Total 966 administration assistant job vacancies in Administrative / Clerical category in Singapore

Our client is seeking a highly capable and dynamic Personal Assistant to support senior leadership. This is a unique opportunity to work at the heart of a college’s strategic operations, contributing directly to key priorities and institutional impact.

In this role, you will serve as a trusted partner to the Dean, enabling the execution of strategic initiatives by translating priorities into coordinated, actionable plans. You will manage the Dean’s calendar and engagement pipeline, prepare clear and insightful briefings, and support governance processes critical to decision-making. Beyond traditional executive support, you will take an active role in driving strategic initiatives, collaborating across diverse stakeholders, navigating ambiguity, and ensuring plans are executed effectively, on time, and with impact.

Success in this position requires strong agility and sound judgment. You should be comfortable managing shifting priorities, anticipating needs, and maintaining momentum across multiple workstreams in a fast-paced environment. Your contributions will play a key role in transforming ideas into meaningful outcomes across the College.

The ideal candidate will need to have the following qualities and experience:

• Bachelor’s degree from a recognised university
• Minimum of 5 years of relevant experience in administration, executive support, project/program coordination, or strategy and operations roles
• Strong organisational, communication, and analytical skills, with a demonstrated focus on execution, impact, and continuous improvement
• Proven ability to manage stakeholders across functions, align priorities, and drive follow-through with urgency in dynamic environments
• Agile and adaptable, with the ability to navigate ambiguity and respond effectively to evolving demands
• Proficient in leveraging digital tools, including Microsoft Office applications, to support efficient coordination and workflow management

An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.

Description

. Perform administrative duties

. Manage incoming emails.

. Preparing certificates and invoices for customers

. Communicate proactively with customers on execution details, such as job schedules

. Handling incoming calls.

- Able to handle customer inquiries.

- Good communication skills.

- Any other duties assigned

. 5 days work 8.30 to 5.30 pm (Mon to Fri), Alternate Sat 8.30 to 12.30 pm

Requirements

. Preferably staying in the West or North

. Preferably S'porean/PR

. Some knowledge of Microsoft Office (Outlook, Excel, and Word)

. Start immediately or on short notice

. No experience needed (Training will be provided)

. Please apply by attaching a resume with a recent photograph.

Administrative Assistant

We are looking for a proactive and detail-oriented Administrative Assistant/Office Clerk to join our team. This role involves handling daily administrative tasks, assisting in managing office affairs, executing file management, and coordinating meetings. Ideal candidates should possess excellent organizational and communication skills, proficiency in office software, and adeptness at handling office tasks.

Responsibilities:

- Answer customer calls and place orders according to customer requirements

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

-Night shifts

Requirements:

-Can work night shifts, weekends and public holidays

-Diploma

- Excellent communication and coordination skills

- Proficient in office software such as Microsoft Office Suite

- Detail-oriented, patient, and strong sense of responsibility

- Handle reception of visitors and phone call transfers

- Manage organization and filing of documents and materials

- Assist in developing and implementing office internal processes and policies

- Support team in daily administrative tasks

We are looking for a detail-oriented and proactive Administrative Assistant to support the PeopleSearch team. This role focuses on administrative coordination, data management, and ensuring smooth day-to-day operations within the recruitment process.

Key Responsibilities

• Provide administrative support to the recruitment team
• Perform data entry and maintain accurate candidate records in internal systems
• Assist in scheduling interviews and coordinating with candidates and consultants
• Prepare and organise documents, reports, and candidate profiles
• Support onboarding and documentation processes where required
• Track and update recruitment progress and status reports
• Handle general enquiries and administrative tasks

Requirements

• Minimum GCE ‘A’ Level / Diploma or equivalent
• Strong attention to detail and organisational skills
• Comfortable with data entry and administrative work
• Proficient in Microsoft Office (especially Excel)
• Good communication skills and able to coordinate with stakeholders
• Able to multitask and work in a fast-paced environment

What We Offer

• Exposure to executive search and recruitment processes
• Hands-on experience in a professional corporate environment
• Opportunity to learn from experienced consultants

Additional Information

• Temp role (3–6 months, extendable based on performance)
• Immediate / short notice preferred

Working Hours: 0800–1730

Work Location: Paya Lebar

Responsibilities:

• Production service order creation, closure and amendment
• Saleorder creation, sorting and batching for billing
• Liaise with other departments, eg ESD, CSD/MBG, QA on e-Cap, Store Discrepancy Report raised
• Manage phone calls and correspondence emails
• Maintain general office files, including job files, shipping documents and other files related to company's operations
• Perform other relevant duties when needed
• Assist section Head on continuous process improvement project, etc SAP automation program

Requirements:

• Diploma or Equivalent required
• Excellent knowledge of MS Word and Excel
• Experience in data entry using SAP system will be preferred, eg HANA
• 1 year of administrative/ data entry experience preferred
• Able to work as a team
• Basic Engineering knowledge
• Able to multi-task, prioritise and good time-management skills
• Training will be provided

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to support the efficient operation of our office and project teams.

Key Responsibilities

• Provide comprehensive administrative support to ensure smooth day-to-day office operations.
• Assist the project team with various administrative tasks, including processing requests by coordinating with internal and external stakeholders.
• Perform accurate data entry of daily job sheets for the project team.
• Maintain and update paperwork, ensuring proper organization of documents in both electronic and hard copy filing systems.
• Support the preparation and compilation of project-related documents.
• Carry out additional duties as assigned by immediate supervisors or the Head of Department (HOD).

• No prior experience required - entry-level candidates are welcome to apply
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and work effectively in a team.
• Positive attitude and willingness to learn.

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Job Responsibility:

• Providing day-to-day HR and Administrative supports
• Assist with the recruitment process, employment contracts, on-boarding and off-boarding process.
• Maintain & updating staff personal file.
• Manage work passes application, renewal and cancellation.
• Administer staff benefits such as leave records, insurance claim, medical claim etc.
• Process government paid maternity leave, childcare leave reimbursement etc
• Process training applications and filing for training grants.
• Liaise with Government agencies on relevant funding, applications, and claims.
• To provide clerical and administrative support to HR Department
• Any other appropriate duties as assigned by supervisor or manager.

Requirement:

• Minimum “O” level or diploma
• Preferably 1-2 years’ experience in administrative duties.
• Proficient in Microsoft Word and Excel
• Proactive, able to work well in a team as well as independently
• Ability to communication with different types of background (elderly/Foreign worker)
• No Experience/Fresh Grad are welcome to apply.

Able to start work within short notice period or immediate preferred.

Company Overview

Singapore Test Lab is accredited by the Singapore Accreditation Council to ISO/IEC 17025 and ISO/IEC 17065. STL provides testing, inspection, certification, and consultancy services for PUB, HDB, Nparks, SCDF, and MOM-related products, covering mechanical, chemical, and electrical testing.

Job Summary

You will assist the manager with data entry, generate reports, follow up on customer queries, and perform general office administration tasks to support smooth daily operations.

Responsibilities

• Enter data accurately to support managerial reporting and decision-making
• Generate reports to provide clear insights and updates for management
• Follow up promptly on customer queries to ensure timely resolution and customer satisfaction
• Perform general office administration tasks to maintain organized and efficient office operations
• Communicate effectively with team members and stakeholders to facilitate workflow
• Work independently and proactively contribute to team goals

Required competencies and certifications

• Possess O level or ITE certificate or higher

Preferred competencies and qualifications

• Demonstrate proficiency in basic computer skills, including Microsoft Word and Excel, to complete office tasks efficiently
• Exhibit at least 3 years of office work experience to handle administrative duties effectively

Main Tasks and Responsibilities

• Manage the day-to-day office tasks of the Managing Director
• Maintain accurate calendars with an understanding of prioritizing important deliverables
• Draft high-level presentations, communications, and documents using Word, Excel, and PowerPoint
• Collaborate with other team members to organize various corporate events. Manage and maintain Directors' schedules, appointments, and travel arrangements where applicable
• Prepare, review, and collate documents/presentations, coordinate with all consultants for tenders/EOIs
• Monitor, screen, respond to, and distribute incoming communications
• Provide administrative support for Projects as well and cover when necessary for Reception duties

Competencies and Experiences

• Minimum 3-5 years in administrative/executive support roles with increasing responsibilities
• Diploma or Degree in Secretary/Administration/Business Studies
• Strong organizational skills, attention to detail, and a very high level of accuracy with particular attention to deadlines
• Ability to maintain confidentiality for all company materials and information
• Good English communication skills
• Highly accountable with excellent professional work ethics and high-level integrity
• Extraordinary ability to multitask, organizational planning skills
• Ability to prioritize work, manage time effectively, and be proactive
• Proficiency in MS Office 365 and virtual meeting apps

Interested applicants please email your detailed CV with expected remuneration to The Office Manager at personnel@dca-architects.com. We regret that only shortlisted applicants will be notified.

Our client is looking for SALES SUPPORT ADMINISTRATOR to join the team. The role mainly involves handling customer enquiries, scheduling service appointments, preparing repair quotations, and providing administrative support to ensure smooth daily operations.

About Our Client

The company is a Singapore-based SME that has been a trusted name since 1974, specializing in Air-conditioning and Mechanical Ventilation (ACMV) services for commercial and residential buildings.

Hiring Details

• Job Title : SALES SUPPORT ADMINISTRATOR
• Job location :  Admiralty (HQ office)
• Working days : Monday to Friday (8.30am to 5.30pm) & Alternate Saturday (8.30am to 12.30pm)

Job Scopes

Key Responsibilities:

• Answer incoming phone calls and respond to customer enquiries regarding air-conditioning service, repair, and maintenance.
• Schedule and arrange service appointments for technicians. Coordinate daily service schedules and update customers on appointment timing.
• Prepare repair quotations and service estimates based on technician reports.
• Follow up with customers on quotations and service confirmations.
• Handle basic sales enquiries and provide product/service information.
• Maintain accurate records of service jobs, quotations, and customer details.
• Coordinate with technicians regarding service jobs and customer requirements.
• Assist with invoicing, job orders, and administrative documentation.
• Provide general administrative support to the sales and service team.

Requirements:

• Minimum Diploma in Business Administration or any other relevant.
• Prior experience in administrative or customer service roles preferred.
• Experience in air-conditioning / ACMV industry is an advantage.
• Good communication and interpersonal skills.
• Ability to multitask and manage appointments efficiently.
• Proficient in Microsoft Office (Word, Excel).
• Responsible, organized, and customer-oriented.

ORYX TALENT PTE LTD | EA License No: 25C3248

Job Description & Requirements

• Preparation of sales agreements, invoices, billings, and documentation for sales and transfer of vehicles
• Preparation of HP sales agreements and invoices
• Liaises with banks / suppliers
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties

Benefits:

• 5 days work week (Monday to Friday exclude weekend and Public holidays)
• Able to work under pressure, multi-task and independent
• Knowledge or experience in car related matter is an added advantage (Familiar with WM SA/FA software) as well as Microsoft Excel/Word

Job Description

• Industry/ Organization Type: Stainless Steel Stockist
• Position Title: Admin Assistant
• Working Location: West – Tuas West Avenue (Nearest MRT: Tuas West)
• Working Hours: 5 days (Monday to Friday: 8.30am-6pm)
• Salary Package: Up to SGD 2400 + AWS + Performance Bonus + Meal incentive
• Duration: Permanent

Key Responsibilities

• Support sales staff by issuing delivery orders and tax invoices.
• Manage and route phone calls and inquiries.
• Help prepare regular reports as scheduled.
• Coordinate with senior management to prepare and handle documentation and requests.
• Follow up with clients regarding payments.
• Assist with the coordination of container trucking and handle documentation for incoming containers.
• Offer general support to visitors.
• Handle additional ad-hoc tasks as needed.

APPLY NOW!!!

• Min. O level
• Min. 1 year of working experience in related field
• Training is provided for inexperienced candidate
• Familiar with MS Office (Word, Excel, PowerPoint)

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #74263 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

About the Role

Our client, a reputable educational institution in Jurong West, is seeking a reliable and service-oriented Administrative Assistant to support front-line operations and general administration. This is a contract role starting May 2026, with the option to extend into 2027.

What You'll Do

• Manage the front desk — welcome visitors, answer incoming calls, and maintain a professional reception environment
• Handle daily administrative tasks including data entry, filing, scanning, photocopying, and correspondence to staff, students, parents, and suppliers
• Manage incoming and outgoing mail and deliveries
• Distribute keys, stationery, and teaching materials to staff
• Assist students with lost items, spare uniforms, and general enquiries; liaise with parents on student-related matters
• Support school events and programmes as required
• Complete other administrative duties as assigned

What We're Looking For

• Minimum GCE O-Level or equivalent
• At least 1 year of experience in a reception, customer service, or administrative support role
• Strong communication and interpersonal skills; able to interact professionally with diverse stakeholders
• Proficiency in Microsoft Office (Word, Excel) is an advantage
• Experience in a school or educational environment is preferred
• Self-motivated, organised, and able to work with minimal supervision

Working Hours

Monday to Friday, 8:30am – 6:00pm (inclusive of 1-hour lunch break). No weekend or public holiday work required.

To Apply

Interested candidates, please submit your updated CV. Only shortlisted candidates will be contacted.

The Talent People Pte. Ltd. | EA Licence No. 24C2589

Contract Period: From 1 May 2026 to 31 Dec 2026 with an option to extend for 1 year.

Working hours:
·    Mondays to Fridays: 8:30am to 6:00pm, inclusive of 1hr lunch break
·    Service not required on Saturdays, Sundays and gazette public holidays

Scope of Services:
Customer Service
·     Welcome visitors professionally and keep reception area clean and welcoming
·     Answer phone calls and help walk-in visitors
·     Keep records of phone calls and visitor information

Administrative Tasks
·     Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
·     Manage incoming and outgoing mail and deliveries
·     Do filing, scanning, photocopying, and other office tasks
·     Give out keys, stationery, and teaching materials to staff
·     Help with school events and programmes

Student Support
·     Help students find lost items, get spare uniforms, or locate teachers and classrooms
·     Contact parent on student related matters
·     Keep records of lost and found items and spare uniforms

General
Complete other tasks as assigned

Qualifications, skills and experience:
·     Minimum GCE O-Level or equivalent
·     Minimum 1 year of experience in reception, customer service, or administrative support
·     Good communication and interpersonal skills
·     Proficiency in MS Office would be an advantage

Job Scope:

• Issue Invoice and send to customers (mail, email, e-invoicing)
• Send statement of accounts and payment follow-up
• Checking of the supplier invoice against the purchase order
• Handle and coordinate order for a related company
• Manage petty cash
• Assist the finance Manager with various financial and admin tasks.

Requirements

• Basic MS office applications (Words, Excel)
• Ability to work independently and multitask
• Proactive, meticulous, organized and willingness to learn

Other Information

• Work Week : 5 Days (Mon-Fri 8:30am to 6pm)
• Location : Ang Mo Kio Industrial Park 2