Total 197 secretary job vacancies

Job descriptions

Handle private property conveyancing related matters ie sales, purchase, redemption refinancing, and BUC

Prepare documents related to conveyancing matters

Communicate with clients and parties related to the conveyancing process

Timely completion of conveyancing transactions

Draft letters and emails, respond to enquiries and messages

All other incidental secretarial / administrative duties

Requirements:

Have conveyancing experience

Proficient in Microsoft Word and able to handle practice management software (training provided)

Able to work independently or with minimal supervision

Meticulous, responsible, and interpersonal skills

Benefits

• Training & Upskilling opportunities
• Hybrid Work Arrangement
• Competitive Remuneration Package

Who We Looking For

Our secretaries typically support several lawyers and the role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

Job Description

• Provide efficient secretarial and administrative support to the lawyers in the Arbitration / Litigation or General Disputes practices.
• Maintain lawyer’s clients contact list in the firm’s CRM system.
• Prepare and send out bills including bill narrations.
• Track bills status and send out chasers.
• Prepare legal documents and court bundles.
• Open new legal files or close files.
• Any other secretarial duties as assigned by supporting lawyers.

Requirements

• Solid secretarial skills and prior experience in a law firm is preferred.
• Good proficiency in legal documentation and Microsoft Office applications (e.g. Table of Contents in MS Word).

Attributes

• Meticulous, able to multi-task and work within tight timelines.

We offer a competitive and attractive compensation & benefits package and exciting career development opportunities.

Interested candidates are invited to apply online with a comprehensive resume, via the APPLY button. We regret only shortlisted candidates will be notified.

Responsibilities

• Handle collection and sorting of daily mails, scanning and arranging of documents
• Assist in scanning bank statements, letters and other related accounting documents for clients
• Update Viewpoint system and scan documents needed
• Update details and information into systems
• Maintain and follow up on due cases and update identification documents
• Ad-hoc admin duties as assigned

Requirements

• Minimum 1 year experience in Secretarial Support/Paralegal

Interested candidates, please email your resume to meganng@recruitexpress.com.sg
Attention to: Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA No. 99C4599

*** We regret that only shortlisted candidates will be contacted.

An established Law Firm situated at UE Square Office Tower invites applicants for the position of Litigation and Conveyancing Secretary.

Requirements:
1. Relevant working experience in civil litigation and conveyancing paperworks.
2. Good computer knowledge (knowledge in using E-litigation systems)
3. At least 1 year work experience in a related role.
4. Retirees welcome.

Only open to Singaporean and permanent resident to apply.

Remuneration will commensurate with relevant experience, qualifications and skills.

Interested applicants kindly email CV to suja@lbllaw.com.sg. Only shortlisted applicants will be notified.

We are looking for a dedicated Secretary to provide administrative and secretarial support for daily operations within the freight transport and logistics industry.

Key Responsibilities:

• Manage schedules, appointments, and meetings for management personnel
• Prepare correspondence, reports, quotations, and operational documents
• Coordinate with customers, suppliers, and transport partners on administrative matters
• Maintain proper records, filing systems, and confidential documents
• Assist in processing invoices, purchase orders, and expense claims
• Support day-to-day office operations and internal coordination

Requirements:

• Strong organisational and time management skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office applications
• Ability to handle confidential information with discretion
• Able to work independently and manage multiple tasks effectively

The secretary to the CEO provides high-level administrative, organizational, and support to the Chief Executive Officer.

As a key member, the Secretary will represent the CEO professionally in both internal and external engagements, manage sensitive and confidential information, and assist in various corporate and project-related initiatives.

Key Responsibilities:

Executive & Administrative Support

·      Manage the CEO’s daily calendar, appointments, and travel arrangements to ensure effective time management and prioritisation.

·      Screen, prioritise, and manage incoming communications, including emails, calls, and requests requiring the CEO’s attention.

·      Coordinate cross-departmental schedules and act as a liaison between the CEO and senior leadership teams.

·      Prepare and format presentation slides for the CEO’s meetings, briefings, and external engagements.

Project, Festive event and Relationship Management

·      Plan, coordinate, and execute events, and special projects as assigned by the CEO.

·      Oversee end-to-end event logistics, including vendor coordination and on-site execution to ensure smooth delivery.

·      Support corporate social responsibility (CSR), public relations, and strategic partnership initiatives.

Representation & Communication

·      Serve as a trusted representative of the CEO at meetings, conferences, and networking engagements when required.

·      Uphold the image, professionalism, and standards of the CEO’s office in all interactions.

Administrative Coordination (Malaysia & Documentation)

·      Receive and review documents from Johor Bahru (JB) operations, including matters related to Chang Cheng Mee Wah.

·      Vet and review JB agreements and coordinate execution for CEO approval and signature

Personal Administrative Support (CEO)

·      Assist with the CEO’s personal tax matters, including consolidation, verification, and reconciliation of income-related documents.

·      Manage CEO vehicle-related administrative matters, including road tax renewal and insurance.

·      Support personal documentation matters, including passport and re-entry permit applications and renewals.

Logistics & Coordination

·      Coordinate prayer-related arrangements, including preparation of logistics and necessary support.

·      Arrange travel and accommodation logistics, including hotel bookings in Malaysia.

·      Coordinate dinner arrangements, including reservations and payment processing (e.g. fund transfer handling).

Confidentiality & Coordination

·      Handle sensitive and confidential information with the highest level of discretion and integrity.

·      Anticipate the CEO’s needs and proactively manage priorities to ensure seamless execution of responsibilities.

Requirements:

·      Bachelor’s degree in business administration, or related field preferred.

·      Strong organizational, coordination, and communication skills.

·      Excellent interpersonal skills with the ability to interact effectively with executives and partners.

·      Proven ability to handle multiple tasks and work under pressure in a fast-pace denvironment.

·      High degree of integrity, discretion, and professionalism.

·      Flexibility to work extended hours and attend events as needed.

首席执行官秘书岗位说明

首席执行官秘书主要负责为首席执行官（CEO）提供高层级的行政、组织及支持工作。作为关键成员之一，该职位需在内部及外部事务中专业地代表CEO形象，妥善处理敏感及机密信息，并协助各类企业及项目相关事务。

主要职责

一、行政与高管支持

• 管理CEO的日常行程、会议安排及差旅安排，确保时间管理与优先事项的有效性。
• 过滤、优先处理各类来往沟通，包括邮件、电话及各类需CEO关注的请求。
• 协调跨部门会议安排，并作为CEO与高层管理团队之间的联络窗口。
• 为CEO会议、汇报及对外活动准备及整理演示文稿（PPT）。

二、项目、节庆活动及关系管理

• 根据CEO指示，策划、协调及执行各类活动及专项项目。
• 负责活动的全流程执行，包括供应商协调及现场执行，确保活动顺利进行。
• 支持企业社会责任（CSR）、公共关系及战略合作相关项目。

三、对外代表与沟通

• 在需要时代表CEO出席会议、会议活动及商务社交场合。
• 在所有对内及对外交流中，维护CEO办公室的专业形象与标准。

四、行政协调（马来西亚及文件管理）

• 接收及审核来自新山（JB）运营的文件，包括与长城美华（Chang Cheng Mee Wah）相关事务。
• 审核JB协议文件，并协调执行以供CEO批准及签署。

五、CEO个人行政支持

• 协助处理CEO个人税务事务，包括收入文件的整理、核对及汇总。
• 管理CEO车辆相关行政事务，包括路税更新及保险事宜。
• 协助个人证件事务，包括护照及再入境许可的申请与更新。

六、后勤与协调工作

• 协调祈福相关安排，包括准备相关后勤及支持工作。
• 安排马来西亚的差旅及住宿，包括酒店预订。
• 协调餐饮安排，包括订餐及付款处理（如转账等）。

七、保密与协调

• 以高度谨慎及职业操守处理所有敏感及机密信息。
• 主动预判CEO需求，提前协调并管理优先事项，确保各项工作顺畅执行。

任职要求

• 优先考虑拥有工商管理或相关专业学士学位。
• 具备优秀的组织、协调及沟通能力。
• 良好的人际沟通能力，能有效与高层管理人员及合作伙伴互动。
• 能在快节奏环境下同时处理多项任务，并具备抗压能力。
• 具有高度诚信、保密意识及专业精神。
• 可灵活配合加班及出席相关活动。

About the Role:

Anthony Law Corporation is seeking a dedicated Conveyancing Executive to join our dynamic team. In this role, you will play a key part in supporting our legal team and ensuring the smooth and efficient handling of conveyancing matters.

Key Responsibilities:

• Provide comprehensive administrative support, including handling claims, conducting searches, managing billing, tracking deadlines, and addressing general queries.

• Assist lawyers with conveyancing-related matters, including the sale and purchase of private properties.

• Review, proofread, and prepare legal documents related to conveyancing transactions.

• Draft correspondence (letters, emails) and respond to client and third-party inquiries promptly.

• Maintain systematic filing and documentation for efficient record-keeping.

• Perform other administrative duties as assigned.

Requirements:

• Strong written and verbal communication skills in English.

• 2–5 years of relevant experience in conveyancing, legal administration, or a related field.

• Background in Law/Legal Services is preferred, but fresh graduates or candidates without prior experience are welcome to apply.

• Positive work attitude with a professional and approachable demeanor.

• Highly organized, detail-oriented, and adept at managing multiple tasks efficiently.

• Ability to work well under pressure in a fast-paced environment.

• Tech-savvy, with proficiency in Microsoft Office and legal software (if applicable).

How to Apply:

Interested candidates are invited to submit a detailed resume (including expected salary) to hr@alcorp.com.sg.

Note: Only shortlisted candidates will be contacted for an interview.

We are a headhunting and recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary who can help support through the next phase of growth and development roadmap.

Duties

• Provide full spectrum of secretarial support to Director
• In charge of all private and confidential materials of the organization and Directors
• Improving on current process and implementing new business processes and procedures
• Assist in HR related matters
• Ensure business operations are in line with Statutory regulations
• Generate detailed reports and business data through various key platforms
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned
  

Requirements

• Diploma / Degree in any discipline
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organized, detail-oriented and responsible
  
  

Interested candidates please email your resume to jk@recruitpedia.sg

We regret that only the shortlisted candidates will be notified.

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R1107107 (TAN JIA SHENG)

Our Client, a Leading Prestigious law firm is seeking to recruit a Legal Secretary due to the growth of their organisation.

Location: Central Singapore

Responsibilities:

• Provide secretarial and administrative support to lawyers in the assigned department
• Prepare, format, and proofread legal documents and other documents
• Manage diaries, schedule meetings, and coordinate travel arrangements
• Maintain and organize client files, both electronic and physical
• Assist with billing processes, including time entry, invoice preparation, and follow-ups
• Liaise with clients and other internal stakeholders professionally and efficiently
• Monitor deadlines and ensure timely submission of documents and filings
• Other duties and responsibilities as assigned.

Requirements: 

• Degree, Diploma or ITE certification, preferably in business studies or courses of relevance 
• Minimum 4 to 6 years of relevant secretarial experience in law firms
• Conversant with Microsoft Office Applications
• Excellent communication skills in both spoken and written English
• A team player with good interpersonal skills

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,500+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Key Responsibilities

• Handle residential and/or commercial conveyancing matters, refinancing and redemption
• Prepare legal documents and correspondence
• Liaise with clients, banks, law firms, developers, and government agencies
• Conduct conveyancing searches and submissions
• Assist lawyers in completion matters
• Manage timelines, appointments, and filing systems
• Handle CPF, IRAS, SLA, and e-stamping processes
• Prepare billing and completion accounts where required

Requirements

• Prior experience in conveyancing practice in Singapore preferred
• Familiar with Singapore conveyancing procedures and documentation
• Knowledge of: CPF submissions, e-stamping, SLA/INLIS searches and bank loan documentation
• Proficient in Microsoft Office applications
• Good communication and organisational skills
• Able to work independently and meet deadlines

Preferred Qualifications

• Experience handling refinancing, HDB and private property transactions
• Familiarity with legal practice management systems
• Ability to multitask in a fast-paced environment

Salary & Benefits

• Salary commensurate with experience

Please send your CV directly to nigelhoe@aashlaw.com.sg

Duties & Responsibilities

1.         Provide secretarial and administrative support.

2.         Managing of work calendar, schedule internal/external meetings and appointments.

3.         Preparation of presentation materials and other documents.

4.         Travel arrangements.

5.         Processing expense claims.

6.         Prepare reports and maintain filing system.

7.         Organizing office operations and office maintenance.

8.         Clerical functions e.g. correspondence and expense management, maintaining filing systems.

9.         Retention, protection, retrieval, transfer, and disposal of records.

10.       Keeping management informed by regularly providing reports; summarizing information.

11.       Event planning and execution.

12.Perform any other ad-hoc duties assigned by immediate supervisor

Qualification & Experience Generally Required

1.         Diploma in any discipline, preferably qualification in Secretarial.

2.         5 years of confidential secretariat experience is preferred.

3.         Good knowledge in bookkeeping/accounting.

4.         Self-driver, resourceful and a good team player.

5.         Excellent interpersonal and communication skills.

6.         Meticulous, organized and able to handle high level of confidentiality. 

7.         Effectively bilingual to liaise with overseas counterparts.  

8.         Proficient in all MS Office Application.

Job Summary

You will assist with client communication including handling enquiries, scheduling appointments and, providing relevant information, vet or obtain documents to enable the provision of services as required, assist to prepare documents as needed and maintain accurate client and work records.

Responsibilities

• Respond promptly to enquiries received to provide accurate information and support client needs
• Assist to provide service to clients in a professional manner
• Preliminary vetting of clients documents to ensure completeness and compliance with requirements for the services required
• Update client and work registers accurately to maintain organized and current records
• Assist in preparing documents as required by client
• Communicate updates to clients clearly and timely to maintain transparency and trust
• Perform such supporting and administrative duties as assigned

Company Secretary (Corporate Secretariat Leadership) | 20+ PQE | Singapore (CL-OC-11)

If this matches your background and you’re open to a confidential chat, drop me a message with your CV or a quick summary (current role, notice, compensation range) and quote CL-OC-11. Please do not only apply through this job portal, TQ!

Context
A large, internationally active group is appointing a Group Company Secretary to lead the corporate secretariat function across a complex multi-jurisdiction structure and provide close support to the Board and senior leadership.

What you’ll be accountable for

• Principal advisor on corporate governance, directors’ duties, and statutory compliance across jurisdictions

• Lead Board/Committee meetings and AGMs, including agendas, papers, minutes, and action follow-through

• Oversee statutory filings, corporate records, and governance controls across the Group (subsidiaries and JVs)

• Support group-level transactions (M&A, divestments, restructurings, JVs) from a governance/cosec perspective

• Lead, coach, and quality-control the corporate secretarial team; manage external providers where needed

• Drive best practices and optimise board/cosec systems (e.g., Viewpoint or equivalent)

• Ensure alignment with shareholder governance directives and internal policies

What they’re looking for

• CSIS qualification is essential

• Degree in Law, Business, or related discipline; legal background preferred

• 20+ years legal and corporate secretarial experience, including 10+ years in a group-level leadership role

• Proven Board/C-suite support, strong command of international governance standards, and experience with complex group structures

• High integrity, strong stakeholder management, excellent written/spoken English, comfortable with confidential and time-sensitive work, occasional travel

Interested?
If this matches your background and you’re open to a confidential chat, drop me a message with your CV or a quick summary (current role, notice, compensation range) and quote CL-OC-11. Please do not only apply through this job portal, TQ!

Claire Lin Xiuxin
Co-Founder | 2Nats (Nat & Nat Search Pte Ltd)
Whatsapp Msg (only): +65 88921316 | Email: claire@2nats.com  
Website: https://2nats.com/  |  Linkedin: linkedin.com/in/clairelinxx/

EA Licence No.: R1103711

Responsibilities

• Provide full secretarial and administrative support to the Director.
• Manage schedules, meetings, travel arrangements, and email correspondence.
• Handle flight, hotel, transport bookings, and expense claims.
• Coordinate with internal and external stakeholders on the Director’s instructions and arrangements.
• Assist with personal matters,including property-related coordination and liaising with personal driver.
• Support the purchase of business or corporate gifts when required.
• Prepare and arrange meetings and appointments.
• Handle ad-hoc duties and administrative tasks as assigned.

Requirements:

• At least 5 years of experience as a Personal Assistant or ExecutiveAssistant.
• Proactive, organised, and able to multitask in a fast-paced environment.
• Good communication skills with a positive and professional attitude.
• Able to handle confidential information with discretion and proficiency in Microsoft Office.

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.
Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

PostingPersonnel: Ng Jwee Ken