Total 6,434 Administrative / Clerical job vacancies

Job Description

Ensure punctuality and relaobility in all trips

Plan and select the best routes to avoid traffic delays

Keep vehicles clean at all times

REquirement :

• Valid driving license with a clean driving record
• Experience as Corporate driver is preferred
• Knowledge of city roads , traffic regualtions and alternative routes

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Dental insurance

Job Responsibilities

• Handle daily administrative tasks and office documentation
• Prepare invoices, quotations, delivery orders (DO), and reports
• Maintain proper filing, data entry, and record management
• Coordinate with customers, drivers, suppliers, and internal departments
• Monitor drivers’ schedules and assist in transport coordination
• Support day-to-day office operations and management tasks

Job Requirements

• Minimum SPM / Diploma qualification
• Basic knowledge of Microsoft Office (Excel & Word)
• Responsible, organized, and able to work independently
• Able to communicate in Mandarin, English, and Bahasa Malaysia
• Experience in logistics, transportation, or admin-related work is an added advantage
• Fresh graduates are encouraged to apply

Benefits

• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Friendly and supportive working environment
• Career growth opportunities
• Performance bonus

Responsibilities:

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

• Requirements: Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Excellent organisational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• At least a High School diploma.
• Possess at least a Diploma or higher in Business Studies or certification would be considered an advantage.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Medical insurance
• Personal leave

Job Responsibilities:

• Perform general administrative and clerical duties such as data entry, filing, and document management
• Handle incoming calls, emails, and correspondence in a timely manner
• Assist in preparing reports, quotations, and basic documentation
• Maintain proper records and ensure accurate filing systems
• Support daily office operations and coordinate with different departments when required
• Assist in invoicing, purchase orders, and simple accounting tasks
• Perform any other ad-hoc duties as assigned by management

Requirements:

• Minimum SPM or equivalent qualification
• Fresh graduates are encouraged to apply
• Basic computer knowledge (Microsoft Word, Excel, etc.)
• Good communication and organizational skills
• Responsible, detail-oriented, and able to work independently
• Able to start work immediately will be an added advantage

Perks & Benefits

• Personal leave
• Annual Dinner
• EPF & SOCSO
• Bonus

Job Description:

1. Supervise, monitor, coordinate, and control all daily construction works at the project site and adhere to the document control procedure
2. Ensure the quality of work conforms to ISO standard, contract, and construction specifications
3. Ensure the progress of the project conforms to the project schedule
4. To maintain proper filling records, especially on Engineer’s Instructions received for any related civil modification or enhancement works
5. To assist Site Engineers in preparing and updating daily reports, verifying progress reports, and attending site meetings.
6. Maintain close communication with site personnel and the office for all project-related matters

Job Requirements:

1. Diploma/Degree in Engineering, either in Civil & Structural / Architectural
2. Minimum 2-3 years of working experience in the supervision of construction projects.
3. Carry out duties and responsibilities in accordance with the Board of Engineers’ Malaysia requirement as the Qualified Inspector of Work (IOW) for the supervision of the civil and structural works.
4. Self-motivated, able to work independently in a fast-paced and demanding environment
5. Good communication & interpersonal skills
6. To be based at the site in the Klang Valley area & outstation.
7. Willing to travel & relocate. 
8. Immediate Joining (Added Advantage)

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Regular team activities
• Medical insurance
• Personal leave
• Personal development opportunities
• Paid training and development

• Food manufacturing industry

• 5 working days

Job Responsibilities:

- Handle claims of Sales tem & Merchandiser teams.

- To monitor daily visit report of Sales Team – PDA

- To prepare payment for utilities – Water & Electricity , Internet & Telephone , Transportation charges and others.

- Issuance of Credit Note (CN) for incentive, campaign , display.

- To maintain accounting and credit note clearing process

- To handle A&P tracking monitoring report for products

- To submit A&P tracking report to HQ

- To perform filling for Petty cash voucher, payment voucher and attend to depot calls

Job Requirement:

• Minimum SPM, Diploma in Business administrative or equivalent

• Proficient with brand management and well verse with all the relevant channels especially the modern trade

• Computer literate, good communication and negotiation skills

• Possess own transport and willing to travel if needed

• 1 vacancy available

Perks & Benefits

• Regular team activities
• Personal leave
• Personal development opportunities

Production Clerk & Shift Administrator

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you thrive in a fast-paced environment and take pride in keeping things organized, accurate, and running on time, we want you on our team. As our Production Clerk & Shift Administrator, you will be the crucial link between our physical manufacturing floor and our digital systems. You are the operational heartbeat that ensures our production teams have the exact data, schedules, and materials they need to succeed every single shift!

What You Will Do (Roles & Responsibilities):

 Digital Production & Systems Control

• System Master: Take charge of critical data entry across our core manufacturing systems, including SAP, OPERA, and QI, ensuring all production metrics are logged with 100% accuracy.
• Production Scheduling: Assist in organizing and maintaining production schedules so our factory lines run seamlessly without interruption.

Reporting & Material Reconciliation

• The Daily Pulse: Prepare and distribute the Daily Operation Report, giving plant leadership a clear snapshot of our manufacturing performance.
• Shiftly Audits: Perform critical shift-by-shift reconciliations of packaging and raw materials. You will be our first line of defense in spotting variances and ensuring material accuracy.
• Receiving Tracking: Closely monitor, track, and document all daily receiving activities so the production floor never runs out of what they need.

The Cross-Functional Hub

• Information Relay: Act as the central communication hub on the floor. You will actively provide accurate data, reports, and updates to cross-functional departments (like Quality, Warehouse, and Engineering) to keep everyone aligned.

Who We Are Looking For (Requirements):

• Education: A minimum of an SPM or Diploma qualification.
• Experience: Proven experience working as a data entry clerk or in an administrative role, preferably within a fast-paced or manufacturing environment.
• Tech-Savvy: You are highly comfortable with computers and data entry. (Bonus points: If you have prior experience using SAP, you will have a major advantage!)
• The "It" Factor: You have a keen eye for detail, you love making the numbers balance, and you communicate clearly and confidently with team members across different departments.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

Production Clerk & Shift Administrator

The Colgate-Palmolive Smile:

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you thrive in a fast-paced environment and take pride in keeping things organized, accurate, and running on time, we want you on our team. As our Production Clerk & Shift Administrator, you will be the crucial link between our physical manufacturing floor and our digital systems. You are the operational heartbeat that ensures our production teams have the exact data, schedules, and materials they need to succeed every single shift!

What You Will Do (Roles & Responsibilities):

 Digital Production & Systems Control

• System Master: Take charge of critical data entry across our core manufacturing systems, including SAP, OPERA, and QI, ensuring all production metrics are logged with 100% accuracy.
• Production Scheduling: Assist in organizing and maintaining production schedules so our factory lines run seamlessly without interruption.

Reporting & Material Reconciliation

• The Daily Pulse: Prepare and distribute the Daily Operation Report, giving plant leadership a clear snapshot of our manufacturing performance.
• Shiftly Audits: Perform critical shift-by-shift reconciliations of packaging and raw materials. You will be our first line of defense in spotting variances and ensuring material accuracy.
• Receiving Tracking: Closely monitor, track, and document all daily receiving activities so the production floor never runs out of what they need.

The Cross-Functional Hub

• Information Relay: Act as the central communication hub on the floor. You will actively provide accurate data, reports, and updates to cross-functional departments (like Quality, Warehouse, and Engineering) to keep everyone aligned.

Who We Are Looking For (Requirements):

• Education: A minimum of an SPM or Diploma qualification.
• Experience: Proven experience working as a data entry clerk or in an administrative role, preferably within a fast-paced or manufacturing environment.
• Tech-Savvy: You are highly comfortable with computers and data entry. (Bonus points: If you have prior experience using SAP, you will have a major advantage!)
• The "It" Factor: You have a keen eye for detail, you love making the numbers balance, and you communicate clearly and confidently with team members across different departments.

Why Colgate?

Join a company that lives by its values, champions experimentation, and promotes authenticity. Give your career a reason to smile... every single day!

We are a wholesale and trading company for automotive and industrial parts, established since 1981, looking for a responsible and organised person to join our team.

Job Responsibilities :

• Assist in preparing quotations, invoices and sales orders
• Follow up with customers on orders and delivery status
• Coordinate with warehouse regarding stock and deliveries
• Key in data and update records in the company’s in-house accounting system
• Handle basic customer enquiries
• Maintain proper filing and documentation
• Perform general administrative duties

Job Requirements :

• Basic computer knowledge (Microsoft Excel & Word)
• Responsible, organized and willing to learn
• Able to work independently and as part of a team
• Fresh graduates or school leavers who did not continue their studies are welcome to apply
• Experience in admin or sales support is an advantage

Benefits :

• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Performance Bonus
• Training provided (HRDF claimable)
• Opportunity for salary increment and promotion based on performance
• Stable company established since 1981

Working Hours :

Monday – Friday: 9:00am – 6:00pm

Saturday: 9:00am – 3:00pm (Half Day)

Perks & Benefits

• Regular team activities
• Personal leave
• Personal development opportunities

Job Responsibilities:

• Greet and welcome guests as soon as they arrive at the office.
• Guide visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all essential stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Manage office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Arrange travel and accommodations, and prepare vouchers.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Job Requirements:

• A fresh graduate with a diploma or bachelor’s degree in business administration, management, or related fields.
• Strong verbal and written communication skills in English (additional languages are a plus).
• Friendly, approachable, and able to create a positive first impression.
• Good time management, multitasking abilities, and attention to detail.
• Proficient in MS Office (Word, Excel, Outlook)
• Hands-on experience with office equipment (e.g. fax machines and printers).
• Ability to be resourceful and proactive when issues arise.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

Perks & Benefits: 

• Good Basic
• Personal development opportunities
• 5 Working Days
• Open Culture

Requirements:

• Qualification minimum SPM or equivalent
• Priority to whom speak mandarin & able to start work immediately
• Able to write & communicate well in Mandarin, English & Malay 
• Candidate who can communicate in Mandarin will be an added advantage as we need to communicate with the Chinese suppliers
• Fresh graduate are encouraged to apply
• 5.5 working days

Responsibilities

• Prepare and update/ key in data entry in systems
• Assist in general filing and administration jobs
• To assist on any other ad-hoc assignment

Benefit: 

• EPF, SOCSO & EIS
• Annual Leave
• Medical Leave
• On job training provided

Benefits: 

• Basic + Incentive!! 
• Attractive bonus 
• Company trip opportunity 
• Friendly and positive company culture 
• Good working environment 
• Work life balance

Responsibilities:

• Attending to customer’s enquiries and phone calls.
• Prepare invoicing and delivery orders
• Handle salesman inquiries, quotations and purchase orders in CRM platform.
• Assist in stock checking and generate reports.
• Delivery arrangement
• Maintain a good and accurate filing system for easy access and retrieval. 
• Other ad hoc tasks assign from time to time.

Requirements: 

• Primary Language : Mandarin (As require to liaise with Mandarin speaking clients) 
• Secondary Language(s) : English and Bahasa Malaysia. 
• Experience: Fresh Graduates/ At least 1 Year(s) of working experience in the related field is required for this position. 
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent. 
• Candidate must possess at least Higher Secondary/STPM/"A" Level/Pre-U, Diploma/Advanced/Higher /Graduate Diploma in Business Studies/ Administration/Management or equivalent. 
• Excel in MS Office (MS Excel and MS PowerPoint, in particular). Good time management skills and the ability to prioritize work.
• Full-Time position(s) available.

Prerequisite: 

• We are looking for talented people with: 

   * Good time management skills and the ability to prioritize work. 

    * Attention to detail and problem solving skills. 

     * A positive attitude and focus towards achieving success. 

      * Ambitious in building a long-term sales career. 

• Lucrative monthly income, excellent commission system, personal development path and career growth. 
• This position leads to a managerial role as the next career move. 

 # Click "Apply Now" if you are keen to join us.

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WE Serve Various Industries Of M(Maintenance), R(Repair), O(Operation), MRO Business With One-Stop Industrial Solution Platform. Trusted By Over Thousands Of World-Renowned Companies We Support Our Customers With The Most Effective Cost Down Solution And Complete Product Ranges. 

Mission: 

At Vital, our mission is to provide outstanding one stop Total Industrial Solution services to our customers by fostering a culture of results-oriented thinking, dedication, and innovation. We strive to deliver superior results to our customers while rewarding those who work hard and smart, providing an exceptional opportunity for personal growth and career advancement. 

Core Value: 

Value Excellent: Always delivering the best quality of service 

Innovate & Collaborate: Believe best ideas come from collaboration 

Trustworthy: Do what we say and say what we do 

Always customer first: We always start with the customer and work backwards 

Leader & ownership: Be a leaders and take ownership 

By embodying these core values, Vital strives to deliver exceptional results to our customers, build strong relationships with our employees, and create a culture of excellence, innovation, and accountability. 

