Total 15 admin job vacancies in Manufacturing / Production category in Singapore

· Assist with the coordination of Production / Central Kitchen activities to meet product and customer requirements.

· Provide administrative support, maintain and follow up on the systems of the Production Department.

· To conduct and follow-up with the Weekly Tool Box Meeting (Production).

· To conduct a monthly walk-about to ensure that all processes and practices are adhered to.

· To handle daily Production administration matters.

· To perform the daily printing of labels.

· Input stock into the SAP system and to ensure accuracy in the records.

· Assist in the monthly month-end stock take exercise and collate summary for management report.

· To issue the personal protective / hygiene gear to all Production staff (e.g. safety shoes, water boots, hairnet, mouthpiece, etc.)

· Assist in the daily checks for orders and catering orders.

· To keep an up-to-date records of all Production staffs’ Annual Leave balance, Leave forms, Medical Certificates and Petty cash claims.

· To coordinate and assist overseeing Packing Team daily activities include monthly roster, recruitment, scope of work and working equipment status.

· To prepare, submit and follow-up with any Incident Reports (when required).

· Assist in the communication with Production staff on HR matters.

· Assist the Production Manager in any daily issues.

PRINCIPAL ACCOUNTABILITIES

Production Administrator is responsible for assisting the Production Manager in various administrative tasks, handling documents, logistics of final products and coordination with forwarder. Specific duties include managing all outgoing delivery to customer and supplier. He/She should be able to foster close relationships with vendors and partners and be able to communicate the value to the company.

JOB RESPONSIBILITIES

1. Logistics task

a. Arrange and coordinate completed jobs collection

b. Generate Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note from completed greenlight jobs.

c. Arrival Notice notification to Production, Supply Chain, Sales, and Account department

d. Expedite packing list and D/O acknowledgment after collection & Verify D/O and perform receiving the entry.

e. Follow up logistics/ forwarder pending collection.

f. Worked with Finance for list of invoices

g. Provide result of the monthly invoice, outstanding for collection and help needed to meet the target shipment.

h. Follow up incoming delivery from customer and liaise the third party for the release of goods and custom clearance

i. Provide a copy of documents to Finance for tax exemption

j. Overall in-charge for any ‘Ship to” items from CE & Screen to supplier overseas and ensure bidding and approval of air shipment is executed from Department Manager has been given

k. Worked with packing and production operation for any docs and information needed.

2. Purchase Order for direct materials in Screen division & Indirect materials for both division such as crating, consumables, calibration, etc.

a. Identify and Select New Suppliers/Sub-contractors

b. Shall identify new suppliers/sub-contractors inhouse services, based on the capability, competency, and pricing.

c. Shall propose and execute creative ways to improve our supply chain which creates financial value to the organization. This includes consignment stock, long term contracts, pricing strategy, incoterms, payment terms, etc. Set KPI and Benchmarking for all Indirect Suppliers

d. Monitor Supplier delivery

e. Compliance of Purchase Order and D/O matching for GR’n and account department

3. Daily Transport Arrangement

a. Arrange and coordinate truck transportation

b. Handle schedule of truck driver

4. All employee of Completion Products Pte Ltd shall observe the highest standards of ethics and integrity in undertaking purchasing activity and act in an honest and professional manner that supports the standing of Completion Products Pte Ltd core value.

5. Support and participate in company-wide or departmental programs such as:

1. Total Quality Management, Lean Manufacturing

2. Social Activities

6. Other Administrative Tasks

a. Coupon arrangement upon Sales request

b. Create and email Letter of Undertaking for MITA free issued pipes

c. Monthly Sintered Mesh Report

d. Inventory Transaction entry for a sintered mesh from Kansai upon receiving

e. Save a copy of transaction entry and invoice into Production folder

f. Monthly consignment report to Kansai Wire

g. Generate purchase order and issue to the supplier “Screen” from Manufacturing Engineer requisition and another department upon request

h. Purchase receipt entry, D/O and Invoice matching for account department

i. Verify D/O and perform receiving the entry

j. Arrival Notice notification to Production, Supply Chain, Sales and Account department

k. Arrange and coordinate completed jobs collection both division “Screen and CE”

l. Print out Packing List, Delivery Order, Commercial Invoice and Bundle Details Note

m. Expedite packing list and D/O acknowledgment after collection

n. Administrative Duties

o. Incoming calls transfer

p. Visitor signage

q. Visitor and Supplier reception

r. Courier package receiving and collection arrangement for the production department

s. Any other tasks assigned by reporting officer

t. Ensures 5S is implemented in the work area.

u. Ensure that work methods are in adherence to the Safety Guidelines, QMS, WI and Procedures in place.

v. Complies to Company Code of Business Conduct.

