotels/discounted rates.

Library and subscriptions

·        Maintain all library subscriptions and memberships within the office.

·        Order new electronic or physical library books and subscriptions as approved by budget holder.

Events and catering

·        Provide support with booking meeting rooms for internal and external meetings or events, coordinating with IT to ensure technology and room setup needs are met.

·        Proactively identify whether catering is required/requested and organise as appropriate and, ensure costing to correct budget.

·        Organize annual employee functions such as Chinese New Year, Hari Raya, Dinner &Dance, etc. in with the steering committee members (location, food, decoration, event format).

·        Provide support on general events as required, sourcing catering and resources needed by other teams.

Reporting

·        Generate a monthly report for Chief Operating Officer on user access cards.

·        Maintain an updated record of Carbon Footprint Data in line with our global E&S requirements

Office Move

·        Plays a central role in planning, coordinating, and executing the office move, ensuring minimal disruption and maximum efficiency throughout the relocation process.

·        Responsible for a well-executed office move involving pre-move planning, move preparation, execution of the move, and post-move support.

·        Oversee and align stakeholder and employee expectations by maintaining clear communication, addressing concerns proactively, and ensuring transparency.

·        Collaborate closely with Human Resources to execute a comprehensive Change Management plan, ensuring smooth transitions and staff alignment throughout office-related changes.

SKILLS ANDATTRIBUTES

People and teamworking:

People and performance management experience is essential; the ability and willingness to share best practice knowledge and experience is a key success factor.

Leadership:

A self-starter who is highly motivated; able to demonstrate innovative methods of developing others; able to delegate effectively; flexible and innovative with work practices; willing to drive own personal development initiatives.

Communication:

Strong interpersonal skills; actively seeks to improve lines of communication internally and externally to the department; works with other managers and partners to promote a ‘one team’ ethos.

Judgment and decision making:

Demonstrates integrity and professionalism; willingness to accept accountability for areas of direct control; the ability to assess and understand the wider impact of actions.

Client focus and service delivery:

A strong sense of clients’ needs and the ability to tailor central best practice approach to suit a wide range of supply and demand issues.

Technical and professional qualifications:

Previous people management experience in a professional services environment is desirable; ablet o demonstrate a deep understanding of current practice management trends and requirements and willingness to continuously develop own role in order to improve service delivery to clients and colleagues; highly computer literate and able to be flexible in approach.

The main responsibilities of this role are outlined above; however, this description is not exhaustive, and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the department.

Reporting to the Head of Facility Management, you will be responsible for all general workplace facilities and administrative services, including but not limited to:

• General maintenance and upkeep of the office premises (monthly cleaning, aircon servicing and carpet shampooing)
• Liaison with building management and vendors on all office maintenance and repair work
• Sourcing and procurement of all office fixed assets, pantry supplies etc.
• In charge of office security such as issuance of access cards, key registration and safety processes
• Attending meetings/briefings organized by building management
• Managing mail room services such as retrieval, collection and distribution of documents/incoming correspondences
• Update company SOP and involve in Business Continuity Plan
• Provide support during audit and any other office administration duties

Requirements:

• Minimum Diploma in any discipline, with 3 years+ of relevant working experience
• Good communication skills, pro-active and ability to multi-task
• Able to commit out-of-office hours / weekend for office maintenance requirements on ad-hoc basis

Interested applicants are welcome to email resume to: celinetan@recruitexpress.com.sg

CEI Registration: R1104662
EA Licence No.: 99C4599
EA Personnel Name: Celine Tan Si Ling

We regret to inform that only shortlisted candidates will be notified.

A leading travel retail organisation is seeking a Facilities & Maintenance Technician to ensure the smooth operation and maintenance of its retail outlets and corporate offices. This role is responsible for maintaining a safe, efficient, and well-presented environment by delivering preventive maintenance, coordinating repairs, and supporting day-to-day facilities operations.

Key Responsibilities:

• Perform preventive and corrective maintenance for retail outlets and office facilities.
• Troubleshoot and coordinate repairs for electrical, air conditioning, plumbing, and other building-related issues.
• Conduct routine inspections to ensure facilities and equipment are operating efficiently.
• Coordinate and supervise contractors to ensure maintenance works are completed to required standards.
• Monitor workplace safety and ensure compliance with safety procedures and risk control measures.
• Maintain fixtures, fittings, and store equipment to ensure optimal condition.
• Support installation and maintenance of LED lighting, display fixtures, POP, and in-store promotional materials.
• Process maintenance-related purchase requests and support facilities administration.

Key Requirements:

• NITEC or Higher NITEC in Electrical Engineering or a related discipline.
• Minimum 1–2 years of facilities or maintenance experience, preferably within retail or commercial environments.
• Strong troubleshooting skills in electrical and building maintenance.
• Self-motivated, organised, and able to work independently.
• Valid Fire Safety Manager (FSM) certificate is an advantage.
• Willing to work across Changi Airport terminals and the Tampines office, with occasional overnight duties when required.

Interested applicant, kindly submit full-detailed resume to admin@clarist.com.sg

Wethank all applicants for writing in. Only shortlisted candidates will be notified.

Salary: Gross up to $3200
Location: Woodlands
Working Days: 4.3.4.3 Work Schedule (12 hours shift) or 9am-6pm shift work

Key Duties:

• Perform routine equipment checks and escalate technical faults to the Engineering team.
• Troubleshoot basic mechanical faults, calibrations and reset machine alarms to minimize downtime.
• Maintain records, follow cleanroom and EHS standards

Requirements:

• Min. Nitec in any Engineering field
• Experience in semiconductor wafer fab industry will be highly advantageous

WhatsApp me at wa.me/6587801169 or press the APPLY NOW BUTTON.

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

Chloe Wong Reg No.: R26161743
Griffin HR Consultancy Pte Ltd | EA License No.: 23C1449

Salary: Up to $2600+Night Shift allowances + OT + Incentives
Working Days: 4.3.4.3 Work Schedule (12 hours shift) or 5 Days Work (9am-6pm)
Location: Woodlands

Key Duties:

• Perform equipment setup, calibration, and preventive maintenance.
• Troubleshoot machine faults and escalate major issues when required.
• Maintain accurate maintenance records and support continuous improvement initiatives to enhance operational efficiency.

Key Requirements:

• Min. Diploma in any Engineering field
• Prior experience in semiconductor / wafer fab industry will be highly advantageous

WhatsApp me at wa.me/6587801169 or press the APPLY NOW BUTTON.

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

Chloe Wong Reg No.: R26161743
Griffin HR Consultancy Pte Ltd | EA License No.: 23C1449

Salary: Basic Up to $2800+ICT                                                       

Working Days & Hours: 5 days Per Week (Rotating roster-Office Hours)

Location: Woodlands

Benefits:

• Performance-based incentives

• Salary increment           

• Stable work environment with career progression

Job Duties:

• Carry out troubleshooting and repairs of equipment to reduce downtime and ensure smooth operations

• Conduct preventive maintenance, calibrations, minor repairs, and assist in troubleshooting to minimize downtime.

• Maintain accurate production logs and comply with cleanroom procedures at all times.

Requirements:

• Minimum NITEC in any Engineering field, or equivalent certification.

• Comfortable wearing clean room attire.

• Prior Experience in the Wafer Fabrication field are highly advantageous.
  

Salary: Up to $2600+Night Shift allowances + OT + Incentives
Working Days: 4.3.4.3 Work Schedule (12 hours shift) or 5 Days Work (9am-6pm)
Location: Woodlands

Key Duties:

• Perform equipment setup, calibration, and preventive maintenance.
• Troubleshoot machine faults and escalate major issues when required.
• Maintain accurate maintenance records and support continuous improvement initiatives to enhance operational efficiency.

Key Requirements:

• Min. Diploma in any Engineering field
• Prior experience in semiconductor / wafer fab industry will be highly advantageous

WhatsApp me at wa.me/6587801169 or press the APPLY NOW BUTTON.

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

Chloe Wong Reg No.: R26161743
Griffin HR Consultancy Pte Ltd | EA License No.: 23C1449

Salary: up to $2800
Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Scope:

• Check the suction and diathermy machines for cleanliness and good working order

• Check operating lights for clarity and good functioning

• Clean, check and prepare operating table and accessories

• Prepare the operating room for each patient scheduled on the operating list

• Assist in the safe transfer of patient from trolley to operating table and vice versa

• Assist in positioning the patient

• Assist surgeon in application of tourniquet

• Adjust and focus the operating lights and assist nurses in patient care

• Perform daily inventory check on positioning aids and accessories

• Perform cleaning of the operating room in between cases within 15mins

• Clear soiled linen and surgical wastes to the disposal room after the next case had started or when necessary time allows

• Ensure that the disposable suction liner is capped tightly before discarding into the biohazard bag

• Maintain proper housekeeping of OT suite which include operating room, prep-room, scrub room, Anaes room and sluice room daily

• Do terminal cleaning at the end of the list or after infected cases as stated in the protocol

• To stay in the operating room to assist the surgical team when needed, eg. Change the suction liner,

additional adhoc equipment needed etc

Secondary Responsibilities (20%):

• Maintain proper housekeeping of pantry

• Transport patient from the ward to OT and vice versa

• Perform routine cleaning of OT equipment e.g. tourniquet, light source etc weekly

• Perform any other duties as assigned

Job Requirements:
Min Diploma in any course/HMI relevant course in healthcare support

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Salary: up to $2800

Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Description:

• Check the suction and diathermy machines for cleanliness and good working order

• Check operating lights for clarity and good functioning

• Clean, check and prepare operating table and accessories

• Prepare the operating room for each patient scheduled on the operating list

• Assist in the safe transfer of patient from trolley to operating table and vice versa

• Assist in positioning the patient

• Assist surgeon in application of tourniquet

• Adjust and focus the operating lights and assist nurses in patient care

• Perform daily inventory check on positioning aids and accessories

• Perform cleaning of the operating room in between cases within 15mins

• Clear soiled linen and surgical wastes to the disposal room after the next case had started or when necessary time allows

• Ensure that the disposable suction liner is capped tightly before discarding into the biohazard bag

• Maintain proper housekeeping of OT suite which include operating room, prep-room, scrub room, Anaes room and sluice room daily

• Do terminal cleaning at the end of the list or after infected cases as stated in the protocol

• To stay in the operating room to assist the surgical team when needed, eg. Change the suction liner,

additional adhoc equipment needed etc

Secondary Responsibilities (20%):

• Maintain proper housekeeping of pantry

• Transport patient from the ward to OT and vice versa

• Perform routine cleaning of OT equipment e.g. tourniquet, light source etc weekly

• Perform any other duties as assigned

Job Requirements: Min Diploma in any course/HMI relevant course in healthcare support

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Salary: Basic Up to $2800+ICT 

Working Days & Hours: 5 days Per Week (Office Hours)

Location: Woodlands

Benefits:

• Performance-based incentives
• Salary increment
• Monthly incentive
• Stable work environment with career progression

Key Duties:

• Monitor equipment performance, perform daily health checks, and respond to alarms or abnormalities.
• Conduct preventive maintenance, calibrations, minor repairs, and assist in troubleshooting to minimize downtime.
• Maintain accurate maintenance records, follow cleanroom and EHS standards, and escalate issues to engineers.

Requirements:

• Minimum NITEC in any Engineering field, or equivalent certification.
• Comfortable wearing clean room attire.
• Prior Experience in Wafer Fabrication field are highly advantageous.

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

As a Technician lll under DSM Production Technical Support Team, you will be handling complex technical tasks in production operations, including equipment setup, operation, maintenance, and troubleshooting. You will manage resources, monitor quality, and maintain production records, requiring advanced technical skills and problem-solving abilities.

In this role, a typical day will include:

• Perform mechanical and electrical troubleshooting on DSM Flex Front End and Back End modules.
• Perform mechanical and electrical troubleshooting on DSM Autoclaves and other supporting systems.
• To drive improvements in equipment availability, product quality, productivity and safety.
• Improve machine performance and efficiency by providing effective troubleshooting, maintenance and engineering support for the DSM Flex manufacturing operations.
• Support non-conformance investigations, field action assessments and customer complaints investigations.
  .

WHAT YOU’LL BRING TO ALCON:

• Diploma/ NITEC in Mechanical /Electrical / Mechatronics Engineering or related field
• Min 2 years of relevant experience in manufacturing industry in a maintenance/ similar role troubleshooting equipment and machines
• Experience in cleanroom preferred
• Able to work Office hours Mon-Fri

HOW YOU CAN THRIVE AT ALCON:

· Good team player

· Enjoy working with various cross functional team across manufacturing site

Alcon Careers

Salary: up to $2800

Working Days & Hours: Mon-Fri office hours

Location: Queenstown

Job Description:

·        Perform cleaning, high-level disinfection, and reprocessing ofendoscopes using Automated Endoscope Reprocessors (AER)

·        Conduct daily cleaning of worktables, AER machines, flushingpumps, and leak testers

·        Prepare scopes according to procedure schedules

·        Inspect, perform leak tests, and manually clean used endoscopes.

·        Load scopes into AER and initiate reprocessing cycles.

·        Monitor and evaluate AER test indicators.

·        Dry and properly store scopes in designated cabinets.

·        Maintain inventory of endoscopes and disinfectants.

·        Track and monitor microbiological surveillance of scopes.

·        Report faulty equipment or scopes to the supervising nurse.

·        Perform weekly cleaning of sterile storage areas and scopecabinets.

·        Carry out basic maintenance of AER machines.

·        Prepare procedure rooms for endoscopy procedures.

·        Assist in simple diagnostic endoscopy procedures.

·        Monitor patients before and after procedures under supervision

Job Requirements: Min Diploma in any course/HMI relevantcourse in healthcare support

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Salary: up to $5500 + case allowances

Working Days & Hours: Mon-Fri Office Hours

Location: One north

Job Description:

• Assisting surgeons in performing surgical techniques with company’s technology.
• Providing competent technical and clinical support when company’s technology is used by surgeons.
• Guide surgeons and other Operating Room Personnel in the safe and effective use new company’s technology.
• Ensuring appropriate instruments and implants are at the hospital and complete before each use
• Building positive relationships with customers on behalf of Sales Leads
• Identifying customer needs and recommends appropriate registered and available products to address them and/or pass it on to Sales Leads for follow up.
• Maintaining a thorough understanding of the company product lines; updates, features, benefits, surgical techniques independently.
• Adheres to compliance policy and guidelines at all times
• Assist the AD/SNM in coordinating, implementing and monitoring clinical and service quality performance indicators for continuous improvement

Job Requirements: Min VALID SNB & BCLS w min 2 yrs of operating theatre experience in orthopaedic cases

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg