Total 2,191 admin assistant job vacancies in Administrative / Clerical category in Singapore

Job Description

• Industry/ Organization Type: Manufacturing – Construction Hardware
• Position Title: Admin Assistant
• Working Location: Ang Mo Kio
• Working Hours: 5 days, Mon - Fri (8.00am to 5pm)
• Salary Package: Basic + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Prepare invoices, delivery orders, and statements of accounts.
• Prepare payment vouchers and related accounting documents.
• Handle customer enquiries professionally via phone, email, or other communication channels.
• Prepare and send emails to customers regarding orders, invoices, deliveries, and general enquiries.
• Maintain proper filing and documentation of invoices, delivery orders, payment vouchers, and other administrative records.
• Support daily office administrative duties.
• Any other ad-hoc duties as assigned by Supervisor.

APPLY NOW!!!

• Minimum GCE ‘O’ Level.
• Proficient in Microsoft Office.
• Prior experience in administrative, clerical, or accounting support duties will be advantageous.
• Candidates without relevant experience are welcome to apply. Training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #10042 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Working Hours: 8.30am to 5.15pm

Location: Benoi Rd (Provide Transport)

Benefits:

• Meal allowance

• Annual Wage Supplement (AWS)

• Opportunities for career development and skill growth

Job Summary:
We are seeking an Administrative Assistant to support daily office operations, including reception duties, administrative tasks, and procurement coordination. This role serves as the first point of contact for visitors and supports efficient office processes and company activities.

Key Responsibilities:

• Attend to visitors, clients, and incoming calls/emails professionally

• Perform administrative duties such as scheduling, filing, and data entry

• Coordinate meetings, company events, and staff activities

• Manage office supplies, procurement, and vendor coordination

• Source suppliers, process purchase orders, and track deliveries

• Maintain records of purchases, pricing, and inventory levels

• Liaise with vendors to resolve delivery or quality issues

• Support inventory control and stock replenishment

• Coordinate VIP visits and logistics arrangements

• Assist with ad-hoc administrative or HR duties

Requirements:

• Minimum 1 year of relevant experience in administration or purchasing

• Proficient in Microsoft Office applications

• Good communication and interpersonal skills

• Organized, detail-oriented, and able to multitask

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

• $2,800 + bonus

• Company transport available

• Career progression to full-set accounting and leadership

• Strong track record & long-standing reputation
  

Our Client, a trusted A1-graded contractor, is inviting qualified candidates to fill the position as Accounts cum Admin Assistant.

RESPONSIBILITIES:

• Handle basic accounting duties including data entry, invoicing, and payment process

• Assist in accounts payable and accounts receivable functions

• Maintain proper filing and documents of accounting records

• Handle general administrative duties and provide office support

• Perform other ad hoc duties as assigned by Superior or Management

REQUIREMENTS:

• Diploma / LCCI / relevant accounting qualification

• At least 1 year of relevant experience

• Proficiency in Microsoft Office application (Excel, Word)

• Knowledge of ACCPAC and Ezy accounting software will be an added advantage

• Meticulous, responsible, possession of a good working attitude and a team player
  
  

OTHER INFORMATION:

• Location: Upper Thomson  

• Working Days/Hours: 5 days/Office hours, 8.30am - 5.30pm

• Salary: $2,800 (salary will commensurate according to experience & qualifications)

Job Description:

• Prepare sales documents
• Ensure on time delivery to customers
• Perform any other ad-hoc duties

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No. 99C4599)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Personal Administrative Assistant to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: 2.8-3.8k is the range for the pay, but is negiotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

Job Type: Full-time

Pay: $2,800.00 - $3,800.00 per month

License/Certification:

• Singapore Work Visa (Required)

Work Location: In person

We are seeking a highly organised and proactive Administrative Officer to provide administrative and coordination support to the Executive Assistant of Head of APA and Country Head. This role plays an important part in ensuring the smooth running of the executive office by assisting with scheduling, coordinating meeting and events, document preparation, travel arrangements, expense processing, and general office administrative duties.

