Total 836 procurement manager job vacancies in F&B / Tourism / Hospitality category in Singapore

Contract Duration

·        Up to 2 years (With a potential to be converted to a permanent staff)

Working Location

·        City Hall

Working Hours

·        5 Days (Mondays to Thursdays: 8.30am to 6.00pm / 9.00am to 6.30pm; Fridays: 8.30am to 5.30pm / 9.00am to 6.00pm) – To be advised

Lunch: 1 hour

Offered Salary

• Up to S$6,200 per month

Requirements

·        Degree holder with at least 2 – 3 years relevant working experience

·        [HR Policies, Processes & Legislation]: You are able to design, translate and implement policies and processes that are employee-centric while taking into consideration organisational needs, relevant legislations and industry best practices. You demonstrate expertise in navigating complex HR regulatory requirements.

·        [HR Business Partnership]: You develop and align comprehensive HR strategies that integrate across different functional domains to support business priorities. You excel at translating business strategy into actionable people strategies that drive organisational success.

·        [Recruitment & Employer Branding]: You analyse workforce trends to anticipate recruitment needs and conduct proactive talent sourcing initiatives. You design recruitment processes that align with organizational strategy while delivering exceptional candidate experiences that strengthen employer brand.

·        [Thinking Clearly and Making Sound Judgement]: You consider stakeholder needs and both short- and long-term implications when proposing HR solutions, making sound judgements about different strategic options by synthesising workforce data and understanding ground realities. You anticipate and prepare for stakeholder queries when implementing new initiatives.

·        [Improving and Innovating Continuously]: You create safe environments for challenging the status quo in HR practices, encouraging experimentation with new approaches while managing risks and resources effectively. You proactively identify opportunities to scale successful HR innovations across your agency portfolio.

Job Description

Strategic HR Business Partnership

·        Partner with agency Senior Management Teams as their trusted strategic HR advisor, translating business strategies into comprehensive people strategies that drive organisational performance and employee engagement

·        Co-design and implement HR strategies effectively, together with the business and specialist centres, to better attract, retain, develop, engage and motivate employees. This includes operationalising WOG HR policies and initiatives effectively at the agency and cluster level, ensuring seamless integration with business objectives

Talent Acquisition and Workforce Planning

·        Lead end-to-end recruitment processes for your agency clusters, from workforce planning and talent sourcing to candidate assessment and onboarding, ensuring agencies attract and secure top talent aligned to their strategic needs

·        Develop and implement innovative recruitment strategies and employer branding initiatives that position agencies as employers of choice in competitive talent markets

HR Service Delivery and Integration

·        Orchestrate the seamless delivery of integrated HR services across recruitment, payroll, performance management, and employee relations, providing expert guidance on complex people matters to both senior leaders and officers while ensuring fair and consistent policy application

·        Collaborate closely with HR specialist centers and Whole-of-Government partners to drive process improvements, technology integration, and best practice sharing across the ecosystem

EA License No.:96C4864

Reg No.: R1106928 TOH LAY HOON (JESSICA)

To oversee daily facility operations, ensure reliability of building systems, and manage the performance of the Integrated Facilities Management (IFM) service provider to meet safety, quality, cost, and compliance objectives.

Key Responsibilities

1. Daily Operations & Maintenance

• Oversee day-to-day maintenance of building systems (HVAC, electrical, plumbing, fire protection, utilities, etc.)
• Ensure all critical systems operate efficiently with minimal downtime
• Review and approve preventive and corrective maintenance plans
• Monitor work orders, service requests, and completion timelines
• Ensure asset reliability and lifecycle management

2. IFM Supplier Management

• Act as the main point of contact for the IFM provider
• Manage IFM contract scope, deliverables, and KPIs/SLAs
• Conduct regular performance reviews and audits of IFM services
• Validate manpower deployment, competency, and service quality
• Drive continuous improvement and cost optimization initiatives
• Ensure compliance with contract terms and escalation management

3. Safety, Health & Environment (EHS)

• Ensure compliance with all safety regulations and company EHS policies
• Lead incident investigations and corrective/preventive actions
• Conduct regular safety inspections and audits with IFM
• Promote a strong safety culture across operations

