Total 271 administration assistant job vacancies in Finance / Banking / Insurance category in Singapore

Executive Assistant [PA + Trust Duties]
Salary: $4000 - $6,800 + AWS
Working Day: 5 Days, 9 – 6 PM
Working Location: Suntec 

Responsibilities

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Our client is expanding its finance team and is hiring an Assistant Finance Manager to support financial control across ongoing construction projects.

This is a newly created role, ideal for candidates with hands-on experience in construction finance, project costing, and cost control, who are looking to step into a more strategic position.

Job Scope:

• Oversee full set of accounts and month-end closing
• Prepare financial statements and management reports
• Monitor project budgets, costing, and variance analysis
• Ensure compliance with regulatory requirements
• Liaise with auditors and external stakeholders
• Support forecasting and financial planning
• Guide junior finance staff

Job Requirements:

• Degree in Accounting or Finance
• Minimum 5 years of experience in accounting or finance
• Prior experience in construction or project-based industry is a plus
• Experience in project costing / cost control / WIP accounting
• Ability to work independently in a fast-paced environment

Responsibilities

Process invoices, ensure timely payments, and support month-end closing and reconciliations.

Communicate with vendors to resolve billing issues and maintain accurate financial records for audits.

Manage PPE issuance, and track inventory for office and pantry supplies.

Handle daily admin tasks including document filing, supply coordination, and office support.

Requirements

Excellent oral communication skills in Mandarin to effectively communicate with Mandarin-speaking clients.

Possess Diploma in Accounting/ Finance/ Business Administration or relevant field.

Candidate with prior experience in an administrative or accounting supporting role is required.

Familiar with Taidii system, kindergarten (pre-school) experienced is preferred.
Proficient in Microsoft Excel and accounting system (Microsoft Navision) is a plus.

Attentive to details and has good communication skills.

Process daily transactions related to new business underwriting, including new applications, medical and premium billing, refunds, and dispatch matters

Liaise with intermediaries and internal departments to resolve operational issues and ensure smooth service delivery

Provide backup support to team members during absences to ensure continuity of operations

Assist in ad-hoc tasks and projects to support business and operational needs

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Job Responsibilities:

A. Administration & Operations Management

• Assist in managing daily school administrative and operational functions

• Ensure smooth execution of office operations, records management, and workflow processes

• Support the review and improvement of administrative procedures for efficiency and effectiveness

B. Contracts & Compliance Support

• Coordinate contracts and service providers

• Ensure compliance with school policies and regulatory requirements (e.g. workplace safety, audits)

C. Finance & Procurement Support

• Assist in procurement processes in accordance with APSN and school guidelines

• Support budget monitoring, invoice processing, and cost control

• Maintain proper documentation for audits and management reporting

D. Human Resource & Staff Support

• Provide administrative support for staff onboarding, offboarding, and records

• Coordinate duty rosters, leave tracking, and staff-related administrative matters

• Support staff welfare and engagement initiatives where required

E. Stakeholder & Vendor Coordination

• Liaise with internal departments, APSN Shared Services, vendors, and external agencies

• Support coordination of school events, programs, and official functions

• Ensure timely follow-up and resolution of operational matters

F. Supervision & Team Support

• Guide and support junior administrative staff

• Assign tasks, monitor progress, and ensure service standards are met

• Officer-in-Charge of the Admin & Operations Department of the campus

• Any other tasks assigned by school leaders 

Job Requirements:

• Minimum Diploma / Degree in Business Administration, Public Administration, Management, or related field

• Strong organisational and coordination skills

• Good knowledge of administrative, procurement, and operational processes

• Ability to manage multiple priorities and deadlines

• Effective communication and stakeholder management skills

• Proficient in Microsoft Office and school administrative systems

• Discretion, professionalism, and attention to detail

• At least 3–5 years of relevant administrative or operations experience

• Prior experience in schools, public sector, or non-profit organisations preferred

• Experience supervising staff or leading small teams is an advantage

• Support daily finance and administrative operations of the Town Council

• Process accounts payable and receivable, including invoices, contracts, and S&CC collections

• Handle frontline enquiries and service requests

• Maintain accurate records and filing of all documents and correspondence

• Update and manage owners’ and tenants’ records

• Arrange and manage insurance policies as required

• Monitor and escalate notices from authorities, ensuring timely reporting

• Administer TOL agreements for use of common property and facilities

• Prepare notices for by-law compliance and enforcement

• Process permits, waivers, and appeals

• Ensure data accuracy, proper documentation, and compliance with procedures and audit requirements

• Any other adhoc duties as assigned

Requirements:

• Higher Nitec in Accounting, Finance or related fields

• Min 2 years experience in related fields

• Experience in Town Council is an advantage

• Location: North-East Region

• Working Hours: 5.5 days work week

• Salary: Up to $3200

• Able to start work immediate or on short notice

How to apply:

Interested applicants kindly state your expected salary, last drawn salary and starting date.

We regret to inform that only shortlisted candidates will be notified.

Log on to www.e-cruitteam.com.sg for more job opportunities!

EA Personnel: Teo Kai Xin, Joey
EA Reg ID: R23114229
EA Licence No.:19C9603

• Position : Assistant Finance Manager/Finance Manager
• Location : West – Kian Teck Way (Accessible via Buses from Boon Lay/Joo Koon)    
• Working hours : Monday to Friday | 8.30am to 5.30pm 
• Salary (commensurate with experience) : Up to $5,800 + Variable Bonus + Up to 21 days annual leaves + Medical Insurance + Medical Reimbursement $300  
• Duration : Permanent
• Industry :  Commercial Kitchen Equipment 

Main Responsibilities:

• Lead and manage the full spectrum of financial operations including budgeting, forecasting, and financial analysis.
• Handle full set of accounts and daily finance operations
• Prepare monthly financial statements, reports, and cash flow forecasts
• Manage budgeting, forecasting, and financial analysis
• Process payroll, staff claims, statutory contributions, and reimbursements
• Prepare IR8A and ensure tax/reporting compliance
• Perform bank reconciliations and monitor cash flow
• Liaise with banks on credit lines and trade financing
• Coordinate with auditors, tax agents, and external parties
• Review financial controls and improve finance processes
• Support management with finance-related analysis and ad hoc duties

Requirements:

• Bachelor’s degree in Finance, Accounting, or related field (CPA/ACCA/MBA preferred)
• Minimum 5 years of experience in a financial management role or a senior finance role.
• Strong knowledge of financial regulations, reporting standards.
• Strong communication, excellent analytical and organisational skills.

Email to: chloe@searchpersonnel.com.sg

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Chloe Ong 

Deputy Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

[Job ID: 1507801]

Responsibilities:

• Partner closely with Sales, Operations, and Senior Management to support business growth, profitability, and informed decision-making.
• Lead annual strategic planning and mid-term business planning, translating commercial strategies into financial outcomes.
• Evaluate new business opportunities through detailed financial analysis, including revenue, margin, cost, capex, and break-even assessments.
• Identify commercial and financial risks within contracts and support negotiations with data-driven scenarios.
• Challenge pricing, volume, and growth assumptions to balance revenue growth with margin protection.
• Drive accurate revenue budgeting, forecasting, and rolling forecasts aligned with the sales pipeline.
• Conduct scenario and sensitivity analysis to assess commercial and financial impacts.
• Perform variance analysis against budget, forecast, and prior periods, identifying key drivers and root causes.
• Develop and monitor commercial KPIs, dashboards, and management reports to track business performance.
• Provide insights and recommendations during monthly and quarterly business reviews.
• Identify and track margin enhancement initiatives, including pricing, cost pass-through, and product mix optimization.
• Review commercial contracts for financial exposure and ensure compliance with pricing and approval policies.
• Strengthen financial controls to prevent margin leakage and support audit requirements.

Requirements:

• 3–5 years of relevant working experience, preferably within manufacturing, automotive, or FMCG industries.
• Strong financial management and accounting knowledge with proven commercial acumen.
• High proficiency in Microsoft Excel and PowerPoint; experience with SAP FICO is required, while SD, MM, or EC-PCA modules are an added advantage.

To Apply, please kindly email your updated resume to cv_estheryip@goodjobcreations.com.sg

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yip Yan Wen, Esther

EA Personnel Reg. no.: R25152371

EA License no.: 07C5771

Job Title: Laundry Assistant (Ang Mo Kio)
Working hours: 6 days per week, 9am to 6pm
Location: Ang Mo Kio

The Opportunity:

• Immediate opening
• Stable full-time role
• Simple and hands-on work environment

Job Responsibilities:

• Press garments according to required standards
• Pack and prepare cleaned garments for collection or delivery
• Assist with sorting, handling, and organising laundry items
• Maintain cleanliness and tidiness of the work area
• Handle garments carefully to minimise damage or mix-ups
• Support smooth daily laundry operations

Job Requirements:

• Able to perform hands-on and repetitive operational work
• Hardworking, responsible, and reliable
• Prior laundry, housekeeping, cleaning, or general operations experience is an advantage
• No experience welcome to apply; training can be provided

Please submit your updated resume in Word format by clicking the “Apply Now” button or alternatively you can email your resume to Darren.wong(at)cosmosrecruit.com

We regret that only shortlisted candidates will be notified.

Darren Wong Shin Loong
Cosmos Recruit Pte Ltd
www.cosmosrecruit.com
EA License Number: 22C1269
EA Personnel Reg Number: R1985061

Assistant Manager – Insurance Client Services

- Responsible for client management and business retention.

- Understand client’s business operation and propose suitable insurance solutions.

- Review existing insurance coverages and propose enhancements.

- Assist clients in procuring cost effective insurance programs.

- Advise clients on sufficiency and structure of existing coverages.

- Develop good and trusting relationship with clients and underwriters.

- Review insurance requirements in client’s contracts.

- Drafting insurance specifications, negotiating insurance quotation with the underwriters to execute the placement of business for clients.

- Communicate, negotiate, manage insurance renewals and policy placements.

- Ensure policy administration and documentation are in place.

- Update and maintain databases.

- Credit control for outstanding premiums.

Requirements and Competencies:

Interested candidates, please email us your full resume, stating current and expected salaries

· At least 5 years of working experience in relevant industry and role

· Candidates with prior experience with insurance provider will be an added advantage

· Proficient in Microsoft Office Applications

· Possess good interpersonal and communication skills

· Passion for customer service and a good team player

· Build high performance teams that can integrate with each other

· Create a team environment that cultivates service excellence

· Drive change initiatives that improve business processes

Please be informed that only shortlisted candidates will be notified.

ABOUT EQUAL

EQUAL is an IPC-registered charity that delivers equine-assisted and animal-assisted services to support the mental and emotional wellbeing of children, youth, seniors, families, and communities. Our work sits at the intersection of human wellbeing, animal welfare, and experiential learning, and is delivered through a multidisciplinary team of programme professionals, equine specialists, operations staff, and volunteers. Fundraising is mission-critical to EQUAL’s ability to deliver safe, high-quality, and impactful programmes. As the organisation scales, EQUAL is strengthening its fundraising infrastructure, pipeline discipline, and stewardship capability to support sustainable growth.

ABOUT THE ROLE

This role provides hands-on accounting support to the Finance Business Partner, ensuring that EQUAL’s day-to-day financial operations are accurate, timely, and well-organised. You will be responsible for executing core accounting processes — including accounts payable/receivable, reconciliations, and maintaining proper financial records — while supporting month-end closing and audit preparation. This is a foundational finance role designed for someone who is detail-oriented, dependable, and keen to build strong accounting fundamentals in a mission-driven organisation. You will gain exposure to charity accounting, fund tracking, and audit processes, while contributing to the smooth running of EQUAL’s finance function.

WHAT SUCCESS LOOKS LIKE

• Transactions (AP/AR, journals) are processed accurately and on time 

• Bank reconciliations and schedules are kept up to date with minimal supervision 

• Month-end closing support is reliable, well-documented and timely 

• Financial records are organised and audit-ready

ROLE REQUIREMENTS

Day-to-Day Accounting Operations

• Process accounts payable (vendor invoices, staff claims) accurately and promptly 

• Support accounts receivable, including invoicing, receipts, and donation recording 

• Prepare and post journal entries with proper documentation 

• Maintain accurate and up-to-date accounting records in the system 

Month-End Closing Support

• Closing of monthly full set of accounts on a timely basis 

• Ensure all transactions are properly recorded and supported 

• Prepare supporting schedules for review by the Finance Business Partner 

Reconciliation & Records Management

• Perform bank reconciliations and resolve discrepancies promptly 

• Maintain accounting schedules (e.g. payables, receivables, basic fund tracking) 

• Ensure all financial documents are properly filed and easily retrievable

Audit & Compliance Support

• Prepare supporting documents for audits and regulatory submissions 

• Ensure documentation is complete, organised, and audit-ready 

• Support basic tracking of restricted funds in line with donor requirements

Process & Systems Support

• Assist in preparing reports and data for budgeting and forecasting 

• Support the Finance Business Partner with data collation and variance tracking

Budget & Reporting Support

• Assist in preparing reports and data for budgeting and forecasting 

• Support the Finance Business Partner with data collation and variance tracking

Experience

• Diploma or Degree in Accountancy or related field 

• At least 2 years of relevant accounting experience preferred 

• Experience in handling full set of accounting functions 

• Location: Tanglin
• Work Schedule: 8.30am – 6.00pm (Mon-Thu) & 8.30am - 5.30pm (Fri)
• Salary: $2,760 per month
• Duration: 1 year

Key Responsibilities:

• Assist in processing and managing payment transactions, including verifying supporting documents and resolving discrepancies.
• Maintain accurate records of payment transactions, including approvals and authorization documentation.
• Handle payment-related enquiries from vendors and internal stakeholders.
• Supported ad hoc projects and carried out general administrative duties as assigned.

Job Requirements: 

• Minimum a diploma in Finance/ Accountancy, Business or equivalent
• Proficient in VLOOKUP and pivot table
• Prior experience in Finance/Accounting

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:
Contact you about potential opportunities.
Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Loh Pui Yee (Emily) - Outsourcing Team
ScienTec Consulting Pte Ltd – 11C5781

Job Description:

• Develop, implement, and maintain internal financial controls and policies.
• Monitor and analyze accounting data to ensure accurate financial reporting.
• Lead and coordinate external and internal audit processes, ensuring audit readiness and compliance.
• Ensure adherence to local financial regulations, tax laws, and accounting standards.
• Identify financial risks and opportunities, proposing mitigation strategies and business improvements.
• Oversee the month-end and year-end closing processes, ensuring accuracy and completeness.
• Collaborate with finance and accounting teams to maintain proper documentation and adherence to processes.
• Support annual budgeting, quarterly forecasting, and long-term financial planning activities.
• Provide strategic insights and recommendations to improve financial performance and operational efficiency.
• Supervise and develop finance team members, fostering a culture of compliance, accountability, and continuous improvement.
• Maintain a full set of accounts in accordance with relevant accounting and regulatory standards.
• Prepare and review monthly financial statements, management reports, and variance analyses.
• Ensure timely and accurate submission of statutory filings, including GST and tax returns.
• Liaise with external auditors, tax agents, banks, and other stakeholders on financial matters.
• Handle ad-hoc finance projects, reporting requests, and other tasks as assigned by management.

Requirements:

• Degree or Diploma in Accounting, Finance, or a related field.
• Minimum 3–5 years of relevant experience in accounting or finance.
• Proficient in accounting software.
• Strong analytical, problem-solving, and communication skills.
• Experience in handling full set of accounts and leading month-end closing.
• Knowledge of local tax regulations and GST filing.
• Meticulous and able to meet deadlines independently.

Job Responsibilities

• Manage full set of accounts, including General Ledger (GL), Accounts Receivable (AR), Accounts Payable (AP), and bank reconciliation
• Handle month-end and year-end closing processes
• Prepare financial statements and management reports (P&L, Balance Sheet, Cash Flow)
• Assist in budget preparation, forecasting, and variance analysis
• Support group consolidation processes, including preparation of consolidation schedules and intercompany eliminations
• Liaise with external auditors, tax agents, and corporate secretaries
• Ensure compliance with Singapore Financial Reporting Standards (SFRS) and regulatory requirements
• Assist in improving financial processes and internal controls
• Perform any other duties as assigned by the Company

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• 4–7 years of relevant accounting experience, preferably in an SME environment
• Experience in consolidation of multiple entities is preferred
• Strong knowledge of accounting principles and financial reporting
• Proficient in accounting software (e.g., Xero, QuickBooks, SAP) and Microsoft Excel
• Meticulous, responsible, and able to work independently
• Good communication and interpersonal skills
• Fluent in English and Mandarin to liaise with clients and stakeholders
• Singaporeans and PRs only. No work visa sponsorship will be provided

Job Description & Requirements

Technical skills sets required:

- Full sets of bookkeeping using Excel, Xero, Quickbooks, Zoho, ABSS

- Compilation of annual financial statements

- HR duties which includes payroll preparation, issuance of payslips, IR8A preparation

- Prepare payments for clients via online banking

- Provide technical guidance to junior assistants and review their work

- Experienced in tax computation for Singapore companies

- Some basic Company Secretarial experience preferred as this position is required to prepare resolutions, annual filing, XBRL. On the job training is provided if required.

- Administrative duties ie. mail handling

Mandatory requirement:

- Must have Singpass as required to access Corppass frequently in the course of work.

Soft skill set required:

- Good communication skills as he/she is required to communicate with clients and stakeholders

- Management of team of 6 remote accountants and company secretary

Attendance Requirements:

- Must physically turn up for

1. office for work for 4 days (Monday, Tuesday, Wednesday and Friday); or

2. Client's office

3. Discussion meetings with clients

- One work from home day

There are two office locations (depending on Manager's schedule):

1. Office is a home based office located above Jurong Point and

2. Office at 1 Commonwealth Lane

- Able to start work immediately is a plus.

Job Types: Full-time, Permanent

Pay: $4,000.00 per month

Experience:

• Bookkeeping: 3 years (Required)

Work Location: In person