Total 288 secretary job vacancies in Singapore

Position: Project Secretary

Starting Salary: From RM 1,800

Location: Subang Jaya

Working Hours: 8:30 AM – 5:45 PM (Monday – Friday)

Requirements:

• Minimum academic qualification: SPM or Diploma in any discipline (fresh graduates are encouraged to apply)
• Proficient in Microsoft Excel, PowerPoint, and Word

Key Duties:

• Assist superior with daily operations and official tasks
• Coordinate meetings and prepare minutes of meetings
• Assist with work requisitions, purchase requisitions, and project setup matters
• Update project costing on a monthly basis
• Manage project-related documentation

Perks & Benefits

• Medical insurance
• Personal development opportunities
• Paid training and development

Responsibilities & Requirements:

• Minimum 3–5 years of relevant company secretarial working experience and leadership.
• Hands-on experience in MyCoID and MBRS for SSM submissions and lodgements.
• Strong knowledge of the Companies Act 2016, and secretarial best practices.
• Prepare and maintain statutory records, resolutions, and minutes.
• To monitor and supervise the progress of Juniors, if allocated, including to provide guidance to Juniors for all secretarial works and services to be provided to clients.
• Liaise with auditors in preparation for and during annual audits.
• Advise on company secretarial and compliance matters.
• Ensure prompt billing and follow-up on outstanding debts.
• Able to create and implement company secretarial SOPs.
• Excellent command of English and Bahasa Malaysia, Mandarin is an added advantage.
• Possess a Diploma/Degree in Corporate Administration, Secretarial Practice or related field.
• Possess a valid Company Secretary license (MAICSA / MACS / MIA / LS) is a plus.
• Strong organizational, communication, and planning skills with a positive attitude.
• Able to multitask, meet deadlines, and perform well under pressure.

What we offer

At Multi Pro Management Services Sdn Bhd, we are committed to providing our employees

with a rewarding and fulfilling work experience. We offer a competitive salary,

comprehensive benefits package, and opportunities for professional development and career

advancement. Our collaborative and supportive work environment, coupled with our focus on

work-life balance.

Perks & Benefits

• Open culture
• Personal development opportunities

職責與要求：

• 至少 3-5 年相關公司秘書工作經驗和領導能力。
• 具備使用 MyCoID 和 MBRS 進行 SSM 提交和申報的實際經驗。
• 精通 2016 年《公司法》及秘書最佳實務。
• 準備和保存法定記錄、決議和會議記錄。
• 負責監督和指導初級員工的工作進度（如有分配），包括指導初級員工完成所有秘書工作並為客戶提供服務。
• 在年度審計的準備和進行過程中，與審計人員保持溝通聯絡。
• 就公司秘書及合規事宜提供建議。
• 確保及時開立帳單並跟進未償債務。
• 能夠制定和實施公司秘書標準作業規程。
• 英語和馬來語流利，會國語優先考慮。
• 持有企業管理、秘書實務或相關領域的文憑/學位。
• 持有有效的公司秘書執照（MAICSA / MACS / MIA / LS）者優先考慮。
• 具備較強的組織、溝通及規劃能力，態度積極。
• 能夠同時處理多項任務，按時完成工作，並在壓力下表現出色。

我們提供

Multi Pro Management Services Sdn Bhd 致力於為員工提供良好的工作環境。

我們提供一份充滿成就感和滿足感的工作。我們提供具競爭力的薪資。

完善的福利待遇，以及職涯發展和晉昇機會。

晉升。我們協作互助的工作環境，加上我們對…的關注。

工作與生活平衡。

福利待遇

• 開放文化
• 個人發展機會

Roles& Responsibilities

**Job Description**:

We are seeking a detail-oriented and organized Legal Secretary, experienced in personal injury and property damage claim as well as simple debt collection, to join our team. The ideal candidate will provide administrative support to our legal team and assist in the smooth functioning of our legal operations.

**Key Responsibilities**:

- Prepare and manage legal documents using Microsoft Word and Excel

- Maintain and organize legal files and records

- Assist in scheduling appointments and managing calendars

- Communicate effectively with clients, attorneys, and other staff members

- Collaborate with team members to ensure efficient workflow

- Utilize Microsoft Office suite for various administrative tasks

- Demonstrate strong communication skills in written and verbal interactions

- Employ problem-solving skills to address issues as they arise

- Manage time effectively to meet deadlines and prioritize tasks

**Skillset**:

- Proficiency in Microsoft Word and Microsoft Excel

- Strong interpersonal skills

- Excellent communication skills

- Ability to work well in a team

- Familiarity with Microsoft Office suite

- Effective problem-solving abilities

- Strong time management skills

**Experience**:

1-3 years of experience in a similar role

**Qualifications**:

Post Secondary / Diploma in Legal Studies or related field

Singaporean, Permanent Resident and Malaysian are welcome.

If you meet the qualifications and have the necessary skills and experience, we encourage you to apply for this exciting opportunity to contribute to our legal team.

Location: Tai Seng

Working Days: 5 Days

Working Hours: 9am to 6pm

About the Role
We are seeking a responsible and organised Secretary (Admin & Maintenance) to provide comprehensive administrative and secretarial support to the Chief Executive Officer (CEO), and to oversee general office administration and facilities coordination.

The incumbent will assist in coordinating assigned business activities and follow up on project statuses with functional managers and supervisors to ensure smooth operations.

Key Duties and Responsibilities

• Manage and maintain the CEO’s calendar, appointments, and daily schedule

• Screen incoming calls and correspondence for the CEO

• Organise and coordinate monthly management and departmental meetings

• Prepare reports, presentations, and meeting materials as required

• Arrange travel, transport, and business reservations for the CEO

• Liaise with outsourced IT vendors on internet connectivity and IT equipment matters

• Coordinate procurement of IT equipment and office devices

• Oversee maintenance of CCTV and office security systems

• Coordinate monthly pest control services

• Manage courier services (e.g., FedEx, DHL)

• Oversee procurement of office stationery and pantry supplies

• Manage printing of business cards

• Administer security access cards for employees

• Arrange annual fire extinguisher inspections

• Manage meeting room bookings and ensure meeting facilities are properly maintained

• Set up video conferencing equipment when required

• Coordinate company events, festive celebrations, and customer gift arrangements

• Coordinate purchase of office furniture when required

• Oversee maintenance of office equipment (TV, sound system, photocopiers, pantry appliances)

• Coordinate air-conditioning servicing and utility matters

• Manage corporate mobile phones issued to sales staff and plan renewals

• Perform ad-hoc duties and projects as assigned by the CEO

Requirements

• Diploma or equivalent qualification in Business Administration or related discipline

• At least 2–3 years of relevant experience in secretarial or administrative support

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Position: Secretary/ Administrator (Job ID: 20242)

• Company: Global leader of Manufacturing Equipment

• Location: Tuas (Shuttle Bus Provided from Northeast, North, West and Central)

• Available to start immediately

• Salary: up to $4,000 (Depending on experience)
  

Job Description:

• Manage all secretarial duties, administrative tasks, and correspondence as assigned by the GM.

• Handle confidential documents and ensure they remain secure.

• Act as the main point of contact for HR outsourcing vendors; coordinate HR-related matters.

• Answer phone calls and redirect as needed.

• Act as receptionist; meet and greet guests.

• Book flights and accommodation for staff and guests.

• Book meeting rooms.

• Maintain staff schedules (including WFH arrangements) and leave records using Excel.

• Manage employee shuttle bus schedules, including boarding and drop-off arrangements.

• Handle management's yearly income tax and AGM documents; liaise with Auditors and Company Secretary.

• Check and file staff travel and expense claims.

• Perform other ad-hoc duties as requested.

  
  

Job Requirements:

• Diploma holder and above.

• At least 3 years of working experience in Secretarial, Admin or any Support related field.

• Good communication skills and the ability to coordinate smoothly with internal and external stakeholders.

• Proficient in MS Office (MS Word, Excel, PowerPoint)

Interested applicants please send your resume to Jing Ling at pasona.com.sg with email subject header "Job Application for Secretary/ Administrator (Job ID: 20242)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Tan Jing Ling

EA Registration No: R24124404
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
EA License No:90C4069

Job Description & Requirements

• Handling conveyancing and real estate matters.
• Secretarial duties.
• Any other matters/projects that the management may require assistance with from time to time.
• Handle full range of conveyancing matters such as purchase & sales, development projects, mortgages, transfers, stamp duties.
• Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc.
• Communicate with clients, banks and related parties relating to the conveyancing process.
• Provide administrative support in legal documentation and secretarial work, conducting searches, keeping deadlines.
• Ensure smooth completion of conveyancing transactions.

Up to $5.5K

Greenwich Dr (transpt in Kovan, Serangoon, Tampines, Woodlands)

1 Jul 2026 – 28 Feb 2027

The role will provide admin support to 2 departments (Finance and Real Estate Solutions Dept), and reports to the APAC CFO.

Job Description

Administrative

- Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

- Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

- Produce minutes of meetings

- Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

- Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

- Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures

- Coordinate meetings and arrangements

- Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Roles & Responsibilities

We are a Corporate services firm supporting high-net-worth individuals in their residency planning, and corporate structuring needs.

We are seeking a meticulous and proactive DIRECTOR SECRETARY to join our growing team. This role offers exposure to end-to-end client servicing across immigration, corporate setup, and ongoing compliance matters. Structured training and close mentorship will be provided to support your professional development.

Key Responsibilities

• Provide administrative and operational support to managers/executives across various projects, including:
• -- Support Client’s company incorporation processes and corporate bank account opening
• -- Employment Pass (EP), Dependant’s Pass (DP), Long-Term Visit Pass (LTVP) applications Permanent
• -- Residency (PR) and Singapore Citizenship applications
• Liaise with clients to collect and organize required documents in timely and accurate manner
• Monitor application and project timelines, ensuring smooth execution and timely follow-up
• Coordinate and host weekly internal meetings, including preparation and documentation of meeting minutes
• Maintain efficient office administration and ensure operational readiness
• Collaborate with internal and external stakeholders to ensure seamless workflow across departments
• Provide administrative support to senior management, including calendar coordination and time management
• Respond to client enquiries professionally and ensure timely follow-up
• Support ad-hoc projects and assignments as required

Qualifications & Requirements

• Degree or higher qualification in any discipline
• Strong command of both Mandarin & English, speaking, writing and comprehensive (to liaise with Mandarin-speaking clients via WeChat)
• Experience in serving high-net-worth clients is an advantage
• Prior experience with: MOM pass applications (e.g., EP, DP, LTVP), or ICA applications (e.g., PR, Singapore Citizenship, visas); Company incorporation and corporate bank account opening
• Strong interpersonal and communication skills
• Highly organized with strong attention to detail and ability to manage multiple tasks
• Self-motivated, resourceful, and able to work both independently and collaboratively
• Able to work in a fast-paced environment and meet deadlines
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Willing to reply client messages after office hours and weekends if urgent.

Why Join Us

• Exposure to high-value clients and cross-border projects
• Structured training and mentorship from experienced professionals
• Opportunity to develop expertise in Singapore corporate and immigration advisory
• Collaborative, professional, and growth-oriented environment
• Clear progression pathway within a boutique, high-performance team

Job Summary

Assist lawyers by managing deadlines, organizing files, drafting documents, conducting basic legal research, handling receptionist duties, and coordinating courier services to support smooth legal operations.

Responsibilities

• Track and monitor deadlines according to Court rules and judges' timelines to ensure timely legal processes
• Organize and maintain paper and electronic files for easy access and efficient case management
• Manage calendars and schedule meetings to support lawyers’ workflow and client appointments
• Prepare and draft documents including bills, basic letters, and other legal correspondence accurately
• Use eLitigation and legal research platforms to perform basic legal research and gather claimant information
• Greet and attend to clients and visitors professionally while performing receptionist duties
• Manage new legal files, matters, and cases with proper documentation and record-keeping
• Coordinate with courier partners to send and receive letters, maintaining accurate records of all correspondence

Preferred competencies and qualifications

• Good organisation skills
• Good time management
• Ability to multi-task when need to
• Ability to perform legal writing and research (preferable)

Company Overview

CNQC (South Pacific) is an integrated construction and real-estate enterprise active in Singapore, Malaysia, and Southeast Asia. Established in 1999 and listed on the Hong Kong Stock Exchange, it focuses on engineering contracting, construction industrialization, and property development.

Job Summary

Provide comprehensive secretarial and administrative support to the Chairman & CEO, managing communications, scheduling, travel, and documentation to enable effective leadership and business growth.