4. Compliance & Regulatory

• Ensure facility complies with local authority requirements (e.g., fire safety, environmental, building regulations)
• Manage audits, inspections, and certifications
• Maintain proper documentation and records for compliance

5. Budget & Cost Control

• Develop and manage OPEX and maintenance budgets
• Track IFM contract costs and ensure value for money
• Review quotations, approve expenditures, and control cost leakage
• Identify cost-saving opportunities without compromising service levels

6. Project & Improvement Management

• Lead minor projects, upgrades, and retrofit works
• Coordinate with engineering and project teams for expansions or modifications
• Drive reliability improvement and energy efficiency initiatives

7. Stakeholder Management

• Work closely with internal stakeholders (operations, engineering, EHS, finance)
• Communicate service performance and issues effectively
• Handle escalations and ensure timely resolution

8. Reporting & Performance Monitoring

• Track and report KPIs such as:
  • Equipment uptime
  • Response and resolution time
  • Preventive maintenance compliance
  • Safety performance
  • Cost
• Prepare monthly/quarterly reports for management review

Brief Summary:

Join a dynamic team focused on ensuring health, safety, and environmental excellence within the workplace. This role entails leading the development and implementation of comprehensive safety systems to uphold rigorous industry standards.

Responsibilities:

• Develop, implement, and maintain Health, Safety & Environmental (HSE) and Fire Safety management systems to prevent workplace incidents.
• Conduct site safety inspections and collaborate with contractors and authorities to ensure compliance with legal frameworks.
• Lead incident investigations to identify root causes and implement corrective actions.
• Oversee the management of risk assessments and safe work procedures, ensuring operational effectiveness through regular audits.
• Implement training programs to address HSE needs and maintain employee certifications and records.
• Facilitate the development and execution of the Emergency Response and Preparedness Plan for plant operations.
• Maintain compliance with hazardous substance permit requirements and oversee regular audits.
• Prepare and analyze reports for management, ensuring accurate documentation and record maintenance.
• Assist in budgeting and operational planning for HSE equipment maintenance.
• Coordinate fire safety initiatives and ensure effective emergency response protocols are established.

Requirements:

• Minimum Diploma in Engineering (Mechanical or Chemical) or equivalent.
• Degree in Occupational Health & Safety (OSH) or related certification.
• Registration as a Workplace Safety & Health (WSH) Officer.
• Registration as a Fire Safety Manager (FSM).
• WSQ Advanced Certificate or Diploma in Security.
• At least 5 years of experience in Workplace Safety and Health (WSH) or Security within process or power generation facilities.

Interested candidate who wish to apply for the advertised position, please click “Apply”. We regret that only shortlisted candidates will be notified

EA License No.: 01C4394 (PERSOL Singapore Pte Ltd)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at 

https://www.persolsingapore.com/policies

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This role requires someone who is energetic, service-oriented and capable of managing both restaurant and event operations in a fast-paced environment.

Key Responsibilities

Operations Management

• Oversee day-to-day restaurant operations
• Ensure smooth service during lunch, dinner and events
• Maintain high standards of food quality, cleanliness and customer service
• Monitor opening and closing procedures
• Ensure SOP compliance across all departments

Team Management

• Lead, supervise and motivate service and kitchen teams
• Conduct staff training and performance evaluations
• Prepare staff schedules and manpower planning
• Foster a positive and professional working environment

Customer Experience

• Handle customer feedback and service recovery professionally
• Build strong guest relationships and improve customer satisfaction
• Ensure guests enjoy a memorable dining experience

Sales & Business Development

• Drive restaurant sales and operational profitability
• Support marketing campaigns and promotional activities
• Assist in corporate events, weddings and private functions
• Increase customer retention and repeat business

Inventory & Cost Control

• Monitor stock ordering and inventory management
• Control food cost, beverage cost and wastage
• Work closely with suppliers and vendors
• Ensure proper stock rotation and storage practices

Compliance & Hygiene

• Ensure compliance with SFA and workplace safety regulations
• Maintain restaurant cleanliness and hygiene standards
• Ensure food safety and sanitation requirements are followed

Requirements

Preferred Qualifications

• Minimum 3–5 years of experience in F&B or restaurant management
• Experience in cafés, lifestyle restaurants, beach clubs or event venues preferred
• Strong leadership and communication skills
• Ability to work in a fast-paced environment
• Strong problem-solving and multitasking abilities
• Customer-focused mindset with excellent interpersonal skills
• Knowledge of POS systems and restaurant operations
• Able to work weekends, public holidays and night shifts

Job Description & Requirements

The Manager is responsible for the profitability of the outlet. He/she performs outlet-level support functions including customer service, scheduling, day-to day operations, cashiering, loss prevention, maintenance, and back office support. He/she manages inventories, interacts with customers, wait staff and support employees to maximises revenue generation and enhance the customer experience. He/she oversees the recruitment, training, and motivation of staff. He/she maintains high standards of quality control, hygiene, health and safety in the dining area.

• Administer purchasing and receiving procedures.
• Analyse service quality and customer satisfaction.
• Conduct staff performance assessment process.
• Contribute to innovation process within own scope of work in the business unit.
• Facilitate compliance with legislative and regulatory requirements.
• Foster service innovation.
• Identify and establish internal and external stakeholder relationships.
• Implement loss/risk prevention.
• Lead team to implement change.
• Manage and implement business continuity plans.
• Manage compliance with food and beverage hygiene policies and procedures.
• Manage cost and quality controls.
• Manage crisis situations.
• Manage food & beverage operations.
• Manage guest service.
• Manage site/outlet and equipment maintenance.
• Manage training.
• Managing the customer experience.
• Monitor income and expenses.
• Optimise workforce for service excellence.

MoneySmart Group is the leading personal financial portal in Southeast Asia, helping consumers compare loans, insurance, and credit cards. Founded in 2009, MoneySmart’s mission is to empower consumers to make confident financial decisions while helping partners grow efficiently through performance-driven marketing.

Mission

The Senior Partnerships & Merchant Manager plays a critical role in optimising MoneySmart Singapore’s commercial cost base and partnership-driven revenue streams.

This role sits at the intersection of merchant economics, incentives strategy and content partnerships, working with our Commercial Team to ensure that partnerships are structured, delivered and optimised to drive sustainable Revenue & Profit growth for the business.

Role Scope 

The role spans two complementary areas:

• Merchant & Incentives Management – overseeing merchant partnerships and leading incentive economics to support efficient customer acquisition.
• Content Partnerships – Leading  the execution of content-led commercial partnerships and support sourcing by the Commercial team.

This role requires strong commercial judgment, structured thinking and the ability to collaborate across multiple internal teams.

Responsibilities

Merchant & Incentives Management

• Lead merchant strategy development, supplier decisions and partnership frameworks while mentoring 1 direct report.
• Lead key merchant partnership discussions and regular partner performance reviews.
• Support the optimisation of incentive and merchant economics in line with business priorities.
• Partner with internal teams to review incentives performance and execute on opportunities to optimize.

Content Partnerships

• Lead the project management and delivery of content opportunities sourced by the Commercial team.
• Support commercial team with content partnership sourcing
• Coordinate across stakeholders to ensure partnerships are executed to scope, timeline and quality.
• Developing structure to iterate from learnings and outcomes.

Overall Commercial Planning & Collaboration

• Work cross-functionally with Commercial, Marketing and Operations Teams.
• Lead and own the creation of partnership/merchant decks and pitches to drive results
• Apply structured thinking to prioritisation, trade-offs and partnership decisions.
• Contribute to ongoing improvements in how partnerships are planned and executed.

Requirements

• Minimum 5 years of experience in Commercial or Partnerships roles involving P&L responsibility, structured partnerships and ownership of cross-functional delivery
• Strong understanding of commercial fundamentals and unit economics
• Proven ability to manage complex initiatives across multiple stakeholders
• Comfortable operating in fast-paced, evolving environments
• Strong ownership, stakeholder management and communication skills
• Sound commercial judgment and decision-making
• Ability to translate ambiguity into clear plans and outcomes
• A true ownership mindset with a focus on impact over activity

MoneySmart Culture Values & Tenets

The traits we admire are core intrinsic qualities we look for in someone we want on our team, and we look for people who are Hungry, Humble and Smart. We also expect all our people to uphold the following company values:

• Play to win as a team
• Solve for the customer
• Embrace a personal growth mindset
• Step up and own it
• Challenge the status quo and deliver outcomes

Job Summary

We are looking for a motivated and service-oriented Restaurant Supervisor/Assistant Manager to join our vibrant team in Singapore. You will support the Restaurant Manager in overseeing daily front-of-house operations, ensuring excellent customer service standards and smooth restaurant operations. This is a fantastic opportunity to be part of a dynamic dining environment that brings the warmth and flavors of Greek hospitality to guests.

Key Responsibilities

• Assist the Restaurant Manager in overseeing daily restaurant operations to ensure smooth and efficient service.
• Supervise and support front-of-house staff during service, ensuring high standards of customer service and guest satisfaction.
• Lead, train, and motivate service staff to maintain operational excellence and a positive team culture.
• Handle guest enquiries, feedback, and complaints professionally and promptly.
• Ensure compliance with food hygiene, workplace safety, and company service standards.
• Assist in staff scheduling, manpower planning, and attendance monitoring.
• Support inventory control for beverages, service supplies, and restaurant operating equipment.
• Coordinate closely with the kitchen team to ensure timely and accurate food service.
• Monitor restaurant cleanliness, ambience, and presentation to maintain brand standards.
• Assist in implementing promotional activities, upselling initiatives, and operational improvements.
• Support opening and closing duties, including cash handling and daily sales reconciliation.
• Take charge of restaurant operations in the absence of the Restaurant Manager.

Preferred Qualification & Experience

• GCE ‘N’/‘O’ Level, Diploma, or equivalent qualification in Hospitality or Food & Beverage Management.
• Minimum 3 years of relevant experience in the F&B industry, including supervisory experience.
• Possess WSQ Food and Beverage Safety and Hygiene certification would be advantageous.
• Strong customer service, communication, and leadership skills.
• Understanding of Greek culture and Mediterranean dining concepts would be advantageous but not compulsory.
• Able to work on weekends, eve of public holidays, and public holidays.
• Able to work on a 5.5-day work week schedule.

Benefits

• Competitive salary
• Medical benefits
• Career progression opportunities
• Work in a dynamic and supportive team environment

• Assist with overall day-to-day operations in the Dining Hall area, Pantry and Stewarding sections
• Ensure the outlet is run in an efficient manner and proper service is offered at all times
• Ensure all special requirements needed for service or food are prepared for and carried out for customers
• Handle customer feedback calmly, professionally and efficiently at all times, resolving any disputes and recovering service effectively
• Keep the management /Chef updated on any food delay, complaints and customers feedback
• Manage restaurant inventory levels, handling purchasing of necessary items when necessary
• Manage restaurant environment, handle and schedule regular maintenance and upkeep of restaurant, such as pest control, servicing, etc
• Resolve any reservation and cashiering issues
• Handle restaurant petty cash disbursements and reimbursements
• Stand-in and cover duties of any area requiring support
• Schedule staff roster to ensure good and sufficient allocation of manpower for service
• Manage and train staff
• Perform any other job tasks assigned by the management

Requirements:

• Prior experience as Assistant Restaurant Manager in Chinese restaurant
• Excellent personal presentation and interpersonal skills
• Confident, outgoing personality and positive attitude
• Ability to remain calm under pressure
• Able to cope in fast-paced environment with heavy volume
• Ability to multi-task
• Proficient in Mandarin (spoken and written) to coordinate event requirements and communicate kitchen orders accurately with the Chefs

Job Summary

We are seeking a motivated Sales Manager to drive hotel room sales, build client relationships, and collaborate with internal teams to enhance guest satisfaction and achieve revenue targets.

Responsibilities

• Drive room sales to meet assigned revenue and occupancy goals
• Develop and expand relationships with corporate and individual clients to increase sales opportunities
• Respond promptly to sales enquiries and follow up to secure bookings
• Manage customer feedback and resolve issues professionally to maintain high satisfaction
• Coordinate with Front Office, Reservations, and Housekeeping teams to fulfill guest requirements
• Support sales planning, promotional activities, and business development initiatives
• Perform additional duties as assigned by the Head of Department

Preferred competencies and qualifications

• Minimum 1–2 years of sales experience, preferably in hotel, hospitality, or related sales fields
• Diploma or Degree in Hospitality Management, Business, or related discipline
• Strong interpersonal, communication, and negotiation skills demonstrated through client interactions and sales processes
• Customer-focused with a proactive, service-oriented approach to managing client needs
• Ability to manage multiple priorities and respond to enquiries efficiently
• Team player with effective coordination skills across departments

Benefits

• 5 Days Work
• Annual Wage Supplement (AWS)
• Dental and optical benefits
• Duty meals provided (if applicable)

• Industry: Construction- Main Con (A1)
• Basic $6500 to $9000 +AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Northeast 
• Working hours: Monday to Friday (8:30am to 6pm)

Job Responsibilities:

Tender Strategy & Leadership

• Lead the end-to-end tender process for construction projects.
• Lead internal tender review meetings and management approvals.
• Advise management on pricing level, risk allocation, and competitiveness.
• Conduct tender kick-off meetings and assign responsibilities to team members

Costing & Commercial Control

• Review all quantity take-off and ensure accuracy of measurements.
• Review and validate of Bills of Quantities (BQ), Pricing schedules and Cost build-ups (direct cost, preliminaries, etc) and ensure build-ups cost/SOR reflects the market conditions, resource and productivity assumptions, risk contingencies where applicable and commercially competitive for management consideration and approval
• Review, analyse and evaluate all subcontractors and suppliers’ quotations in term of technical compliance to the tender specification and ensure scope alignment.
• Ensure consistency between drawings, client and consultants’ intent and specifications, and pricing.
• Lead value engineering and alternative proposal development.
• Establish and communicate quotation submission timelines aligned with the overall tender programme.
• Actively monitor quotation status and follow up with subcontractors and suppliers’ bosses to ensure timely submission.
• Establish, maintain, and regularly update the subcontractor and supplier master calling list for tender enquiries and ensuring the calling lists are accurate, current, and relevant to each project’s scope, trade packages, and technical requirements.

Risk & Contractual Review

• Review Conditions of Contract (PSSCOC, SIA, FIDIC, etc.).
• Identify and assesscommercial and contractual risks, including Liquidated damages, Payment terms,Variation mechanisms and Design liabilities
• Draft and preparetender, commercial qualifications and clarifications where necessary.
• Ensure the Schedule of Rates (SOR) is fully reviewed, approved, and in proper order for submission to consultants.
• Advise management on risk mitigation and pricing contingencies

Team Coordination

• Coordinate internal teams: Quantity Surveyors, Design / Technical / Planning teams, Procurement, M&E teams
• Liaise and manage tender queries, addendum, and clarification responses with consultants and subcontractors and ensure all discrepancies are clarified and ensure all in corporated in the tender pricing

Tender Submission & Presentation

• Ensure tender submissions are fully compliant with tender requirements and submitted on time and in the correct format
• Oversee preparation of Method statements, Construction programmes and technical submissions
• Attend tender interviews, presentations, and post-tender clarifications.
• Participate in negotiation meetings where required.

Post-Tender Review & Handover upon award

• Conduct post-tender analysis (win/loss review).
• Lead handover of awarded tenders to project and contracts teams for all costing, tender and contract documentation, detailing and measurement, subcontractor/supplier quotations etc required for execution of the projects
• Ensure smooth transition from pre-contract to post-contract stage

Post-Award Contract Review

• Review all contract documents issued by consultants upon award, including: Letter of Award (LOA),Contract Agreement, Bills of Quantities / Schedule of Rates, Appendices, drawings, and specifications, qualifications, terms, and conditions fully align with the company’s tender offer, and ensure documents are in order prior to management signoff.
• Identify discrepancies, omissions, or adverse changes and liaise with consultants to resolve them prior to execution.
• Ensure final signed documents are properly distributed and handed over to project and contract administration teams.

Requirements:

• Degree or Diploma in Quantity Surveying, Building, Law, or related discipline
• Minimum 8 years of relevant experience in main contractor tendering and contract management
• Strong experience in building construction projects
• Proven track record in tender contract review and risk management

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)

EA Recruitment Pte Ltd

EA License No: 21C0492

Workplace Safety & Health Officer (WSHO) cum Fire Safety Manager(FSM)

Location

Healthcare Facilities / Hospital Environment (Singapore)

Working Hours

• Monday to Friday: 8:30am – 5:30pm
• Alternate Saturday: 8:30am – 12:30pm

Job Description

We are seeking an experienced Workplace Safety & Health Officer (WSHO) with FSM experience to oversee and manage all Workplace Safety & Health (WSH) matters within a healthcare / hospital environment. Senior Fire Safety Manager will be advantageous.

The successful candidate will be responsible for ensuring full compliance with statutory requirements, managing safety risks related to workers and vendors, and supporting safe operations across all facilities.

Key Responsibilities

Workplace Safety & Health (WSH)

• Act as the appointed WSHO for the healthcare facility in accordance with WSH Act and subsidiary regulations
• Develop, implement, and maintain Risk Assessments (RA) and Safe Work Procedures (SWP) for hospital operations, maintenance works, and contractor activities
• Conduct regular site safety inspections, audits, and risk reviews across clinical and non-clinical areas
• Investigate accidents, incidents, dangerous occurrences, and near-misses, including root cause analysis and corrective actions
• Prepare and submit incident reports, statistics, and WSH performance reports to management
• Conduct safety briefings, toolbox meetings, and training for workers and vendors
• Monitor and enforce compliance with Permit-to-Work (PTW) systems, including hot works, confined spaces, work-at-height, electrical isolation, and lifting operations
• Ensure compliance with infection control–related safety requirements in hospital environments
• Liaise with MOM, MOH, SCDF, NEA, and other authorities on WSH matters when required

Statutory Licensing & Compliance(Healthcare Facilities)

• Manage and coordinate statutory licenses and certifications, including:

- Lifting equipment and pressure vessels

- Electrical installations and LEW coordination

- Fire safety certificates and SCDF requirements

- Relevant hospital / healthcare regulatory submissions

• Track validity, renewal dates, inspections, and testing schedules for statutory items
• Ensure contractors’ licenses, permits, and insurance documents are valid and compliant

Vendor & Contractor Safety Management

• Manage and monitor safety performance of contractors and vendors
• Review contractors’ RA, SWP, method statements, and safety submissions before work commencement
• Conduct contractor safety inductions and site-specific briefings
• Enforce safety compliance during maintenance, renovation, and ad-hoc works
• Issue stop-work instructions where unsafe acts or conditions are observed

Fire Safety Manager (FSM)

• Support facilities management teams in ensuring safe operation of building services, M&E systems, and hospital infrastructure
• Identify safety risks related to plant rooms, chiller systems, generators, medical gas systems, and critical equipment
• Participate in facilities planning, maintenance scheduling, and emergency preparedness
• Support Emergency Response Plans (ERP), fire drills, evacuation exercises, and incident simulations

Reporting & Documentation

• Maintain proper WSH records, registers, and documentation
• Prepare weekly and monthly WSH reports, safety dashboards, and management updates

Requirements

• Registered Workplace Safety & Health Officer (WSHO) with MOM
• Minimum 3 years of WSHO experience.
• FSM experience or relevant facilities safety exposure is an advantage
• Strong knowledge of WSH Act, healthcare safety standards, and statutory requirements
• Experience managing contractors and vendors in live operational environments
• Good communication and stakeholder management skills
• Able to work independently and handle multiple sites or departments

Preferred Qualifications

• SFSM/FSM
• Registered WSHO
• Degree in Health and Safety or relevant

Interested applicants may submit their CVs to skh_hr@stie.com.sg or apply directly via the“Apply” button on CareersFuture.

We are looking to add an Admin, Office & Case Support Executive / Manager to join our growing Criminal Defence and Family Law practice.

This is a dynamic and multifaceted role for someone who enjoys client communication, organisation, problem-solving, and improving how work gets done.

You will serve as a key point of contact for clients, coordinate case-related communications and updates, support lawyers with case management and administrative matters, and help the firm leverage technology and AI tools to improve productivity and client service.

This role is ideal for someone who enjoys taking ownership, keeping things organised, finding solutions, and ensuring no important details fall through the cracks.

RESPONSIBILITIES

Administration & Office Management

• Manage file-opening procedures, conflict checks and client onboarding processes
• Prepare invoices, receipts and payment records
• Track bills, expenses and administrative documentation
• Maintain office filing systems, databases and records
• Coordinate office supplies, equipment and general administrative requirements
• Manage calendars, appointments, scheduling and meeting logistics
• Use AI and modern productivity tools to review, organise, summarise and extract key information from documents, emails and case materials
• Assist with drafting, proofreading, rewriting and improving emails, letters, reports, meeting notes and internal documentation
• Identify action items, key deadlines, risks and follow-up tasks from meetings, discussions, correspondence and case updates
• Assist in improving workflows, systems, templates, automations and operational processes to enhance productivity, organisation and client service
• Continuously look for practical ways to streamline work, improve efficiency and support the firm's day-to-day operations

Client Communications & Relationship Management

• Build and maintain strong relationships with clients through professional, empathetic and responsive communication
• Respond promptly and professionally to client enquiries, messages, concerns and feedback via phone, video calls, WhatsApp, email and other communication channels
• Provide regular updates to clients regarding the progress of their matters
• Escalate urgent, sensitive or complex matters internally in accordance with firm protocols
• Facilitate communication between clients, lawyers, Courts and third parties

Case Support & Coordination

• Coordinate and manage case-related communications, updates, follow-ups and action items
• Prepare case summaries, timelines, meeting notes, call briefs and follow-up reports
• Monitor email inboxes, Court notification systems and internal task trackers for new developments, deadlines and action points
• Maintain accurate and well-organised client files, records and documentation
• Track Court dates, filing deadlines, appointments, consultations and key milestones
• Support lawyers with preparation of materials for meetings, consultations and Court attendances
• Follow structured workflows, SOPs and checklists to ensure matters are progressed efficiently and accurately

REQUIREMENTS

• Strong organisational skills with exceptional attention to detail
• Ability to manage multiple priorities, deadlines and ongoing matters simultaneously
• Confident handling clients, communications and administrative responsibilities in a professional environment
• Comfortable working independently while remaining highly collaborative within a team
• Resourceful, proactive and solutions-oriented mindset
• Strong time management skills with the ability to prioritise effectively
• Reliable, disciplined and accountable, with a strong sense of ownership and follow-through
• Customer service-oriented and genuinely committed to helping clients
• Proficient in Microsoft Office, Outlook, Word, Excel and common business applications
• Comfortable learning and using AI tools such as ChatGPT, Claude, Gemini, Perplexity and other productivity platforms
• Tech-savvy and curious about leveraging technology, automation and AI to improve workflows and efficiency
• Prior experience in administration, client service, legal support, operations, project coordination or case management will be an advantage
• Experience in a law firm, professional services environment or client-facing role is beneficial but not essential

We look for candidates who are driven, self-motivated and resourceful, and who share our desire to build a purpose-driven law practice based on our values:

• Empathy: We will understand what you are going through and show compassion in helping you.
• Integrity: We will always do the right thing, because the time is always right to do what is right.
• Humility: We will put our ego aside and listen to your opinions and feedback because we can always do better.
• Courage: We will act without fear or favour, knowing that we are empowered with our team’s full support.
• Tenacity: We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
• Ownership: We will be accountable for our actions, and we will not turn away from responsibility.
• Teamwork: We will support and stand alongside our team in every test and triumph.
• Purpose: This is not ‘a’ job; this is ‘OUR’ job. We are grateful to have it, and we take pride in everything we do.

If you would like to apply, please send the following to jonathan.wong@tembusulaw.com:

• CV / resume
• Recent photograph
• Current / last drawn salary
• References or testimonials

Only candidates selected for interviews will be notified. Thank you.

Job Scope

• Coordinate and manage the full tender process including preparation of documentation, attending tender meetings, and handling clarifications and amendments.
• Oversee contract administration, including preparation of contract documents, progress payments, variation orders, and final account negotiations with clients and subcontractors.
• Support project cost control through budgeting, cash flow projections, financial reporting, and cost monitoring in collaboration with project managers and finance.
• Liaise with internal and external stakeholders (e.g., clients, contractors, Q/S) and participate in site meetings to ensure smooth execution and documentation of contractual matters.

Requirements

• At least 3 years of experience in civil works with strong background in Quantity Surveying or Contract Management.
• Proficient in Microsoft Office, MS Project, Primavera, and AutoCAD.
• Has a relevant diploma or degree in Civil Engineering or equivalent.

To apply, please include the following details inside your CV for faster processing:

• Reasons for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

Loh Puay Hwee David

EA License | 24C2215

EA Registration Number | R1766892

Our client is a leading multinational company in the automotive industry. Below position is open urgently.

• Employment Type: 12-Month Contract (Renewable)

• Working Hours: Regular Office Hours

The Office Manager is responsible for the operational support of the office in all aspects of office management. The responsibilities include, but is not limited to:-

• Ensure smooth daily office operations, cleanliness, and overall workplace efficiency

• Manage procurement of office and pantry supplies and maintain optimal inventory levels

• Oversee office facilities maintenance, refurbishment, and relocation projects

• Build and maintain strong relationships with vendors, service providers, and building management

• Work closely with IT to support building power shutdown exercises

• Coordinate office visuals and branding updates with the Marketing team

• Maintain compliance documentation, inspections, ergonomic surveys, and safety training coordination

• Coordinate onboarding safety orientation and exit clearance processes

• Arrange accommodation and tenancy administration with external property agents

• Maintain Office Admin portal and monthly staff directory updates

• Support HR wellness programs and employee engagement initiatives

Requirements:

• Diploma or Degree with 4–6 years’ experience in office management, facilities, or administration

• Strong experience in vendor management, procurement, and budget control

• Proficient in MS Office (SAP knowledge is an advantage)

• Excellent communication and stakeholder management skills

• Highly organized, proactive, and detail-oriented

• Able to prioritize tasks and perform well in a fast-paced environment

• Comfortable working in a matrix organization

At Tembusu, we’re not just another café, we’re a vibrant, local street-style dining experience nestled in the heart of the Botanic Gardens. Our people, our food, and our atmosphere define who we are, creating moments that guests remember long after they leave.

We’re on the lookout for a Restaurant Manager who lives and breathes hospitality, someone who thrives in the buzz of service, leads confidently from the front, and knows how to turn great dining into truly unforgettable experiences. If you enjoy building teams, delighting guests, and being part of something fresh and exciting, we’d love to meet you!

Key Responsibilities

• Lead front-of-house operations, ensuring smooth, efficient, and high-quality service.
• Maintain a strong presence on the floor, engaging with guests and enhancing their overall experience.
• Plan staff rosters, conduct daily briefings, and ensure team alignment and productivity.
• Collaborate closely with the kitchen team to ensure seamless communication and consistent food quality.
• Manage guest feedback professionally, resolving issues and maintaining high service standards.
• Drive performance through KPIs, focusing on sales growth, operational efficiency, and customer satisfaction.
• Monitor budgets, control costs, and minimise operational waste.
• Ensure full compliance with health, safety, and sanitation regulations.
• Recruit, train, and develop team members to build a motivated and high-performing team.
• Conduct performance reviews and support ongoing staff development.
• Support marketing initiatives, including events and community engagement.
• Prepare and analyse reports on sales and operational performance.
• Uphold company policies and service standards while maintaining the Tembusu brand identity.

Requirements

• 3–5 years of experience managing a full-service restaurant or café.
• A natural leader who motivates, inspires, and builds strong teams.
• Highly organised with sharp problem-solving skills.
• Great communicator who connects easily with both guests and team members.
• Passion for food, beverages, and delivering genuine hospitality.
• Comfortable with POS and reservation systems, with good computer literacy.
• Willing to work evenings, weekends, and public holidays as part of the role.