Total 12 Others workforce administration job vacancies in Business Management / Project / Planning category in Singapore

We are seeking a proactive and organized Business Support & Administration Executive to support the company's daily operations across administration, accounts, HR, quotations, and IT coordination.

Responsibilities

• Prepare quotations, invoices, payment claims, and related documents.
• Assist with bookkeeping, payment tracking, and financial records.
• Manage employee records, leave applications, payroll coordination, and HR administration.
• Coordinate recruitment, onboarding, and staff welfare activities.
• Maintain office administration, filing systems, and procurement.
• Coordinate with external IT vendors on hardware, software, and system issues.
• Support project teams and management with administrative and operational matters.
• Perform other ad-hoc duties as assigned.

Requirements

• Diploma or Degree in Business Administration, Accounting, Human Resources, or related discipline.
• 2–5 years of relevant working experience.
• Proficient in Microsoft Office applications.
• Familiarity with accounting software is an advantage.
• Good communication, organizational, and multitasking skills.
• Able to work independently and in a fast-paced environment.

This position is particularly suitable for an interior design consultancy where one person supports multiple business functions.

Project Administration & Coordination

• Provide day-to-day administrative support to Project Managers and project teams

• Record minutes with clear notes and action tracking

• Maintain project calendars, schedules, and key milestone tracking

Document Control & Digital Systems

• Manage and maintain project documentation in and client project management systems (e.g., project dashboards, document repositories, reporting tools)

• Ensure version control, proper document filing, and compliance with project protocols

• Support data integrity and audit readiness across all digital platforms

Reporting & Data Management

• Assist in preparation of project reports (weekly, monthly, and ad hoc)

• Consolidate project data, including progress updates, risk registers, and issue logs

• Track KPIs, budgets, and key deliverables using digital tools

Financial & Procurement Support

• Support procurement processes including document preparation and submission tracking

• Assist in invoice processing, cost tracking, and financial documentation

• Maintain records of contracts, variations, and approvals

Stakeholder Communication

• Act as a central coordination point for communication among internal teams, clients, and external stakeholders

• Track and follow up on action items and deliverables

• Ensure timely dissemination of information and documentation

Compliance & Governance

• Ensure adherence to company and client internal procedures and requirements

• Maintain proper documentation for audits and compliance reviews

• Support implementation of project governance processes

Requirements

Education & Experience

• Diploma or Degree in Business Administration, Project Management, Real Estate, or related field

• 2–5 years of relevant experience in project administration, preferably in real estate, construction, or consultancy environment

Skills & Competencies

• Familiarity with digital platforms or similar enterprise project management tools is an advantage

• Strong organisational and document control skills

• High attention to detail and accuracy

• Good communication and stakeholder coordination skills

• Proficient in Microsoft Office (Excel, Word, PowerPoint)

• Proficiency in project digital platforms (e.g., Aconex, Procore, BIM 360, SharePoint)

Key Attributes

• Proactive and responsive with strong follow-up discipline

• Ability to manage multiple priorities and deadlines

• Team-oriented with a collaborative mindset

• Strong sense of accountability and confidentiality

EA Personnel Name: Sharmila
EA Personnel No: R23113352
EA License No: 95C5411

• Position: Regional Business Administration / Assistant Manager (Building Automation/ HVAC)

  Location: International Business Park (Nearest MRT: Jurong East walking distance)

• Working hours: 5 days a week, Monday - Friday, 8.30 am - 5.30 pm

• Salary (commensurate with experience): Up to $7500 + AWS + Medical/ Dental Allowance + WFH Benefits

• Duration: Permanent

• Industry: Develop and Manufacture an extensive range of building automation products

Main Responsibilities:

• Support regional sales development for Building Automation Solutions across APAC.

• Identify new business opportunities and develop account strategies and action plans.

• Provide pre-sales, proposal, technical and customer engagement support with affiliate sales teams.

• Gather customer requirements, market intelligence and competitor insights for management reporting.

• Support sales toolkit creation, brand-building activities, tradeshows and regional collaboration.

Requirements:

• Degree in a technical discipline; relevant experience may be considered in lieu of qualification.

• Minimum 5 years’ experience in technical sales or business development.

• Background in BMS, building automation, HVAC controls or monitoring/control systems preferred.

• Strong communication, stakeholder management, presentation and regional coordination skills.

Send your resume via Email to Jane@searchpersonnel.com.sg

Like us on Facebook or Instagram (For Career tips and Job vacancies): www.facebook.com/search.personnel / https://www.instagram.com/search.personnel

Join us on LinkedIn: www.linkedin.com/company/search-personnel-pte-ltd

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jane Chua

Deputy Consulting Director (APAC)

License no: 13C6684

EA Personnel: R2197224

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

This role sits within ManpowerGroup Singapore and is responsible for acquiring new clients and building revenue pipelines for our workforce solutions through proactive outreach, prospecting, and market engagement.