Responsibilities

• Manage daily email communications and coordinate meeting schedules and agendas for the Chairman & CEO to ensure efficient time management
• Prepare accurate reports, documents, and presentation materials to support executive decision-making
• Arrange and coordinate internal and external meetings to facilitate stakeholder engagement
• Organize comprehensive travel arrangements including flight bookings, hotel accommodations, and visa applications to support business activities
• Handle personal administrative tasks for the Chairman & CEO as required to maintain smooth operations
• Travel as needed to support business initiatives and explore new opportunities
• Execute additional duties assigned by the Chairman & CEO to meet evolving business needs

Required competencies and certifications

• Bachelor Degree in Business Studies, Administration, Management, Marketing, Secretarial, or equivalent
• Minimum 4–6 years of experience providing executive-level secretarial or administrative support
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to produce professional documents and presentations
• Strong organizational and time management skills to prioritize tasks and meet deadlines independently
• Excellent interpersonal and communication skills to liaise effectively with internal and external stakeholders
• Ability to multitask and work proactively with minimal supervision
• Availability to work 5.5 days per week to meet business demands

Benefits

• Competitive salary
• Annual health check-ups
• Outpatient and inpatient insurance coverage
• Opportunities for learning and career development

Junior Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 1-2 years of corporate experience
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

Job Responsibilities

1. Provide secretarial and administrative support to the Executive Vice President, including calendar management, meeting coordination, travel arrangements, visitor reception, and follow-up on key matters.
2. Assist the Executive Vice President in drafting, translating, compiling, reviewing, and polishing emails, official correspondence, reports, speeches, meeting materials, and other written documents in Chinese, French, and English.
3. Support the Executive Vice President in internal and external communication and coordination to ensure management instructions are accurately conveyed and effectively implemented.
4. Organize and coordinate senior management meetings and other important meetings, including pre-meeting preparation, agenda arrangement, minute-taking, preparation of meeting notes, and post-meeting follow-up.
5. Classify, organize, monitor, and follow up on tasks assigned by the Executive Vice President, ensuring timely progress updates and proper closure of action items.
6. Communicate instructions, assignments, and work requirements from the Executive Vice President to the management team and department heads, and coordinate with relevant parties to facilitate execution.
7. Assist the Executive Vice President in consolidating key business information, management updates, and project progress, summarizing critical points to support management review and decision-making.
8. Coordinate domestic and international business travel arrangements and, when required, accompany the Executive Vice President on global business trips, providing itinerary coordination, interpretation, and on-site support.
9. Be responsible for the organization, safekeeping, circulation, and filing of confidential and sensitive documents as well as important management materials, while strictly observing confidentiality requirements.
10. Properly handle ad hoc, urgent, and highly sensitive matters to ensure the efficient, orderly, and professional operation of the Executive Vice President’s office.
11. Perform other related duties as may be assigned by the Executive Vice President from time to time.

Job Requirements

1. Bachelor’s degree or above, preferably in Administrative Management, International Business, Business Administration, Human Resources, or related disciplines.
2. Proficiency in spoken and written Chinese, English, and French is required, with the ability to use all three languages effectively for communication, coordination, translation, meeting support, and document handling in a multilingual business environment. A DALF C1 or C2 French language certificate is required.
3. At least 10 years of relevant working experience, preferably in administrative support, personal assistant, executive assistant, or HR-related roles. Experience in supporting senior executives or management will be an advantage.
4. Experience in cross-cultural working environments, international operations, or overseas project coordination will be an advantage.
5. Willingness to travel internationally and to be deployed overseas, including Africa, based on business needs, is required.
6. Strong business writing, meeting minute-taking, translation, communication, and coordination skills.
7. Mature judgment, strong execution ability, and the ability to work independently in a fast-paced and demanding environment.
8. High level of professionalism, confidentiality, responsibility, and attention to detail.

Company Overview

The client is a boutique law firm specializing in Litigation & Arbitration, Family Law, Corporate Law, Criminal Law, Medical Negligence, Legacy Planning, General Solicitors Work.

Job Summary

Office Manager cum Legal Secretary supporting daily legal operations and office administration in a fast-paced law firm environment.

Responsibilities

• Support lawyers by managing daily operational tasks to ensure smooth legal processes
• Perform office administration and reception duties to maintain efficient office workflow
• Track disbursements and process billing by issuing bills and receipts accurately
• Manage payments and banking transactions to maintain financial accuracy
• Conduct legal and property searches to support case preparation
• Organize and maintain electronic and hard copy cause papers and legal documents for easy retrieval
• Prepare monthly accounting reports to assist financial oversight
• Execute other assignments as delegated to support firm operations

Preferred competencies and qualifications

• GCE “A” Level or Law Diploma or higher educational qualification
• Proficient in eLitigation, Microsoft Office, CoreMatter, and PDF applications for legal and administrative tasks
• Prior experience working in a law firm environment is advantageous

We have an opening for the following position:

Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 2 years’ working experience as a Legal Secretary
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.