** Join our team at Vital group and take your career to the next level. 

Perks & Benefits

• Company trips

Requirements :

• With a very upbeat personality and can work well with others;
• Data Encoding / Data Entry;
• Posses at least SPM or Diploma in any field;
• Training will be provided;
• Inventory Control;
• Proficent in the use of different MS office applications (Word, Excel, Powerpoint, etc.);
• Very well-organized and is capable of working on multiple tasks at the same time;
• Telephone skills;
• Required language(s): Mandarin/Cantonese, English, Bahasa Malaysia;
• Customer Service;
• Prior working experience using SQL preferred;
• Excellent communication skills (in both oral and written form);
• Clerical Skills;
• Very meticulous with his/her work, excellent attention to details;

• Responsibility :
• Creating, maintaining, communicating and ensuring adherence to internal guidelines and best practices with respect to various business processes;
• Able to work independently and fast learner;
• Issues Purchase Order, track order and ensure timely delivery;
• Preparing office budget and expense reports;
• Scheduling events as well as arranging travel and accommodations when required;
• Support office administration activity;
• Overseeing all aspects of administration for the Company;
• Any other ad-hoc duties by superior;
• Liaise with the accounting department to reconcile invoices and purchase order;
• To assist daily filling, data entry and maintain all data up to date;
• Monitor stock levels & update stock card;
• Administering leave records, medical and insurance claims.

Benefits:

• Opportunities for career growth and training.
• Training Provided
• Annual Leave
• Medical Insurance
• 5 Working Days
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• EIS
• Annual Bonus
• Company Trip

Job description:

We are looking for a responsible and organized Admin to support daily office operations. The ideal candidate should be detail-oriented, proactive, and able to handle multiple administrative tasks efficiently.

Key Responsibilities:

• Prepare and follow up on quotations, invoices, and sales-related documents
• Handle customer inquiries and provide basic product/service information
• Maintain and update sales records, customer databases, and documentation
• Assist in processing orders, delivery arrangements, and service coordination
• Prepare monthly sales reports, tracking performance and key metrics
• Compile and organize data for management review and decision-making
• Perform general administrative duties (filing, data entry, document control)
• Manage emails, calls, and internal communication
• Support basic accounting or HR tasks when required

Requirements:

• Diploma / Degree in Business, Accounting or related field
• Familiar with quotation and invoicing processes
• Proficient in Microsoft Office (words, excel)
• Good communication and coordination skills
• Responsible, organized, and able to multitask
• Able to work independently with minimal supervision

Interested? Send your cover letter to hr@ophthalmic.com.my

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

We are seeking for new members to join our growing team in Administration

Department which job scope and responsibilities as below:

• Documentation and data entry support
• Attend to call logs from customer
• Prepare Quotations / Invoices for internal processing
• Support team on new projects / assignments

Minimum requirements:

• Well spoken English and Bahasa Malaysia
• Minimum 2 years of experience of the stated job scope
• Committed to work as a team

Perks & Benefits

• Commission and bonus
• Nearby public transport
• Central location
• Personal leave

Key Responsibilities :

Administrative & Office Support

• Manage daily office administration, filing, and documentation.

• Handle office bills, payments, and expense tracking (utilities, rent, supplier invoices).

• Ensure timely payments and proper record-keeping.

• Maintain organized records for all administrative and project-related documents.

• Provide general administrative support to management.

Purchasing & Sourcing

• Source and purchase office supplies, furniture, and interior design materials.

• Review design references (images, mood boards) provided by designers and identify suitable products.

• Conduct market survey (price, quality, lead time, supplier comparison).

• Prepare product proposals for designers’ review before purchase.

• Liaise with suppliers for quotations, negotiation, and order placement.

• Track orders and ensure timely delivery.

• Maintain supplier database and product catalogue.

Project Coordination Support

• Assist interior designers in project permit applications and follow-ups with local authorities.

• Organize and maintain project documentation (drawings, approvals, contracts).

• Follow up with suppliers, contractors, and relevant parties on submissions and documentation.

Templates & Reporting

• Create and maintain templates/forms for:

Material selection

Project costing

Quotation and budgeting

• Assist in basic cost tracking and budget monitoring.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Interior Design, or related field.

• 1–3 years of experience in admin, purchasing, or coordination roles (ID/construction industry is a plus).

• Ability to understand design references and product sourcing.

• Good organizational, multitasking, and time management skills.

• Strong attention to detail and follow-up ability.

• Proficient in Microsoft Excel & Word.

Preferred Skills

• Experience in furniture/material sourcing or supplier coordination.

• Familiar with project permits / submissions process.

• Basic understanding of interior design materials and costing.

• Ability to create structured templates and organize data clearly.

Key Attributes

• Responsible and proactive

• Detail-oriented and systematic

• Good coordination & communication skills

• Able to work independently and with team

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Regular team activities
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities