Total 11 Others workforce administration job vacancies in Information Technology category in Singapore

Join our team for a dynamic role with an outsourced project. We are seeking a detail-oriented and organized individual to support the planning, coordination, and administration of staff engagement initiatives, events, operational processes, procurement activities, and internal communications.

Key Responsibilities:

Event & Logistics Coordination

• Coordinate and support the end-to-end planning and execution of internal and external events, engagement sessions, townhalls, awards ceremonies, leadership dialogues, and other organizational initiatives.
• Liaise with venues, event management companies, caterers, and other vendors to coordinate bookings, event requirements, delivery timelines, and on-site arrangements.
• Coordinate logistical requirements including venue setup, registration, seating arrangements, event materials, refreshments, and participant experience.
• Conduct site visits and pre-event checks where required to ensure readiness of venues and event setups.
• Provide on-site event support and assist with post-event follow-up activities.

Participant & Stakeholder Management

• Manage participant administration including invitations, RSVP tracking, reminders, attendance monitoring, withdrawals, and replacements.
• Maintain accurate participant records and trackers to ensure balanced representation and effective engagement across different staff groups.
• Coordinate closely with internal stakeholders to ensure timely updates and smooth participant management.
• Monitor attendance trends and proactively flag potential issues or gaps.

Procurement & Vendor Administration

• Support procurement activities in accordance with organizational policies and procurement guidelines.
• Prepare procurement documentation including quotations, comparative pricing schedules, purchase requests, and supporting records.
• Coordinate with vendors to obtain quotations, invoices, specifications, and required documentation.
• Maintain procurement trackers and monitor approval status, purchase orders, invoice submissions, and payment follow-ups.
• Support procurement close-out activities, invoice verification, and proper filing of procurement records for audit purposes.

Session Administration & Reporting

• Prepare session materials including attendance sheets, discussion materials, seating plans, workshop supplies, and presentation materials.
• Attend meetings, workshops, and engagement sessions to capture discussion points, action items, and key outcomes.
• Compile meeting notes and prepare post-session summaries for stakeholders.
• Collect, consolidate, and analyze participant feedback to identify key themes, insights, and areas for improvement.
• Prepare reports and presentation materials to support decision-making and continuous improvement initiatives.

Knowledge Management & Records Maintenance

• Maintain organized and up-to-date records, trackers, reports, meeting notes, SOPs, participant databases, and project documentation.
• Ensure documents are properly stored, version-controlled, and easily retrievable.
• Support onboarding activities by maintaining accessible and updated knowledge resources.
• Identify opportunities to improve filing systems, tracking processes, and information management practices.

Communications Administration

• Monitor and manage shared email inbox, routing enquiries to relevant stakeholders and tracking follow-up actions.
• Support the dissemination of approved internal communications, announcements, electronic mailers, and intranet updates.
• Coordinate with stakeholders to obtain approved content and communication clearances.
• Provide basic formatting and administrative support using PowerPoint, Canva, and related digital tools.

Requirements:

• Diploma or GCEA Level qualification from a recognised institution
• Minimum 3to 5 years of relevant working experience in administrative support, event coordination, stakeholder coordination, procurement support or related operational roles. 
• Strong communication and stakeholder management skills.
• Good project coordination, time management, and multitasking abilities.
• Organised and detail-oriented, with experience in managing records, documentation, and trackers.
• Proficient in Microsoft Office (Excel, PowerPoint, Word), Microsoft Teams, Zoom, and other digital collaboration tools.
• Familiar with AI tools such as ChatGPT, Claude, or similar applications to support productivity and administrative work.
• Familiarity with government procurement processes and quotation management is an advantage.

Key Attributes

• Proactive and takes ownership of tasks and follow-ups.
• Strong coordination and organisational skills.
• Able to engage stakeholders professionally and tactfully.
• Clear communicator with good follow-through.
• Comfortable using digital and AI tools to improve productivity.
• Able to identify issues and propose practical solutions.
• Reliable and adaptable in a fast-paced environment.

Job Type: Full-time, Contract

Contract Period: 24months

Working Time:

Monday to Friday: 8.30am to 6.00pm

Work Location: Singapore169037

At Seletar Country Club, we believe our people are the key to creating exceptional member experiences. We offer a rewarding work environment, opportunities for professional growth, and the chance to be part of a passionate and collaborative team. If you are looking for a fulfilling career where your talents can thrive, we invite you to join us on our journey of excellence.

Job Responsibilities include, but not limited to

1. Maintain, Support, Upgrade and Monitoring of club network infrastructure – Firewall, WiFi, Switches & VPN
2. Installation, Configuration and Monitoring of Windows Servers & HyperV Virtualization and OS-related software.
3. Configuration and Monitoring of club WiFi network using Ruckus Domain Controller.
4. Ensure that server & client’s PC backups are performed and checked on a regular basis.
5. Maintain up to date documentation for all servers, network devices, application software admin and user manual.
6. Daily administration of AD, email system and club application software, include user and group management
7. Assist in IT planning, coordinating with vendors and clients for hardware/software purchases, product services, and support.
8. Any ad-hoc tasks assigned by IT Manager / IT Asst. Manager.

Skills & Experience required:

1. Bachelor’s degree in IT, Computer Science or Engineering.
2. ITIL foundation level knowledge is required.
3. Minimum 4 years of experience in IT industry.
4. Positive attitude, excellent verbal and written communication skills.
5. Knowledge on project management to assist in infrastructure / digitalization projects.
6. Experience in Network Infrastructure, Microsoft Windows Server 2012/2016, Microsoft 365 / Exchange and Microsoft HyperV Virtualization.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together - building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities - all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Strategic Workforce Planning
  • Lead the development and implementation of the University's workforce planning framework to support institutional strategy, operating priorities, and long-term workforce sustainability.
  • Partner HR Business Partners and Heads of Departments to assess current and future workforce needs, identify capability gaps, and develop aligned workforce plans.
  • Facilitate consultations on workforce initiatives, balancing stakeholder perspectives with institutional priorities and resource considerations.
  • Drive organisation-wide workforce reviews, including analysis of structure, headcount, role design, and workforce deployment.
• Workforce Analytics, Research and Insights
  • Develop and oversee workforce analytics, planning models, and management reports to support evidence-based decision-making.
  • Analyse workforce trends, including headcount, attrition, vacancies, and other key HR metrics, to inform management reporting and workforce policy reviews.
  • Monitor headcount distribution and Expenditure on Manpower (EOM) budgeting and tracking.
• Strategic Workforce Policy Reviews
  • Lead workforce planning initiatives and projects, including workforce planning exercises and manpower budget reviews.
  • Support the development and review of workforce-related policies, frameworks, and guidelines to ensure alignment with organisational needs and sound governance.
  • Recommend interventions to address workforce challenges, improve productivity, and strengthen organisational effectiveness.
• HR Planning and Cross-Functional Coordination
  • Work closely with HR Centres of Expertise and relevant stakeholders to integrate workforce planning considerations into broader HR strategies and initiatives.
• Any other duties assigned.

• Degree in Human Resources Management or equivalent with at least 8 years of relevant experience in HR, preferably with strategic workforce planning or HR analytics.
• Familiarity with Higher Education and Public Sector HR landscape:
  • Familiarity with higher education and public sector HR policies and practices.
• Analytical skills:
  • Strong strategic and analytical thinking skills, good quantitative skills with fundamental understanding of analytics.
• Stakeholder engagement skills:
  • Strong stakeholder engagement skills to engage spectrum of stakeholders, and ability to navigate diverse viewpoints and build consensus.
• Communication skills:
  • Strong verbal and written communication skills with ability to translate concept into concrete implementation plans, and communicate changes effectively to stakeholders.
• Technology proficiency:
  • Proficiency in HR analytics tools, HR enterprise systems like SuccessFactors, SAP Analytics Cloud, ability to use data visualization tools to generate insights for reporting.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

The intern will have the exciting opportunity to support the team in one or more digital transformation and automation projects to create Bots/ implement RPA to enhance and streamline the Career Conversion Programme Workstreams.

This role provides hands-on experience in process improvement methodologies. He/she will learn the fundamentals of automation design, stakeholder engagement, and digital solution development whilst gaining valuable exposure to government operations and process optimisation.

Responsibilities include:

A) Knowledge Management (KM) System Development

- Design and implement a KM repository using available digital tools.

- Support the team to develop processes and workflows to gather, curate and maintain the struture for the KM system.

- Assist in creating documentation and user guides for KM processes and tools.

B) Automated Budget Tracking Solutions

- Implement RPA to enable efficiency in budget tracking.

- Engage stakeholders to understand budget tracking requirements.

- Design and test the automated solutions that enhance accuracy, reduce processing time, and improve financial oversight.

C) AI-Powered Digital Proposal Assessment Tool

- Develop bot capable of evaluating and scoring proposals using advanced algorithms and criteria to assess proposals

- Collaborate with stakeholders to understand painpoints and improvement opportunities in current proposal development process

- Work with divisions to develop bot to drive efficient proposal evaluations

Requirements:

- Strong analytical and problem-solving skills

- Excellent attention to detail and organisational abilities

- Proficiency in MS Office suite (include SharePoint), RPA and AI tools

- Good written and verbal communication skills in English

- Experience with data visualisation tools e.g. PowerBI is a plus

This role reports to the Deputy Director (Data Strategy and Capabilities Building) and leads organisation-wide Data & AI capability planning, with a strong focus on driving adoption and sustained use across the organisation.  The role is accountable for translating Data & AI strategy into tangible adoption outcomes, by designing and executing approaches that embed Data & AI into day-to-day work.

Responsibilities:
Key responsibilities include:

Adoption Strategy & Delivery

·       Lead organisation-wide Data & AI capability planning and adoption efforts aligned to enterprise priorities

·       Translate strategy into clear adoption approaches that drive usage and behavioural change

·       Identify barriers to adoption and implement targeted interventions (e.g. pilots, campaigns, initiatives) to improve uptake

·       Track adoption outcomes (e.g. participation, usage, impact) and refine approaches based on results

Adoption Design

·       Develop clear and compelling adoption propositions for different stakeholder groups, articulating relevance and value

·       Design approaches that build momentum and participation (e.g. champions networks, communities of practice, targeted engagement efforts)

·       Shape how Data & AI is positioned and communicated across the organisation to drive understanding and interest

Portfolio & Stakeholder Management

·       Oversee a portfolio of capability and adoption initiatives, ensuring alignment and scalability across the organisation

·       Work across technical, strategy, and programme teams to bridge capability development and actual adoption outcomes

·       Engage senior stakeholders to drive ownership, prioritisation, and sustained participation

·       Support transition of initiatives from exploration into operational use

Planning & Reporting

·       Provide planning and coordination across capability and adoption workstreams

·       Track progress, risks, dependencies, and adoption outcomes for management reporting

·       Support prioritisation and resource alignment across initiatives

Requirements:

• At least 6–8 years of relevantexperience in programme management, transformation, data or digital roles.

• Strong ability to operate across technical and non‑technical contexts.

• Good understanding of enterprise Data and AI considerations, including governance and infrastructure.

• Strong planning, synthesis and stakeholder coordination skills.

• Comfortable operating across strategy and execution in a complex organisational environment.

Successful candidates will be offered a 1-year contract with potential for a 1-year extension and consideration for permanent tenure thereafter.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

1 year contract under employment agency payroll

Work location: Changi Business Park

Salary: Up to $4290 (depend on experience, company do not provide bonus)

Requirement:

• Locals (Need to clear project clearance and pre-employment check)
• Must have strong data analysis experience
• Must have strong Excel skills (data consolidation, pivots, structured reporting).
• Good attention to detail with ability to manage large datasets accurately.
• Clear written and verbal communication skills.
• Ability to manage multiple requests and deadlines in a structured manner.
• 3–5 years of PMO, workforce/ resource management, or similar operational support experience.
• Prior experience in technology or large enterprise environments preferred
• Able to commit to a 1 year contract

Key Responsibilities:

Workforce Reporting & Analytics

• Prepare and maintain regular headcount/ workforce reports
• Consolidate data from multiple sources into clear management-ready views.

Staffing & Resource Management

• Coordinate end-to-end staffing requests including new hires, renewals, and replacements, ensuring completeness and data accuracy.
• Track and maintain staffing approvals, reviews and key initiatives, and follow up with stakeholders on outstanding actions.

Governance & Process

• Ensure staffing requests comply with approved demand–supply plans, budget controls, and internal guidelines.
• Documentation of staffing processes, templates, and changes.
• Highlight risks, exceptions, and data gaps for PMO and management attention.

Stakeholder Coordination

• Liaise with multiple stakeholders e.g. hiring managers, finance on all workforce-related matters.
• Support preparation of materials for governance forums and management approvals.

ES Recruitment Pte Ltd (09C4235)

Hong Chiew Guat (R1219860)

This role reports to the Deputy Director (Data Strategyand Capabilities Building) and drives organisation-wide Data Analytics and AIcapability planning, change management and adoption. The role focuses on ensuring that Data and AI initiatives are organisationally ready, adoptable and sustainable, working closely with the Data Strategy, Analytics and Infrastructure teams.

Responsibilities:
Key responsibilities include:

• Lead organisation‑wide Data Analytics and AI capability planning, change and adoption efforts to support enterprise priorities

• Translate enterprise Data and AI strategies into clear plans,roadmaps and coordinated workstreams.

• Oversee Data Analytics and AI capability development across theorganisation, ensuring initiatives are aligned, scalable and sustainable.

• Provide planning, coordination and light oversight acrossengagement and capability workstreams, including adoption and readiness workstreams.

• Guide and shape engagement approaches to support effective Dataand AI adoption, ensuring initiatives are aligned with enterprise strategy andintegrated with technical and planning efforts.

• Review engagement plans, adoption outcomes and capability insightsto assess the effectiveness of engagement approaches and recommend adjustments to improve adoption outcomes.

• Track progress, risks and dependencies across Data and AIinitiatives for consolidated management reporting. Work with the Data Analyticsvertical to support the transition of initiatives from exploration into operationalisation and scaling, where appropriate.

Requirements:

• At least 6–8 years of relevantexperience in programme management, transformation, data or digital roles.

• Strong ability to operate acrosstechnical and non‑technical contexts.

• Good understanding of enterprise Dataand AI considerations, including governance and infrastructure.

• Strong planning, synthesis andstakeholder coordination skills.

• Comfortable operating across strategy and execution in a complex organisational environment.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

This role reports to the Principal Manager (Data Capability, Change and Adoption) and supports organisation‑wide adoption of Data and AI initiatives through a combination of strategic engagement, change management and community‑building.

The role works closely with business units, technical teams and enterprise stakeholders to ensure Data and AI initiatives are strategically aligned, well‑understood and sustainably adopted across the organisation.Officers in this role are expected to share responsibilities flexibly, covering both strategy‑facing and culture‑building workstreams as required.

Responsibilities:
Keyresponsibilities include:

• Build, manage and sustain Data and AI communities of practice across the organisation.

• Design and deliver Data and AI engagement activities such as showcases, sharing sessions, learning events and talks.

• Act as a front-facing engagement point for business units exploring AI opportunities.

• Facilitated discussions to surface Data and AI use-cases and support officers in problem-framing and awareness of AI possibilities and constraints.

• Translate Data and AI concepts and initiatives into accessible narratives for non-technical audiences.

• Gather adoption insights and feedback to inform planning and continuous improvement.

Requirements:

• At least 3–5 years of experience inengagement, change or programme delivery roles.

• Strong facilitation and communication skills.

• Experience running engagement or community-building initiatives.

• Applied understanding of Data and AI concepts.

• Strong interpersonal and collaboration skills.

'Only candidates with more experience will be considered for the Senior Manager position, with a commensurate remuneration'

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

We are seeking a Senior System Analyst with strong experience in Linux administration, middleware platforms, and container orchestration to support and maintain enterprise infrastructure environments.

Key Responsibilities:

• Provide administration, support, and maintenance for Linux, Windows, IBM AIX, and Solaris operating systems.
• Deploy, configure, and manage middleware platforms such as IBM WebSphere, IBM MQ, Red Hat JBoss EAP, and JBoss A‑MQ.
• Install and maintain database platforms including IBM DB2, PostgreSQL, and MySQL.
• Manage LDAP services, including IBM Security Directory Server and Apache LDAP.
• Install, configure, and operate Kubernetes and Red Hat OpenShift (OCP) clusters.
• Perform system troubleshooting, patching, upgrades, and performance optimization across OS and middleware layers.
• Support bid and project activities, including infrastructure sizing, cross‑team coordination, and end‑to‑end infrastructure design discussions.

Requirements:

• 4 years of hands-on IT experience, ideally covering both OS and middleware administration.
• Strong understanding of application architecture, including authentication, web servers, databases, application servers, and messaging systems.
• Proficient in Unix/Linux shell scripting.
• Practical experience with Docker, Kubernetes, and OpenShift.
• Willingness to support legacy platforms while adopting modern cloud and container technologies.
• Cloud or platform certifications (AWS, Azure, GCP, Red Hat) are an advantage.
• Strong communication and collaboration skills to work with cross-functional teams.

Responsibilities:

Industry Research and Analysis

• Assist in gathering and analysing industry information to understand manpower trends and challenges

• Help compile and organise data on industry skills needs and workforce requirements

Stakeholder Engagement Support

• Provide administrative support for meetings with industry partners, government agencies, and other stakeholders, such as arranging for meetings and writing meeting minutes

• Support the team in preparing meeting materials and following up on action items

Project Coordination

• Support the organisation of activities, such as career events and industry engagement activities

• Assist in basic data collection and compilation for KPI reporting

• Support basic budget tracking and expense documentation

• Support basic data analysis for insights

Innovation and Productivity Initiatives

• Assist in identifying potential areas for process automation and digital transformation

• Support the development and implementation of innovative solutions for routine tasks

• Help document and share best practices for using new technological tools

• Contribute ideas for improving existing work processes through technology

Requirements:

• Strong interest in workforce development and industry engagement

• Interest and understanding of emerging technologies and digital transformation

• Good organisational and time management skills

• Strong written and verbal communication skills

United Women Singapore Limited (UWS) is a local non-profit organisation with IPC status that advances women’s empowerment and gender equality and builds a pipeline of women leaders and influencers in Singapore. The organisation has been operating for over 28 years and works towards narrowing the gender equality gap through education and raising awareness and advocacy on issues such as women’s empowerment and anti-violence, with the support of key stakeholders including corporate partners, government agencies, academia, the diplomatic community, other non-profit and community groups and the wider community.

We are seeking four dynamic and proactive Interns (1 per function) to support key areas of the organisation: Fundraising, Programme Support, Finance & Administration, and Communications. This internship offers hands-on exposure within a purpose-driven environment, ideal for students from local Polytechnics and Universities who are keen to contribute to meaningful social impact.

Each Intern will be assigned to a specific function while having opportunities to collaborate across teams on organisational initiatives.
1. Fundraising Intern (1 Position)

• Support the development and implementation of diverse fundraising strategies across multiple channels
• Assist in planning and execution of flagship events, donor campaigns, and community initiatives
• Conduct research on potential donors, grant opportunities, and CSR partnerships
• Support outreach efforts, including corporate engagement and donor communications
• Assist in digital fundraising efforts (e.g., social media campaigns, Giving.sg campaigns)

2. Programme Support Intern (1 Position)

• Assist in coordinating and delivering programmes, workshops, and community activities
• Support engagement with beneficiaries, volunteers, and partners
• Help track programme outcomes and prepare reports
• Provide logistical and administrative support for programme implementation

3. Finance & Administration Intern (1 Position)

• Assist with finance processes such as claims tracking, invoice processing, and data entry
• Support administrative functions including documentation, scheduling, and coordination
• Help maintain records in line with audit and compliance requirements
• Provide operational support for procurement and office management

4. Communications Intern (1 Position)

• Support content creation for social media, newsletters, and outreach materials
• Assist in managing digital platforms (e.g., website updates, email campaigns)
• Contribute to storytelling efforts, including impact stories and campaigns
• Track engagement metrics and support communications reporting

Requirements

• Recent graduate from a Polytechnic or University in Singapore
• Preferred fields: Business, Communications, Social Sciences, Accountancy, or related disciplines
• Strong organisational and time management skills
• Good written and verbal communication skills
• Proactive, detail-oriented, and able to work independently and in teams
• Familiarity with Microsoft Office / Google Workspace; social media platforms, Canva or similar tools are a bonus
• Interest in the social service / non-profit sector
• Support on-ground events and donor/volunteer activities
• Able to commit to a 6 month internship, preferably full-time.