We’re Hiring: Administrator, Swim & Sports

We are looking for an Administrator to be at the heart of our Swim & Sports initiative. In this role, you will manage program schedules, coordinate meetings, and engage with members to ensure our programs run smoothly and deliver a great experience. This is more than just an administrative position, it is an opportunity to help create vibrant, active spaces where our members can connect.

Key Responsibilities

• Provide administrative support to the Swim & Sports team.
• Serve as the primary point of contact for member inquiries and communications.
• Coordinate and manage program schedules and appointments for Swim & Sports activities.
• Prepare and distribute various communications, including memos, letters, and reports.
• Organise and document meetings, including recording minutes and following up on action items.
• Compile data for regular reports and maintain an efficient filing system.
• Conduct market research to stay current on the swim and sports industry in Singapore.
• Oversee and coordinate all aspects of events, including decorations, food & beverage, entertainment, and logistics.
• Work closely with the Marcom team to promote and publicise events effectively.
• Liaise with executives to handle requests and queries from Managers and Directors.
• Perform other duties as assigned by the Head of Department and Management.

Requirements

• Diploma qualification or equivalent
• Minimum 3 years of relevant experience in swimming and sports program administration
• Eager to learn and contribute to the swimming and sports community
• Strong communication and coordination skills
• Ability to multitask and work independently with minimal supervision
• Excellent organisational and interpersonal skills
• Experience with design tools like Canva and video editing software such as CapCut is a plus

Why Join Us?

At Singapore Swimming Club, this isn’t just a job, it’s a chance to be the heartbeat of the Club’s social scene. You will be part of a warm, collaborative team that values creativity, initiative, and fun. You will get to do what you love and build a community through amazing experiences.

Responsibilities:

Production Materials & Supplies Management

•            Learn Material Flow Processes: Assist in the end-to-end material flow within the NC and CNC area, including the receipt, staging, and dispensing of GMP materials.

•            Inventory Control Assistance: Perform daily cycle counts and support periodic physical inventory checks. Help investigate and resolve minor inventory discrepancies under SOPs.

•            Site material inventory coordinate with procurement/ SCM / IE etc.

•            Production and material management related SAP operation, including perform all material and process transactions in SAP, material code application in SAP MDG system, SAP PP module and Material management regarding SOP control.

•            Accurately complete all relevant GMP documentation, including logbooks, material tracking forms, adhering to Data Integrity principles (ALCOA+).

•            Manage material handling (issuance, verification, return) with proper status labelling.

•            Support supervisor to set up department SOPs and establishing material management process.

•            Material related CC/CAPA/DV management.

•            Purchase non-GMP materials via K2 system, follow up with the approval process, store and manage materials properly.

Asset Management Support

•            Manage the asset logbook and system.

•            Coordinate with engineering, finance team to conduct regularly asset check.

•            Coordinate with manufacturing team and engineering department to purchase and manage spare parts if needed.

Requirements:

•            Diploma or higher in Pharmaceutical Manufacturing, Pharmaceutical Engineering, Pharmacy, Bioengineering, Biotechnology, Chemical Engineering, Microbiology, or related fields.

•            Knowledge of SAP is preferred, with material and asset management being an advantage.

•            Possess a solid foundation in pharmacy and biotechnology, with proficiency in Microsoft Office.

•            Good communication and expression skills. Effective team collaboration, efficient execution, and a strong sense of responsibility.

•            Flexibility to work on day, afternoon, or night shifts, and on weekends as part of shift rotations, depending on production scheduling needs.

·Personnel with 1 or 2 years of relevant experiences in pharmaceutical industry.

Duration: 12 months, renewable based on performance

Summary:

This role will provide hands-on GMP operational support with a focus on document execution, training administration, and daily departmental support activities. The incumbents will work within established quality systems and procedures, supporting compliance with GMP and data integrity requirements.

Responsibilities:

•            Support the execution of GMP document lifecycle activities (SOPs, OJTs, JCs, SRDs, TRAs, etc.) including document initiation support, routing for review/approval, implementation, periodic review tracking, and archival.

•            Perform department-level document control activities: logbooks, document registration, filing, version tracking, and obsolescence handling.

•            Support the setup and maintenance of GMP documentation under guidance from QA and department leads.

•            Track document status and follow up with document owners on pending actions. 

•            Support document change controls related to updates or revisions.

•            Support preparation of documentation and training records for internal and external audits.

•            Support and coordinate training activities.

•            Maintain accurate and audit-ready training records in line with regulatory requirements.

•            Support coordination of departmental meetings (morning, safety, compliance), including scheduling, minutes, and action item tracking.

•            Assist in department programs such as 5S, Kaizen, and continuous improvement initiatives.

•            Support daily administrative activities including onboarding/offboarding coordination, intern support, and general operations administration.

•            Provide operational support for client visits and audits.

Requirements:

•            Diploma or higher in Pharmaceutical Manufacturing, Pharmacy, Biotechnology, Bioengineering, Chemical Engineering, Microbiology, or related fields.

•            Basic working knowledge of GMP principles and documentation practices.

•            Experience with electronic document and training management systems is an advantage.

•            Proficient in Microsoft Office applications.

•            Detail-oriented, organized, and able to follow procedures accurately.

•            Willing to support shift work, weekends, or flexible schedules as required by operations.

•            2–3 years of experience in the pharmaceutical or biopharmaceutical industry.

•            Prior experience in GMP documentation, training administration, or operations support is preferred.

•            Experience in cleanroom or regulated manufacturing environments is an advantage.

Duration: 12 months, renewable based on performance

Job Scope

1. Office Administration

• Manage daily office operations and ensure smooth workflow
• Handle office supplies, inventory, and vendor coordination
• Maintain filing systems (physical & digital) and records
• Liaise with service providers (IT, maintenance, cleaners, etc.)
• Support HR/admin tasks (leave tracking, onboarding, staff records)

2. Personal Assistant Duties

• Manage calendar, meetings, and appointments for management
• Arrange travel bookings (flights, hotels, transport)
• Handle confidential correspondence and emails
• Run personal errands when required
• Assist with personal scheduling and reminders

Key Skills & Requirements

• Strong organizational and multitasking skills
• Good communication (written & verbal)
• Proficiency in Microsoft Office
• Attention to detail and confidentiality
• Ability to work independently

Company Overview

Our client is a well-established organisation with enterprise-level systems supporting business operations. They are seeking a SAP Basis Administrator to manage SAP environments, ensure system stability, and support ongoing infrastructure and system enhancements.

Key Responsibilities

SAP System Administration & Support

• Provide day-to-day SAP Basis support, including system configuration, monitoring, and troubleshooting
• Ensure high availability and performance of SAP systems
• Manage user administration, authorization, and system access controls
• Perform system monitoring, background job management, and transport management

System Maintenance & Performance

• Execute patch installations, kernel upgrades, and system updates
• Manage system backup and recovery processes
• Perform OS and database maintenance (Linux environment)
• Monitor and optimise system performance to ensure smooth daily operations

Business Continuity & Compliance

• Support SAP Business Continuity Planning (BCP) and Disaster Recovery (DR) activities
• Ensure proper system documentation, audit trails, and compliance with internal policies

Project & Vendor Management

• Support SAP-related projects, upgrades, and enhancements
• Liaise with external vendors and partners to resolve system issues
• Ensure timely delivery of IT-related initiatives

Requirements

• Degree in Computer Science, Information Systems, Engineering, or related discipline
• At least 1 to 2 years of SAP Basis administration experience
• Knowledge of SAP HANA and NetWeaver technologies
• Exposure to SAP S/4HANA environment is an advantage
• Familiarity with Linux operating systems
• Strong analytical and troubleshooting skills
• Good communication skills with ability to interact with stakeholders at all levels
• Able to work independently and support project implementation

Key Skills

• SAP Basis Administration
• SAP HANA / NetWeaver
• System Monitoring & Performance Tuning
• Backup & Recovery
• Transport Management System (TMS)
• Linux Administration
• Incident & Problem Management

Working Location

F&B SAP Basis Administrator (S/4HANA) – Up to $5,500 | 5 Days | North-East

Location: Singapore (North-East)
Salary: Up to $5,500/month

Job Highlights:

• Hands-on SAP Basis role with exposure to S/4HANA environment
• Opportunity to support business-critical systems and projects
• Stable role with end-to-end system ownership

Job Responsibilities:

• Ensure 24/7 availability and performance of SAP systems
• Manage SAP Basis administration including user access, authorization, transport management, and background jobs
• Perform system monitoring, troubleshooting, and performance tuning
• Handle system upgrades, patches, kernel upgrades, backup & recovery
• Support SAP HANA and NetWeaver environments
• Manage Business Continuity Planning (BCP) and Disaster Recovery (DR)
• Ensure optimal server performance and preventive maintenance
• Handle SAP support tickets within SLA
• Act as custodian for SAP system architecture and integration landscape
• Liaise with external vendors and support IT project delivery

Job Requirements:

• Degree in Computer Science, Information Systems, Engineering, or related field
• 1–2 years of SAP Basis experience
• Knowledge of SAP HANA and NetWeaver technologies
• Exposure to SAP S/4HANA environment is an advantage
• Familiarity with Linux systems
• Strong analytical and troubleshooting skills
• Able to communicate effectively with stakeholders across all levels
• Independent and proactive, with ability to support projects

Who We’re Looking For:

• Hands-on SAP professional with strong technical foundation
• Detail-oriented and reliable in managing critical systems
• Team player with good problem-solving mindset

SECRETARIAL/ADMINISTRATIVE SUPPORT

·       Prepare expense reports and purchase orders.

·       Arrange meetings, including organizing equipment requirements, ordering of food and beverages.

·       Support the administration teams of other customer sector groups.

·       Administrative support is provided to the department and other departments/areas in an effective and timely manner. 

·       Work very closely with Document controls lead along with EPCM for smooth documentation flow

·       Typing of correspondence for internal and external clients.

·       Typing of memos, letters, faxes and proposals.

·       Effective interpersonal style to establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions.

·       Clear communication that follows a logical sequence, stresses the major points and seeks input from the audience.

·       Able to attend to messages from others, correctly interpreting the message and responding appropriately.

·       Take prompt action to accomplish objectives and implement new ideas or potential solutions independently.

·       Manage time and resources to ensure work is completed efficiently, through prioritisation of tasks and scheduling of activities.

·       Use of time effectively to prevent irrelevant issues or distractions from interfering with work completion.

·       Set high standards of performance, assume responsibility and accountability for successfully completing high quality tasks.

DOC CONTROL

·       Takes on a central role in the project team on site. Oversees the correspondence filing of all team stakeholder: Engineering office, integrators, vendors, with a focus on especially HSE and QC.

·       Assures that the overall document flow for the project is clear between all stakeholders and there are no bottlenecks which impact the performance of the project.

·       Will install a clear strategy which describes the project communication and the hand over of all documentation (legal, GMP, EHS, …) towards the client.

·       Manage project documents and drawings.

·       Collect project comments from the team and communicate them to the external team via transmittals, monitoring timelines. Distribute communication from external team to internal team and communicate them via transmittals, monitoring timelines.

·       Provide administrative support of the project team.

·       Upload documents, drawings, TDS in document control system.

·       Keep master file master punch list up to date.

·       Report document status.

·       Keep control over document flow (pending documents, documents in review/approval, etc).

·       Minute meetings, follow up action/decision list.

TRAINING COMPLIANCE

·       Manages the training compliance of the team (GSK and external partners) in line with the training standards.

·       Sets the meetings to manage the training compliance of the internal and external team members

·       Provides a dashboard which can report the compliance in a fast and clear way.

Basic Qualifications:

·       Secretarial or Office Administration qualifications & Administration experience

·       Experience within large CAPEX projects, at the client side

·       Experience of being in a team with the client, EPCM, Integrators, other stakeholders

·       Strong administrative background, experience as document controller / technical clerk or technical assistant.

·       Strong knowledge of Excel, Powerpoint, Word, Visio

·       Good knowledge of Document management systems (Documentum, Acconex, ...)

·       Good knowledge of English: written and spoken

·       Proven time management and organizational skills

·       Demonstrated verbal and written communication skills.

·       Ability to work with and maintain confidential information.

·       Able to work with details and complex documentation.

·       Work autonomously whilst contributing to the team.

Presico Engineering Pte Ltd is an engineering services company (Mechanical &Electrical company) specializing in project execution and technical solutions within the construction industry.

We are seeking a reliable, organized, and proactive Accounts Assistant & Project Administrator to support our finance and project teams, ensuring smooth administrative and financial operations.

Roles And Responsibilities

Project Admin(Est. 30%)

.   Provide administrative support for project documentation and coordination

.   Settlement of progress claims, progress payments, and finalize project accounts within stipulated timelines.

.     Issuing Purchase Orders to suppliers and tracking of material costing, and maintain proper documentation for compliance and internal records

.     Liaise with stakeholders including customers, vendors, subcontractors, and project staff to facilitate smooth project operations.

.    Reconciliation of invoices against purchase orders issued, and handle supplier queries.

.     Track project costs and assist with project billing documentation.

Accounting(Est. 70%)

.     Perform data entry and maintain accounting records in the accounting system

.     Assist with Accounts Payable (AP), Accounts Receivable (AR), and partial General Ledger (GL) functions.

.     Support monthly closing activities and financial documentation.

.     Reconcile supplier statements and follow up on outstanding payments with suppliers and clients.

.     Assist in preparing monthly project cash flow updates.

.     Process staff claims in accordance with company HR policies.

.     Maintain proper filing of financial documents and ensure compliance with company policies and procedures.

.     Provide accounting or administrative support for related companies in Singapore and Japan.

.     Other Ad-hoc task as assigned by your superior and administrative support and any ad-hoc requirement to the team, management, and related superior.

Requirement sand Information

.     Minimum Diploma in Accounting, Business Administration, LCCI, or equivalent.

.     1–3years of relevant experience in a similar role preferred, but fresh graduates with a strong learning attitude are welcome to apply.

.     Basic knowledge of accounting principles
.     Priorexperience in the construction industry will be an advantage but is notmandatory.

.     Proficient in Microsoft Office applications,especially Excel, Word, and PowerPoint.

.     A self-starter whois able to plan, organise and take initiative to meet job objectives anddeadlines independently.

.     Self-motivated,resourceful, proactive, responsible hands-on and meticulous, and good properdocument keeping.

.     A supportive teamplayer with good communication and collaboration skills -  must be able to work with people within andoutside of the accounts & project support department.

.     Good analyticalskills and a keen eye for details

.     Ability to meet tight deadlines

.     Work Location: Jurong East,Singapore.

.     Applicants are requested toinclude a recent photograph in their resume.

.     Salary shall be commensurate with experience.

.     Apply via the Portal, or emailyour resume to hr@presicoengrg.com

about the company.
A leading technology solutions provider in Singapore, dedicated to managing large-scale enterprise resource planning ecosystems and driving digital infrastructure excellence for a diverse portfolio of multinational and local clients.

about the job.
Take a high-impact technical role focused on the architectural stability, performance, and strategic administration of enterprise-grade database and application environments.

• Lead the end-to-end design, construction, and configuration of specialized enterprise applications to align with complex business process requirements.

• Execute advanced system administration and database management tasks, ensuring the optimal health and performance of the core technology stack.

• Perform proactive system monitoring and deep-dive performance tuning to maintain high-availability standards and operational efficiency.

• Drive the resolution of complex technical bottlenecks by conducting root-cause analysis and implementing scalable system fixes.

• Collaborate with multidisciplinary teams to ensure seamless system integration and provide expert-level technical support across the application lifecycle.

skills and experience required.

• Minimum of 5 years of professional experience in technical system administration with a specific focus on SAP Basis.

• Advanced technical proficiency in HANA Administration, including database optimization and maintenance.

• Strong hands-on experience in the design, build, and configuration of large-scale enterprise applications.

• Proven track record in proactive system monitoring, performance tuning, and advanced technical troubleshooting.

• Exceptional problem-solving skills with the ability to navigate cross-functional technical challenges and drive successful project outcomes.

Please click on the 'apply' button to apply online. For more information, please reach out to CONSULTANT NAME. (EA: 94C3609 / CONSULTANT CEI NUMBER)

• MNC Company

• Basic $3,000 - $4,000 + Completion bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Buona Vista

• Working days: Monday - Friday

• Working hours: 9.00 am - 5.45 pm

Job Responsibilities:

• Conduct inventory stock take and ensure proper documentation

• Assist in the preparation and submission of quarterly GST returns

• Perform bank reconciliations and ensure timely resolution of discrepancies

• Liaise with external auditors and provide necessary documentation during audits

• Maintain supplier and customer master data records

• Support daily accounting operations, including General Ledger (GL), Accounts Payable (AP), and Accounts Receivable (AR)

• Prepare telegraphic transfer (TT) remittances via GCMS banking system

• Handle invoicing and Letter of Credit (LC) checking

• Perform balance sheet account reconciliations (GL, AR, AP, Fixed Assets, Inventory, etc.)

• Assist in cash flow monitoring and preparation of cash flow projections

• Support month-end closing activities

• Reconcile monetary accounts

• Prepare and submit data for government agency surveys (e.g., Singstat, EDB)

• Other ad-hoc duties as assigned

Job Requirements:

• Diploma or Degree in Accountancy or Finance

• Proficient in Microsoft Office Applications – Word, Excel, PowerPoint & Outlook

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

Company Overview

ibis Styles Singapore on MacPherson is a 298-room stylish hotel located at the junction of Aljunied and MacPherson Road. It is Singapore’s first ibis Styles hotel, managed by Accor Hotels, within a freehold mixed development comprising a mall and the hotel.

Job Summary

Support the People & Culture team by managing HR administrative tasks, maintaining accurate records, and coordinating employee engagement initiatives to foster a collaborative and diverse workplace.

Responsibilities

• Maintain accurate and confidential records on productivity, sick leave, and turnover to identify disengagement trends
• Coordinate and follow up on HR action plans to support talent management and organizational goals
• Compile and handle sensitive information such as salary data, benefits, HR reports, and disciplinary issues with confidentiality
• Engage and support a diverse workforce by promoting multicultural awareness and inclusive practices
• Communicate effectively with employees at all levels to facilitate HR processes and resolve queries
• Collaborate within a team environment to contribute to HR initiatives and support organizational culture
• Organize and prioritize multiple administrative tasks while maintaining confidentiality and attention to detail
• Demonstrate flexibility and openness to change by adapting to evolving HR needs and processes
• Work independently with initiative to complete assigned tasks and support the People & Culture team
• Participate actively and energetically in HR activities to enhance employee experience

Preferred competencies and qualifications

• Diploma in Tourism, Hospitality, or Business Management
• Experience in Human Resource roles
• Hotel operational experience
• Knowledge of local labor laws and employment law requirements

Other Information

Interested applicants to please email your resume to Ms. Josephine Leong (People & Culture Manager-HR) josephine.leong@accor.com

The Role:

• Manage regional consigned inventory with global operations team, ensuring optimal stock levels.
• Manage local inventory of products, improving traceability and reducing discrepancies.
• Collaborate with sales, marketing and operations teams to forecast inventory needs and plan accordingly.
• Manage shipping and handling of goods going in and out of APAC office.
• Process orders and invoices.
• Collaborate with CPS operations and logistics to ensure smooth order processing and delivery.
• Conduct monthly inventory checks against physical inventory.
• PO/CI/PL Netsuitework for customers and vendors. Training will be provided for NetSuite
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Organize and schedule meetings and appointments.
• Maintain office policies as necessary.
• Manage company inventory and office equipment assets.
• Participate actively in the planning and execution of company events.
• Provide general support to visitors and ad-hoc activities.

What Do You Need to Have?

• Candidates must have 1 to 2 years of office administration and handling stocks, invoices working experience.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in Microsoft Office
• Knowledge of accounting, data, and administrative management practices and procedures is an advantages.
• Knowledge of clerical practices and procedures is an advantages.
• Basic knowledge of accounting or ERP systems (e.g., NetSuite) is an advantage but not required.

What you will do 

1. System Administration & Configuration

• Manage user accounts, profiles, and permission sets within the OCE CRM.
• Assign users to territories and maintain territory hierarchies.
• Configure and update product hierarchies, align products to territories, and manage product messages.
• Set up and maintain sample management, including permissions, limits, and audit trails.
• Administer Closed-Loop Marketing (CLM) content, presentations, and territory alignment.

2. Reporting & Compliance 

• Ensure all configurations and user management actions comply with company SOPs and regulatory standards.
• Maintain documentation for system changes and user activities.
• Support audits and data integrity checks as required.

3. Cross-functional Collaboration 

• Work closely with Commercial Excellence, Sales, IT, and KAM teams to align with business needs.
• Provide training and support to end-users on OCE features and best practices as part of the on-boarding process. 

We are assisting our client in hiring a meticulous and organized Contract Data & SharePoint Administrator to support their APAC Commercial Aviation – Application & Connectivity team.

This role will focus on the migration and management of commercial documents, including proposals, contracts, and amendments, from existing network drives to SharePoint. In addition, the incumbent will support the development and maintenance of a centralized Contract Register to ensure accurate tracking and reporting of key contract data.

Key Responsibilities

• Organize, clean, and migrate contract and proposal documents from shared drives to SharePoint
• Apply consistent file naming conventions and maintain structured folder systems
• Tag and classify documents with appropriate metadata to ensure ease of retrieval
• Support the setup and maintenance of a centralized Contract Register (Excel or SharePoint list)
• Extract and record key contract details (e.g. customer name, contract value, start/end dates, contract owner)
• Perform data validation checks to ensure accuracy, completeness, and consistency
• Track migration progress and provide regular status updates to stakeholders
• Assist with documentation, process standardization, and handover preparation

Requirements

• Diploma or Degree in Business, IT, Administration, or a related field
• 1–3 years of experience in data entry, document control, business support, or administrative roles
• Basic to intermediate proficiency in Microsoft Excel
• Familiarity with SharePoint or other document management systems is an advantage
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Able to work independently and follow structured processes