REQUIRED COMPETENCIES

1. Must complete minimum training required specified in Employee Qualification and OJT Form No. S 1-026F.

2. Proficient in MS Office particularly in Excel

3. Ensures Accountability – holding self and others accountable to meet commitments

4. Customer focus – Building strong customer relationships and delivering customer-centric solutions.

5. Drives Result – consistently achieving results, even under tough circumstances. Results might be quantifiable – measured in terms in P&L, sales growth, customer satisfaction ratings, a new product launched.

6. Qualitative result -- an enhanced reputation among customers, a more vibrant brand that attracts customer and employee talent.

QUALIFICATION GUIDE

1. Education : Diploma/Degree/Professional Certificate/Nitec

2. Experience : Preferably with 1-2 years of working experience in the related fields

3. Communication : Good English communication skills

Basic information:

• Salary UP $3000
• 5 days: 7.45am to 5.30pm
• Location: Kranji
• MNC (Career progression)

Job scope:

• Prepare, maintain, and accurately enter production documents and data, ensuring all records are up-to-date and properly filed.
• Assist in planning production schedules and coordinate with supervisors, warehouse, and QC/QA teams to track progress and update schedules as needed.
• Monitor raw materials and finished goods, track usage, and coordinate with the warehouse for stock requests and replenishment.
• Serve as the liaison between production and other departments, communicate updates or issues, and provide administrative support during audits, meetings, and safety reviews.
• Prepare reports (production, downtime, attendance), handle general admin duties, and support 5S and process improvement initiatives.

For interested candidates, please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform that only shortlisted candidates would be notified
We wish you all the best in your career search.

Zen Career Pte Ltd | 24C2559
Wong Kaili (Kylie)| R21100484

Job Responsibility

• Release production jobs on time to meet customer delivery deadlines and requirements.
• Monitor job progress and identify potential delays.
• Collaborate with various departments (quality, sales, store, and engineering) to ensure efficient production coordination.
• Generate non-conformance and scrap inventory records in the ERP system to maintain accurate inventory data.
• Generate reports to compare total production quantity against sales order quantity for verification.
• Update and generate reports as needed.
• Prepare buy documents for subcontracting purposes.
• File completed job documents in a systematic manner.
• Effective communication and interpersonal skills to collaborate effectively with various departments.
• Ability to work independently and take initiative.
• Material & Subcontract (Sub-out) Follow-up
• Liaise with the internal purchaser on material readiness, delivery timing, and shortage follow-up.
• Track sub-out parts progress and ensure the return schedule meets production requirements.
• Update the master scheduler on material or sub-out delays that may impact production output.
• I4.0 System Involvement Participate in I4.0 system training to understand the system functions and data flow. Collaborate with the master scheduler and machine.
• Capacity Planner to manage and control the
• I4.0 dashboard Ensure production data accuracy and timely updates in the system.
• Support continuous improvement of I4.0 system reporting and integration.

Job requirement

• Nitec or Diploma in business administration, manufacturing, or a related field.
• Prior experience in production or administrative roles is a plus.
• Detail-oriented with a strong commitment to accuracy in data entry.
• Proficiency in MS Office and ERP systems.
• Fast learning ability with a keen eye for detail.

• Work in the office to support some administrative tasks.
• Revising operation document under instruction of Supervisor. Supporting on documentation control.
• Join to department project under instruction of supervisor.
• Supporting in preparing internal/ external audit at department.
• Other tasks be assigned based on demand

• Provide support in the daily operations administration.
• Handle order processing tasks, ensuring accurate data entry and record updates in the system.
• Assist in the scheduling and planning of measurement and installation works, aligning with established procedures and customer needs.
• Coordinate with relevant departments to manage the daily deployment of trucks and drivers.
• Support vehicle scheduling and related coordination efforts.
• Prepare drawings, utilizing CAD software when needed.
• Facilitate communication between departments and sub-contractors to ensure proper order fulfillment, documentation, and billing.
• Compile and prepare comprehensive documentation, including cost details, for further departmental processing.
• Conduct verification of sub-contractor billings to ensure accuracy.
• Manage office administrative tasks, including filing and scanning.
• Complete additional assigned duties as required.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Responsibilities

• Provide administrative support to production department.
• Prepare planning schedule/ internal daily schedule/ MRP.
• Take Production meeting minutes and record.
• Prepare training materials and slides.
• Prepare worker daily overtime record.
• Check and replenish all necessary hand tools/items in production department.
• Schedule laser maintenance and handle internal sign out sheet.
• Other ad-hoc tasks when required.

Requirements

• Excellent communication skills ( Written and Verbal).
• Hands on experience with MS Office.
• Working knowledge of office equipment, like printers and fax machines.
• Strong organizational and time-management skills.