Total 3 Senior Executive system engineer job vacancies in Human Resources category in Singapore

• Job Title: HR & Admin Executive
• Reporting To: HR & Admin Manager / General Manager

Role Overview The HR & Admin Executive supports comprehensive Human Resource functions and office administration to ensure smooth HR operations, compliance with company policies and local regulations, and efficient administrative support for business continuity.

Responsibilities

• Coordinate end-to-end recruitment processes including job posting, candidate screening, and interview scheduling to meet manpower needs
• Collaborate with Heads of Departments to identify and fulfill manpower requirements
• Prepare employment contracts, offer letters, and onboarding documents accurately and timely
• Conduct onboarding briefings and orientation sessions for new hires to facilitate smooth integration
• Maintain and update employee records including contracts, personal data, and leave information to ensure data accuracy
• Manage employee lifecycle processes such as confirmation, promotion, transfer, resignation, exit clearance, and conduct exit interviews to support workforce transitions
• Prepare and verify payroll inputs including attendance, overtime, claims, and unpaid leave to ensure accurate salary processing
• Monitor attendance systems (biometric/OA) and enforce compliance with company policies and Singapore Employment Act
• Coordinate with Finance or payroll vendors to facilitate timely salary disbursement
• Support the annual performance appraisal process by tracking timelines, collecting KPI submissions from HODs, and consolidating appraisal data for management review and calibration
• Implement and communicate HR policies related to leave, work-from-home, overtime, and business trips to maintain policy adherence
• Support work pass applications, renewals, and cancellations while ensuring compliance with Ministry of Manpower regulations
• Maintain and update the employee handbook and HR policies to reflect current practices
• Coordinate internal and external training programs, maintain training records, and assist in tracking skills development aligned with departmental plans
• Oversee general office operations including workspace management, pantry upkeep, and cleanliness to ensure a conducive work environment
• Liaise with vendors for cleaning, maintenance, office supplies, and IT support to maintain office functionality
• Manage office assets and inventory to optimize resource utilization
• Support business travel arrangements including flights, accommodation, and visa processing when required
• Administer business trip documentation linked to claims and HR records for accurate record-keeping
• Assist in organizing company events such as town halls, annual dinners, and staff engagement activities to foster employee morale
• Maintain proper filing systems for HR and administrative documents to ensure easy retrieval and compliance
• Update and manage OA/HRIS systems for leave, attendance, and approval workflows to streamline HR operations
• Support process improvement initiatives for HR and administrative workflows to enhance efficiency

Preferred competencies and qualifications

• Able to work effectively in a fast-paced, multi-department environment
• Proactive and hands-on approach with strong follow-through on tasks
• Comfortable managing both HR and administrative responsibilities concurrently
• Familiar with timesheet, business trip, and project manpower tracking workflows
• Able to support cross-functional teams including Project, Engineering, and Service departments

About Us

Viskou, founded in 2014, is Singapore & Malaysia's leading provider of security, networking, smart home, solar, and energy storage solutions. As a tier-1 distributor for global brands including Hikvision, Huawei, Ruijie, and Ezviz, we deliver both traditional and AI-powered systems.

We are a young, energetic team on a rapid growth trajectory. We are looking for a HR Executive to support our day-to-day HR operations and help build a strong people foundation.

The Role: HR Executive

We are seeking a proactive and detail-oriented HR Executive to handle core HR functions including recruitment, onboarding, employee records, payroll support, and employee engagement.

Key Responsibilities

Recruitment & Onboarding

• Post job ads, screen candidates, coordinate interviews
• Prepare employment contracts and manage new hire onboarding

HR Operations

• Maintain employee records (leave, claims, medical)
• Process monthly payroll and work pass applications (Singapore)

Employee Engagement

• Assist in organizing team events and engagement activities

Performance & Training Support

• Coordinate performance reviews and training sessions
• Support the Trainer Allowance Scheme (track preparation, content, effectiveness)

Compliance

• Ensure HR practices comply with Singapore labor laws
• Handle employee inquiries on HR policies

What We're Looking For

Experience & Education

• Diploma or degree in Human Resources, Business Administration, or related field
• 1–3 years of HR experience (internship experience may be considered for fresh graduates)
• Experience in distribution, technology, or SME environment is a plus
• Basic knowledge of Singapore labor laws (essential)

Skills & Competencies

• Familiarity with HRIS, payroll software, and Microsoft Office (Excel, Word)
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Detail-oriented, able to handle confidential information
• Ability to work independently and as part of a team

Language

• Fluent in English (written and spoken)
• Mandarin is preferred

Why Join Viskou?

• Competitive salary package – attractive base + performance bonus
• Clear career growth pathways – from HR Executive to Senior HR Executive, Assistant HR Manager, and beyond
• Young and energetic work environment – flat hierarchy, your ideas are heard
• Opportunity to learn and grow alongside an expanding regional business
• Work with a diverse, multi-country team (Singapore & Malaysia)

How to Apply

Send your resume or WhatsApp to 85884640 or email to hr_sal@viskou.com with subject: HR Executive Application

*Full spectrum of HR duties.

*Manage MOM work pass processes.(such as WP/SP/EP) and other related duties such as levy waiver etc.

*Manage employee training programs to enhance skills and Increase the company's R1 rate.

*Manage and verify overtime and allowance calculations

*Manage employee’s onboarding/off-boarding processes.

*Handle recruitment processes.

*Prepare HR documents, including contracts, MOM letters

*Responsible for all Workers Dormitory related Issues, MOM Pre-housing/Onboarding and PCP Sector application, etc.

*Submit CPF, IRAS, Governmental leave claim, NS claim and training grant

*Provide clerical & administrative support to project team and Manage site admin

*Various reports to Manager

Requirements:

• Proficient in Microsoft Office with an eye for details
• With experience, motivated and willingness to learn on the job.
• Able to multi-task and work in a fast pace environment
• High attention to detail, team-player, with a positive working attitude
• Flexible and approachable

Can send resurme to cindyhan@jtpc.com.tw