Total 2,231 admin job vacancies in Administrative / Clerical category in Singapore

Responsibilities

• Communicate effectively in both spoken and written English and Chinese to support business operations and client interactions.
• Apply basic accounting skills to manage financial records accurately and support accounting processes.
• Utilize Microsoft Office and Xero Accounting software proficiently to maintain and update financial data.
• Leverage at least three years of relevant experience to perform assigned tasks efficiently and contribute to team goals.
• Coordinate work activities reliably from June 1st, ensuring timely commencement and consistent performance.

Preferred competencies and qualifications

• Reside near Paya Lebar, MacPherson, Serangoon Central, North, or Tai Seng areas to facilitate convenient commuting.

Job Description

To ensure the accurate receipt, recording, and processing of all incoming deliveries and stock items, and to provide comprehensive administrative support to ensure efficient inventory operations.

·   Receive deliveries from suppliers, verify shipments against invoices and purchase orders, checking for damages, discrepancies, or missing items.

·  Accurately capture stock movement data (receipts, issues, transfers, adjustments) into the inventory or management systems.

·   Maintain an organised and secure filing system for all delivery notes, invoices, and related documentation.

·   Assist with physical stock counts, cycle counts, and reconciliation processes, helping to investigate and report anomalies or inconsistencies in stock data.

·   Liaise with procurement teams, vendors, and internal departments to resolve stock-related queries and ensure timely delivery of services.

·   Ensure all procedures are followed and comply with company rules and policies.

 Any other ad-hoc duties assigned by the Food Court Manager.

Working hours: 5.5-day work week
Weekdays: 8am - 5pm
Weekends and PHs: 8am - 1pm

Job Requirements

·   Diploma or equivalent

·   Self-motivated and independent

·   Good interpersonal and communication skills

·   Proficient in Microsoft Office

·   Meticulous, committed and able to multitask

Role: IT Admin

JD:
We are seeking a skilled and proactive IT Administrator to manage and support the day-to-day IT infrastructure and systems of our organization. The ideal candidate will ensure the stability, integrity, and efficient operation of the IT environment, including servers, networks, software, and user support.  

Key Responsibilities: 

• SG-Mail Service Requests 

• Shared mailbox account and distribution list creation and termination 

• Grant / remove user access to mailbox accounts 

• Submission of PKI certificate issuance/ renewal request 

• Updating of user Outlook profile and re-designation 

• Submission of EPP provisioning for newly imaged machines 

• Review of AD list for inactive user accounts deprovisioning 

• Software / application packaging and installation requests 

• VPN token assignment and replacement for users 

• Submission of CLZ/VPN/GoMax/SGEPP firewall rules requests 

• Multi-Factor Authentication reset 

• Update membership of security group 

• Submission of various NSSR requests 

• SSR deduction for laptop loan/ WOG disk wipe/ WOG imaging requests 

• Addition or removal of hostnames from FFE group 

• Taking minutes of meeting for agency meeting 

• Other administrative tasks assigned by SDM/SDD 

• Good communication and excellent interpersonal skills, Proficient in Microsoft Office applications 

• ITIL Process Knowledge 

• Process handling 

• Incident and request handling 

• WOG Preferred knowledge. 

• Maintain IT asset inventory and software licensing records 

• Coordinate with third-party vendors for hardware/software procurement and support 

• Prepare documentation for systems and procedure

Education & Experience: 

• Diploma or Bachelor’s degree in Information Technology, Computer Science, or related field 

• 2+ years of experience in IT administration or support role 

Soft Skills: 

• Strong problem-solving and analytical skills 

• Excellent communication and interpersonal skills 

• Ability to prioritize and manage multiple tasks efficiently 

• Attention to detail and commitment to continuous improvement

Working location: Marsiling

Job Responsibilities:

• Create, maintain and organize physical and digital filing systems for contracts, order documents, invoices, and other records.

• Respond to telephone, WhatsApp and email enquiries professionally.

• Provide first-level customer and business support.

• Prepare and update documents, spreadsheets, reports and business correspondence using MS Word, Excel and email systems.

• Prepare, issue and process quotations and invoices.

• Support accounting-related documentation processing as required.

• Follow up on project work schedules, fabrication/installation timelines and updates with internal teams, suppliers and contractors.

• Assist with customer appointments.

Requirement

• Prefer admin experience in stone and marble industry (construction), renovation or related industry.

• Can commit 5.5 working days per week.

• Proficient in Microsoft Office and basic knowledge of dimension calculation.

• Strong communication and interpersonal skills with good attention to detail.

