Total 965 administration assistant job vacancies in Administrative / Clerical category in Singapore

Overview

We are seeking a discreet and highly organized Private Personal Assistant to support the Director across daily personal and professional activities. This role requires intuition, adaptability and a calm approach while moving in fast paced environments. You will stay close to the Director’s schedule and provide seamless support that keeps everything running smoothly.

Key Responsibilities

Lifestyle and Personal Support

* Accompany the Director to appointments, events and engagements

* Handle day to day personal requests with care and precision

* Manage errands, reservations, gifting and personal shopping

* Coordinate household and lifestyle related matters when needed

Schedule and Coordination

* Maintain and update calendars

* Plan and arrange travel, accommodation and itineraries

* Anticipate needs and prepare ahead for upcoming activities

Logistics and Operations

* Oversee bookings, suppliers, deliveries and service providers

* Ensure smooth transitions between locations and appointments

* Manage ad hoc requests that arise throughout the day

Communication and Confidentiality

* Liaise with internal teams and external partners on behalf of the Director

* Handle sensitive information with absolute discretion

* Represent the Director with professionalism at all times

Ideal Candidate

* Highly organized with strong attention to detail

* Able to think ahead and solve problems quickly

* Comfortable working closely with a high profile individual

* Calm under pressure with a flexible mindset

* Excellent communication skills

* Trustworthy with a strong sense of confidentiality

This position is responsible for assisting the administrative and coordination duties between Kitchen, Catering Operations and Catering Sales Team in Catering division.

Administrative Matters

•Prepare inventory listing of the pastry & production team and submit to the Account Department

•Maintain pending GRN Invoice on the Procurement System

•Vet through orders for the Production Team from the restaurants and ensure request are categorized accordingly

•Prepare petty cash claims

•Any other adhoc administrative duties as required

Logistics-related Matters

•Ensure food tags, menu cards and time stamp are printed before food delivery

•Ensure stock check is conducted and items below par level are submitted for order

•Checking of the Sales Order System and ensure function orders are printed out for the drivers and kitchen team

•Booking of delivery drivers for adhoc deliveries

Certification-related Matters

•Ensure implementation of Food Safety System and ISO22000 (forms recording, equipment temperature checks, etc)

•Maintain the Food Hygiene Certification File and ensure all food handlers have valid certificates

REQUIREMENTS

•Diploma fresh graduates are welcome too

•At least 1 year of administrative experience in the related field

•Ability to work independently and in a team

•Good Interpersonal Communication Skills

•High level of responsibility and initiative

•Working Location: Senoko (FoodAxis)

•5 Days Work Week (4 Weekdays & 1 Weekend)

Job Summary

We are seeking a highly organized and proactive Personal Assistant / Secretary to support the CEO in managing daily business operations, strategic tasks, and personal commitments. The ideal candidate will be a reliable professional who can work autonomously, exercise discretion, and manage multiple tasks efficiently while maintaining the highest level of confidentiality.

Why Join Us?

• Medical & Dental coverage

• Child education support scheme 

• Performance-Based Bonus 

Key Responsibilities

• Provide high-level secretarial and administrative partnership to the CEO.

• Proactively manage calendars, including meeting coordination, appointments, and visitor schedules.

• Facilitate productive meetings by preparing agendas, coordinating decks, and capturing precise minutes.

• Oversee expense management and claims with strict attention to accuracy and deadlines.

• Act as a key point of contact, ensuring seamless communication between internal teams and external partners.

• Manage end-to-end travel logistics, including flights, accommodation, and visa requirements.

• Assist with ad-hoc projects and strategic initiatives as required.

Requirements

• Degree in Business Administration, Management, or a related field.

• At least 3–5 years of proven experience as a Personal Assistant or Secretary (C-suite support experience preferred).

• Meticulous, strong problem-solving abilities and able to multitasks.

• A resourceful problem-solver who thrives in a fast-paced, dynamic corporate environment.

• Excellent verbal and written communication skills for professional stakeholder interaction.

• Tech-savvy.

Job Details (Here’s what you can expect!)

• Attractive bonus
• Staff rates at Accor hotels in Singapore and worldwide
• Birthday leave

Job Responsibilities:

• Sales support for Sales & Marketing department.
• Handling of Mobile Check-In process for hotels reservations.
• Monitoring and reporting of No Shows for hotel reservations.
• Process waiver for cancellation and assist in contractual matters.
• Process credit card charges to travel agents and other partners.
• Generate sales reports for management reporting.
• Other adhoc duties as assigned.

Requirements:

• Proficient in basic computer knowledge.
• Good interpersonal skills and communication skill.
• Proactive and meticulous individual with good administrative and organisational skills.
• Able to work independently and as a team in a fast-paced environment.
• Working knowledge in PMS will be an advantage.

Key Responsibilities:

• Manage resident relations by addressing feedback, complaints, and fostering participation in estate activities.
• Support financial tasks including petty cash handling, trust account updates, and issuing receipts.
• Assist in estate operations by monitoring staff and vendor performance, and ensuring compliance with estate rules.
• Maintain documentation, filing systems, and support strata roll updates and legal notices.
• Coordinate meetings, prepare minutes, and assist with general administrative duties as required.

Requirements:

• 1–2 years of experience in administrative or property management roles.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience in MCST or residential estate management is advantageous.
• Able to work independently and collaboratively in a team.

Join our supportive team and grow your career with us! Apply now with your resume and salary details.

Admin

5.5 days
9am - 5.30pm / 9am - 1pm
$ 1800 - $ 2000
Near Boon Lay MRT
 

Requirement

• Knowledge in Microsoft Office
• Customer service skill

Job Responsibilities

• Assist in coordinate and order required items
• Process related orders / emails

Interested applicants kindly submit through here or send your resume to (joevy_tan@thesupremehr.com) and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Contact +65 9019 3218 for other roles!

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Company Overview

RICHSUN PRECISION ENGINEERING (S) PTE. LTD.

Job Summary

You will support daily business activities by managing email correspondence, processing purchase orders, coordinating with production, maintaining records, and providing general administrative assistance in an entry-level role.

Responsibilities

• Respond professionally to customer email correspondence to maintain clear communication
• Process and track purchase orders accurately to support procurement and production needs
• Coordinate order details with the production team to ensure timely and accurate fulfillment
• Maintain organized documentation and administrative records to support operational efficiency
• Provide general administrative support to facilitate smooth daily office operations
• Follow instructions and work independently to complete assigned tasks effectively

Preferred competencies and qualifications

• Able to communicate in English, both written and spoken, to support business interactions
• Use basic computer skills, including Microsoft Word, Excel, and Outlook, to complete administrative tasks
• Demonstrate organization, responsibility, and eagerness to learn in a professional setting

Job Scope

• Provide administrative support to the Condo Manager and Management Office
• Attend to residents’ enquiries, feedback, and requests via phone, email, and walk-ins
• Maintain and update resident, tenant, and vehicle records
• Process move-in / move-out applications and renovation submissions
• Coordinate facilities bookings (function rooms, BBQ pits, courts, etc.)
• Issue circulars, notices, and announcements to residents
• Manage contractor documents (insurance, permits, access passes)
• Handle invoice processing, petty cash, and filing of financial records
• Assist in preparation of reports, correspondence, and meeting documents
• Maintain proper document filing system (hardcopy and electronic)
• Liaise with security, cleaners, technicians, and service providers
• Ensure compliance with MCST procedures and estate guidelines
• Support general office operations and perform ad-hoc duties assigned by Management

Requirements

• Preferably with property management / MCST experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and interpersonal skills
• Organized, detail-oriented, and able to multitask
• Able to work on Saturdays (if required)

• Provide administrative and coordination support to the sales team on daily operations.
• Handle purchase-related tasks and liaise with customers on order matters.
• Prepare and process delivery orders, invoices, and related documentation.
• Maintain proper records and ensure timely updates in the system.
• Support general administrative duties and assist with ad-hoc tasks.

Requirements:

• ITE in any discipline
• At least 2 years of admin or sales support experience.
• Organised, detail-oriented, and able to handle multiple tasks efficiently.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Responsibilities

• Create awareness campaign (posters, slides, email blasts, videos).
• Create dashboard to give clear reference to employees on risks and hazards at their area.
• Other ad hoc duties assigned by supervisor

Requirements

• Min NITEC/ Diploma in any related course of studies
• Knowledge on digitalization (Powerpoint, PowerBI, PowerApp, or other digital solutions)
• Prior experience in building dashboards will be advantageous

All qualified applicants, please send in your resume to:

triciagoh@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Admin Assistant (with some Accounting knowledge) (5 Days Work)

Work Location: West Park Jurong

Duties and Responsibilities

• General Admin Duties
• Candidates with knowledge of Accounting will be added advantage
• Answering Call
• Handle and follow up on customers' enquiries, quotations and orders.
• Reply Email from outside Parties
• Perform filing and other administrative duties.
• Assist Supervisor in her daily operational process
• Handle other ad-hoc assignments.
• Need to communicate with India Counter-part.

Requirement:

• Able to Communicate with INDIA counterparts
• Computer Literate
• Some Accounting Experience

Remarks:

• Work Locaion: West Park (Jurong) Postal Code: 628559
• 5 days Works Week
• Salary: S$2100 ~ S$2500

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

1. Meeting Coordination:

• Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.

• Arrange conference rooms, video conferencing, and necessary resources for meetings.

• Send out meeting invitations, agendas, and reminders to participants.

• Record meeting minutes and follow up on action items.

2. Event Planning Support:

• Support creating event timetable

• Send out RSVP form to guests, consolidate as guest list, and send reminders to participants

• Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details

3. Department Schedule Management:

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

4. General Administrative Support:

• Provide general administrative support to the marketing department, including filing, document management, and data entry.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Assist with travel arrangements and logistics for team members, if needed.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted