Total 223 admin assistant job vacancies in Art / Design / Entertainment category in Singapore

Duration: 6 months
Location: Maxwell
Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Ensure all records are properly labelled, filed, and maintained according to guidelines
• Perform data checking to ensure accuracy, completeness, and consistency
• Track progress of data processing and update relevant records or logs
• Liaise with team members to ensure smooth workflow and timely completion of tasks
• Support general documentation and administrative tasks as required

Requirements:

• Diploma or relevant background in any discipline
• Comfortable handling documentation and digital records
• Detail-oriented with strong organisational skills
• Able to follow processes and guidelines carefully
• Good communication and teamwork skills

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Responsibilities/Requirements:

• Full architectural Bach/Master's degree recognized by Board of Architects Singapore
• Creative design thinking and good design detailing skills
• Competency in BIM/Revit, ArchiCAD
• Successful applicants may be assigned multiple project responsibilities with project team on large projects in commercial, residential, healthcare, infrastructure etc

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Duration: 8 months
Location: Kent Ridge
Working Hours: Monday - Friday 8:30am to 5:30pm

Responsibilities:

Finance Operations & Support

• Provide day-to-day finance operational support to faculties and units, including WBS master data creation/maintenance and budget transfers
• Serve as a key point of contact to manage and resolve queries and operational issues in a timely manner
• Ensure service level agreements (SLAs) for finance operations and master data are consistently achieved

Governance, Controls & Compliance

• Ensure integrity of financial records and reporting through periodic housekeeping activities (Review of dormant WBS & balance sheet reviews)
• Review and oversee financial master data governance to ensure accuracy and compliance with internal policies and accounting standards
• Review Risk Control Matrices (RCMs) prepared by units, assessing completeness and reasonableness, and recommend improvements
• Ensure compliance with finance policies, procedures, and regulatory requirements through operational audit

Advisory & Stakeholder Engagement

• Provide advisory support on finance policies, procedures, and transaction-related matters to ensure consistent application
• Partner with finance and operational stakeholders to strengthen governance, accountability, and compliance

Bysending us your personal data and curriculum vitae (CV), you are deemed toconsent to PERSOL Singapore Pte Ltd and its affiliates to collect, use anddisclose your personal data for the purposes set out in the Privacy Policyavailable at https://www.persolsingapore.com/policies.You acknowledge that you have read, understood, and agree with the PrivacyPolicy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA LicenseNo. 01C4394• Reg. R23114622 So Man Xin

Job Responsibilities include:

· Desktop, server, network, IT support and security related matters.

· Audit and enforcement of IT assets, security, standards, policies, and compliances.

· Network and Infrastructure:

o general upgrades, changes, maintenance, and relocations.

o network, server, server cluster administrations and security.

· Support and participation in new business-related initiatives as required.

· Ad-hoc tasks as assigned.

Job Requirements

· NITEC/Diploma or equivalent in Information Technology or related fields.

· Practical knowledge in the following areas, preferably with relevant certifications:

o MS Enterprise Solutions, e.g. Office 365, Azure, Network & Server Services.

o Enterprise and Cyber Security, e.g. APT, CIP, mainstream security devices.

· A well-natured and constructive team player with a highly positive attitude that could thrive under pressure.

· At least 6 months internship experience in IT/Cyber security.

· Experience with DNS, WAF, Web Servers operations, VMware and hypervisor would be an added advantage.

· Candidates with internal support experience is preferred.

· As this role involves interaction with colleagues in Taiwan, proficiency in spoken and written Mandarin is beneficial.

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

We are hiring Logistics Assistants to support warehouse operations.

Work details
Location: West area
Shift: 12-hour rotating shift (Day/Night available)
Working days: Alternate week schedule
Salary: $2,000 – $2,200
Forklift allowance: $100 – $150
Benefits: Meal allowance + AWS + Performance Bonus + $500 Flexi Benefits

Key responsibilities

• Perform picking, packing, and sorting of goods
• Handle loading and unloading of items
• Support inventory control and stock movement
• Operate forklift (if licensed) or assist in warehouse
• Maintain warehouse cleanliness and organisation

Requirements

• Experience in warehouse / logistics preferred
• Forklift license is a plus (not required)
• Able to handle physical work (15–20kg)
• Singaporeans and PR only

Job Details:

• Rate: $11 / hour
• Location: West - Clementi
• Working hours: Mon-Fri 830am-530pm

Job Scope:

• Perform data entry and maintain accurate records
• Respond to emails and handle phone enquiries professionally
• Support general administrative tasks and coordination
• Assist with document preparation and filing
• Carry out other ad hoc duties as assigned

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

Job Description

• Deliver timely administrative and operational support to the CEO to facilitate effective leadership and decision-making
• Coordinate and manage CEO’s meetings, schedules, travel plans, and communications to optimize time and priorities
• Track and follow up on action items and ongoing business matters to ensure completion and progress
• Organize and maintain contracts, records, and business documentation to support operational compliance and accessibility
• Support daily business operations by managing administrative tasks that enable smooth workflow and project execution
• Facilitate coordination between project departments and cross-functional teams to enhance collaboration and project outcomes
• Liaise with external vendors, consultants, and business partners to maintain productive relationships and service delivery
• Manage ad-hoc administrative duties and tasks as assigned to support dynamic business needs
• Prioritize and multitask responsibilities independently in a fast-paced, evolving environment while maintaining accuracy and attention to detail
• Communicate clearly and professionally in written and spoken English to support internal and external interactions
• Demonstrate initiative, accountability, and a strong sense of responsibility in all assigned duties
• Be available to work on weekends as required to meet business demands

Requirements

• Diploma or degree in Business Administration, Office Management, or related field
• 2–5 years of relevant working experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

About the Role

We are seeking a highly capable, organized, and proactive Executive Assistant to support the CEO across multiple businesses within hospitality, lifestyle, investment, and professional services sectors.

This is not a traditional administrative role. The Executive Assistant acts as the CEO’s right hand, helping to manage priorities, coordinate projects, streamline communication, and ensure effective execution across the organization.

The ideal candidate is resourceful, detail-oriented, highly confidential, commercially aware, and able to thrive in a fast-paced entrepreneurial environment.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including preparation of agendas, presentations, and meeting materials.
• Take meeting minutes and track action items to completion.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and business documents on behalf of the CEO.
• Manage confidential and sensitive information with absolute discretion.

Project Management & Follow-Up

• Track key initiatives, projects, and deadlines across the Group.
• Follow up with department heads and stakeholders to ensure timely execution of action items.
• Monitor progress of strategic projects and escalate delays or issues where necessary.
• Assist in implementing systems and processes to improve organizational efficiency.
• Prepare weekly CEO dashboard and progress reports.

Business Coordination

• Liaise with internal departments including Operations, Finance, Marketing, HR, and Business Development.
• Coordinate communications between the CEO and management teams.
• Support the CEO in franchise, investment, expansion, and corporate projects.
• Assist with preparation of proposals, presentations, board papers, and investor materials.
• Conduct research and prepare briefing notes for meetings and business opportunities.

Hospitality & Operations Support

• Coordinate management meetings across venues and business units.
• Consolidate operational reports and performance metrics.
• Assist in monitoring sales performance, marketing initiatives, guest feedback, and key business KPIs.
• Support event planning, launches, corporate functions, and partnership initiatives when required.

Communication & Stakeholder Management

• Draft professional emails, letters, WhatsApp communications, and presentations.
• Act as a professional representative of the CEO when engaging stakeholders.
• Manage relationships with key vendors, partners, landlords, consultants, and service providers.
• Ensure timely follow-up on commitments made by the CEO.

Requirements

• Diploma or Degree in Business Administration, Management, Communications, Hospitality, or related disciplines.
• Minimum 3 years of Executive Assistant, Personal Assistant, Chief of Staff, Project Coordinator, or equivalent experience.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Excellent proficiency in Microsoft Office, Google Workspace, PowerPoint, Excel, and AI productivity tools.
• Ability to manage multiple priorities simultaneously.
• High level of professionalism and discretion.

Preferred

• Experience supporting C-suite executives, founders, entrepreneurs, or CEOs.
• Experience in hospitality, F&B, lifestyle, professional services, or startup environments.
• Familiarity with project management software and automation tools.
• Experience coordinating multiple business entities and stakeholders.

Key Attributes

We are looking for someone who is:

• Highly organized and detail-oriented
• Resourceful and solutions-driven
• Able to think independently and anticipate needs
• Calm under pressure
• Commercially minded
• Trustworthy and discreet
• Strong in execution and follow-through
• Comfortable working in a fast-paced entrepreneurial environment

Success Metrics

The successful candidate will be measured on:

• CEO time optimization and calendar efficiency
• Timely completion of action items and projects
• Accuracy and quality of reporting
• Responsiveness and communication effectiveness
• Stakeholder satisfaction
• Ability to anticipate issues before they arise
• Overall contribution to operational effectiveness and business growth

Compensation & Benefits:

• Competitive salary package
• Performance bonus
• Career progression opportunities
• Exposure to senior leadership and strategic decision-making
• Opportunity to work across multiple businesses and growth projects

Why Join Us?

You will work directly with the CEO across hospitality, lifestyle, investment, and professional services businesses, gaining exposure to strategy, operations, finance, marketing, business development, franchising, and acquisitions. This role offers a unique opportunity to accelerate your career while contributing meaningfully to the growth of a dynamic and entrepreneurial organization.

Tanjong Pagar

8am-5pm/8.30am-5.30pm/9am-6pm/9.30am-6.30pm (Mon - Fri)

Up to $3,500 + 4% Monthly Allowance x 12 + VB

Roles and Responsibilities

You will provide administrative support to the Corporate Secretarial team, assisting with documentation, filings, coordination with internal stakeholders, and general office administration matters.

JOB RESPONSIBILITIES

1. Mail & Bank Statements

• Arrange for the re-direction of mails including scanning and liaising with clients.

• Arrange for the collection and sorting of daily mail for the respective departments.

• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.

• Assist in the scanning of standard letters or correspondences e.g. letters from IRAS, SBF etc.

2. Secretarial Services

• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.

• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.

• Assist the Team in arranging for certification/ notarisation of documents.

• Assist the Team with bulk updating of time charges, disbursements etc. in Viewpoint.

• Handle the complete procedure for closed files based on the File Closure Checklist.

3. CDD and Sentroweb

• Updating of individual/corporate profiles in Sentro web for screening including google and other public searches.

• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.

• Maintain and follow up with PICs for any alerts from Sentroweb On-Going Monitoring Reports.

• Monitor the completion of the Risk Assessment Review by PIC within 14 days from the appointment of our services.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Supporting Commercial Banking business units.

• Facilitating account opening or maintenance, internet banking, payment services, loan servicing, post approval matters & other client servicing matters.

• Prepare Customer Risk Rating Dashboard (CRRD), conduct relevant searches and name screenings.

• Mailings & administrative works, eg: printing / filing.

• Other ad-hoc duties required.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

• $3,500 basic + bonus + AWS

• 5 days work week

• Career Growth in the Construction & Engineering Industry

• Stable Industry with Consistent Demand
  

Our Client, with a market presence in Europe, America, and Asia, is inviting qualified candidates to fill the position as Assistant Mechanical Engineer.

RESPONSIBILITIES:

• Create detailed 2D drawings and 3D models using SolidWorks based on engineering requirements and concepts.

• Prepare manufacturing drawings, including GD&T, tolerances, BOM, and material specifications.

• Work closely with stakeholders, project managers, and cross-functional teams to refine designs and ensure manufacturability and compliance with standards.

• Update and maintain drawing revisions, documentation, and CAD data management.

• Support prototyping, testing, and production by providing accurate technical drawings and resolving design issues.

• Demonstrate a hands-on attitude by supporting prototype builds, performing basic assembly checks, and troubleshooting design issues directly on parts or assemblies.
  
  

REQUIREMENTS:

• Diploma in Mechanical Engineering or related discipline

• 1 year relevant experience

• Good knowledge, ability, and competency in SolidWorks

• Good understanding of mechanical design and technical drawings

• Proficient in 2D and 3D CAD software (SolidWorks)

• Detail-oriented with strong technical and problem-solving skills

• Good team player with a positive learning attitude
  

OTHER INFORMATION:

• Location: Tampines

• Working Days/Hours: 5 days / 9am - 6.30pm

• Salary: $3,500 + bonus + AWS (salary will commensurate according to experience & qualifications)

• The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Key Highlights:

• 44 hours per week (including weekends & public holidays)
• Training provided
• Guaranteed commission for first 3 months (new joiners)

Key Responsibility:

• Attend to walk-in customer on enquiries, purchases, or any assistance needed
• Provide shoppers with professional / unbiased sales and product advice
• Greet and thank every walk-in customer for shopping at our retail outlets
• Always maintain and provide good customer service level
• Provide prompt follow up on required actions, customer’s issues/enquiries/deliveries
• Carry out daily area cleaning before store operations and during operation hours when necessary
• Ensuring products are well merchandised, price ticketing is put up in accordance with company guidelines, display units and areas are always clean and tidy.
• Achieve KPIs set by the company and monthly Sales / Gross Profit budgets set by the retail manager
• Driving product care and attachment sales and achieve the required weekly / monthly sales target and expectations
• Participate in ad hoc duties or events being assigned by the retail managers or direct superior when required
• Follow company’s guidelines on dress code, personal appearance, putting on name tag and required badges during store operation hours
• Adherence to company’s policies, code of conduct and operational procedures

Key Requirements:

• Min. 1 year experience in retail industry
• Min. GCE 'N' Level and above
• Able to work under pressure and meet sales targets

Note: Only shortlisted candidates will be notified.

Job Description:

• Position: Shipping Assistant (6 Months’ Contract)  
• Well Established US Medical & Healthcare Packaging Manufacturing MNC
• Working Hours: Monday - Friday (8:00am – 5:15pm)
• Salary (commensurate with experience): Up to $3,300
• Working Location: Tuas
• Company Transport Provided
• Duration: Contract
• Industry: US Medical & Healthcare Packaging Manufacturing

Main Responsibilities:

• Prepare and process Sales Orders, Purchase Orders, and Delivery Orders.
• Coordinate with freight forwarders and logistics providers to arrange shipments.
• Prepare and verify import/export documentation for shipment clearance.
• Monitor shipment status and provide updates to customers.
• Liaise with customers, suppliers, and internal departments to ensure timely order fulfillment.
• Handle customer enquiries and assist in resolving delivery and shipment-related issues.
• Maintain accurate records and documentation for orders and shipments.
• Support the General Manager with administrative and operational duties as assigned.

Requirements:

• Minimum GCE “O” Level.
• At least 1 year of experience in shipping documentation.
• Experience in import / export documentation is an added advantage. 

Email to: henry.heng@ascension-sg.com for more information.

***Please be assured that we do not charge candidates any referral fees, nor do we require them to enter into any contractual obligations. ***

Henry Heng

Consulting Manager

Reg no.: R1982999

EA No: 25C2861

Salary: Basic Salary up to $2,600 + Performance Bonus

Working Schedule: 44-hour work week (Rotating Shift)

Location: Yishun/ AMK

Main Responsibilities:

• Front desk duties (registration, appointments, records).

• Assist in medication, payments & insurance claims.

• Support doctors in daily clinical procedures.

• Prepare consultation rooms & manage clinic supplies.

Job Requirements:

• Minimum 1 year of experience in the healthcare field. 

• Shift work including weekends & Public Holidays.

• Able to converse in Mandarin with Mandarin-speaking elderly patients.

About the role

We are seeking an enthusiastic Assistant Architect to join our dynamic team at MAWK ARCHITECTS LLP. As an Assistant Architect, you will play a crucial role in the design and development of innovative architectural projects in the Bugis Central Region. This is a full-time position, offering the opportunity to work on a diverse range of projects and contribute to the company's continued growth and success.

What you'll be doing

• Assisting the principal architect in the conceptual design and development of architectural projects

• Producing detailed design drawings, sketches, and 3D models using CAD and BIM software

• Conducting site visits and surveys to gather relevant information for project design

• Collaborating with the project team, including engineers and clients, to ensure the successful delivery of projects

• Preparing and presenting design proposals and solutions to clients

• Staying up-to-date with the latest architectural trends, technologies, and industry regulations

• Supporting the team in project management tasks, such as cost estimating and scheduling

What we're looking for

• A Diploma or Bachelor's degree in Architecture or a related field

• 1-3 years of experience working as an Assistant Architect or in a similar role

• Proficiency in using CAD and BIM software, such as AutoCAD, Revit, and SketchUp

• Strong understanding of architectural design principles, building codes, and construction methods

• Excellent communication and presentation skills, both written and verbal

• Ability to work effectively in a team environment and collaborate with professionals from various disciplines

• Passion for design and a commitment to delivering high-quality work

What we offer

• Competitive salary and benefits package

• Opportunities for professional development and career advancement

• Supportive and inclusive work culture

• Employee health and wellness programs

About us

MAWK ARCHITECTS LLP is a well-established architectural firm with a reputation for excellence. We are dedicated to creating innovative and sustainable designs that enhance the built environment. Our talented team work closely with clients to bring their visions to life. Join us and be a part of shaping the future of architecture.

Apply now to become our next Assistant Architect!