Total 58 Administrative / Clerical job vacancies in Surabaya, East Java

Job Summary:

The Warehouse Inbound/Outbound Administrator is responsible for coordinating and supporting daily warehouse operations related to incoming and outgoing shipments. This role ensures accurate documentation, timely data entry, proper inventory updates, and smooth communication between warehouse staff, transporters, and customers

Key Responsibilities:

• Prepare delivery orders and shipping documents
• Arrange transport bookings and coordinate with drivers
• Ensure accurate picking, packing, and dispatch records
• Update inventory system after shipment
• Follow up on delivery status
• Maintain accurate inventory records
• Maintain proper filing and documentation
• Generate daily/weekly/monthly reports
• Handle email correspondence and customer inquiries

Requirements:

• Basic knowledge of warehouse operations
• Proficient in MS Office (especially Excel)
• Experience with WMS/ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to work in a fast-paced environment

Job Summary:

The Warehouse Inbound/Outbound Administrator is responsible for coordinating and supporting daily warehouse operations related to incoming and outgoing shipments. This role ensures accurate documentation, timely data entry, proper inventory updates, and smooth communication between warehouse staff, transporters, and customers

Key Responsibilities:

• Process and verify receiving documents (DO, PO, invoice, packing list)
• Update system records for incoming goods
• Coordinate with warehouse team for unloading and put-away
• Report discrepancies, damages, or shortages
• Maintain proper filing and documentation
• Generate daily/weekly/monthly reports
• Handle email correspondence and customer inquiries

Requirements:

• Basic knowledge of warehouse operations
• Proficient in MS Office (especially Excel)
• Experience with WMS/ERP systems is an advantage
• Good communication and coordination skills
• Detail-oriented and able to work in a fast-paced environment

Core Responsibilities:

• Calendar & Email Management: Scheduling appointments, managing inboxes, and prioritizing daily, weekly, or monthly calendars.
• Travel Coordination: Booking flights, accommodation, and transportation, alongside preparing detailed itineraries.
• Administrative Support: Filing documents, data management, taking minutes at meetings, and preparing reports.
• Communication Liaison: Acting as the first point of contact, screening calls, and handling correspondence.
• Personal Errands: Managing personal chores, including scheduling appointments, shopping, or personal appointments.
• Project Work: Conducting research, managing personal budgets, or organizing events.

Required Skills and Qualifications:

• Organization: Exceptional time management and the ability to multitask effectively.
• Communication: Strong written and verbal communication skills.
• Discretion: Ability to handle confidential and sensitive information with absolute discretion.
• Technical Proficiency: Competence in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Experience: Previous experience as a PA, executive assistant, or in a similar administrative role is typically preferred.
• Proactivity: Ability to anticipate needs and act on them without, or with minimal, supervision.

Key Responsibilities:

• Manage staff attendance records and ensure accurate tracking of working hours and leave.

• Coordinate and liaise with the China-based internal system for administrative updates and data submission.

• Handle reception and arrangements for visiting company leaders and guests.

• Prepare, organize, and maintain office documents, records, and correspondence.

• Arrange meetings, prepare meeting materials, and record meeting minutes.

• Provide general administrative support to ensure smooth daily office operations.

Requirements:
1. Diploma or above in Administration or related field.
2. Good communication skills in English and Mandarin.
3. Preferably with relevant administrative working experience.
4. Work place is located at 31 International Business Park, Lobby B #05-06/07,Singapore 609921.

Join a vibrant environment where music meets retail! We are looking for dedicated individuals to join our team. Whether you are passionate about education or retail excellence, this role offers a clear pathway to management.

Candidates with leadership may short list for Outlet Manager position.

Why Join Us?

• Starting Pay: $3,000 – $4,000 per month, experienced manager may start at a higher pay

• Get a Sign-on Bonus of $3,000 on the spot

• Career Growth: Progression path to Outlet Manager and Operation/Business Director

• Music Perks: Enjoy free music courses and comprehensive medical insurance.

• Convenience: Over 30 outlets in Singapore, most next to MRT stations.

• No Experiences required. We provide training.

Job Responsibilities

• Provide customer service to students, parents, and retail walk-ins.

• Support Outlet Managers in overseeing daily business and school operations including follow up of enquiries, leads  etc.

• Maintain the presentation and smooth running of the music school/retail floor.

Job Requirements

• Eligibility: Singaporeans with decent qualifications

• Customer and sales-focused with good verbal communication skills.  

• A self-driven professional with a good work ethic, prepared to thrive in a dynamic retail environment including weekends and retail hours.

• Schedule: 1) 5-day workweek (includes working on Saturday, Sunday, or both). 2) 5/6 days or 6 days, for more income.
  

  
  Walk-In Interview at City HQ

  Come speak with us directly at our one-day "Job Fair Open House" for Free Career Talk

  • Date: 21 March 2026 (Saturday)

  • Time: 10:30 AM – 6:30 PM

  • Career Talks: 11:00 AM, 2:00PM, 4:30 PM

  • Location: Cristofori Music Academy @ City HQ, Boon Keng (Address: Blk 150 Towner Road, #02-02, Singapore 320150).

  • Working locations at Simei East Point Mall, Bedok Djitsun Mall, Marine Parade iMall, Pasir Ris Downtown East, Anchorvale, Sengkang, Central, West etc.

  • Free door gift for attendees!

  For working location at east area - Interview venue will be at Our Tampines Hub/Blk 3014 Bedok Industrial Park E by appointment via WhatsApp or Walk-In Interview on 21 March 2026 at City HQ.

Admin work
Monday to Friday
9am-6pm
Will need to know excel.

Daily routine:
: sorting out delivery invoices and adding into worksheet for billing month end
: handling customer enquiry or delay in delivery.
: updating staff leave and medical leave
: GST updating
: other admin works.

Job Purpose

To support the QSHE function across multiple active projects and corporate-level governance by managing administrative, documentation, audit coordination, and regulatory correspondence. This role ensures the effectiveness, integrity, and audit-readiness of the Integrated Management System (ISO 9001 / ISO 14001 / ISO 45001), while enabling the QSHE operations team to focus on high-risk operational reviews.

Key Responsibilities

ISM & Document Control

• Maintain and administer document control for the Integrated Management System (ISO9001 / 14001 / 45001).

• Manage controlled procedures, forms, registers, and revision tracking to ensure document integrity and traceability.

Audit & Certification Coordination

• Coordinate and schedule internal audits, external audits, surveillance audits, and certification renewals (ISO, bizSAFE, ConSASS).

• Track and follow up on CARs, NCRs, audit observations, and evidence submissions, ensuring timely closure and audit readiness.

Regulation & Authority Correspondence

• Centralize and maintain accurate records of correspondence with MOM, NEA, PUB, SCDF, BCA.

• Manage inspections records, notices, summonses, penalties, and regulatory submissions.

Reporting & Management Support

• Prepare and consolidate monthly QSHE dashboards, KPI reports, and management review inputs for senior management.

Operational & Administrative Support

• Manage scheduling for audits, training sessions, inspections, and meetings.

• Support tender submissions by preparing and compiling QSHE-related documentation.

• Ensure confidential and controlled QSHE documents are handled professionally at all times.

Job Requirements

• Diploma in Business Administration, or a related discipline.

• Minimum 3 years of relevant experience in QSHE, HSE, QHSE, or ISO-related administrative roles, within the construction sector.

• With working knowledge of Integrated Management Systems (IMS) and document control requirements.

• Proficient in Microsoft Office applications including data consolidation, report preparation, and dashboard support.

• Ability to manage multiple deadlines, maintain accurate records, and ensure document integrity and traceability.

• Strong attention to detail with a high level of accuracy.

• Good coordination and communication and skills to liaise effectively with project teams, auditors, and authorities.

• Demonstrated professionalism in handling confidential and controlled QSHE documentation.

Key Responsibilities

• Order Management: Processing sales person sales orders, quotations, and invoices in ERP systems.
• Logistics Coordination: Coordinating with freight forwarders, carriers, and internal warehouses to schedule deliveries.
• Documentation: Preparing and verifying logistics documents, packing lists, delivery orders, work orders.
• Inventory Control: Monitoring stock levels, updating inventory records, and coordinating inventory planning.
• Sales Support: Assisting the sales team by tracking orders and maintaining accurate records.

Requirements and Qualifications

• Experience: 1–2 years in sales administration, customer service, or logistics operations.
• Skills: Proficiency in MS Office (especially Excel) and ERP systems
• Competencies: Strong organizational skills, attention to detail, and ability to work under pressure.

Job Responsibilities:

• To compile manuals for new and repeat machines, including compiling, editing, printing, photocopying and labeling of manuals;
• To assist in the preparation of power point presentations;
• To assist in shooting, downloading and editing of video and digital photos of machines;
• To conduct training to customers technical staff on the operation and maintenance of machines supplied by FA;
• To liaise and coordinate with R&D, Purchasing, Manufacturing and other departments, third party ISO certifying body, customers and others in successfully generating and completing project technical documentation and achieving ISO compliance;
• To perform all assigned duties and tasks within the scheduled time.

Requirements:

• GCE "N" or "O" Level -- ITE Certificate is a plus
• Require Microsoft Word,Excel,PowerPoint,Photoshop knowledge;
• Able to meet deadline;
• Good team player;
• Possess a positive learning attitude

JOB DESCRIPTIONS:

· Ensure PO, DO & Invoice tally, generate report and keep to file

· Verify receipt of Purchase Requisition from requestor;

· Register new vendor into Qualified Vendor List;

· Issuance of Purchase Order (PO) to vendor;

· Update Procurement Status Report;

· Monitor and/or chase for overdue delivery;

· Request for replacement for on defect;

· Participate company’s recreational / event;

· Facility Management - cleanliness of office & showroom, repair and maintenance, etc.

· Office Administration - stationeries, toiletries, pantry’s beverages purchase for office use, courier services, etc.

· Issuing of Invoice;

· Chase payment for overdue payment;

· To verify the suppliers invoice and pass to finance to proceed payment;

· Prepare quarterly Receivable accounts documents to Accountant;

· Any other ad hoc assignments by superior

JOB REQUIREMENTS:

· Min. NITEC in Office Administration or relevant qualification;

· Min 2 – 3 years experiences in accounting, purchasing and/or office administration;

· Some experience in inventory management is an added advantage;

· Pleasant personality, great team player but also independent;

· Self driven and able to work under pressure;

· Meticulous with strong multitasking skill;

· Proficiency in Excel, Powerpoint & Office

Job Description:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Job Requirements:

• GCE ‘O’ Level or equivalent
• Minimum 2 years of relevant experience in main contractor companies
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice
• Candidate with building construction PRO experience to assist with on-site documentation will be an advantage.