Jurong East
8.30am to 6pm (Mon - Fri)
Up to $2800
A. Inventory Management
• Maintain an accurate and up-to-date inventory register for all drilling and grouting materials, consumables, tools, and equipment on site.
• Conduct regular stock counts and reconcile physical inventory against records.
• Coordinate with the procurement team to raise purchase requests for replenishment of low-stock items.
• Ensure materials are properly labelled, stored, and tracked in compliance with site procedures.
• Flag discrepancies, losses, or damaged items to the Site Manager promptly.
B. Notice of Commencement (NOC) Administration
• Prepare, submit, and track Notice of Commencement applications to the relevant authorities in accordance with regulatory and contractual requirements.
• Maintain a register of all NOC submissions and approvals, ensuring deadlines are met and no works commence without the required documentation.
• Liaise with the project management and compliance teams to obtain necessary sign-offs prior to submission.
• File and archive all NOC correspondence and supporting documentation systematically.
C. Invoice Recording & Verification
• Record all incoming invoices related to site operations, materials, subcontractors, and equipment in the site invoice register.
• Cross-check invoices against purchase orders, delivery orders, and agreed contract rates to verify accuracy.
• Identify and flag discrepancies, overcharges, or incomplete invoices to the relevant manager for resolution.
• Coordinate with the accounts and finance team to ensure timely processing and payment of verified invoices.
• Maintain an organised filing system for all invoice documentation for audit purposes.
D. Diesel Consumption & Sludge Index Monitoring
• Record daily diesel consumption for all site equipment, generators, and machinery.
• Monitor and track the site Sludge Index (SI) readings in accordance with established project targets and specifications.
• Compare actual diesel usage and sludge index readings against set targets and benchmarks on a regular basis.
• Prepare and submit daily/weekly consumption and sludge index reports to the Site Manager.
• Highlight deviations from targets and assist in investigating root causes of variances.
E. General Site Administration
• Maintain organised site filing systems (physical and digital) for all administrative and operational documents.
• Support the Site Manager in preparing daily, weekly, and monthly progress reports.
• Assist in coordinating site meetings, including preparing agendas and recording minutes.
• Liaise with subcontractors, suppliers, and internal departments on administrative matters.
• Ensure all site documentation is completed accurately, submitted on time, and stored securely.
Jessica Nguyen Huynh Thanh Truc
CEI Reg. No. R23113787
EA License No. 99C4599
We regret that only shortlisted candidates will be notified.