The Administrative Officer will work closely with the Executive Assistant to support day-to-day operations, manage administrative tasks efficiently, and ensure timely follow-up on internal and external requests. The candidate should be detail-oriented, reliable, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Administrative and Secretarial Support

• Provide day-to-day administrative support to the Executive Assistant and Country Head.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare the daily schedule, meeting materials, and supporting documents.
• Maintain proper filing, documentation, and record-keeping for easy retrieval of information.
• Coordinate incoming requests, emails, phone calls, and messages where required.
• Liaise professionally with internal departments, external vendors, customers and stakeholders on administrative matters.
• Maintain confidentiality when handling sensitive information relating to senior leadership and business operations.

Meeting and Event Coordination

• Meeting arrangements, including room bookings, calendar invites, conference call setup, catering, and visitor registration.
• Preparation of meeting agendas, presentation materials, reports, and minutes where required.
• Coordinate logistics for internal meetings, leadership meetings, town halls, offsites, and business events.
• Usher guests and ensure meeting rooms are properly prepared before and after meetings. Meeting and Event Coordination

Travel and Logistics Support

• Coordinate business travel arrangements, including flight bookings, hotel reservations, transport arrangements, visa support, and travel itineraries.
• Ensure smooth logistics arrangements for visiting stakeholders, business guests, and regional teams.

Claim Expense Administration

• Assist with expense claims, reimbursement submissions, and invoice processing.
• Track administrative expenses and maintain supporting records.
• Ensure compliance with company policies and maintain accurate records of all claims

Office and Operational Support

• Procure of office supplies, stationery, equipment, and other administrative items.
• Coordinate with facilities, IT, finance, HR, and other internal teams to support operational needs.
• Perform any other administrative duties as assigned from time to time. Office and Operational Support.

We are looking for

• Bachelor’s degree or Diploma in Business Administration, Secretarial Studies or a related discipline.
• Minimum 2 to 5 years of administrative, secretarial, or office support experience.
• Prior experience supporting senior management or executive offices will be an advantage.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiarity with travel booking platforms, expense systems, and collaboration tools will be an advantage.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Good interpersonal skills and ability to work with stakeholders at different levels.
• High attention to detail and accuracy in administrative work.
• Able to handle confidential information with discretion and professionalism.
• Able to multitask, prioritise work, and manage deadlines in a fast-paced environment.
• Independent, resourceful, and willing to take ownership of assigned tasks.

Job Responsibilities

• Provide secretarial support to the Department Head by managing a hectic schedule, making business travel arrangements and expenses claims, and providing coordination work for internal/external events and programs.

• Create and update records and databases with personnel, financial and other data

• Submit timely reports and prepare presentations/proposals as assigned

• Building relationships with key internal and external customers

• Maintaining of office systems and ensure proper filing of all documents

• Timely processing of purchase orders, invoices and expense claims

• Other ad-hoc duties as assigned by the Immediate Supervisor / Management.
  

Job Requirements

• Diploma or Bachelor's degree in a relevant field

• 3 years of relevant working experience

• Strong time management and organization skills

• Professional communication skills - both written and spoken

• Proficient in MS Excel, Word, Powerpoint & Outlook

• Meticulous & patient in executing the work given

• Independent, diligent, meticulous and highly motivated with excellent team spirit.

Senior Administrative Executive, Retail Mall Operations

2-Year Contract

Location: Marine Parade

Working Hours: Monday to Friday, Office Hours

Salary: $2,800 – $3,500 per month

Key Responsibilities

• Provide administrative support to the Mall Operations team and maintain accurate records and documentation
• Assist in procurement activities, including sourcing, obtaining quotations, and processing purchase requests
• Prepare invoices, perform data entry, track expenditures, and compile operational reports
• Coordinate and maintain documentation relating to utility meter readings, carpark systems, M&E services, service contracts, and maintenance records
• Support the administration of tenants' renovation and reinstatement submissions, ensuring proper documentation and compliance requirements are met
• Handle tenant correspondences and assist with day-to-day tenant administrative matters
• Liaise with contractors, service providers, and relevant authorities on administrative and operational matters
• Support departmental projects and perform general administrative duties as assigned

Requirements

• Diploma in Business Administration, Business Studies, Property Management, Facilities Management, or related disciplines
• Minimum 1–3 years of administrative experience, preferably within property management, retail mall operations, facilities management, or a related environment
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
• Good communication and interpersonal skills
• Organised, meticulous, and able to manage multiple tasks in a fast-paced environment
• Able to work independently and collaboratively within a team

We regret to inform that only shortlisted candidates will be notified.

Rae Loh Zi Rui

R1767268

RecruitFirst Pte Ltd

EA 13C6342

Job Description:

• Track and manage document revisions, ensuring that only the most current versions are in use.
• Coordinate document review cycles, including the collection of feedback and implementation of revisions.
• Ensure compliance with regulatory and company standards for document control and record-keeping.
• Assist in the preparation of QA audit documentation and support internal and external audits.
• Collaborate with QA teams to ensure that all quality documentation supports and aligns with QA policies and procedures.
• Ensure that all QA documents meet regulatory and industry standards.

REQUIREMENTS

• Diploma or equivalent qualification in administration, quality management, or a related field.
• Previous experience in document control, quality assurance, or administrative roles is an advantage.
• Ability to track and manage document revisions accurately.
• Fresh graduate with strong background in related business/engineering discipline will also be considered.

PREFERRED SKILLS:

• Self-motivated
• Good Interpersonal skills
• Teamwork spirit
• Good oral and written communication skills
• Willing to undertake multi-tasking
• Analytical, resourceful and problem-solving capabilities
• Understanding in engineering drawing and documents will be an added advantage
• Proficency with Computer skills (e.g. MS Office)

COMPANY DESCRIPTION

Founded in 1978 as Singapore's first family service centre, Allkin Singapore is a community-centric social service agency that believes everyone has the potential to create positive change, regardless of age, race, or background.

Through our service offerings, strategic partnerships, and community initiatives, we unlock opportunities for vulnerable individuals and families to overcome life's challenges, build a brighter future, and inspire others to do the same.

RESPONSIBILITIES

Position Overview:

The Admin Assistant is essential in ensuring the efficient operation of the Integrated Service Centre (ISC@235). You will help to ensure a pleasant, efficient and well-kept environment that is conducive for staff to give their best work and projects a welcoming ambience to visitors. Your responsibilities will include handling inquiries, managing appointments, and assisting with various administrative tasks.

Roles & Responsibilities: 

Front Desk and Communication Management:

• Welcome visitors and addressing inquiries about the organization's services.
• Direct visitors to the appropriate staff or department.
• Manage incoming phone calls and messages, screening and forwarding them promptly to the right team members.
• Handle and redirecting incoming emails to the appropriate staff or departments.
• Manage mail, packages, and deliveries, ensuring timely distribution to relevant personnel.
• Facilitate communication with internal teams and external stakeholders.
• Opening/Closing of ISC main entrance door and shutters

Administrative & Staff Support:

• Perform essential administrative tasks, including data entry, coordinating staff appointments, and preparation of reports.
• Provide logistical support for meetings, including overseeing meeting room booking, and preparing meeting materials.
• Assist in staff welfare, e.g. ordering Get Well Basket/Condolence Wreaths
• Assist in the other administrative processes or staff projects as required.

Office Facility Management:

• Coordinate office maintenance and repairs, e.g. printer, aircon, water filter, pest maintenance.
• Oversight of cleaner performance and liaison with cleaning vendor
• Regular checks of office, reporting of defects and facilitating repairs
• Assist with room setting up for meetings, events and/or trainings, and clearing up when required
• Monitoring of meeting rooms usage, maintenance and support staff adherence to protocols for room configuration
• Management of pantry and other shared spaces
• Monitor and manage office supplies inventory.
• Ordering of office supplies (paper, stationery) and basic pantry supplies, including healthy options
• Manage any minor renovation or improvement works at 235 office, if required.

• At least GCE "A" Level or Higher Nitecin Business Admin Services or other relevant qualifications.
• At least 1 year of work experience in a related role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good communication skills, both verbal and written, and organizational skills with attention to detail.
• Compassionate and patient.
• Ability to multitask

Liberte HR Services Pte Ltd is the designated recruitment partner for Allkin Singapore. As part of the hiring process, you may receive communication from them regarding this opportunity.

• Prepare and Oversee AR and AP functions, ensuring timely invoicing, payment execution, and accurate receipting.

• Contributed to monthly and year-end closing processes, assisting in the reconciliation of accounts and audit schedules.

• Generated ad-hoc reports to support management decision-making and tracking.

• Attend and manage department's administrative and other requisite eg Stationery and Filing 

• Executed administrative and support duties to ensure smooth daily operations eg: Registration, Enrolment and Admissions / De-registration, Deposit collection etc. with Social Work Team

• Carry out any other tasks or duties as assigned by the supervisor(s).

Requirements

• Minimum ITE/Diploma in Accounting or equivalent.

• 5 days work week plus 1 Saturday (Half day) . 

• 1–2 years of experience in a similar role is preferred.

• Competent in accounting systems and MS Office (Advanced Excel skills, Sharepoint , Intranet are a plus).

• High level of accuracy, attention to detail, and strong organizational skills.

• Ability to work effectively in a team and handle multiple tasks simultaneously.

• Available to start immediately or on short notice.

We are a real estate agency based in Singapore, specializing in serving overseas companies and new immigrant professionals. We are currently seeking a dedicated Administrative Assistant to join our team. If you have a keen interest in Singapore real estate, possess patience, and attention to detail, we would love to hear from you!

Job Responsibilities:

1. Handle Customer Inquiries: Greet and assist clients, understand their needs, and provide appropriate property recommendations.

2. Arrange Property Viewings: Organize and schedule property viewings to ensure a smooth and pleasant experience for clients.

3. Assist with Handover, Move-In, and Move-Out Procedures: Support clients through the handover, move-in, and move-out processes, offering necessary guidance and assistance.

4. Draft Relevant Contracts: Prepare lease and sales contracts as per company requirements, ensuring accuracy and completeness.

5. Coordinate with external vendors for office supplies and service contracts.

6. Support the management and company in any other adhoc administrative tasks

What You Will Learn:

1. Extensive Knowledge of Singapore Real Estate: Gain valuable insights and knowledge about the Singapore real estate market, enhancing your professional expertise.

2. Networking Opportunities: Meet and connect with professionals from various industries, expanding your personal and professional network

We Are Looking For:

1. Interest in Singapore Real Estate: You are passionate about the real estate industry and eager to grow within this field.

2. Patience: You are patient and capable of thoroughly addressing client needs and concerns.

3. Attention to Detail: You have a keen eye for detail, ensuring high-quality work and client satisfaction.

4. Bilingual: Many of our customers came from China, so speaking and writing in Chinese is essential in this position.

If you meet the above criteria and are excited about this opportunity, please contact us as soon as possible! We look forward to welcoming you to our team.

Job Title: Admin (M1-1047)
Location: Orchard
Working Hours: Monday-Friday 8.30am - 5.30pm
Salary: $2500-$3000

Job Description
Key Responsibilities
1.Provide comprehensive administrative support to ensure all daily business operations are executed smoothly and efficiently.
2. Manage the end-to-end lifecycle of business documents, including preparation, formatting, proofreading, and timely submissions.
3. Perform high-accuracy data entry and maintain essential administrative records to support team decision-making.
4. Establish and maintain organized physical and digital filing systems to ensure secure and rapid information retrieval.
5. Act as a reliable point of support for the management and various departments, assisting with assigned duties and cross-functional coordination.
6. Proactively undertake ad-hoc tasks and special projects as required to meet evolving business needs.

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

• Well Established Company
• Salary: $3000 - $4300
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in GST submission and expenses claims
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.
• Manage auditors queries
• Handle general office maintenance like copier, renew lift maintenance contract, aircon servicing, etc

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492