Total 223 admin assistant job vacancies in Art / Design / Entertainment category in Singapore

Job Title: Logistics assistant (Customer service) (ID3589)
Location: Changi
Working Hours: Mon-Fri 8:30am to 5:30pm ,Sat 8:30am-12:30pm(every Sat is WFH)
Salary： $2800-$3300

Key Responsibilities
1. Attend to customer enquiries and ensure accurate capture of job requirements for all orders.
2. Maintain good working relationship with customers.
3. Advise customers on delivery schedules and inventory-related matters.
4. Communicate customer requirements to the Traffic Controller to ensure smooth job execution.
5. Create trucking jobs and monitor their progress to ensure deadlines are met.
6. Source potential hauliers to facilitate the efficient reuse of import containers.
7. Provide timely updates to customers regarding shipment status and any delays.
8. Provide after-hours support for customer enquiries when required.
9. Perform other ad-hoc duties as assigned by the Operations Manager.

Job Scope:

• Provide administrative support
• arranging interviews
• other HR related administration
• ad hoc duties as assigned

Requirements:

• Minimum Diploma in any field
• Good to have prior HR experience / internship
• Those with 1 to 2 years of HR exp will be an advantage

Interested candidates, please forward your resume to jalenetan@recruitexpress.com.sg

Consultant: Jalene Tan (R26160390)
Recruit Express Pte Ltd (99C4599)

Assistant Design Manager (C&S) - LTA Project

• Industry: A1 Main Contractor - Korean MNC
• Office is near Jurong East MRT, Singapore
• Site is at Jurong East MRT
• 5.5 Days, 8am-6pm / 8am-12pm
• Salary: $6500 - $8500 + Bonus

Job Description

• Assist (Senior) Design manager, supervise architectural works and ensure all works are carried out in compliance with standards, safety & environment regulations
• Manage the drawing submission schedules based on the planned work progress
• Coordinate and review all design matters with LTA, authorities, consultants, subcontractors, etc.
• Manage and control design deliverables related to BIM, technical, contractual and cost issues
• Manage subcontractors, review shop drawings to check to meet all design requirements
• Plan and Manage Architectural work progress scheduling, etc.

Job Requirements,

• Minimum 7 years of experience with Degree / Diploma in relevant architectural field in the construction supervision of architectural works for projects
• LTA / Building experience will be beneficial as current ongoing project is related to MRT.
• Relevant experience in construction company
• Good knowledge of structure and architectural details

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Shipping Assistant

• Monday-Friday 9am to 6pm // 8.30am-5.30pm [ NO OT Required ]
• After confirmed entitled to 6 days WFH per month
• Location: 2-3 bus stop from Clementi MRT, Singapore
• Basic: $2,800 - $3,200 + AWS + Performance Bonus [ March ]

Requirements:

1. Strong knowledge of customs regulations and international shipping requirements
2. Proficiency in ERP systems, shipping software, and relevant IT tools
3. Minimum 1 years of experience in the shipping and logistics industry, preferably handling marine or engineering equipment and spare part

Job Scopes:

• Ensuring a smooth and efficient transportation of goods from warehouse to various destinations
• Manage billing to customers with high accuracy.
• Preparation and Stock entries into system.
• Work closely with the procurement and warehouse teams to meet customers' needs
• Responsible for coordinating and sourcing for freight forwarders
• Responsible in Accounts opening of new vendors
• Ensure that all shipments comply with local and international regulations, including customs clearance and documentation requirements
• Propose insurance as and when required, follow up cases with vendors pertaining damage/loss cargo during transportation.
• Coordinate with Sales Team on client requirements and billing term status Coordinate with Italy HQ Shipping/Sales Team for orders in conditions documentations
• Participation in annual inventory count

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

• Basic up to $9,500 basic + Variable bonus
• Based in HQ/ 5 work day/ Paya lebar
• Participate in tendering new large-scale MRT and Tunnel projects
• Having experience in MRT/ Tunnel projects is mandatory.

Our Client is a reputable MNC and leading A1 Main contractor diverse in civil and infrastructure projects.

Job Responsibilities:

• Reporting to Senior Design Manager
• Responsible for Design management
• Support HQ in the tender for MRT & Tunnel projects.
• Provide advisory and support to other existing projects.
• Responsible for handling clients and consultants, coordinating with consultants, clients, and authorities for design matters.
• Oversee the shop drawings submissions and issuance, planning and control delivery of design schedule, monitoring the progress.
• Internal coordination with the construction and other departmental teams for their requirements, and provisions.

Job Requirements:

• Degree in Civil Engineering and/or relevant field
• Minimum 8 years of experience in the construction industry.
• Experience in LTA/ Railway projects preferred.

Other Information:

To apply please click on the APPLY NOW button to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

• MNC
• Basic $2800 - $3000 + 1 month completion bonus
• Working location: Loyang
• Company transport: Tampines MRT
• Normal Working Hours

Job Responsibilities:

• Creates export documents including, but not limited to, commercial invoices, shipper’s letters of instruction, carrier waybills, and shipper’s export declaration for each international shipment.
• Delivering information to import broker, post clearance monitoring, resolving possible import issues.
• Reports mandatory export data to government agencies for each international shipment which meets the specified requirements.
• Researches and assists sales groups with pre and post shipment support which may include documentation requirements, shipment resolution and customs clearance issues.
• Creates necessary documentation to facilitate both domestic and international shipments.
• Screens transactions for license determination in accordance with export regulations.
• Catalogues department records and maintains and updates files in accordance with record retention policy.
• Identifies, investigates, and participates in opportunities to improve processes and procedures, to include various key performance metrics.
• Works directly with carriers to ensure both pricing and service levels are achieved and maintained.
• Provides customer service through tracking, tracing, routing, supply-chain model creation and carrier management.
• May negotiate rates and follow-up audit to ensure accuracy.
• Identifies areas of operational opportunity, and creating and implementation of solutions.
• Other duties as assigned.

Requirements:

• Nitec / Diploma in Business / Supply Chain or equivalent
• Knowledge and experience in shipping preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Location: Downtown

Duration: 1 year contract

Working Hours: Mon - Fri, 9 - 6

Salary: Up to $4500

Job Responsibilities:

• Responsible for establishing, managing and maintaining prospective clients’ and transactions’ databases.
• Work with relevant departments (particularly Research and Sales Management team) to ensure database is updated
• Assisting team members in administrative work such as arranging for conference calls, meetings, transport, courier and other ad hoc duties.
• Responsible for invoices and following up of billings
• Maintain and manage Salesforce (online tracker for directors to track team members' performance and current dealings)
• Keeping track and updating of team’s track record and capability statement.
• Providing direct marketing support to the Industrial Capital Markets team by sending email blasts for projects
• Creating marketing materials such as Property Factsheets, Proposals and Presentations with support from in house graphic design team
• Liaise with US team on the setting up of virtual data room and creation of user access.
• Prepare, upload and manage due diligence related items and documents in the virtual data room
• Supporting team members in their projects by managing NDA signings with prospective buyers,keeping track of their status, arrangement of viewings, updating of marketing progress reports, responsible for backing up of projects upon completion etc
• Assisting executive directors with expense claim for meals and transportation
• Assist in booking of business trips for director levels and above, getting relevant approvals etc
• Assist in planning annual team department trip for team bonding activities
• Assisting team members in booking of activities or restaurant venues for client meetings
• Assisting executive director in planning with his meeting schedules
• Provides support to Leasing team for marketing agent events

Job Requirements:

• Experience in supporting a team

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

We are looking for a proactive, detail-oriented Photographer Assistant to help our team create exceptional visual content for our clients. In this role, you will collaborate closely with photographers on set, managing technical tasks efficiently and ensuring every shoot runs smoothly while keeping clients comfortable and confident throughout the process.

Key Responsibilities:

• Support the photographer during photo sessions to ensure efficient workflow
• Set up and maintain studio equipment, including lighting and props
• Assist with client posing guidance and coordinate props to enhance photo quality
• Manage file backups and perform initial photo selection and organization
• Retouch and edit photos based on customer preferences and project requirements
• Ensure smooth operations during client sessions and studio events
• Maintain cleanliness and organization of the studio, including proper storage of equipment and inventory

Requirements:

• Friendly and approachable personality, with a positive attitude
• Enjoys working with babies and young children
• Proficient in Adobe Photoshop, with strong editing and retouching skills
• Basic knowledge on use of DSLR camera, camera equipment and lighting
• Strong attention to detail and visual aesthetics
• Willingness to learn, take direction, and work collaboratively
• Physically able to carry and set up equipment; comfortable with some lifting
• Available to work on weekends

Role:
Assistant EHS Manager (WSH / Up to $7800)

• Singapore Based (City Hall)

• 5 Days work per week (Mon to Fri 8.30am to 5.30pm, Saturday may need to work half day depends on project (Can claim OT))

• Bachelor's Degree in Workplace Safety, Health and Environment and accepted WSH-related qualification

• Minimum 10 years’ experience as a WSHO + Must hold a valid registration with MOM as a WSH Officer

• Salary: $5800 to $7800

• Career Progression Opportunities

Job scopes

To oversee all QEHS & ECM functions (Quality, Environmental, Health & Safety) and work closely with all Head of Departments and peers to ensure statutory compliance, KPIs, organizational standards, and policies set are met.

Responsible for identifying, assessing and advising on risks arising from the workplace or work processes, recommending measures to eliminate or minimise and control the risks and implementing the measures.

To coordinate, maintain and update documentation for ISO9001:2015, ISO14001:2015 and ISO45001:2018.

To conduct periodic internal audit for the QEHS management systems.

Conduct training for employees on the QEHS management systems.

To facilitate management review meeting.

To update and disseminate relevant legal and other requirements to company employees and interested parties.

To update and maintain green & gracious initiatives for certification under the GGBS.

To analyse accident statistics and develop intervention programme.

To organise annual Company wide QEHS promotional activities.

To plan and conduct EHS cross inspection for company projects.

To arrange for external audit on the QEHS management systems and ensure certifications are kept current.

To monitor and ensure other QEHS related certifications are kept current (e.g.Bizsafe, GGBS, Registered Scaffold Contractor).

✅ Wee Yuan Huan

✅ Reg No: R21100383

✅ The Supreme HR Advisory Pte Ltd

✅ EA No: 14C7279

Job Description & Requirements

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

Children and Youth Group, Gracehaven Fostering seeks to provide a safe and secure home for foster children and young persons who are in need of care and protection.

Appointed by the Ministry of Social and Family Development in November 2017, Gracehaven Fostering seeks to partner foster families to provide an interim or long term alternative care in a home-based environment for foster children whose parents are unable to care for them.

RESPONSIBILITIES

About the Job

Children in foster care need passionate, skillful advocates. They find them in their foster care social workers, who oversee their cases and help children, and their families, manage the challenges of the foster care system.

Key Responsibilities

• Provide supervision and support for the Foster Child and Young Person
• Provide supervision and support Foster Parents
• Assess the suitability of new Foster Parents
• Provide support to the team in planning and execution of outreach events aimed at recruiting new foster parents and volunteers

In addition for Assistant Senior Social Worker:

• Oversee cases under Fostering Agency (FA) to ensure professional standard of case management of foster Child and Young Person (CYP)
• To provide regular clinical supervision and case discussion with social workers

• Degree or Graduate Diploma in Social Work from a recognisable university
• Member of Singapore Association of Social Workers is preferred
• At least 2 years relevant experience
• Experience in working with children and youths and their families

Working Hours

Monday to Friday - 9am to 6 pm

Work Location

The Salvation Army

Children and Youth Group - Gracehaven Fostering Agency

3 Lorong Napiri

Singapore 547528

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application;
2. b) the administration of the employment with TSA; and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.

ASSISTANT DESIGN MANAGER (C&S) - LTA Project

• Industry: A1 Main Contractor - Korean MNC
• Office is near Jurong East MRT, Singapore
• Site is at Jurong East MRT
• 5.5 Days, 8am-6pm / 8am-12pm
• Salary: $6500 - $8500 + Bonus

Job Requirements,

• Minimum 7 years of experience with Degree / Diploma in relevant architectural field in the construction supervision of architectural works for projects
• LTA / Building experience will be beneficial as current ongoing project is related to MRT.
• Relevant experience in construction company
• Good knowledge of structure and architectural details

Job Description

• Assist (Senior) Design manager, supervise architectural works and ensure all works are carried out in compliance with standards, safety & environment regulations
• Manage the drawing submission schedules based on the planned work progress
• Coordinate and review all design matters with LTA, authorities, consultants, subcontractors, etc.
• Manage and control design deliverables related to BIM, technical, contractual and cost issues
• Manage subcontractors, review shop drawings to check to meet all design requirements
• Plan and Manage Architectural work progress scheduling, etc.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

The Job:

• Responsible for full set of accounts – month-end/year-end closing; including inter-company (Japan HQ/Overseas subsidiaries) transactions
• Ensure accounting transactions and reporting comply with Accounting Standards, rules and regulations and Company policies
• Perform Bank reconciliations
• Preparation of Monthly and ad-hoc management reports.
• Assisting with Company audit and tax (GST, Corporate Income Tax, Withholding Tax) matters
• Provide guidance to accounts team on day-to-day issues
• Assist in other accounting duties as assigned by Accounts Mgr/Management

The Requirements:

• Min Diploma/ Degree in Accountancy with min 3-5 years of good working experience
• Proficient in MS office
• Good communication and interpersonal skills
  

Interestedapplicants can send their detailed resumes to janelui@recruitexpress.com.sgor call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg.No. 199601303W || EA Licence No. 99C4599