Total 5,872 Administrative / Clerical job vacancies

Administration Responsibilities

• Manage office operations and daily administrative tasks.
• Maintain filing systems and company records.
• Handle incoming calls, emails, and correspondence.
• Coordinate meetings, appointments, and travel arrangements.
• Monitor office supplies and place orders when needed.
• Support HR activities such as attendance and leave records.
• Liaise with vendors, customers, and service providers.

Accounts Responsibilities

• Prepare and maintain invoices, receipts, and payment vouchers.
• Process accounts payable and accounts receivable.
• Record daily financial transactions in accounting software.
• Reconcile bank statements and petty cash records.
• Assist in monthly financial reports and account closing.
• Follow up on customer payments and outstanding balances.
• Maintain proper accounting documentation and records.
• Assist with GST/VAT, tax filings, and audit preparations (if applicable).

Key Skills

• Knowledge of accounting principles and bookkeeping.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Good organizational and time-management skills.
• Attention to detail and accuracy.
• Strong communication and interpersonal skills.

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

RESPONSIBILITIES

• Provide front desk reception duties covering incoming calls and directing calls to appropriate associates/ward
• Provide directions and assistance to all internal and external customers by handling their requests and inquiries
• Manning of triage:
• Exchange access cards for visitors (Next-of-kins, vendors, etc)
• Register new visitors, staff on Visitor Management System (VMS)
• Supervise ART swabbing, when required
• Manage Nursing Home e-mailbox and forward to relevant parties, and reply general inquiry
• Co-ordinate and handle mail distribution, the flow of faxes, and courier services
• Handle feedback from all channels and provide appropriate follow-up actions/ service recovery
• Handling and receiving of delivery/parcels from vendors
• Monitor QuestLab collection of samples for testing
• Submission of claims for selected Nursing Home purchases (e.g. p-card or cash) via Visa Intellilink and HRMS respectively, including claims for staff welfare events
• Support the appointment booking for NOK visits
• Coordinate and prepare meeting room for internal/external training and meetings such as food and beverages, writing material, and set up meeting rooms
• Inform Housekeeping to clean up the meeting room after the event
• Update the staff phone directory if there are changes
• Upkeep of photocopy machine including calling vendor/ IT for repairs
• Assist with resident's pre-admission (pack welcome basket), admission & discharge process
• Arrange pickup timings for TCUs and liaise with Nursing on any special/ Adhoc arrangement
• Prepare weekly and monthly reports for transportation requests and visitation.
• Upkeep pantry and office supplies (e.g. copier paper, letterhead, envelopes, toner, stationeries) and requisite replenishment
• Upkeep and requisite dormitory supplies (e.g. shoe rack, uniform, ironing board/iron, bedsheet, towel, blanket, pillow, pail, clothes hanger)
• Any other duties as assigned

• Min. ‘N' Level with good pass in English
• Min. 1-year related experience in customer service
• Excellent communication skills both written and verbal
• Proficiency in Google Suite and/or MS Office
• Ability to multi-task
• Proactive approach and flexibility to support team and colleagues when needed

Location: Jurong Spring Nursing Home

• Up till $2,600 Basic + Bonus

• 5 days with alternate Saturdays

• Any industries are welcomed

• Established & trusted automotive brand
  

Our Client, an established & trusted automotive brand, is inviting qualified candidates to fill the position as Claims Admin Officer.

RESPONSIBILITIES:

• Support the time flow for preparation of estimates

• Assist claim administrator

• Typing of GIA reports

• Submission of the first claims to insurances

• Other ad-hoc duties as and when assigned
  

REQUIREMENTS:

• N level and above

• 1 year relevant experience as a Claims Admin Assistant

• Microsoft Office knowledge would be preferred

Up to $5.5K

Greenwich Dr (transpt in Kovan, Serangoon, Tampines, Woodlands)

1 Jul 2026 – 28 Feb 2027

The role will provide admin support to 2 departments (Finance and Real Estate Solutions Dept), and reports to the APAC CFO.

Job Description

Administrative

- Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

- Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

- Produce minutes of meetings

- Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

- Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

- Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures

- Coordinate meetings and arrangements

- Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

The Job:

• Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team
• Coordinate the administrative and logistics aspects of meetings
• Assisting the consolidation of agenda/materials for meetings
• Produce minutes of meetings
• Arrange travel and accommodation & support the expense claims for the management
• Undertake any other function-related duties and tasks assigned
• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures
• Coordinate meetings and arrangements
• Disseminate information as requested
• Process Travel Request System and Purchase Requisition System
• Obtain necessary approvals for all purchase/travel requisitions & expense claims                                                                                             

Requirements:

• Minimum of 1 year of secretarial experience with senior management      
• Excellent Computer literacy, MS Office skills (Word, Excel,PowerPoint, etc.)

Interestedapplicants can send their detailed resumes to janelui@recruitexpress.com.sgor call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg.No. 199601303W || EA Licence No. 99C4599

About Our Client

Our client is a Singapore-based lighting solutions company with over 30 years of experience in architectural and commercial lighting projects. Our company specializes in providing professional lighting fixtures for decorative and architectural use in both local and overseas markets. We collaborate with manufacturers from Spain, Germany, Italy, and Southeast Asia to deliver innovative, customized, and energy-efficient lighting solutions for hotels, retail malls, offices, residential developments, and institutions.

Position Summary

The Administrative Executive (Accounts Support) is responsible for providing comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the business. This role oversees document management, filing systems, coordination with clients, suppliers, freight forwarders, and internal stakeholders, while supporting various office administration and operational activities.

In addition, the position provides basic accounts support, including invoice preparation, payment follow-ups, account documentation, and coordination of financial records to support the accounting function. The role also assists with inventory coordination, shipment arrangements, and general business administration to facilitate efficient operations.

The ideal candidate should possess strong organizational, communication, and multitasking skills, with the ability to manage multiple priorities independently in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

Key responsibilities

• Organize and maintain an efficient filing system for documents and records to ensure proper documentation, easy retrieval, and compliance.
• Handle accounts payable and accounts receivable functions, including the preparation of purchase orders, delivery orders, and invoices to support daily financial operations.
• Monitor customer payments and proactively follow up on outstanding receivables to maintain healthy cash flow.
• Prepare monthly aging reports to track overdue accounts and support credit control activities.
• Generate monthly Statements of Account (SOA) to ensure accurate customer billing and account reconciliation.
• Assist in month-end and year-end closing activities to support timely and accurate financial reporting.
• Verify billing accuracy by matching invoices against purchase orders and supporting documents to prevent discrepancies.
• Liaise with clients, suppliers, and internal stakeholders to ensure smooth and efficient business transactions.
• Assist in stock ordering and allocation to maintain adequate inventory levels and support operational requirements.
• Coordinate with freight forwarding companies for air, land, and sea shipments to ensure timely delivery of goods.
• Provide administrative support, including maintaining proper filing of project and operational documents.
• Perform general accounting and administrative duties in accordance with company policies and established procedures.

Requirement And Qualification

• Diploma, Advanced Diploma, or Higher Diploma in Accounting, Business Administration, or an equivalent qualification.
• Minimum 2–3 years of relevant working experience in administration, accounting support, or a related field.
• Proficient in Microsoft Office applications and familiar with accounting software such as AutoCount.
• Strong organizational and administrative skills with the ability to maintain accurate document and record management systems.
• Good communication and interpersonal skills to effectively liaise with clients, suppliers, and freight forwarding partners.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines independently.
• Positive working attitude, willingness to learn, and adaptability in a fast-paced environment.
• Mature, responsible, and detail-oriented individual with the ability to work independently and handle confidential information professionally.
• Candidates with prior experience in office administration, document management, and coordination roles are encouraged to apply.
• Individuals seeking long-term career stability and able to contribute effectively in a small team environment will be highly regarded.

Base Salary:SGD3,200 to SGD4,500 per month

We regret to inform that only shortlisted candidates will be contacted

EA Personnel No R21101246

Company EA Registration No 21C0691

Job Summary

We are seeking a proactive and detail-oriented Junior HR Assistant to support daily HR operations and administrative functions. This is an excellent opportunity for individuals looking to start or grow their career in Human Resources.

Responsibilities

• Maintain accurate employee records and HR documentation to support compliance and operational needs
• Coordinate recruitment activities by posting job openings, scheduling interviews, and communicating with candidates to ensure a smooth hiring process
• Assist with onboarding new hires and offboarding departing employees to facilitate seamless transitions
• Support leave administration, track attendance, and prepare payroll data to ensure timely and accurate employee compensation
• Respond to HR-related inquiries and provide administrative assistance to support HR team functions
• Participate in employee engagement activities and assist with other HR initiatives to promote a positive workplace culture
• Use Microsoft Office applications proficiently to complete HR tasks efficiently and accurately
• Communicate clearly and professionally with team members and candidates to foster effective collaboration
• Organize HR materials and maintain confidentiality of sensitive information to uphold data privacy standards

Preferred competencies and qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field
• Fresh graduates are welcome to apply

Operations Administrative Assistant

Location: Tuas West Road (EW32 Tuas West Road MRT)

Salary: SGD $2,200 – $2,400

Working Hours:
Monday to Friday
8:30 AM – 5:30 PM

Leave & Benefits:
• 8 monthly rest days
• Annual leave and other leave benefits in accordance with MOM regulations

About Us:
We are a growing company in the manufacturing and valve industry, delivering high-quality valve solutions to customers across a wide range of sectors. Join our team and play an important role in supporting smooth daily operations and business success.

Why Join Us?
• Stable Monday-to-Friday work schedule
• Convenient location near Tuas West Road MRT
• Supportive and collaborative work environment
• Opportunity to gain valuable experience in operations and administration

Key Responsibilities:
• Manage incoming and outgoing emails professionally and efficiently
• Organize, maintain, and archive company records and documentation
• Prepare operational reports and administrative documents
• Monitor inventory levels and track stock movements
• Coordinate logistics arrangements and delivery schedules
• Provide administrative support for daily operational activities
• Liaise with internal teams and external stakeholders to ensure seamless operations

What We’re Looking For:
• Relevant experience in operations, administration, or a related field
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Excellent organizational and document management abilities
• Ability to work independently and manage multiple priorities effectively
• Class 3 Driving Licence is an advantage
• Responsible, proactive, and detail-oriented mindset

Interview Process:
• Video Interview or Face-to-Face Interview

Permanent Admin (Car Finance)  
Telok Ayer

9am – 5.30pm Mon - Fri

Up to $3,200/month x 12 + VB

Job Responsibilities

• Provide administrative and operational support to Business Development Officers in managing vehicle financing applications and customer accounts.
• Liaise with car dealers, customers, and internal stakeholders to facilitate smooth processing of vehicle financing transactions.
• Review and assess loan applications, ensuring completeness and compliance with internal credit policies and guidelines.
• Conduct credit evaluation and risk assessment of financing applications, and recommend appropriate credit decisions.
• Monitor and manage existing car financing accounts, including credit control and follow up on outstanding matters where required.
• Maintain accurate documentation and records in accordance with regulatory and company requirements.
• Assist with reporting, data updates, and other ad hoc duties or projects assigned by the management.

Requirements

• Usually OT on Mondays due to backlog over weekend
• Required to assess 100 cases of loans per day

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Description