Total 223 admin assistant job vacancies in Art / Design / Entertainment category in Singapore

Job Title: Shipping Assistant (ID4713)
Location: Boon Lay
Working Hours: Monday - Friday (8.30am – 5.30pm)
Salary: $2500-$2800

Shipping Assistant
Job Scope (Responsibilities):
• Process custom declaration and bill of lading
• Manage shipment arrangement for cargo clearance for delivery by air and sea freight
• Prepare and check import shipment documents
• Ensure proper coordination between warehouse staff, sales staff, shipping agents, oversees counterparts & vendors
• Work in a small team, covering all aspects of the forwarding process
• Basic admin duties such as billing, costings, and payment follow up
• Liaising with colleagues in Japan and Vietnam for shipping query
• On/ off-sites inventory stock take
• Support strategic purchasing request

Create designs to entice consumers for the online retail market.

Primary duties:

• Design banners and online collaterals
• Create outstanding visuals for daily write-up

Requirements

• West area
• Proficient in computer skills, especially an in-depth knowledge of Adobe Photoshop or Illustrator
• Excellent spoken & written communication skills in English and be able to bring forth his/her ideas succinctly.
• Excellent interpersonal skills
• Able to handle stress well and be comfortable working in a fast-paced environment
• Mature, confident, pro-active, organized and self-motivated
• Excellent team player and ability to multi-task
• Polytechnic diploma holders and candidates w/o experiences are welcomed to apply.

Create designs to entice consumers for the online retail market.

Primary duties:

• Design banners and online collaterals
• Create outstanding visuals for daily write-up

Requirements

• West area
• Proficient in computer skills, especially an in-depth knowledge of Adobe Photoshop or Illustrator
• Excellent spoken & written communication skills in English and be able to bring forth his/her ideas succinctly.
• Excellent interpersonal skills
• Able to handle stress well and be comfortable working in a fast-paced environment
• Mature, confident, pro-active, organized and self-motivated
• Excellent team player and ability to multi-task
• Polytechnic diploma holders and candidates w/o experiences are welcomed to apply.

Job Scope:

• Provide administrative support
• arranging interviews
• other HR related administration
• ad hoc duties as assigned

Requirements:

• Minimum Diploma in any field
• Good to have prior HR experience / internship
• Those with 1 to 2 years of HR exp will be an advantage

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

ASSISTANT DESIGN MANAGER (C&S) - LTA Project

• Industry: A1 Main Contractor - Korean MNC
• Office is near Jurong East MRT, Singapore
• Site is at Jurong East MRT
• 5.5 Days, 8am-6pm / 8am-12pm
• Salary: $6500 - $8500 + Bonus

Job Requirements,

• Minimum 7 years of experience with Degree / Diploma in relevant architectural field in the construction supervision of architectural works for projects
• LTA / Building experience will be beneficial as current ongoing project is related to MRT.
• Relevant experience in construction company
• Good knowledge of structure and architectural details

Job Description

• Assist (Senior) Design manager, supervise architectural works and ensure all works are carried out in compliance with standards, safety & environment regulations
• Manage the drawing submission schedules based on the planned work progress
• Coordinate and review all design matters with LTA, authorities, consultants, subcontractors, etc.
• Manage and control design deliverables related to BIM, technical, contractual and cost issues
• Manage subcontractors, review shop drawings to check to meet all design requirements
• Plan and Manage Architectural work progress scheduling, etc.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

(A) Job Summary:

The Assistant Design Manager (Civil – Tender) supports the tender and design team in preparing technical proposals, coordinating design works, and ensuring compliance with client and authority requirements. The role focuses on managing design deliverables, value engineering, and providing technical support to secure successful tender bids.

(B) Essential Job Functions:

The Assistant Design Manager (Civil – Tender) is responsible for, but not limited to, the following:

• Assist the Design Manager in coordinating design activities and submissions for civil/infrastructure tender projects.
• Review tender documents, drawings, and specifications to identify design scope and requirements.
• Support preparation of preliminary designs, calculations, and technical proposals for tender submissions.
• Assist in preparing method statements, design reports, and technical clarifications.
• Coordinate with consultants, suppliers, and subcontractors for design inputs, technical data, and clarifications.
• Contribute to value engineering studies to optimize design for cost efficiency and constructability.
• Ensure design compliance with codes, standards, and authority requirements (e.g., LTA, BCA, PUB).
• Support tender presentations and client clarifications when required.
• Track design deliverables, timelines, and documentation for tender records.
• Any ad-hoc tasks assigned by the superior.

(C) Minimum Qualifications/ Job Experience:

• Bachelor’s Degree in Civil / Structural Engineering or equivalent.
• Minimum 8 to 10 years of experience in civil/infrastructure design, with at least 5 years in tender support roles.
• Proficient in AutoCAD and civil/structural design software (e.g., STAAD, SAP2000, Civil 3D).
• Knowledge of local authority requirements (LTA, BCA, PUB).
• Able to work independently under tight tender deadlines.
• Candidates with LTA projects experience preferred.

To assist in administrative and operations tasks and projects pertaining to Clinical and Operations support aspects of Emergency Medicine.

Responsibilities

• Ensure on-boarding matters are in order for new staff (Specialist/non-specialist and Medical Officer/locum employment).
• Provide administrative support on assigning and tracking the daily Medical Reports.
• Responsible for the overall management of clinical administrative matters; including clinician’s allowance claims, leave applications and tallying of roster
• Assist in audit for MO documentation
• Oversee the management of department intranet webpage
• Assist in collation of data and reporting of department key indicators
• Assist with correspondence and preparation of reports and presentations
• Responsible for the management of department’s PR
• Ensure that there is sufficient stock for daily operations needs
• Be able to contribute to department, institutional, and cluster goals and objectives.

Requirements

• Min Diploma in any courses
• Min 1 year of admin experience
• Healthcare industry experience will be an advantage

Up to $3K
Office hours, Mon to Fri

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)
Recruit Express Pte Ltd (99C4599)

• MNC
• Basic $2800 - $3000 + 1 month completion bonus
• Working location: Loyang
• Company transport: Tampines MRT
• Normal Working Hours

Job Responsibilities:

• Creates export documents including, but not limited to, commercial invoices, shipper’s letters of instruction, carrier waybills, and shipper’s export declaration for each international shipment.
• Delivering information to import broker, post clearance monitoring, resolving possible import issues.
• Reports mandatory export data to government agencies for each international shipment which meets the specified requirements.
• Researches and assists sales groups with pre and post shipment support which may include documentation requirements, shipment resolution and customs clearance issues.
• Creates necessary documentation to facilitate both domestic and international shipments.
• Screens transactions for license determination in accordance with export regulations.
• Catalogues department records and maintains and updates files in accordance with record retention policy.
• Identifies, investigates, and participates in opportunities to improve processes and procedures, to include various key performance metrics.
• Works directly with carriers to ensure both pricing and service levels are achieved and maintained.
• Provides customer service through tracking, tracing, routing, supply-chain model creation and carrier management.
• May negotiate rates and follow-up audit to ensure accuracy.
• Identifies areas of operational opportunity, and creating and implementation of solutions.
• Other duties as assigned.

Requirements:

• Nitec / Diploma in Business / Supply Chain or equivalent
• Knowledge and experience in shipping preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Responsibilities

• Support the Bar Manager in overseeing daily bar operations, including opening and closing procedure
• Ensure high standards in beverage preparation, maintaining quality and consistency across cocktails, house specialties, and other drinks.
• Manage inventory, stock levels, and ordering to ensure smooth operations during high-volume service.
• Supervise, guide, and motivate the bar team to maintain efficient workflow and service standards.
• Work closely with the service team to ensure seamless coordination between bar and floor operations.
• Maintain bar cleanliness, oversee equipment upkeep, and ensure compliance with safety and hygiene regulations.

Requirements

• Minimum 2 years of experience in a bar or F&B setting, preferably in a high-volume environment.
• Confident in cocktail preparation and familiar with bar inventory management.
• Strong leadership and communication skills, able to perform under pressure.
• Service-oriented, proactive, and comfortable working late hours, weekends, and public holidays.

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

• Architecture Consultancy
• 5 days, Monday - Friday
• Central
• Good Career Growth and Stability

We are looking for an experienced BIM Coordinator to join a multidisciplinary team working on complex healthcare and laboratory projects. You will play a key role in ensuring accurate, coordinated, and constructible BIM models across architectural, structural, and MEP disciplines.

RESPONSIBILITIES:

• Develop and maintain high-quality 3D/2D BIM models using Autodesk Revit, ensuring accuracy and compliance with project specifications
• Collaborate with architects, engineers, compliance teams, and construction professionals to resolve design conflicts and enhance constructability
• Conduct clash detection, buildability reviews, and constructability analyses
• Support quantity take-offs, cost estimation, and facility management handover using BIM
• Maintain data integrity and version control across multiple BIM models and ensure integration with BIM tools, plug-ins, or emerging AI technologies
• Prepare shop drawings and as-built documentation for architectural and civil/structural works
• Implement and track drawing revisions in coordination with project teams
• Assist with documentation and submissions for BIM processes and records
• Provide BIM support to the Project Manager to ensure successful project delivery and quality outcomes

REQUIREMENTS:

• Diploma or Degree in Architecture, Engineering, or related field
• 3–5 years of hands-on BIM coordination experience, preferably in healthcare or laboratory projects
• Proficient in Autodesk Revit and AutoCAD; knowledge of Navisworks or BIM 360 is a plus
• Strong experience in multi-discipline coordination, clash detection, and BIM documentation
• Able to work independently with strong self-motivation and attention to detail
• Excellent communication and collaboration skills for working with multidisciplinary teams

OTHER INFORMATION:

• Location: Central
• Working days: 5 days
• Salary: to be discuss (salary will commensurate according to experience & qualifications)

The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

HOW TO APPLY:

This position is an excellent opportunity for a dynamic individual. It comes with stimulating challenges that will mould your capabilities and reveal your potential.

Simply submit your application with your updated Resume in MS Word Format to David Sia Yi Sheng (EA Personnel Reg. No.: R1875905, Achieve Career Consultant Pte Ltd EA Licence No. 05C3451) (BEP) by clicking the ‘Apply link’ / or call your friendly Consultant, David, at 9271 7510 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected Salary
• Reason(s) for leaving
• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

NOTICE:

We would like to inform that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at https://www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process. Kindly ensure your resume provided to us does not contain your full NRIC number and full home address during your job application.

Our client is actively searching for a

Senior Assistant Manager or Manager (Strategic Planning & Resource Management) t

o join their team!

If you are a dynamic individual seeking a new career opportunity, read further!

THE ROLE

You will be part of the Medical Tower Planning and Development team in the CEO's Office, providing the analytical and planning foundations that underpin the project's scope, resourcing, and long-term operational viability. Your work ensures that the new facility is sized, staffed, and funded in accordance with future healthcare demand - and that clinical and operational leads have the data, plans, and submissions they need to make well-justified decisions at every stage of development.

The responsibilities of this role are:

1.  Demand Analysis & Service Forecasting

• Develop and maintain demand-projection models, drawing on patient volume trends, bed utilisation rates, and service-load projections to validate that the Schedule of Accommodation meets medium and long-term growth targets.
• Conduct data collection and analysis to support resource justifications, manpower forecasting, and utilisation studies for clinical and operational leads.
• Translate complex datasets into clear, executive-level summaries for the HPC, HMC, and Ministry stakeholders.

2.  Manpower & Resource Planning

• Support the development and maintenance of the Master Manpower Plan, working closely with HR and Finance to ensure clinical and non-clinical staffing models are aligned with new models of care and institutional productivity targets.
• Collaborate with Clinical Leads and Operational Leads to generate and develop resourcing and operational plans for the new facility, ensuring adequate long-term resource allocation is built into the project framework.
• Track manpower and resource planning timelines, flagging gaps or misalignments before they affect downstream planning milestones.

3.  Budget Planning & Funding Submissions

• Support the tracking and justification of capital grants and operational budgets, providing data-driven reports for MOH, MOF, and MOHH to underpin funding requests for infrastructure, equipment, and new programmes.
• With guidance, prepare hospital-level funding proposals and business cases for services in the Medical Tower, ensuring justifications are clearly articulated and defensible under audit.
• Maintain accurate records of all submissions, approvals, and outstanding funding decisions.

4.  Project Tracking & Governance Support

• Develop and maintain progress dashboards for management committees, ensuring timely follow-up and closure of key action items across workstreams.
• Provide secretariat support as assigned for CEO's Office meetings, Hospital Management Committees, or sessions with external stakeholders.
• Support timeline management for discussion forums and stakeholder engagement sessions, ensuring the planning cycle remains on track.

The ideal candidate will need to have the following qualities and experience:

• Degree in any discipline; Analytics, Data Science, Finance, Healthcare Management, or a related field is an advantage.
• At least 5-8 years of relevant experience in strategic planning, resource management, or data-driven project management, ideally within a healthcare institution or public sector setting.
• Prior experience in manpower or resource planning in a healthcare context is an advantage.
• Strong analytical skills with a flair for numbers - proficient in data modelling, financial forecasting, and Microsoft Excel, including macros, pivot tables, and advanced formulas.
• Ability to translate complex data into clear, structured narratives for senior institutional and Ministry audiences.
• Excellent written and oral communication skills, with the ability to engage effectively across clinical, operational, and administrative stakeholder groups.
• Meticulous, well-organised, and able to manage multiple workstreams and deadlines concurrently.
• Self-motivated and solutions-oriented, with the critical thinking and adaptability to operate effectively in a fast-moving project environment.

Our client is actively searching for a

Senior Executive / Assistant Manager (Hospital Planning & Design) 

to join their team!

If you are a dynamic individual seeking a new career opportunity, read further!

THE ROLE

You will be part of the Planning and Development team, supporting the planning and detailed design of clinical and non-clinical spaces within the new Tower. Working closely with clinical leads, operational users, and appointed consultants, you will help translate the functional needs of each department and tenant into well-considered spatial plans - ensuring that every space in the new building is designed to support how it will actually be used.

This role suits someone with an architecture or built environment background who is equally comfortable thinking through a floor plan and writing a structured summary of a planning meeting. You will be the bridge between what users need and what consultants design.

The responsibilities of this role are:

1.  Space Planning & Layout Development

• Support the development and review of space planning layouts for clinical and non-clinical tenants across the Medical Tower, ensuring that adjacency, workflow, and functional requirements are accurately reflected in the design.
• Conduct test fit exercises and prepare planning options for departmental spaces, presenting alternatives clearly to support decision-making by clinical leads and senior management.
• Review architectural drawings and consultant submissions to verify that approved user requirements and the Schedule of Accommodation are accurately reflected in the design at each stage.
• Support the coordination of fitting-out and FFE requirements for departmental spaces, working with users to document furniture and equipment needs and ensuring these are reflected in the planning and design process.

2.  User Engagement & Requirements Capture

• Facilitate and attend planning meetings with clinical users, operational leads, and consultants, capturing requirements and translating complex discussions into structured summaries and action items.
• Attend planning and design meetings as the team's designated note-taker, producing accurate and timely minutes that capture decisions, outstanding items, and the next steps agreed. Where required, explain and clarify user requirements to consultants in writing, ensuring that what users have asked for is communicated precisely and is not lost in translation between meetings.
• Maintain an up-to-date record of planning decisions, outstanding items, and approved changes for each department or tenant, ensuring nothing falls through the cracks between meetings.
• Coordinate with the broader planning team to flag design issues, conflicting requirements, or gaps in the user brief before they affect the programme.

3.  Documentation & Presentation

• Prepare clear, well-structured presentation slides to communicate planning options, design recommendations, and progress updates to a range of stakeholders including clinicians, operations teams, and senior management.
• Produce accurate meeting minutes and concise written summaries following planning and design sessions, distributing them within agreed timelines.
• Assist in the preparation of planning reports, design briefs, and submission documents for internal approval and consultant engagement.

4.  Design Coordination & Compliance

• Support the review of architectural drawings for compliance with local building codes, regulations, and Healthcare Facility Design Standards.
• Liaise with consultants on design queries, ensuring that user requirements are clearly communicated and that responses are tracked and resolved.
• Assist in maintaining the team's drawing register and document management system, ensuring version control and accurate filing of all planning and design materials.

The ideal candidate will need to have the following qualities and experience:

• Degree in Architecture or a related built-environment discipline.
• 3 - 6 years of relevant experience in architectural practice, space planning, or healthcare facility planning. Fresh graduates with strong internship experience in architecture or planning will be considered for the Senior Executive level.
• Able to read and interpret architectural drawings - plans, sections, and layouts - with confidence.
• Strong spatial planning instinct: able to think through adjacency, flow, and functionality when reviewing or developing layouts.
• Excellent written communication skills, including the ability to produce clear meeting minutes, structured summaries, and concise planning reports.
• Proficient in PowerPoint, Excel, and Word; able to develop well-structured, visually clear presentation slides and present them confidently to multiple stakeholders.
• Proficient in AutoCAD; working knowledge of Revit is an advantage.
• Good knowledge of local building codes, regulations, and planning requirements.
• Organised and detail-oriented, with the ability to track multiple workstreams and deadlines concurrently.
• Genuinely interested in healthcare design, patient-centric environments, and the planning of complex institutional buildings.
• Familiarity with Healthcare Facility Design Standards or similar guidelines is an advantage.
• Interest in pursuing professional architectural licensure is an advantage.

Salary: up to $3200

Duration: 1 year direct contract convertible to perm

Working Days & Hours: Mon - Fri, 830am-530pm, need to work 1 Sat every 3 weeks

Location: Kent Ridge

Job Description:

 Assist the therapist in setting up patients on therapeutic equipment. 

 Assist the therapist in setting up / supervising / assisting patients in the performance of therapeutic activities / exercises. 

 Assist the therapist in the fabrication of orthosis / devices necessary for rehabilitation. 

 Prepare / retrieve / file patient records. 

 Tidy therapy area and assist with cleaning duties. 

 Co-ordinate portering of patients to and from the department for therapy in the area of work, and porter patients if necessary. 

 Handle enquiries, answer phone calls, record and convey messages. 

 Assist in setting up inventory list of equipment / supplies / forms. 

 Perform inventory checks of equipment / supplies / forms. 

 Perform photocopying, binding, filing and distribution of documents and forms. 

 Perform basic data entry and data retrieval using relevant computer programmes. 

 Maintain therapeutic equipment and devices.

Job Requirements: Min HMI cert in Therapy Assisting

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

We have an exciting opportunity for a highly experienced, professional and proactive Executive Assistant to partner closely with our Chief Operating Officer. This is a senior‑level EA role, requiring proven experience supporting C‑suite or equivalent executive leaders in a fast‑paced, complex environment.

As a trusted partner and key conduit for the COO, you will operate with sound judgement, discretion and influence, remaining several steps ahead in planning, prioritisation and execution. Success in this role relies on your ability to anticipate needs, manage competing priorities, and provide seamless executive support at a strategic level.

The role includes periodic travel between our Brisbane and Maroochydore offices, as well as travel to attend meetings alongside the COO when required.

Key Responsibilities Include:

• Provide high-level confidential and professional executive support
• Proactively manage complex email and diary arrangements, including prioritisation, scheduling, negotiation of competing demands, and coordination of meetings
• Prepare high‑quality presentations, reports, correspondence and briefing materials
• Compile agendas, briefing packs and background research to support executive decision‑making
• Manage and coordinate international and domestic travel arrangements
• Act as a trusted first point of contact for internal and external stakeholders, managing requests and enquiries with discretion and professionalism
• Attend meetings with the COO when required and support follow‑up actions
• Maintain efficient, secure and compliant filing and information management systems
• Draft and distribute company‑wide communications on behalf of the COO
• Support the drafting and posting of internal and external communications, including social media content, as required