• Ability to multi‑task, organize workload, and support cross‑department coordination.

Benefit

• Performance Bonus

• AWS

• 14 Days Annual Leave
  

EA No : 26C3290

Reg No : R25141829（Lee Jetwin

Location: KK Hospital

Working Hours: Mon-Thurs 8am-6pm, Fri 8am-5:30pm

Job Purpose :

· Administer payroll and attendance, leave, roster related matters for audit trial and reporting purposes

· Prepare reports and slides for meetings as and when required by site management

· Log and attend to real-time escalation management prior to escalation to Assistant Unit Manager

· Collate and prepare information for monthly invoice and Sodexo reporting within contractual deadlines

· Manage personnel item issuance during onboarding & offboarding

· Assist with function/event only when required

Job Scope:

· Ensure timely & accurate roster assignment in relevant HR system ahead of operations

· Log and flagged out exceptions to stakeholders prior to payroll cutoff records prior to payroll cutoff

· Ensure timely invoicing (reduce unbilled revenue as much as possible)

· Log, attend and escalate service gaps and follow up till closure.

· Ensure levels of overdue debt are kept to a minimum and accurate reporting in provided within deadlines

· Ensure the need for Change controls is identified and the appropriate documents are completed accurately and on a timely basis

· Assist in function/event whenever required

· Tracking of savings initiatives and discrete work

· Provide administrative support for the operation of the department and assists Account Manager in a variety of administrative matters, including payroll and attendance/leave/roster matters (Ramco etc.)

· Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.

· Maintains confidential records.

· To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work.

· To manage the administration and smooth running of client jobs, including taking responsibility for reporting, management of client communication and program participants including contact reports, maintaining up-to-date electronic and paper files

· To effectively manage suppliers to ensure the highest quality is delivered and the best price negotiated.

Any other ad-hoc projects as assigned by the Account Manager

Job Overview

We are looking for a meticulous and proactive individual to handle office administration and basic IT logistics. This role involves coordinating with our China-based Finance team and ensuring smooth daily operations for a team of 30.

Key Responsibilities

1. Financial Administration

• Invoicing: Process and submit monthly invoices (low volume) to Finance; track payments to ensure timeliness.

• Petty Cash: Maintain and update accurate records using Excel.

• Employee Benefits: Purchase and distribute birthday vouchers monthly.

2. Office & Vendor Management

• Inventory: Monitor and replenish stationery, pantry supplies, and office equipment.

• Vendor Liaison: Coordinate services for air conditioning, water supply, and couriers.

• Mail & Logistics: Handle mailbox duties, scan mail, and run external errands (1–2 times/month).

• Shipping: Arrange courier/postage (e.g., FedEx, SF Express) as needed (low volume).

3. IT & Asset Management

• Asset Tracking: Manage the company asset register (laptops, etc.), including issuing gear to new hires and retrieving it from leavers.

• IT Prep: Reformat and set up laptops/computers for new or departing employees to ensure security and functionality.

4. Culture & Engagement

• Team Building: Plan and execute activities for 30 team members every 2–3 months.

Job Requirements

• Education: Minimum Diploma qualification.
  
• Language: Professional fluency in written and spoken Chinese (including Hanyu Pinyin) to communicate effectively with Finance colleagues in China.
  
• Technical Skills:
• Proficiency in Excel is required (must know functions like VLOOKUP).
• Ability to perform basic hardware reformatting/setup.
  
• Soft Skills:
• A "keen eye" for detail and high level of patience.
• Strong sense of initiative and a willingness to learn.
• Meticulous approach to paperwork and documentation.

==================================================================

We regret to inform that only shortlisted applicants will be notified.
The Russell Collective Pte. Ltd.
Russell Yeo - R1768833
EA License No: 25C3101

Job Summary

You will support client interactions and internal teams by managing communications, scheduling, administrative tasks, and product assistance to ensure smooth operations and customer satisfaction.

Responsibilities

• Respond promptly to phone inquiries to provide accurate information and support client needs
• Prepare and issue invoices and quotations accurately to facilitate sales transactions
• Schedule appointments with clients to coordinate meetings and follow-ups
• Organize and maintain schedules for technical and sales teams to optimize workflow
• Perform general administrative tasks such as documentation and filing to ensure organized records
• Introduce products to clients and assist them in selecting and purchasing items to enhance customer experience
• Restock goods on shelves to maintain inventory availability and presentation
• Apply effective multitasking and prioritization skills to manage multiple duties in a fast-paced environment
• Maintain attention to detail and accuracy in all tasks, ensuring proper follow-up and completion
• Use communication and interpersonal skills to collaborate with team members and serve clients effectively
• Work independently and as part of a team to complete assigned responsibilities efficiently

Required competencies and certifications

• Proficient in MS Office applications (Word, Excel) to support documentation and communication tasks

Preferred competencies and qualifications

• Minimum O Levels or equivalent; candidates without formal credentials may be considered based on experience
• 1 to 2 years of relevant working experience preferred but not mandatory
• Willingness to work 5 to 5.5 days per week (First / Last two Saturdays of the month)

The client is a global semiconductor leader, the company designs, develops, manufactures, and delivers a broad range of semiconductor products used across many industries. We are hiring urgently!

Position: Temp Admin Assistant (3 Months Contract)
Location: Ang Mo Kio
Working Hours: Regular Office Hours

What You’ll Be Doing:

• Coordinate and schedule interviews
• Support onboarding for new hires
• Prepare and manage HR documents
• Maintain employee records and filing
• Provide administrative support to HR team

Requirements:

• A-Level welcome (No experience required!)
• Good communication and writing skills
• Able to work in a fast-paced environment
• Basic knowledge of Microsoft Office (Excel, Word, Outlook)

**Interested candidates, kindly email updated resume to xiaoyee@wanco-manpower.com with Subject of "Temp Admin", thank you.

• Position: Admin Assistant (INVOICE/QUOTATION)
• Location: Near Jurong East MRT
• Working hours: 5 days, Mon to Fri (9.00am- 6.00pm) , weekend subject to OT, if any)
• Salary (commensurate on experience): Up to $2700 + Bonus + 14 days Annua leave
• Duration: Permanent
• Industry: Event management company

Main Responsibilities:

• To generate Quotations & Invoices
• To liaise with stakeholders for respective events
• To handle administrative duties

Requirements:

• Diploma in any discipline
• Familiar with Mac, excel is preferred
• All welcome!

Email to joie@searchpersonnel.com.sg

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities

•Assist in purchasing and admin duties in the finance department

•Data entry

⭐ Apply now !! ⭐

Interested candidates, please email your resume to shermainesoo@recruitexpress.com.sg

Shermaine Soo Yi Ning

CEI Reg R1877837

Recruit Express Pte Ltd

EA License No; 99C4599

We regret that only shortlisted candidates will be contacted

Location: Ubi
Working hours: 5 days/week 830am - 615pm

Job Scope:

• Handle sales-related documents
• Support the sales team with customer enquiries & follow-ups.
• Maintain records and prepare simple reports.
• Drive a company vehicle for client visits and errands, or take a taxi if required

Key Requirements:

• Min 1 year of admin-related experience
• Basic MS Office skills

Please submit your updated resume by pressing the APPLY NOW BUTTON if interested

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

Admin Assistant ( 5 day week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

-GCE N Level

• PC literate ( Excel / Powerpoint )

Salary $1980 per month

whatsapp Grace 87952790

Our esteemed client in the Food Manufacturing industry is seeking a Sales Admin Assistant to join their dynamic team:

• Employment Type: Permanent
• Position: Sales Admin Assistant/ Admin Assistant (Sales Support)
• Location: West, Singapore
• Working Hours: 5.25 days (Monday to Friday, 8am – 5pm; Saturday half day)
• Salary Package: Up to $2,500 + AWS + Bonus

Job Responsibilities:

• Handle order processing and delivery coordination
• Manage cash collections and record monthly cash sales
• Process customer orders via phone or email
• Attend to customer enquiries and complaints
• Perform basic bookkeeping and prepare sales reports
• Handle general administrative tasks such as filing documents & answering phone calls
• Retrieve orders from portals and coordinate returns with supermarkets

Job Requirements:

• Minimum GCE “O” level with at least 1 year of related experience.
• Able to work on Saturdays.
• Able to start work in short notice.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 
Intuit Recruitment Pte Ltd | EA License No.: 25C2793 

Job Description:

• Review purchase and material requisition, and issue purchase orders to suppliers.
• Liaise with suppliers / vendors to get quotation.
• Responsible for company vehicle road tax, COE, Insurance policies and etc.
• Handle application or renewal of company licences including ISO certificates.
• Manage foreign worker dormitory records and update in MOM website (OFWAS)
• Perform all general administrative tasks.
• Able to multitask and handle ad-hoc tasks.

Job Requirements:

• Minimum GCE ‘O’ Level.
• Proficient in MS Office applications.
• Pleasant disposition with good communication and interpersonal skills.
• Bilingual in English and Mandarin (to liaise with Mandarin speaking associates).