This role focuses on driving business growth through new client acquisition within the Singapore market. The position centres on identifying opportunities, building pipelines, and securing new logos for workforce and talent solutions.

Key Responsibilities

Business Development & New Logo Acquisition

• Identify and engage prospective clients across target industries
• Build and manage a consistent pipeline through cold calling, outreach, and networking
• Develop entry strategies for companies expanding or entering the Singapore market
• Initiate conversations with key decision-makers (HR, TA, business leaders)
• Convert leads into active hiring engagements

Market Mapping & Opportunity Identification

• Track companies scaling, relocating, or setting up operations locally
• Leverage personal networks and market intelligence to uncover hiring demand
• Maintain awareness of hiring trends, talent shortages, and workforce shifts

Client Engagement

• Understand client hiring needs and workforce challenges
• Position relevant workforce solutions (permanent hiring, contract staffing, talent pipelines)
• Build and maintain relationships with new clients

Collaboration with Delivery Teams

• Translate client requirements into clear briefs for recruitment teams
• Support the onboarding of new clients and ensure smooth handover
• Stay involved to track fulfilment and client satisfaction

Requirements

• Proven experience in business development, sales, or recruitment (agency environment preferred)
• Demonstrated ability in cold calling, lead generation, and pipeline building
• Track record of winning new business or opening new accounts
• Strong communication and stakeholder engagement skills
• Familiarity with Singapore hiring landscape or workforce solutions is advantageous

This role is built for you if you measure success by what you win, not what you inherit.

We regret only shortlisted candidates will be notified.

Equal Opportunity

Manpower operates an equal opportunities policy, which means we will not discriminate, directly or indirectly, against people on the grounds of their race, ethnicity, national origin, religion, cultural background, gender, age, disability, caste, marital status, union membership, political affiliation, pregnancy, health, sexual orientation and gender identity. Manpower will not discriminate in advertising, when selecting, offering training or providing benefits or services. Every vacancy will be open equally to those who have the required skills and qualifications.

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit https://www.manpower.com.sg/privacy-notice

Job Description:

• Design and deliver workforce planning solutions that align talent, skills, and cost with long term business strategy.
• The role combines workforce analytics, HR strategy, and Oracle EPM Cloud expertise to enable data driven planning and decision making.

Key Responsibilities:

• Lead Strategic Workforce Planning initiatives including demand & supply forecasting, gap analysis, and scenario modeling.
• Design and implement Oracle EPM / EPBCS Workforce Planning solutions.
• Build workforce models covering headcount, FTE, skills, compensation, and cost.
• Partner with HR, Finance, and Business stakeholders to translate strategy into actionable workforce plans.
• Support workforce optimization, transformation, and budgeting initiatives.
• Deliver insights and dashboards to support executive decision making.

Requirements:

• Strong experience in Strategic Workforce Planning or Workforce Analytics.
• Hands on experience with Oracle EPM Cloud / EPBCS Workforce Planning.
• Good understanding of workforce cost planning, skills planning, and scenario analysis.
• Experience in consulting or large scale enterprise implementations.
• Strong stakeholder management and communication skills.

Preferred:

• Oracle EPM / EPBCS certification.
• Experience in public sector or large enterprise environments.
• Exposure to HR or Finance transformation programs.

Workforce Singapore (WSG) is developing strategies and programmes to engage community-based organisations that support Professionals, Managers, Executives and Technicians (PMETs) in their later-stage careers. Through deeper relationships, capability-building initiatives, and improved linkages to resources and opportunities, we aim to help these groups better encourage and enable PMETs in their 50s and 60s to achieve their aspirations and thrive in their later-stage careers.

As Senior Manager, you will work closely with WSG’s leadership to develop strategies and programmes to strengthen transition support for Senior Workers, such as building community capabilities. You will drive the implementation of these strategies and programmes, to facilitate initiatives that encourage PMETs in their 50s and 60s to pursue later-stage career aspirations. You will lead the sourcing and engagement of these community organisations. You will be building trust, fostering collaboration, and enabling peer support structures that help senior PMETs leverage their experience, skills, and networks for continued career success. You will be part of a larger team that develops innovative means of supporting senior PMET employment.

Key Responsibilities

Strategy & Programme Design

• Development of WSG’s for career and transition support for PMETs in their 50s and 60s, such as developing community initiatives with partner.
• Incorporate insights on human behaviour and motivation into programme design to improve engagement and outcomes.

Community Development & Relationship Management

• Source for and engage community-based groups or commercial providers that are able to support PMETs.
• Build long-term, trust-based relationships with community leaders, coordinators and, where relevant, community members.
• Work with community partners to design and implement peer support programmes that foster confidence, networking, and career exploration among senior PMETs.

Resource & Opportunity Linkages

• Curate, develop, and share relevant, up-to-date resources that help community partners better serve senior PMETs.
• Work with internal and external teams to link community partners to suitable resource providers and work opportunities

Implementation & Continuous Improvement

• Work with marketing team to design and implement outreach campaigns to drive awareness and participation
• Manage procurement, vendors and other administrative processes
• Gather feedback and collect profile stories to refine community engagement approaches and improve programme impact
• Tracking, data analysis and evaluation of outcomes and impact

Requirements

• Relevant experience in areas such as community engagement, volunteer management, business development, partnershipsand project/programme management

• Familiarity with the senior PMET employment landscape or community development ecosystem in Singapore.

• Strong ability to think strategically and critically

• Strong relationship-building skills, with the ability to connect with diverse stakeholders in both formal and informal settings

• Adaptable, quick-thinking, and able to manage last minute or unexpected changes

• Strong organisational skills and the ability to manage multiple priorities concurrently.

• Clear written and verbal communication skills for engaging internal stakeholders, community partners, and senior management.

• A genuine interest in career longevity and enabling PMETs to continue contributing their expertise

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

Role Overview 

The Business Support & Office Administration Executive is responsible for ensuring the smooth day-to-day running of office operations, providing administrative support to senior management, and driving efficiency across business support functions. This role acts as a central coordination point across departments, vendors, and stakeholders. 

Key Responsibilities 

1. Office & Operations Management 

• Oversee daily office operations to ensure efficiency and productivity 
• Manage office facilities, maintenance, and workspace planning 
• Ensure compliance with health, safety, and workplace regulations 
• Coordinate office moves, renovations, and infrastructure setup 
• Maintain office policies, procedures, and best practices 
• Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence 

2. Administrative Leadership 

• Develop workflows and standard operating procedures (SOPs) 
• Monitor performance, provide training, and conduct evaluations 
• Improve administrative systems and implement automation where possible 

3. Business Support & Coordination 

• Provide high-level administrative support to senior executives 
• Coordinate internal communications across departments 
• Support business planning, reporting, and documentation 
• Assist in preparing presentations, reports, and meeting materials 
• Manage calendars, scheduling, and key business events 

4. Vendor & Procurement Management 

• Manage relationships with office vendors and service providers 
• Negotiate contracts and ensure cost-effective procurement 
• Oversee purchasing of office supplies and equipment 
• Monitor vendor performance and service delivery 

5. Financial & Budget Oversight 

• Manage office administration budgets and track expenses 
• Approve invoices and ensure timely payments 
• Identify cost-saving opportunities and efficiency improvements 

6. HR & Employee Support (Coordination Role) 

• Support onboarding and offboarding processes 
• Coordinate employee engagement activities and office events 
• Assist HR with documentation, compliance, and employee records 
• Act as a point of contact for employee administrative queries 

7. Compliance & Risk Management 

• Ensure adherence to company policies and regulatory requirements 
• Maintain records, contracts, and documentation systems 
• Support audits and internal compliance processes 

8. Technology & Systems Management 

• Oversee office systems (e.g., document management, admin tools) 
• Coordinate with IT for infrastructure, hardware, and access management 
• Drive digital transformation of administrative processes 

Key Skills & Competencies 

• Strong organizational and multitasking abilities 
• Leadership and team management skills 
• Excellent communication and stakeholder management 
• Problem-solving and decision-making capability 
• Financial awareness and budgeting skills 
• Proficiency in office software (e.g., Microsoft Office, ERP systems) 
• Process improvement and operational efficiency mindset 
• Flexible & Adaptable: Able to adjust to changing schedules, last-minute requests, and evolving priorities. 
• Ability to handle confidential information with professionalism and discretion. 

Qualifications, Skills & Experience 

• Bachelor’s degree in Accounting or Business Administration 
• 4-5 years of experience in office administration or business support 

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg

• Business administration or commercial experience is advantages
• Entry level / junior are welcome to apply

Responsibilities:

- Control and monitor financial performance of the projects

- Prepare and analyses monthly project status reports

- Handle tender / offer process with the proposal managers, including preparing and reviewing of offer costing and conditions of contracts

- Perform daily project controlling work including periodic review of costing, reporting, claim management, delivery documentation, billings, debt collection, arrangement for insurance policies and bank guarantee, etc

- Interact and interface with other stakeholders for an effective and efficient project controlling

- Perform month-end closing for projects

- Handle inward/outward shipments and L/C documentation if necessary

- Perform revenue, cost and cash flow forecasting

- Ensure compliance with work instructions and work processes

- Undertake any other ad hoc duties

Requirements:

- Degree in business administration or other commercial disciplines

- At least 2-3 years business administration or commercial experience

- Experience in Microsoft Dynamics Nav System

- Good Microsoft Office skill

- Experience in project accounting

•       Good Pay +Good allowance + Good Bonus

•       Interestedcandidates please send an updated Resume / CV in Ms Word format tolilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

•       Consultantin-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg